Agenda Available

4.16.2024 Commission Agenda

City Commission Meeting
Valley City, North Dakota

Tuesday, April 16, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, April 16, 2024 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/86938490487 or listen by calling (1 346 248 7799) Webinar ID:  869 3849 0487.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

MAYOR FOR THE DAY – ERIN WOEHL

Congratulations to Miss Erin Woehl on her Winning Essay Titled “Mayor for A Day.” Erin is a 3rd Grade Student in Mrs. Breckheimer’s Class from Jefferson Elementary. Erin is the daughter of Derek & Katie Woehl.

ARBOR DAY PROCLAMATION

Proclaim April 26, 2024 as Arbor Day in Valley City

Approval of Agenda (roll call vote needed when changes made to the agenda)

 

Approval of Minutes

Approve Minutes from the 4.2.2024 Finance & Commission Meetings and the 4.9.2024 Equalization Meeting Minutes.

Approval of Consent Agenda

  1. Approve Raffle Permits for:
    1. Valley City Area Chamber of Commerce from 6.15.24, Near the Sheyenne River Foot Bridge
    1. VCPS Music Boosters on 5.6.24 at the HAC – Valley City High School
    1. VCBC Library Foundation on 8.8.24 at the VCBC Public Library
    1. Valley City Barnes County Development Corp on 6.13.2024 on Central Avenue
    1. St Catherine’s Knights of Columbus on 5.22.24 at the Eagles
    1. CHI Health Connect at Home – Fargo on 5.14.24 at the Eagles
    1. John Statema Benefit on 5.18.24 at the Eagles
    1. Fraternal Order of Police James Valley Lodge #4 on 9.18.24 At the VC Police Department
  2. Approve Barnes County 4-H Dog Obedience Classes – National Guard Building Rental for 11 Days in April, May, June & July of 2024.
  3. Approve Keppler Services, Inc of Fargo, ND a Contractor License for 2023-24
  4. Approve Gast Construction Company, Inc of Wahpeton, ND a Contractor License for 2023-24 pending payment
  5. Approve Renewal of Contractor License for 2024-2025 for Damon 24/7 LLC, Rocky Ford, CO.
  6. Approve VCHS Prom 2024 to Block Off the Street at the 100 Block of 4th St on 5.4.24 from 5:00PM until 7:30PM.

Roll Call:          Erickson           Gulmon            Bishop              Magnuson      Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

ORD 1152 First Reading of Ordinance 1152 An ordinance to amend and reenact subsection 7 of section 4-01-05, and sections 4-01-01, 4-01-03, 4-01-04, 4-01-06, 4-01-11, 4-01-12, 4-01-24 of the Valley City Municipal Code relating to sales of alcoholic beverages. (City Attorney Martineck)

Roll Call:          Gulmon            Bishop              Magnuson        Erickson       Carlsrud

ORD 1154 First Reading of Ordinance 1154 An ordinance to amend and reenact section 17-04-18.1 of the Valley City Municipal Code relating to THC paraphernalia. (City Attorney Martineck)

Roll call:           Bishop              Magnuson        Erickson           Gulmon             Carlsrud

Resolution

RES 2444 A Resolution Approving Plat of Mosquito Meadows Subdivision City of Valley City. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson           Gulmon            Bishop        Carlsrud          

RES 2445 A Resolution to Amend the Master Fee Schedule – National Guard Building Fee. (Finance Director Klein)

Roll Call:          Erickson           Gulmon            Bishop              Magnuson            Carlsrud

New Business

NB1.    Approve Site Authorizations for Valley City Hockey & Figure Skating Club for 7.1.2024 – 6.30.2025:

  1. Youth Sports Complex – Renewal of Raffles
  2. Valley City Town and Country Club – Renewal of Raffles, Pull Tab Dispensing Device, Electronic Pull Tab Device, Twenty-One and Poker
  3. The Captain’s Pub – Renewal of Pull Tab Dispensing Device, Electronic Pull Tab Device, Twenty-One and adding Raffles and Poker.

