Author Archive: Judi Hintz

Minutes Available text with City of Valley City Logo above

12.3.2024 Finance Minutes

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City Commission Finance Meeting

Valley City, North Dakota

Tuesday, December 3, 2024

2:30 PM

Called to Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon

Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Deputy Auditor Johnson

Agenda Items

GovCard for City Hall, Police Department & Court.

Finance Director Klein shared that she did check with the local financial establishments and they were able to offer a system but were not able to make it work for us as most of our cards are not present. Using GovCard, all cards will be charged a fee when paying as all cards will be run as credit cards.  

Review Change Orders for NW Reconstruction Project (2nd Ave NW, 3rd St NW, 4th St N). City Engineer Petersen went through all the change orders that are associated with this project.

Discuss Special Event Permits for Sale of Alcoholic Beverages. Attorney Martineck went through the current application & the requested changes that the establishments would like to make. Currently, only beer, wine & sparkling wine are permitted. The consensus of the Commission was to have two levels of permits and rates. This will be brought to the next meeting for approval. Also add that this is for Local Licensed Establishments.

Discuss Possible Update to PFP Buyout Policy. Administrator Crawford explained the appraisal process or a bank evaluation notice when determining the value of the property. Using the bank evaluation will save the price of the certified appraiser but the banks do not all follow the same guidelines when they are evaluating. The consensus of the Commission was changing the current policy to allow an appraisal or a bank evaluation and set a ceiling of 100K. Also add a lookback period of 5 years. This will be voted on at the December 17th meeting. 

Discuss PFP Property Buyout of 506 3rd St SE. This will be voted on at the January 7th Meeting.

Discuss PFP Property Buyout of 512 E Main. No Updates for this property at meeting time.

Department Reports

Highlight on the Sanitation Department for December

Sanitation Department, Water Department, Electric Department, Fire Department, Police Department, and the Street Department

Adjourn

The meeting was adjourned at 4:52 PM.

Minutes Available text with City of Valley City Logo above

12.6.2024 Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Friday, December 6, 2024



President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, and Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Johnson

NEW BUSINESS

Consider approving the Raffle Permit Request from High Plains Association of Realtors on 12/11/2024 at the Valley City Eagles.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 12:02 PM.

Minutes Available text with City of Valley City Logo above

12.3.2024 Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Tuesday, December 3, 2024


President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Deputy Auditor Johnson

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

APPROVAL OF CONSENT AGENDA

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.                                                                                          

Approve Minutes from the 11.19.2024 Special Commission Meeting and 11.19.2024 Commission Meeting.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

RESOLUTION

2466, Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of     Probable Costs for Paving Improvement District No. 130, Sanitary Sewer Improvement District No. 70, Storm Sewer Improvement District No. 56., and Water Main Improvement District No. 106.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Roll Call Vote: Magnuson – Aye, Erickson – Nay, Bishop – Aye, Gulmon – Aye and Carlsrud – Aye. Motion passed.

2467, Resolution Declaring Necessity of Improvements for Paving Improvement District 130.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NEW BUSINESS

Approve Property Buyout of 1010 2nd St SE in the amount of $39,710.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve Property Buyout of 227 10th Ave SE in the amount of $6,930.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve 2024 Zoning Districts Map for Valley City. This will be updated yearly.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Consider Merchant Processing Agreement with Evolv and Service Fee Processing

Agreement with GovCard for City Hall, Police Department & Municipal Court.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Consider & Approve moving the February 18th Finance & Commission Meetings to

Thursday, February 20th, 2025 due to the League of Cities 2025 Capitol Connection.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

Finance Director Klein reported that the City has received their final payment on the December 2023 Ice Storm from the State of North Dakota in the amount of $153,300 to cover expenses.

Assessor Current shared that the Primary Resident Property Tax Credit will again be available for 2025 and if you answer the 3 questions, you will receive $500. towards your 2025 taxes.

Police Chief Horner reminded all Residents to remove vehicles from snow emergency routes and other streets after snowfalls for easier cleaning. He also shared a reminder about moving vehicles within 72 hours, or they are subject to tickets and towing. No parking trailers on City Streets after October 1st.

