Minutes Available text with City of Valley City Logo above

9.7.2023 Finance Minutes

Called to Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Gulmon, and Commissioner Erickson

Others present: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz

  1. Department Reports

Sanitation Department

Sanitation Supervisor Swart reported on the Grass Site Area and reminded all that no whole trees are to be taken to the grass site. This site is only for Valley City Citizens. Also, when dumping clippings, please empty your bags and take your bags or throw them in the trash. Automated Garbage Truck update, if you place your trash can in front of your driveway put it on the street. The Arm needs at least a 3’ clearance all the way around the can to be able to dump it. Garbage must be out by 7 AM or even the night before. Handles and wheels should face your house. Lids should be closed. No excess garbage around your trash can will be picked up, that is the responsibility of the homeowner.

Please check the City’s website, Facebook page, Instagram, Times Record, KOVC, and CSI Cable for Holiday schedules and inclement weather changes. Discussion on the notification of Citizens for customer service concerns when Garbage is not picked up by the truck.

Water Department

Water Supervisor Hesch reported some numbers on usage comparing July and August. Demand has dissipated. Shared the average usage daily as well as the max usage in a day. July’s usage was higher than Augusts this year.

Electric Department

Electrical Superintendent Senf reported on a good August. Only 1 outage due to weather. Columbia Grain project is now complete. Several projects planned for this fall. Senf discussed the lighting around town. Parts are coming to correct the color and lumen issue. If you notice a pole down or out, please report it to Public Works so that a service order can be started and taken care of.

Fire Department

Fire Chief Magnuson reported that fire calls were down for service but up for rescue calls. Last month the Trucks were all tested and serviced, and all are working and passed inspection. Fire Fighter 1 Class is finishing up. Testing will be on the morning of September 16. Magnuson reported that they tested and added 3 new members to the squad. Side by Side will be ready to go in service soon. Grass, weeds and junk calls are handled weekly.

Police Department

Assistant Police Chief Rustebakke reported the police department put a reminder out to the Citizens that starting next month you need to keep your camper and boats off of the streets.

Street Department

Operations Supervisor Klemisch reported that they are working on cleaning the storm lift stations. Salt is scheduled for delivery on Tuesday hauling sand in as well. September 18 Rural Water will be training on hydrants. September 19 Rural Water will be putting on a Wastewater Seminar. Working on concrete projects but waiting on the actual concrete.

  • Review monthly bills/reports (Finance Director Klein)

Finance Director Klein reported on the August expenditures. $2,627,118.00 Total

Renewal of 2 CDs, renewed for 5.1% and set up a new CD @ 11 months at a 5.1% rate in the amount of $800,000.00.

  • Discuss continued use of Fargo Landfill. (Public Works Accountant Jacobson)

Jacobson compared charges between Fargo Landfill with Jamestown Landfill. The decision was to negotiate with both Landfills and determine the correct place to contract with.

  • Discuss Garbage Hook Truck out of commission. (Public Works Accountant Jacobson)

The current Hook Truck was having Def Issues and now needs parts for the ECM that has quit. Parts are about 2 years out. Jacobson gave a price comparison to hauling ourselves using our trucks, having Valley Recycling haul or renting a truck from Jamestown. Recommendation is to rent a truck then to use our own but first we check again with Peterbilt to see what they will do for us. Talk to Ken about pulling a pup. Martineck will review the rental agreement. Added to the Commission Meeting Agenda for approval of signatures.

  • Discuss ordinances to address parking ticket enforcement and alcoholic beverage license requirements. (City Attorney Martineck)

Currently the ordinance reads that the license holder must also be the title holder of the building. Requesting a change to the ordinance that a tenant or purchaser for contract for deed can hold the liquor license. The second half of this item is that the collection of parking tickets currently does not give the Police Department the authority to collect on past due tickets. It was suggested that a tiered process would give the Police Department a better enforcement tool.