Roll Call:          Gulmon            Bishop              Magnuson        Erickson             Carlsrud

NB2.    Approve NW Water Tower Options Engineering Report and Select Preferred Alternative(s). (City Engineer)

Roll call:           Bishop              Magnuson        Erickson           Gulmon             Carlsrud

NB3.    Approve VC Fire Dept. to Block Off the Street, Central from 4th St to 6th St on 5.1.24 from 7:00AM until 1:00PM. (City Administrator Crawford)

Roll Call:          Magnuson        Erickson           Gulmon            Bishop              Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

3.12.2024 Planning & Zoning Minutes

March 12th 2024 – MINUTES OF REGULAR MEETING OF

VALLEY CITY PLANNING AND ZONING COMMISSION

Chair Mike Schell presided and called the meeting to order at 4:00 on Tuesday March 12th, 2024.

Commissioners present: Jeff Erickson, Bill Carlblom, Dave Carlsrud, Jim Wright, Tim Durheim, and Joe Tykwinski

Others: City Attorney Carl Martineck, City Assessor/Acting Secretary Tina Current, Building Inspector/Asst Fire Chief Lance Coit, City Planner Joel Quanbeck, City Engineer Chad Petersen (KLJ)

Bonnie Kristan, and Jessie Vavra

Commissioner Jim Wright moved to approve the minutes from the January 9th, 2024 meeting           seconded by Commissioner Bill Carlblom. Motion passed with unanimous approval.

Building Inspector Report

Building Inspector/Asst Fire Chief Lance Coit report John Deere addition is almost completed. The plans for the remodel of McCarthy Hall will be sent over next week. John Deere implement new building is coming along. There will be three houses that will be taken down in next couple of months.

Public Hearing regarding the plat for Bonnie Kristan – Mosquito Meadows Subdivision

Chair Mike Schell opened the public hearing.

City Planner Joel Quanbeck reported his findings. Joel commented the board has already approved the variance for this plat at the last meeting. The property owner decided to sell more land then the original plat, so the plat was redone. 

Commissioner Jim Wright made a motion to close the public hearing, seconded by Commissioner Bill Carlblom.

Commissioner Jim Wright made a motion to approve the plat, seconded by Commissioner Jeff Erickson. Motion passed unanimously.

With no other items to discuss, Chair Schell called the meeting to close at 4:04pm.




4.8.2024 Mayor’s Message

 NEWS & NOTES

4/8/2024

  • Hello Everybody,
  • Whoa, the Saturday wind was really something, wasn’t it?  Even the big garbage cans were blowing around let alone the amount of sand in the air.  The good news is, “Spring may have sprung”.
  • While many are watching the gals’ & guys’ “March Madness” and rightfully so as there have been many great games, area outdoor sports are underway too.  Check the high school and university sports calendars, go out to a few events, see the kids’ and enjoy some spring air.
  • Since the weather is more spring-like and streets are clear, more kids are in the streets and alleys along with walkers, joggers and bikers.  Along with that, we sometimes drive faster than we realize on streets AND alleys so please drive prudently, thank you.
  • Oh, while on the driving subject, please remember when the “STOP” signs on school buses are extended, it means “STOP”, not just slow down.  It is to protect our youth and it is “THE LAW”.  Please obey and be careful.
  • It was exciting to see Grant Nelson from Devils Lake playing for the University of Alabama in the men’s “Final Four” last week.  Jeff Boschee from Valley City played for University of Kansas and is the only other North Dakotan to have played in the men’s Final Four.  Congratulations Guys, YAY.
  • Congratulations to former State Senator Larry Robinson as the VCSU Center for the Arts is now the “Larry Robinson Center for the Arts”.  Very deserving, thank you for your many positive contributions to North Dakota, District 24, Valley City and VCSU.
  • Remember, for your garbage to be picked up, the wheels and the handle need to be towards your lot/house. 
  • Clean-up Week:  Materials be MUST sorted into piles & do NOT put piles out until after your previous week’s pick-up.  For further information, please call 701-845-0314.
  • Thanks to all who provide and proof material for this article.                    
  • Live so when your children think of fairness, caring and integrity, they think of you.”   ~ H. Jackson Brown. Jr.
  • Blessings, Pray, be Grateful and Respectful,