Commissioner Gulmon discussed the financial position of the City through October. Nice good report.

Commissioner Erickson reminded Residents to keep your garbage containers free of snow. At least 3’ of clearance is needed.

Commissioner Bishop thanked the Fire & Police Departments and their staff.

City Administrator Crawford shared that the North Dakota Industrial Commission recommended our grid resilience grant request of 1 million, 53K for the rebuilding of our 1.869KB transmission line. This is our main power line. Also, Electronic Recycling will be available once again in January from the 13th to the 17th for a fee.

Mayor Carlsrud invited all to take a drive around town as the streets are clean and the Holiday Decorations are up and look great. Thank you to all the Employees for all that you do.

ADJOURN

Meeting was adjourned at 5:21 PM.

Agenda Available

12.26.2024 Commission Agenda

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SPECIAL CITY COMMISSION MEETING VALLEY CITY, NORTH DAKOTA

Thursday, December 26, 2024, 12:00 PM
The City Commission Meeting will begin on Thursday, December 26, 2024, at 12:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.
Members of the public may view the meeting online https://us06web.zoom.us/j/86573665018 or listen by calling (1 346 248 7799)

Webinar ID: 865 7366 5018

CALL TO ORDER ROLL CALL

CONSENT AGENDA
Approve Minutes from the 12.19.2024 Special Commission Meeting.
Roll Call: Magnuson Erickson Bishop Gulmon Carlsrud

ADJOURN

12.23.2024 Mayor’s Message

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NEWS & NOTES

12/23/2024

Greetings,

  • Merry Christmas and Happy Hanukkah everyone.  Sue and I hope you all have cherished times with families and friends throughout your holiday season.
  • Please read “Out & About With Carter” in the 12/19/24 Times Record.  Blessings Carter.
  • From Josh Johnson:  “While there are many things that I love about our community, one that stands out are the many events and tournaments hosted in Valley City that bring out of towners to our community.  Have you been around a recent weekend and seen the mass of children and families visiting our gas stations, restaurants, and other places of business? It is awesome to showcase our community, utilize our great activity facilities, and also support our businesses in Valley City.  Thank you to all the organizers of these events that continue to bring so many people to Valley City.  A few of these organizations include VCPR, VCSU, VCPS, Just for Kix Dance, Viper/Prowl Hockey, Twisters Gymnastics, Legion Baseball, Special Olympics, and others.  A Shout-Out to All of You!!”  Thanks Josh.
  • Hi-Liners Girls’ and Boys’ basketball teams will be hosting  Holiday Basketball Tournaments December 27-29 at the HAC.  Maybe it would be fun for you, attend a little high school basketball at the HAC.
  • During the Holidays, I tend to eat more than I should, imagine that!  A “holiday tip” for feeling better was given to me; if I walk as little as 7,000 steps in the day, I will feel better mentally and physically.  I am going to try it and hope you will too.
  • Over night last Wednesday afforded us a beautiful 5-6 inch snow fall.  If it can get a little crust and stay, it can provide good insulation for our lawns and infrastructure.  Yay!
  • As I am thinking about our family gatherings at Christmas, many fond memories of being at our “grammas’” houses with cousins, aunts, uncles, parents and of course grandparents surface.  I hope our grandkids are Blessed with such memories.  
  • Thank you to all who provide and proof material for this column.
  • “Christmas isn’t a season. It’s a feeling.”      ~ Edna Ferber

Blessings, Pray, be Respectful and Grateful,

Dave

Dave Carlsrud      

12.19.2024 Special Commission Agenda

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Special City Commission Meeting
Valley City, North Dakota

Thursday, December 19, 2024
12:00 PM

The City Commission Meeting will begin on November 19, 2024 at 4:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/83881026475 or listen by calling (1 346 248 7799) Webinar ID: 838 8102 6475.

