11.7.2023 Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, November 7th, 2023


CALL TO ORDER
President Carlsrud called the meeting to order at 5:00 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon

Member Absent: Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add New Business Item 6. Approve Contract for Public Auction Services.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Erickson moved to approve the minutes from the October 17, 2023 Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Contractor License for Dirt Dynamics, Fargo ND

Approve Raffle for Sheyenne Valley Friends of Animals, December 15, 2023 at Handy Hardware

Approve Raffle for ND Hereford Assn, December 2, 2023 at the ND Winter Show Building

Approve Parade for VC Area Chamber of Commerce Parade of Lights, November 25, 2023 at 6pm

Approve Block off the Street Application for the VC Area Chamber of Commerce Parade of Lights, November 25, 2023 from 2pm until 9pm, Event is from 4pm until 9pm

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

ORDINANCE

Second and Final Reading of Ordinance No 1145, an Ordinance to Amend and Reenact Section 5-03-11 of the VCMC related to disposition of owner-surrendered animals. There are no changes to the Ordinance.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Second and Final Reading of Ordinance No 1146, an Ordinance to Amend and Reenact Sections 15-05-01 and 15-05-04 of the VCMC related to use of City Dumpsters. There are no changes to the Ordinance.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

RESOLUTION

Resolution 2427, A Resolution Declaring Sufficiency of Protest for Paving Improvement District No. 128. Finance Director Klein reported that we did not receive any protests on this project. A NW Reconstruction for 2024 map was included in the materials. An Informational Meeting was held on October 16, 2023 with no attendees. Protests were due on November 6th and we did not receive any protests.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Resolution 2428, A Resolution Approving Final Plans, Specifications, and Estimate of Probable Costs and Authorizing Engineer to Advertise for Bids for Paving Improvement District No. 128, Watermain Improvement District No. 105, Sanitary Sewer Improvement District No. 69. City Engineer Petersen shared that this project is scheduled to be bid through the NDDOT on November 17th. The total estimated construction cost is approximately 4 million dollars. We did receive approximately 2.63 million dollars from Urban Grant Funds through the NDDOT. We will be requesting approximately 550 thousand dollars of funds through the Department of Water Resource for the water main replacement portion of the project. The Final Plans & Specs are on file at City Hall.  

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Resolution 2429, A Resolution Approving Urban Limits Boundary for City of Valley City. City Engineer Petersen reported this is a paper trail catch up as you previously approved the Urban Limits Boundary at the last Commission meeting. The NDDOT requires this in the form of a Resolution so requesting the approval of this Resolution for the Urban Limits Boundary as per the map.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Resolution 2430, A Resolution Approving Use of Construction Management At-risk Delivery Method for New Public Works Service Center. City Administrator Crawford is asking for approval of the use of Construction Management At-risk Delivery Method for the New Public Works Service Center that will go along with them being the General Contractor and also the way to help with the process to go get all the bids, instead you go through this process and they get all the fees together and end up with 1 rate.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $ $2,405,467.61. Finance Director Klein reviewed the October Expenditures.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Preliminary & Design Engineering Task Order for Project No. UGP-2-990(068), PCN 24181-2025 Urban Grant Reconstruction Project. City Engineer Petersen reminded the Commissioners that the City was awarded 2.99 million dollars in Urban Grant Funds for the reconstruction of 2nd ST N from 3rd Ave NW to 4th Ave NE as well as 3rd Ave NE from Main ST to 2nd St. We requested that this project be programmed for planned delivery August of 2024. In reviewing other projects adjacent to the project corridor, specifically along the 4th Ave NE. You may recall that we have had several watermain breaks in the area. As this was a high priority for Public Works to get that watermain replaced we requested to the DOT that they add 4th Ave NE & 1 additional block of 2nd St NE to the project. The request before you are the preliminary design and engineering for the described project. A proposed bid opening in November of 2024 for anticipated construction in 2025. They will do the survey now through the spring, get the environmental documentation, cultural work and the public involvement done over the winter months. Design Engineering will be done from the Spring through August of 2024 time frame. This will be bid through the NDDOT possibly next November.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Roll Cal Vote: Commissioner Gulmon – Aye, Commissioner Magnuson – Aye, Commissioner Erickson – No,

President Carlsrud – Aye. Motion Carried.        