Dave

Dave Carlsrud

Agenda Available

4.9.2024 Equalization Agenda

CITY COMMISSION MEETING VALLEY CITY, NORTHDAKOTA

Tuesday, April 9th, 2024, 4:00 PM

The City Board of Equalization Meeting will begin on Tuesday, April 9th, 2024, at 4:00 PM at the City Commission Chambers, 254 2nd Ave NE, Valley City, ND.

The meeting is also available to view on-line https://us06web.zoom.us/j/84085579522 or listen by calling (1 346 248 7799) Webinar ID: 840 8557 9522

CALL TO ORDER

ROLL CALL

  1. Auditor to read Sections 57-11-01, 03 and 07 of the North Dakota Century Code pertaining to the duties of the Board of Equalization.
  • President declares the hearing open
    • Report from Assessor
    • Requests from Property Owners
    • Auditor’s report on any written communication
  • Motion to close hearing

Roll Call:        Bishop             Magnuson      Gulmon            Erickson                        Carlsrud

  • Commission to review the assessment books. Motion to approve the assessment books as prepared by the City Assessor. (Note any changes to assessment books in separate motion).

Roll Call:        Magnuson        Bishop            Erickson          Gulmon                        Carlsrud

ADJOURN

Agenda Available

4.2.2024 Commission Agenda

City Commission Meeting
Valley City, North Dakota

Tuesday, April 2, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, April 2, 2024, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/82661310686 or listen by calling (1 346 248 7799) Webinar ID:  826 6131 0686

Next Resolution No. 2444             Next Ordinance No. 1152

Call To Order

Roll Call

Pledge of Allegiance (please stand)

City Government Week Proclamation

The Week of April 1 – 5, 2024 to be Proclaimed City Government Week

approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Approval of Minutes

Approve Minutes from the 3.18.2024 Commission Meeting.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector, and Finance Director.
  2. Approve Raffle Permits for:
    1. Disabled American Veterans from 7.11.24 – 6.12.25, 2nd Tuesdays at the VC Eagles
    1. Barnes County Wildlife Federation on 11.1.24, 11.25.24 & 4.5.25 at the VC Eagles
    1. VCSU Foundation on 4.26.24 at the VC Eagles
    1. Education Foundation for VCPS on 4.18.2024 at the HAC
  3. Approve PCL Construction Services, Inc of Edina, MN a Contractor License for 2023-2024

Roll Call:    Magnuson        Erickson           Gulmon            Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

Ord 1151 Second and Final Reading of Ordinance 1151 an ordinance to amend and reenact sections 2-01-01, 2-01-02, 2-01-03, 2-04-01, 2-04-06, and 8-06-04 of the Valley City Municipal Code relating to duties of city officials. (City Attorney Martineck)

Roll Call:    Erickson           Gulmon            Bishop              Magnuson        Carlsrud

Resolution

Approve Resolution #______ Accepting Bid and Awarding Contract to___________ for Paving Improvement District No. 129. (City Engineer) Bidding is the morning on April 2. Resolution Information will be completed by Commission meeting at 5:00PM.

Roll Call:    Gulmon            Bishop              Magnuson        Erickson           Carlsrud

New Business

NB1.    Approve Monthly Bills for the City and Public Works in the Amount of $2,144,801.           

       Roll Call:   Bishop              Magnuson        Erickson           Gulmon            Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

4.2.2024 Finance Agenda

City Commission Finance Meeting 

Valley City, North Dakota

Tuesday, April 2, 2024

2:30 PM

 The City Commission Meeting will begin on Tuesday, April 2, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/89093560907 or listen by calling (1 346 248 7799) Webinar ID: 890 9356 0907

Call to Order

Roll Call

Agenda items

  1.  Commission Topics

            a.   