  • Removed prior to Meeting
  • Review cost proposals for audit services. (Finance Director Klein)

Requests went to 6 Companies, 3 replied. One was determined insufficient. Cost proposals were shown between Eide Bailly and Brady Martz. It was decided to go with the lower bid awarding the Audit to Brady Martz.

  • KPH request to forgive liquidated damages. (City Administrator Crawford)

The Commission requested that Crawford negotiate for the City and not accept their current proposal. This will be added as a new agenda item for the Commission Meeting.

  • Personal Leave – compared to State annual leave. (City Administrator Crawford)

Discussion on current annual leave earnings and when hiring in this competitive time, it was determined that the City earns less than the State Employees. Holidays were previously changed to match the State. The Commission agreed and this change will take effect on January 1, 2024. Martineck will update the Policy.

  1. Issued Conditional Letter of Map Revision for the City of Valley City, ND case No. 23-08-0015R – (City Administrator Crawford)

The CLOMR has been approved. CLOMR letter and the map were discussed as well as the interior flooding and drainage. The letter was a requirement to be mailed as part the process.

  1. Discuss removing abandoned fuel tank located in street right of way in conjunction with street project. (City Engineer Peterson)

4th St W and Central Avenue, it was determined that there are abandoned fuel tanks. This will be taken care of at the same time as the street project but will not be included in the project.

  1. 2022 Audit Report by Eide Bailly. (Finance Director Klein)

Courtney Richman with Eide Bailly joined via Zoom and shared the executive summary for the 2022 Audit findings. The City received a “clean” audit finding.

Adjourn

The meeting was adjourned at 4:59 PM.

Minutes Available text with City of Valley City Logo above

8.1.2023 Finance Minutes

Called to Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, and Commissioner Erickson

Others present: City Attorney Martineck, City Administrator Crawford via Zoom, Deputy Auditor Klein, Administrative Assistant Hintz

Department Reports

Sanitation Department

Sanitation Supervisor Swart reported on the automated garbage process and stated that the numbers for trash cans facing the wrong direction is down. Hint: the handle should always face your house. She also reminded us that any branches left at the grass sites should be 3’ in diameter or smaller.

Fire Department

Assistant Fire Chief Coit reported on the calls for service for July. Scuba gear was tested and checked over this past week. He is now working on fire extinguishers & fire inspections. He will be attending the National Flood Protection Insurance Program sponsored by FEMA.

Police Department

Police Chief Hatcher reported the police department is working on a transition plan with his leaving this Friday 8.4.23.

Electric Department

Electrical Superintendent Senf reported on the current outage report. He discussed the “blinks” that people are experiencing are caused mainly by squirrels, birds & trees. The city is running on 2 subs and using 9 circuits. Project with Columbia Grain to switch lines from overhead to underground, Senf will be ordering the equipment for this project pending approval by the commission and an agreement has been signed by both parties.

Street Department

Operations Supervisor Klemisch reported that there was a water leak in front of Alley Beans, he feels that there will be more digging and repairing of couplers and pipe as this project continues. The work being done on 5th Ave NW is not a city project: A Resident is putting in a new sewer service. 3 Employees passed their CDL test. This makes all Employees in that department licensed CDL drivers. The Team is also working on the School Crossing painting.  Salt has been ordered.

Review monthly bills/reports

Deputy Auditor Klein reported on the July expenditures.

Discussion on Viking Estates

David Wick commented on facilitating the work progress on the Viking Drive Estates and other projects.

Discussion on VCMC 5-01-20. Feeding of deer and wild birds prohibited

City Attorney Martineck discussed the ordinance. Brandi Johnson reported on the issues that she is encountering when enforcing such as homeowners scattering large amounts & large pieces of corn and bread. Suggested that the feed must be in some type of feeder or container. Concerned for the amount of deer, vermin and rodents that this feeding causes.

Adjourn

The meeting was adjourned at 4:04 PM.