Approve RFQ for Architect for Pre-Design Services for the Service Center. City Administrator Crawford asked, as required by Century Code, we have to approve an RFQ for the Architect for Pre-Design Services for the Service Center.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve MOU (Memorandum of Understanding) with VCSU for Emergency Management. There were no changes to the Memorandum, just a new signature was needed so must again be approved by the Commission.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve MOU with VCSU for Campus Safety. There were no changes to this Memorandum, just a new signature was needed so must again be approved by the Commission.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Contract for Public Auction Services. City Administrator Crawford shared this has to do with the extra items the different departments throughout the City had. There will be an online auction, with the details being printed twice in the newspaper, then the online auction will be held. The smaller items will be sold the first week, there will be a set date, and larger items, some with reserves, will be the second date. The other piece to this is that the Auction Service is responsible for all the advertising, listing, photos and descriptions. There will also be a time that the Public will be able to walk through and see the items.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford started off with the Construction Project on 2nd Ave NE. Basically they will continue working on the project this week and next. If the weather holds out, they hope to have the sidewalks completed, signs installed and other things completed. The goal would be to have it ready to go by the end next week, so November 18th. There are still items that need to be checked on but will update after the next construction meeting. Check social media and the website for the latest update. On Wednesday, November 15th City Administrator Crawford will be representing the midsize cities at a Committee Hearing on Retirement in Bismarck. Also, continuing to work on a lot of grants. There are some new Transportation Grants that we will be working on for the 2025 projects. There are also some Electrical Grants that just came up so working on getting them completed.

Finance Director Klein shared that every November we send the annual installment for Special Assessments to the County. If you have any questions on the special assessments come to the Auditors Office at City Hall. Please do not reach out to the County. You will also find a list of remaining balances of special Assessments at ValleyCity.US.

City Assessor Current updated the Commissioners on what she has been working on. About 320 homes were visited and reviewed this summer. A lot of people have been in the office inquiring about the Homestead Credit with 39 new people signing up.  Valley City has over 167 people currently signed up. The State reimburses us for the credit. Houses are still selling well, there were 72 sales this year. Prices seem to be staying high, but sales have slowed.

Commissioner Gulmon shared the Financial report through the end of September. Very positive report with revenues outpacing expenses in both the General Government and Public Works. Sales Tax is down 1.5% compared to the numbers from last year. Food & Beverages Tax is up 7.5% over last year. The Occupancy Tax is up 11% compared to last year

Mayor Carlsrud thanked all the city employees for their work especially with the change in season and all that comes with that. If you have not been to the Vo-Tech Center, go up and take a tour. They do some amazing things there. Please Thank a Veteran this weekend and a “Special Thank you” to our Veterans. Be careful to all the Deer Hunters out there as well. Enjoy the weekend.

ADJOURN

Meeting was adjourned at 5:27 P.M.

Minutes Available text with City of Valley City Logo above

10.17.2023 Commission Minutes

CALL TO ORDER

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon.

Member absent: Commissioner Magnuson.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Deputy Auditor Johnson.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add Resolution 2426

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve the minutes from the October 3, 2023 Finance and Commission Meetings, seconded by Commissioner Gulmon.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Application for Use of National Guard Building. Schindler Events. Nov 30 – Dec 3, 2023.

Approve Application for Contractor License. Priority Contracting, Fargo ND.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

ORDINANCE

Approve Second and Final Reading of Ordinance No. 1142, an Ordinance to Amend and Reenact Section 1-01-16 of the Valley City Municipal Code Relating to Purchasing.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Second and Final Reading of Ordinance No 1143, an Ordinance to Amend and Reenact Section 4-01-01 of the Valley City Municipal Code Relating to Owners of Premises Licensed for Retail Sale of Alcoholic Beverages.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Second and Final Reading of Ordinance No 1144, an Ordinance to Amend and Reenact Section 14-35-12 of the Valley City Municipal Code Relating to Enforcement of Parking Tickets.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve First Reading of Ordinance No. 1145, an Ordinance to Amend and Reenact Section 5-03-11 of the VCMC related to disposition of owner-surrendered animals.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve First Reading of Ordinance No. 1146, an Ordinance to Amend and Reenact Sections 15-05-01 and 15-05-04 of the VCMC related to use of City Dumpsters. 