  • Department reports.
    • Sanitation Department
    • Water Department
    • Electric Department
    • Fire Department
      • Fire Extinguisher Report
      • Dangerous Buildings
    • Police Department
    • Street Department
    • Administration
  • Review monthly bills/reports (10 minutes) – (Finance Director Klein)
  • Monthly Engineer Report. (Finance Director Klein)
  • Discuss rental of Armory – Deposit &/or Janitorial Fee. (Finance Director Klein)
  • Discussion on putting the house at 446 8th Ave NE up for bids to be moved with May deadline. (Administrator Crawford)

Adjourn

Minutes Available text with City of Valley City Logo above

3.18.2024 Commission Minutes

City Commission Meeting
Valley City, North Dakota

Monday, March 18, 2024



President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz.

Members Absent; Commissioner Gulmon, Commissioner Bishop

PLEDGE OF ALLEGIANCE

ND RURAL WATERS AWARD PRESENTATION

Eric Volk, Executive Director of ND Rural Water Systems Association, presented the Annual Water Tasting Contest Traveling Trophy to the City of Valley City, represented by Wade Hesch & Sherry Keys for winning the best tasting water in the state.

APPROVAL OF AGENDA

APPROVAL OF MINUTES

Commissioner Magnuson moved to approve the minutes from the March 5, 2024 Finance and Commission Meetings, seconded by Commissioner Erickson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Raffle Permits for:

  1. Valley City Lions Club on 4.9.2024 at Valley City Eagles Club.
  2. Valley City Barnes County Public Library on 8.8.24 at the Library
  3. St Catherine’s School on 5.20.24 at St Catherine’s School
  4. Avalynn’s Fly High Foundation on 9.13.2024 at Chautauqua Park

Approve 2024 House Movers Renewal License for Carrington House Moving, Carrington, ND. 

Approve 2023-24 Contractor License for Tate & John’s Enterprises, Valley City, ND. 

Approve 2024 Tree Trimming and Removal License for Tate & John’s Enterprises, Valley City, ND. 

Approve Blocking Off the Street VC Cal Ripken League – 10U Baseball, 500 & 600 Bocks of 9th Ave SW, from 4:45PM – 7:45PM, May 13th, 16th, 23rd, 29th, and June 10th & 13th. There may be a few more dates in June & July that are unknown at this time.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

ORDINANCE

Second and final reading of Ordinance 1149 an Ordinance to Amend and Reenact Chapter 7-04 Related to Building Numbering, Streets, and Avenues.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson Motion passed unanimously.

Second and final reading of Ordinance 1150 an Ordinance to Amend and Reenact Section 15-03-09 of the Valley City Municipal Code to Provide Technical Changes.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve First Reading of Ordinance 1151, an Ordinance to Amend and Reenact Sections 2-01-01, 2-01-02, 2-01-03, 2-04-01, 2-04-06, and 8-06-04 of the Valley City Municipal Code relating to duties of City officials.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

RESOLUTION

Approve Resolution 2442 Declaring the Sufficiency of Protests for Paving District 129.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

NEW BUSINESS

Approve amended contract for prisoner boarding at Barnes County Correctional Facility with 1 change to increase in the work release fee. All other terms remain the same.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve bid for lease of cropland. Recommendation to accept the bid received for leasing 71.4 acres for the 2024-2025 growing seasons at $63.41/Acre.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson Motion passed unanimously.

Approve proposed changes to the Image Enhancement Grant Application as recommended by the Visitor Committee.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported there will be a meeting held on March 21st with our team and the Architects to start the process of figuring what all is needed and expected for the Service Center Project. This is just a fact-finding meeting. The Requests for Qualifications will be published on Wednesday, March 20th to start the process for the CMAR (Construction Management at Risk). Interviews to be held the week of April 22nd.

Fire Chief Magnuson invited the Commissioners and the Residents of Valley City to come on out and support the Fire Department’s Annual Fundraiser to be held on Saturday, March 23rd at the Eagles.