Minutes Available text with City of Valley City Logo above

7.6.2023 Finance Minutes

Called To Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson and Commissioner Gulmon

Others Present:  City Administrator Crawford, City Attorney Martineck, Deputy Auditor Klein, Administrative Assistant Johnson

Commission Topics

Discussion took place around ways to support or incentivize restaurants in town.

Department Reports

Sanitation Department

Sanitation Supervisor Swart walked through some of the required guidelines for the new cans.  Reminded that the grass site is for branches no bigger than 3 inches diameter, no processed wood and dump the grass bags out and the dumpster by the grass site is only for bags or boxes used to haul the grass.

Water Department

Water Superintendent Hesch stated the water use was slightly elevated since June and will likely increase a little more if the temps do.

Electric Department

Cory Buck reported on current electrical projects. Also stated that the current surges people are experiencing is due to being on one substation relays doing their job.  Once the other substation is back it will help.

Fire Department

Fire Chief Magnuson reported on the calls for service and fire extinguishers for June.

Police Department

Police Chief Hatcher provided and update.

Street Department

Nick Yokom reported on the street department projects. Discussion took place around who is responsible for the lift station located by The Reserve.

Administration

City Administrator Crawford requested the commissioners review the state vacation schedule to help stay competitive with everyone else hiring and be able to bring in quality employees.  We will also look at the state patrol to see if that is any different.

Review monthly bills/reports

Deputy Auditor Klein reported $1,662,479 for June expenditures.

Fee for Special Meeting Request

Due to the few we have, the decision was to hold off on applying a fee for a special commission meeting.

Viking Drive Update

David Wick provided an update and stated he will be in town in the next few weeks.

Adjourn

The meeting was adjourned at 4:36 PM.

Minutes Available text with City of Valley City Logo above

6.6.2023 Finance Minutes

Called to Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson and Commissioner Gulmon

Others present: City Attorney Martineck, City Administrator Crawford, Deputy Auditor Klein, Administrative Assistant Johnson

Department Reports

Sanitation Department

Sanitation Supervisor Swart reported on the automated garbage process and the pick-up schedule for areas of town. They’re also working on driving hours for a couple employees that needs to be completed for testing.

Forestry Department

Bob Anderson reported he has not sent out any letters on Dutch Elm disease.  Letters have been going out for pruning, mainly for where the new garbage truck is going. Provided an update on Emerald Ash Borer and provided different options to mitigate it.  It was recently documented in Moorhead this spring so it’s pretty close.

City Administrator Crawford recommended a task force be created to develop a plan of action.

Water Department

Water Superintendent Hesch reported that water usage has been up a bit, due to people washing their houses, vehicles, etc.

Electric Department

Cory Buck reported on outages and upcoming projects.

Fire Department

Fire Chief Magnuson reported on the calls for service for May. A few employees attended the State Fire Convention.

Police Department

Police Chief Hatcher reported the police department is busy as usual.

Street Department

Operations Supervisor Klemisch reported they have been working on street repairs.  West Main project should be wrapping up and has gone well. Lots of digs, hydrants and curb stop repairs planned. 

Administration

City Attorney Martineck reported on garbage collection rate additions due to the new extra containers.  There are not increases, but we need to have them added to the policy.

Review monthly bills/reports

Deputy Auditor Klein reported on the money we received from FEMA for the 2022 spring flood, approximately $1.4 million and also reported on the May expenditures.

Review Special Assessments for the 6th St. NW Reconstruction Project Constructed in 2022. 

Deputy Auditor Klein stated we are getting ready to assess this project and looking at the final numbers, when we sent out the protest notices which is before we get the bids, it was sent out at $100.50/linear ft. which was 50% of the cost.  We always do the lessor of 50% of the cost or the cap which is $123.66.  The bids came in higher which made the 50% to calculate well over the cap.  Do we want to send notices with the increase?  The difference is $43,554 and would be extra out of the R&R.