Call To Order
Roll Call

New Business

NB1.    Ratify Commission President’s approval of Memorandum of Commitment and Series D Small    Systems Amendment for Red River Valley Water Supply Project.

Roll Call:          Magnuson        Erickson           Gulmon            Bishop        Carlsrud

Adjourn

12.16.2024 Mayor’s Message

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NEWS & NOTES

12/16/2024

         Hello Folks,

  • I hope last week you all had a few things in your lives for which to be grateful.
  • Christmas and Hanukkah are two religious celebrations culminating next week.  Blessings to all who are celebrating their respective events.
  • Last week the Joint North Dakota Water Convention and the Mid-West Electric Consumers Association (MECA) Conference were held.       
  • Some of the Joint North Dakota Water Convention topics relating to our water included rural and municipal water management, battling aquatic nuisances, legislative updates, flood control and the State Water Commission Meeting.
  • The winter sports and fine arts seasons are underway.  Sports and fine arts events need officials and judges; “Without officials, it is only practice”!  Give back, become an official or judge; call the North Dakota High School Activities Association (NDHSAA) 701-845-3953 for information.
  • The MECA Conference offered numerous topics relating to our electrical power supply of which some were battery storage, hydropower generation on the Missouri River System and financial stewardship on our behalf.  That I attended the MECA Conference, I want to offer gratitude to Jim Horan and the MECA Team for their gracious hospitality and wonderful conference.  Thank you all.
  • People have been continually adding winter lighting in and around their homes.  Thank you for adding to the beauty of your properties and to the beauty of our community.
  • Remember if your garbage container is overfull, the truck can’t dump your container without damaging it, thus it will not be emptied.  If you have too much garbage periodically, consider partnering with neighbors.  Maybe you can help each other.
  • Thank you to all who provide and proof material for this column.
  • “If there is love in your heart and your mind, you will feel Christmas all the time.”      ~ Faith Hill

         Blessings, Pray, be Respectful and Grateful,

Dave

Dave Carlsrud     

Agenda Available

12.17.2024 Commission Agenda

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City Commission Meeting
Valley City, North Dakota

Tuesday, December 17th, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, December 17th, 2024 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/81091038928 or listen by calling (1 346 248 7799) Webinar ID:  810 9103 8928.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Approval of Consent Agenda

  1. Approve Minutes from the 12.3.2024 Finance and Commission Meetings and the 12.6.2024 Special Meeting.    
  2. Approve the Raffle Permit requests for:                                                                                                 

      North Dakota Quarter Horse Association at ND Winter Show Building on 9.1.2025

      VCSU American Fisheries Society Student Subunit at VCSU on 2.28.2025

      North Dakota Hereford Association at Bank Forward on 12.20.2024

  • Approve 2025 License Renewals for:                                                                                                    

      South Central Adult Services, Vehicle for Hire

      Viking Drive Estates, Operate Mobile Home Park

      Sunrise Trailer Court, Operate Mobile Home Park

      Petro Serve USA #071, Permit to sell L.P. Gas

      Petro Serve USA #072, Permit to sell L.P. Gas

      Love’s Travel Stop #849, Permit to sell L.P. Gas

      Ross Tree Service, Tree Trimming and Removal Service License

      Badger Loader Services, LLC, Tree Trimming and Removal Service License

      Tate & Johns Enterprises, Tree Trimming and Removal Service License

      Johnny B’s Trees & Service, Tree Trimming and Removal Service License

      Kieffer Tree, Tree Trimming and Removal Service License

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud     

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

 

Ordinance

  1. Approve first reading of Ordinance No. 1165, an Ordinance to amend and reenact section 14-10-52.1 of the Valley City Municipal Code related to driving upon sidewalks. (City Attorney Martineck)                                                             

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

  • Approve first reading of Ordinance No. 1165, an ordinance to amend and reenact subsection 1 and paragraph 6 of subsection 2 of section 4-01-24 of the Valley City Municipal Code related to special event permits for sale of alcoholic beverages. (City Attorney Martineck)

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

 