City Engineer Petersen reported on the upcoming Preconstruction Meeting on March 26th for the NW Storm Sewer Phase II project, which is the 6th Ave NW/Secarse Project. They will be putting ripple arches in the Little Dam area later this fall.

Mayor Carlsrud gave another shout out to Sherry & Wade on the Best Tasting Water in the State! Thanks to all the staff for what you do & that you are appreciated.

ADJOURN

Meeting was adjourned at 5:25 P.M.

4.1.2024 Mayor’s Message

 NEWS & NOTES

4/1/2024

  • Hi Folks,
  • Attention!  Watch for a significant news release forth coming from Valley City State University!
  • As one of our pastors said “God Changes Plans!  Sue and I planned a trip to Sparks, NV for a few days of visiting.  Considering days available, flights, times and fares, planning was challenging; plans were changed.  Funny thing, instead of traveling home Good Friday, a text from the airline informed us our flight was delayed causing us to wait another day; plans were changed.  So we thought getting home was a strong possibility, it was just going to take awhile; and it did! 🙂
  • Mentioning changes, how about our snowfall forecast last weekend?  As I recall, there were amounts forecast upwards of 17 inches though many fewer were realized.  Plans were changed and it sure made clean-up for homeowners and city workers easier; we can be grateful. 
  • We visited Virginia City, an old west mining town 6148 feet up in the Sierra Nevada Mountains.  There are numerous historical buildings, abandoned mines shafts and machinery with interesting stories to be told.  The small town reminded me of Medora as they are both great tourist destinations.  They are both worth the visit, so this year invest some time and visit our North Dakota Year-Round Treasure, Medora.
  • It was fun seeing Grant Nelson from Devils Lake play well for Alabama in the NCAA Tournament, especially his contributions in defeating North Carolina.  He also played at Valley City High School a number of times making it enjoyable for those who saw him play then.  There were a number of North Dakota gals and guys who played in this year’s NCAA Basketball Tournaments; research them.
  • Would you like to feel better, improve your health, reduce stress and anxiety?  Try walking just 20-30 minutes a day, you will be surprised 🙂
  • Thanks to all who provide and proof material for this article.                    
  • Good sportsmanship goes beyond the game; it starts with respect.”   ~ Tommy Hilfiger
  • Blessings, Pray, be Grateful and Respectful,

Dave

Dave Carlsrud

Minutes Available text with City of Valley City Logo above

3.5.2024 Finance Minutes

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, March 5, 2024

2:30 PM

Called to Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Bishop, Commissioner Gulmon

Others present: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Johnson, Administrative Assistant Hintz

New Items

Red River Water Supply Project

Guest Greg Bischoff, Barnes County’s Representative on the Garrison Diversion Board, shared an update on the Red River Water Supply Project.  A project to supply emergency water to central & eastern North Dakota during times of water scarcity so as to protect public health, ensure economic vitality and provide environmental benefits in the river systems.

NW Industrial Park

Discuss selling city owned lots in NW Industrial Park. Commissioner Bishop asked Jennifer Feist with the VCBC Development Corp to discuss the use of the land in the NW Industrial Park for Non-Primary Sector purposes. In the interest of development & putting that land in the hands of the private sector, the VCBCDC feels it is a good idea.

Clean-Up Week

Sanitation Supervisor Swart started the discussion on Clean-Up Week tentatively set for May 13–18, 2024. Swart shared a few ideas and changes that may need to be made due to the number of Trucks currently in the fleet. The consensus of the Commissioners was to continue as is by renting a truck to assist with pick up. Educating the Citizens of Valley City on what can and cannot be disposed of, as well as how to separate their piles of garbage for a more efficient clean-up. Citizens not following the guidelines set forth will not have their trash picked up.  

Department Reports

Sanitation Department

Sanitation Supervisor Swart reminded all not to put your garbage container on a snow bank, that they need 3’ of clearance around the container, your handles should face the house & it must be out for pick-up by 7:00AM.  

Electric Department

Electrical Superintendent Senf reported that his team is staying busy with Service Orders, Lights & Trees. They are working on their gateway issues and getting this cleared up.