Consensus was to leave it as is and discuss increasing the cap or adding a contingency in the letters which would state what the max charge is.

Review Adjustments to Valley City Urban Limits Boundary Map.

Chad Petersen, KLJ, stated about every 10 years when there is a census, the DOT is requesting the City review their Urban Limits Boundary.  In review Nextera/Valley Plains site is included in city limits but not included on the boundary map so it is recommended to change to include that area and extend the east boundary of that site to the section line in case of additional growth.

Discuss Road Quantity Overrun for West Main. 

City Administrator Crawford reported there was a large overage. It will be an extra $20,000 overage and we have already met our max of any additional help so it would be at a local share and taken from the R&R funds. Chad has found a spot where we may be eligible to get some of the money back. 

Adjourn

The meeting was adjourned at 4:49 PM.

Minutes Available text with City of Valley City Logo above

4.5.2023 Finance Minutes

Called To Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commission Erickson and Commissioner Gulmon

Others Present:  City Administrator Crawford, City Attorney Martineck, Deputy Auditor Klein, Administrative Assistant Johnson

Commission Topics

Discussion took place around updating flood books.

VCSU President Allan LaFave and Larry Robinson presented Mayor Carlsrud with the Distinguished Service Award.

Department Reports

Sanitation Department

City Administrator Crawford reported that the transfer station was closed due to weather but there was a truck out picking up garbage.  They got to almost everything but due to snow in some areas they couldn’t get to it all.  We will open the station again for those that want to bring their household garbage there for free.

Water Department

Water Superintendent Hesch stated the LED lighting is almost finished and the rebates have been turned in. One chemical we currently use will be discontinued so we are working on the replacement.

Electric Department

Electrical Superintendent Senf reported they have been working on flood related items. One outage last month due to a blown fuse.

Fire Department

Fire Chief Magnuson reported on the calls for service for March. We are working on purchasing a new rescue boat and will use some of the money from our fundraiser, insurance and some county money.

Reported on the fire extinguisher business.

Police Department

Police Chief Hatcher provided an update. Also thanked VCSU for allowing people to park in their lot during the storm to get them off the road.

Street Department

Commissioner Erickson reported on behalf of the street department.  They are currently running 12-hour shifts.  There was some concern with the weight of the snow and if they would be able to push it over the banks.  They are working hard and doing what they can, there will be some streets that are narrowing.

Administration

Deputy Auditor Klein walked through the quarterly engineering report and also that the auditors were here last week and kept us busy but things are going well.

City Administrator Crawford stated Lance had worked on getting a 5-year plan together for FEMA which has gotten us to a 9, where we can get a 5% discount on flood related items.

Review monthly bills/reports

Deputy Auditor Klein reported $1,577,832.72 of expenditures for March.

Discuss Quotes for Mowing.

City Administrator Crawford stated our part-time help will not be coming back this summer, Bruce has decided not to come back. We decided to put it out for quotes.  Recommendation is to go with Eek Ink Mowing.

Discuss Sale of Land in the NW Industrial Park.

Jennifer is requesting the purchase of property due to an interested buyer.  Requesting the specials being paid as part of the purchase and any amount remaining be retained with the Development Corporation and used for economic development.

Discuss Purchase of Flatbed Truck.

City Administrator Crawford presented the various uses for this truck.

Adjourn

The meeting was adjourned at 4:16 PM.

Minutes Available text with City of Valley City Logo above

3.7.2023 Finance Minutes

Called To Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commission Erickson and Commissioner Gulmon

Others Present: City Attorney Martineck, City Administrator Crawford, Finance Director Richter, Administrative Assistant Johnson

Department Reports

Sanitation Department

Sanitation Supervisor Swart requested businesses and residential customers to make sure to clean the ice and snow from your trash cans for safety reasons and reminded them to have their garbage out before 7. Also, those that did not get their garbage picked up on Wednesday will not be charged extra to have it picked up this week.