Resolution                                                                                                                                     

  1. Approve Resolution 2468, A Resolution to Sell Property at Public Auction. (City Attorney Martineck) 

Roll Call:    Gulmon            Magnuson         Erickson           Bishop              Carlsrud

  • Approve Resolution 2469, A Resolution Approving Bid and Purchase Agreement for 70’x175’ metal shop located on Lots 6 and 7, East Riverside Park Addition (1416 Main Street East). (City Attorney Martineck)

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

New Business

N1.       Approve Monthly Bills for the City and Public Works in the Amount of $ 2,730,903. (Finance Director Klein)          

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud                       

N2.       Approve 2025 Amendment to Valley City Voluntary Flood Acquisition Program. (City Attorney Martineck)

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud                 

N3.        Approve NDDOT Urban Roads Project Submittal List for Fiscal Year 2026-2029. (City Engineer)

Roll Call:    Gulmon            Magnuson         Erickson           Bishop              Carlsrud                 

N4.       Approve Task Order Amendment for Preliminary & Design Engineering for Sanitary Sewer Reline & Incidentals.       (City Engineer)

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

N5.       Approve Task Order for 2025 Seal Coat for Preliminary & Design Engineering. (City Engineer)

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

N6.       Approve the 2025 Employee Policy and Procedures Manual. (City Attorney Martineck)                       

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

12.3.2024 Commission Agenda

Posted on by

City Commission Meeting
Valley City, North Dakota

Tuesday, December 3, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, December 3, 2024, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/87473196556 or listen by calling (1 346 248 7799) Webinar ID:  874 7319 6556.

Next Resolution No. 2468             Next Ordinance No. 1165

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

 Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.                                                                                                                       
  2. Approve Minutes from the 11.19.2024 Special Commission Meeting and 11.19.2024 Commission Meeting.

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

2466, Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of     Probable Costs for Paving Improvement District No. 130, Sanitary Sewer Improvement District No. 70, Storm        Sewer Improvement District No. 56., and Water Main Improvement District No. 106. (City Engineer) 

2467, Resolution Declaring Necessity of Improvements for Paving Improvement District 130. (City Engineer)

New Business

N1.       Approve Property Buyout of 1010 2nd St SE in the amount of $39,710. (City Administrator Crawford)

N2.       Approve Property Buyout of 227 10th Ave SE in the amount of $6,930. (City Administrator Crawford)

N3.       Approve 2024 Zoning Districts Map for Valley City. (City Administrator Crawford)                                   

N4.       Consider Merchant Processing Agreement with Evolv and Service Fee Processing Agreement with GovCard. (Finance Director Klein)

N5.       Consider & Approve moving the February 18th Finance & Commission Meetings to Thursday, February 20th, 2025. (City Administrator Crawford)                                                                                                     

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

12.3.2024 Finance Agenda

Posted on by

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, December 3, 2024

2:30 PM

The City Commission Meeting will begin on Tuesday, December 3, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/82443500486 or listen by calling (1 346 248 7799) Webinar ID: 824 4350 0486.

Call to Order

Roll Call

Agenda items

  1. Department reports.

            Department Spotlight – Sanitation Department

  1. Sanitation Department                                                                                     
    1. Water Department
    1. Electric Department
    1. Fire Department/Dangerous Buildings
    1. Police Department                                                                                           
    1. Street Department
    1. Administration
  • Discuss GovCard for City Hall, Police Department & Municipal Court. (Finance Director Klein)                                                                                                                  
  • Review Change Orders for NW Reconstruction Project (2nd Ave NW, 3rd St NW, 4th St N) (City Engineer)                                                                                                          
  • Discuss Special Event Permits for Sale of Alcoholic Beverages. (Attorney Martineck)        
  • Discuss Possible Update to PFP Buyout Policy. (City Administrator Crawford)         
  • Discuss PFP Property Buyout of 506 3rd St SE. (City Administrator Crawford)
  • Discuss PFP Property Buyout of 512 E Main. (City Administrator Crawford)
  • Assessor’s Report on Exempt Properties. (City Assessor Current)                             

Adjourn