Fire Department

Fire Chief Magnuson reported on their Calls for Service. Magnuson & Coit are currently working on some nuisance items, letters were mailed out prior to the recent snow storm. The boat is about completely ready, then on to the preparations for the pick-up. Looking for alternate locations for Fire Equipment parking this summer during the construction project. The Ariel is an issue. Hydrants, whether City owned or Privately owned, must be fixed and can not just be shut off. Private hydrants must be tested yearly. Looking into an ordinance for this issue. Magnuson shared that the Department is involved in the Chili Cook-Off at the Winter Show this year. They are also working on their yearly fundraiser being held March 23rd.

Police Department

Chief Horner shared that his Department is working with the Sheriff’s Office and the Highway Patrol Department to have extra enforcement during the ND Winter Show. The Department is applying for grants to assist in the purchase of Cameras for inside & outside the Police Department to cover a few blind spots and to update the current door security system. They are also waiting to hear on a grant they applied for to purchase body cameras. There are currently 3 open positions that they are trying to fill.

Street Department

Operations Supervisor Klemisch reported on the snowstorm & the clean-up that followed. Ben Lokken passed the Treatment 4 License Exam so now is a Certified Level 4 Operator which is the highest level in North Dakota and the level of our Valley City Water Plant.

Administration

City Administrator Crawford shared that on March 23, 2024 there will be a walk through with AE2S at the Water Plant to give us an over all game plan for future projects and maintenance.

Review monthly bills/reports

Deputy Auditor Johnson reported expenditures in the amount of $1,399,702. for the month.

New Items Continued

Discuss Amendments to Alcoholic Beverage License Code. City Attorney Martineck discussed:

  1. License fees – Streamline the fees
    1. New license for professional services businesses – Need a new class of license
    1. New license for entertainment facilities – Need a new class of license
    1. Guidelines for special event permits – No specifications for precautions
    1. Lookback period for violations – Possibly change title and change to 2 years
    1. Dates for renewal – Currently from July 1 to June 30. State is due January 1
    1. Administrative hearing procedures – Need to clarify the procedures process
    1. Server training certificates – New process to track these certificates

Discuss Commissioner Responsibilities Including Appointment of City Officials. City Attorney Martineck shared that the initial discussion on this topic was held in December so he is bringing it back for further discussion and direction. An Ordinance will be put together to clarify who should be appointed officer. In Code it states the Mayor is the Chief Executive Officer of the City. When you have a City Manager or City Administrator system, most of the Chief Executive Officer’s powers transfer to the City Administrator. The executive officer is the person who has the power to execute the laws and the City Commission is the Legislative Body that makes the laws. Martineck suggested, for the balance of powers, leave the Mayor as the Chief Executive Officer in Code and add those powers will be suspended during the period of having a City Administrator or a City Manager.

Review Recommended Changes to Valley City Urban Functional Classification System for Submittal to NDDOT for Review and Consideration. City Engineer reviewed the information and the submission is due onto the ND Department of Transportation by April 1, 2024.

Discussion on the Junk Ordinance for Main Street. Commissioner Magnuson started discussion on what, if anything, can be done about the locations along main street as it relates to junk. An ordinance can be drawn up regarding this topic but it will affect all citizens. Currently this is handled on a case by case process.

Discussion Regarding a Change to Paving Project 125 (2nd Ave NE/3rd St NE/4th St NE/3rd Ave NE) in regards to Parking for the Fire Hall. Administrator Crawford shared the quotes for concrete vs. recycled asphalt to include additional parking for the Fire Department during the project this summer. Her recommendation is to move forward with the additional parking but requiring the Firemen to abide by the current parking guidelines.  The consensus of the Commission is to move ahead with the recycled asphalt option for now.

SLWA Quick Start Guide Update President Carlsrud and Commissioner Erickson informed the Commission on the Service Line Warranties of America program. They explained the relationship between the two entities and gave an overview of program being offered. It was also stated that the repairs will be done by Licensed Contractors with the City of Valley City. This program is intended to give Valley City Residents an option for their service lines.