Water Department

Water Superintendent Hesch reported on water operations. AE2S will be up next week for a meeting on water loss.

Electrical Department

Darwin reported on the outages and work planned.

Fire Department

Fire Chief Magnuson reported on the calls for service for February. Covered the grants that have been approved. Smoker is on March 25th.

Police Department

Reported there will be extra patrol during the Winter Show events.

Street Department

Operations Supervisor Klemisch explained the plan for snow removal with the upcoming weather systems. Also requested if residents are having issues with their water to call Public Works.  We don’t know of any issues unless you call.

Administration

City Administrator Crawford stated Emerald Ash Borer was documented in Moorhead so we will need to look at that closer as it is here quicker than we expected.

Finance Director Richter reported the auditor’s departments are working on the audit fieldwork that is scheduled for March 27-31. We are advertising for an Administrative Assistant II position.

Review monthly bills/reports

Finance Director Richter reported $1,716,523.84 for the month of February.

Discuss Sales of Electronic Cigarettes.

Consensus to add the ordinance to the April 5th meeting.

Discuss Viking Drive Estates.

Consensus was made to approve mobile park home application while monitoring improvements.

Discuss Amendment to Purchasing Policy.

City Attorney Martineck reviewed the requested amendment.

Discuss Appointing New Member to Planning and Zoning Commission.

Ian Jacobson and Tim Durheim have both submitted their letter of interest.

Review Proposed 2024-2027 Urban Program Worksheet.

Due to remaining time allowed, this was moved to the commission meeting for discussion.

Adjourn The meeting was adjourned at 4:53 PM.

Minutes Available text with City of Valley City Logo above

2.7.2023 Finance Minutes

Called To Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commission Erickson and Commissioner Gulmon

Others Present:  City Administrator Crawford, Finance Director Richter, Administrative Assistant Johnson

Department Reports

Sanitation Department

Sanitation Supervisor Swart requested businesses and residential customers to make sure to clean the ice and snow from your trash cans for safety reasons.

Water Department

Water Superintendent Hesch reported they are transforming their lighting to LEDs.

Fire Department

Fire Chief Magnuson reported on the calls for service for January. 

Police Department

Nothing to report.

Street Department

No report due to working on a water break.

Administration

Finance Director Richter reported the cost of our audit, Eide Bailly has increased substantially. Due to the amount of the estimate, we would normally need to request bids but we are okay, with your consensus, to bypass that this year. Commissioners gave consensus to continue with Eide Bailly at this time.

Review monthly bills/reports

Finance Director Richter reported $1,459,004 for the month of January.

Discuss Sales of Electronic Cigarettes.

Input from City County Health Department

Theresa Will, Kaitlyn Lee and Abby Wilmes provided information as to why they were in favor of keeping the ordinance banning electronic cigarettes in place.

Input from John Stearns

Johns Stearns provided input on why he is in favor of allowing electronic cigarettes.

Viking Drive Estates Update.

Due to the lack of progress, City Administrator Crawford recommended an agreement be put in place with an actual deadline.  Consensus was to move forward with agreement presented at the March 7th, 2023 meeting by David Wick and a contractor with a timeline of when work is to be completed. 

Discuss Plat Recording Procedure.

All plats will be recorded by our office to make sure it is completed.  There will be an amendment to the MFS to cover fees.

Update Fees for Select Code Violation.

Ordinance 1125 and 1126 have been updated to remove conflicting information.

Policy Manual Update – Unpaid Leave.

This change will require uniformed PD personal to have a 40-hour bank balance remaining after vacation payout.

Discuss Prices for Upcoming Construction Season.

Marshall gave his department report.

Bids were presented for materials needed for work this year.  Due to the total cost being over $30,000 they needed to be brought in front of the commission. Also requesting amending the purchasing policy due to these materials being for several different projects throughout the year but due to them being purchased at one time they need the approval.