Discuss Finance Meeting Times. President Carlsrud brought up discussion on the times for the Finance meeting and how they seem to need adjusting monthly. It was decided that the Agenda will be reviewed the on Thursday afternoon the week prior and a time set.

Adjourn

The meeting was adjourned at 4:57 PM.

Minutes Available text with City of Valley City Logo above

3.5.2024 Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, March 5, 2024


President Carlsrud called the meeting to order at 5:03 PM.

Members present: President Carlsrud, Commissioner Erickson, Commissioner Magnuson, Commissioner Bishop, Commissioner Gulmon

Others: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Johnson, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add NB 2. Approve Selling City Owned Properties in the NW Industrial Park.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve minutes from the February 20, 2024, Commission Meeting and the February 27, 2024, Special Commission Meeting, seconded by Commissioner Erickson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Raffle Permits for:

  1. VCSU Foundation on 3.15.2024 at the Eagles.
  2. ND Appaloosa Club on 8.14.2024 at the NDWS Facility.
  3. Valley City High School DECA on 4.5.2024 at Valley City High School.
  4. Krista Johnson Benefit on 3.16.2024 at the Eagles.

Approve 2024 Tree Trimming and Removal Service License for Mike’s Construction & Repair, Oriska. ND

Approve Mechanical Contractor License for Dakota Plains Mechanical, Fargo, ND

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ORDINANCE

Approve Second and Final Reading of Ordinance 1148, ordinance to amend and reenact sections 5-01-01 and 5-01-02, and create and enact section 5-01-00.1, related to possession of animals.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Roll Call Vote: Bishop – Aye, Gulmon – Aye, Magnuson – Aye, Erickson – Nay, Carlsrud – Aye. Motion Passed.

First Reading of Ordinance 1149 an Ordinance to Amend and Reenact Chapter 7-04 Related to Building Numbering, Streets, and Avenues.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

First Reading of Ordinance 1150 an Ordinance to Amend and Reenact Section 15-03-09 of the Valley City Municipal Code to Provide Technical Changes.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

RESOLUTION

Approve Resolution 2443, a resolution approving final plans and authorizing engineer to advertise for bids for Paving 129.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $1,399,702.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Selling City Owned Properties in the NW Industrial Park.

Commissioner Gulmon moved to proceed with the process to sell city property in the NW Industrial Park to Non-Primary Sector which previously was designated for sale only to Primary Sector, with the details to be ironed out for public sale and some requirements that are wanted to fall in place for that particular property, seconded by Commissioner Bishop. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared that President Carlsrud and herself were in Washington DC with Missouri River Energy Services to meet with our Congressman and Senators discussing where we are with power and energy. Next, heading to Grand Forks for the Red River Basin Meeting, Valley City has a seat on the Board, which is another piece in water protection and management. Reminder that the next Commission Meeting will be held on Monday the 18th due to a conflict with training. Congratulations to Ben Lokken on passing the Treatment 4 License Exam.

CITY UPDATES AND COMMISSION REPORTS

City Assessor Current shared the Tax Equalization Meeting will be Tuesday, April 9, 2024 at 4:00PM in the Valley City Chambers.

Fire Chief Magnuson reminded all that the ice on Lake Ashtabula & the river is not safe, stay off. March 23rd is the Annual Fire Department Fundraiser; the proceeds will go towards the new rescue boat.

City Engineer gave an update on the lead surveys. 72 Residents have responded. Due date was March 1st.

Commissioner Gulmon reported on the Financials, 2023 was a good financial year. Sales Tax is up 4.2% over the previous year. Food and Beverage tax had their best year since 2015.

Commissioner Erickson congratulated Ben Lokken. Discussion on Clean-up week has started and the rules that have been in play for the last few years will be enforced.

Mayor Carlsrud suggested that allstay off the ice. It seems to be melting from the bottom up.Thank you to the City Staff for all their work. Thank you to the Commissioners for serving.  


ADJOURN

Meeting was adjourned at 5:24 PM.