Adjourn The meeting was adjourned at 4:51 PM.

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1.5.2023 Finance Minutes

Called To Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commission Erickson and Commissioner Gulmon via Zoom

Others Present:  City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Commission Topics

Discussion took place around the following:

Backyard Parking.

City Hall Building.

Electronic Cigarettes.

Trucks on Sidewalks for Snow Removal.

Department Reports

Sanitation Department

Sanitation Supervisor Swart requested businesses to clean out inside enclosures and all around the dumpsters.  Some instances they need to get behind the dumpsters so clean there too.  Grass site area is open to take your Christmas trees.

Operations Supervisor Klemisch added the alley on 12th St./3rd Ave. is very steep and we have issues with this alley.  Those residents will be putting their garbage on the street during the winter months.

Water Department

Water Superintendent Hesch stated it is slower right now so working on maintenance issues and repairs as needed.

Electric Department

Electrical Superintendent Senf reported the LEDs in the National Guard building are being replaced.  Some of the intersection lights are gradually turning purple.

Fire Department

Fire Chief Magnuson reported on the calls for service for 2022 and the fire extinguisher report.

Police Department

Police Chief Hatcher provided an update.

Street Department

Operations Supervisor Klemisch reported that Ben Lokken passed the water distribution test.  There are two more tests to complete. Snow removal is continuing.

Administration

Finance Director Richter went through the engineering report.

Review monthly bills/reports

Finance Director Richter reported $1,738,021 of expenditures for December.

Discuss City Hall Building Updates and Review Bid for Fascia.

Decision was made to do this in 2 phases and was determined to approve the first portion contingent on Enterprise getting their contractor license.

Elks Update

Provided by KLJ.

Discuss Love’s

City Administrator Crawford will contact DOT and then speak with Love’s.

Discuss Bids for Mowing and PT Summer Help.

City Administrator Crawford stated they be putting ads out shortly.

Adjourn

The meeting was adjourned at 4:39 PM.

Minutes Available text with City of Valley City Logo above

12.6.2022 Finance Minutes

Called To Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Bishop, Commission Erickson and Commissioner Gulmon

Others Present:  City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Department Reports

Sanitation Department

Sanitation Supervisor Swart stated the Transfer Station will be open from 9-noon on December 19th.  Make sure to have your garbage out by 7AM and please clean inside and outside enclosures and around dumpsters.

Water Department

Water Superintendent Hesch stated it is slower right now so working on maintenance issues and fiber repairs as needed.

Electric Department

Electrical Superintendent Senf reported 2 outages for November, both squirrels. Outages have increased about 10 more this year mainly due to squirrels and trees that weren’t trimmed due to the flood.  Relay testing is taking place on the downtown sub and hopefully will be online mid-December.  Christmas lights are up and working on the speaker system and inventory.

Fire Department

Fire Chief Magnuson stated they had 22 calls last month which is pretty high. We’re sitting pretty good for volunteers right now but we just received 3 new applications.

Street Department

Nick Yokom reported that snow removal is going well.  The lagoon discharge is complete for the year and also working on inventory.

Administration

City Administrator Crawford stated she will be on the Devils Lake Outlet advisory committee.

Finance Director Richter presented the proposed dates for the 2023 Finance and Commission meetings.

Review monthly bills/reports

Finance Director Richter reported $1,684,241.09 of expenditures for November.

Discuss Update to Resolution 1690, Approving Exemption from Taxation of Improvements to Commercial and Residential Buildings.

City Assessor Current requested the following changes to resolution 1690.  Currently number 8 states the work can not be started and we would like to change that to allow it to be started within the last 6 months but not finished. We are also suggesting to increase the allowance to 300,000 which is what has happened with the RZ. Consensus is to make the changes.

Discuss 5-Year Infrastructure Plan.

Finance Director Richter explained presented projects and recommended funding.

Discuss Proposed Public Works Operating and Capital Budgets.

Public Works Manager Jacobson presented the budgets.

Discuss NLC Service Line Program.

City Administrator Crawford explained this program is like a warranty program for sewer/water lines.  Residents are not required but can be given the option to purchase if we approve them to market in the city.  If it’s something we are interested in, Carl would want to redo some of the wording in the contract.

Viking Court Update.

Will discuss on the Commission Meeting.

Adjourn The meeting was adjourned at  4:54 PM.

Minutes Available text with City of Valley City Logo above

11.1.2022 Finance Meeting

Called To Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commission Erickson via Zoom and Commissioner Gulmon

Others Present:  City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Department Reports

Sanitation Department

Sanitation Supervisor Swart stated everyone now has their CDL permits. We are out of wood chips until spring.

Water Department

Water Superintendent Hesch reported water use has gone up a little bit likely due to people cleaning things up getting ready to store them. October the plant was ran 241 hours which was 33 hours less than in September. September daily average usage was almost 880,000.

Electric Department

Electrical Superintendent Senf reported 7 outages for October, 1 bird, 4 squirrels, 1 track hoe and some bad underground. The electrical has been blinking the last couple days but that is Otter Tail that lost a line between here and Jamestown. Christmas decorations are starting to go up. Previously we would pay customers to put their service in underground at $3/foot, we would like to raise that to $4/foot.

Fire Department

Fire Chief Magnuson stated they completed 23 tours around the station for Fire Prevention month. The open house and dedication took place.  Tonight, the new truck will go into service and there will be a traditional truck pushing ceremony.

Police Department

Police Chief Hatcher stated they hired a new officer that will start on Thursday.

Street Department

Operations Superintendent Klemisch reminded everyone to have their garbage out by 7 AM.  The end of the year hydrant and flushing program is completed.  Working on tearing down some houses.  Brockopp’s had a sewer disconnect from the main and has caused a sinkhole in the alley. The lagoon discharge will happen this month to create some storage for winter.

Administration

City Administrator Crawford stated every 5 years we switch to a different insurance company, usually they were just drawn out of a hat.  There is one company left in line to do that so we will fulfill that but going forward we will put it out for bids. We received notification that we were awarded the Urban Grant Program that we applied for the 2nd St. N project.

Review monthly bills/reports

Finance Director Richter reported $2,421,095.56 of expenditures for October.

Discuss Contractors License

City Administrator Crawford requested the $4,000 requirement to get a license be lowered. Consensus was to lower it to $1,000.

Update of Viking Court

City Administrator Crawford stated they are hoping the concrete products will be available in time so they don’t need to use the steel at temporary fixes.

Consensus was to allow one more month and an update will be provided on November 15th.


Update on the Elks Building

Chad Petersen updated that at this point the gates and some other materials are ordered and the shop drawings were received back from the supplier and set up to be delivered to PW. We are set up to start receiving bids the 1st week of December.

Discuss Viking Drive Bridge Reconstruction

The county was awarded money for the reconstruction of Viking Drive Bridge. There would be no rise.  There is a water main underneath along with sewer that may be affected by the pilings. The watermain is scheduled to be moved in Phase 5. The county asked if we would look at moving the water line when the project is done so there aren’t issues with the pilings. The State Water Commission will allow us to pull that out of Phase 5 and do it early.

Discuss Possibility to Purchase Property or have Garden on City Property in Crestwood

We were offered $2,000 for a section of property. The property is not buildable but Tina has it assessed at $10,500. Consensus was made to do more research and look into putting it up for bids. 

Discuss Purchase of Properties that are Subject to Tax Deed Proceedings.

There were three properties that were coming up for taxes due. When this comes up and there are assessments on the property, we are given the first option to purchase.  We would like to make so we do not have to get a motion each time a property comes up for sale.

Adjourn

The meeting was adjourned at  4:40 PM.