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

RESOLUTION

Approve Resolution 2422. A Resolution establishing new rates to provide the receipts to fund necessary operations and expenses of the electric utility department of the Public Works Department of the City of Valley City for 2024.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Approve Resolution 2423. A Resolution Amending the Master Fee Schedule. This Resolution amended the Master Fee Schedule with an updated pricelist for Fire Extinguisher Service and Materials and a $50.00 fee for a Zoning Compliance Letter.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Resolution 2424. A resolution approving plat of Sheyenne Valley School Addition.

Commissioner Gulmon moved to approve with conditions presented being met, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Resolution 2425, a Resolution to Sell Real Property at Private Sale. NDDOT is purchasing approximately 1000 square feet to expand it’s right of way for the purpose of additional drainage along I-

94. The purchase price is $650.00 for a portion of the NW ¼ of the SE ¼ of Section 29, Township 140N, Range 58W, in Barnes County.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Resolution 2426, a Resolution Establishing Rates and Fees for Solid Waste Service.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

NEW BUSINESS

Approve Property Buyout of 446 8th Ave NE for $94,600 which is 110% of the assessed value of $86,000.

Commissioner Bishop moved to approve with conditions presented, seconded by Commissioner Gulmon. Motion passed unanimously.

Request for Funding Considerations from the Valley City-Barnes County Development Corporation.

  1. Approval to redirect funds already approved and to add an additional $62,500.00 in funds.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

  • Use a dollar for dollar match and make this available to more Employers in the area when hiring and bringing new people to Valley City and Barnes County.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

  • Annual request for small projects that the VCBCDC handles throughout the year.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

  • Funds are used for Parks in the Area and Community projects.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Site Authorization for North Dakota Winter Show at the ND Winter Show Event Center South Exhibit Building in December 2023 and March 2024.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Task Order for Construction Engineering for Phase 2 NW Storm Sewer Reconstruction Project (Paving 126, Sanitary 68, Storm Sewer 55 and Water Main 104). This project will start in 2024 but with the long lead time in ordering materials, they would like to get started as soon as possible.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Roll Call:          Bishop-aye       Erickson-nay    Gulmon-aye     Carlsrud-aye    Motion passed.

Approve 2023 Valley City Urban Limits Boundary Map. Looking for approval from the City Commission as the North Dakota DOT has already looked at this and is now out for review from Federal Highway in parallel to the approval from the City Commission.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing LLC, on October 21 from 10:00 am to 3:00 pm.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford talked about the base layer of pavement that was laid. This is just the first step. Still waiting for the lowering of the vaults before Border States returns to complete the project. Mr. Wick shared with City Administrator Crawford that most of the materials they were waiting for are in and that they are planning on starting installation. He will update again prior to the November 7, 2023 Finance and Commission Meeting.

Fire Chief Magnuson reported on the Active Shooter Training Drill that will be happening on October 18. Last week was Fire Prevention Week and several tours were given to the Kids in the Community. The Fire Department will also be out on Halloween giving glow stick to the Trick or Treaters.

Police Chief Horner talked about the Active Shooter Training as well. Roads around the High School and Rec Center will be blocked off between 1:00PM to 4:00PM. They hope to have everything completed by the end of the day. Looking forward to showing where the Department excels and what they learn from the training. 

Commissioner Gulmon thanked everyone who assisted in the planning of this Active Shooter Training. Looking forward to seeing the results.

Mayor Carlsrud gave a big thank you to all the employees.

ADJOURN

Meeting was adjourned at 5:44 P.M.

Minutes Available text with City of Valley City Logo above

10.3.2023 Commission Minutes

CALL TO ORDER

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson, Commissioner Bishop, Commissioner Magnuson

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Move N1 and Oath of Office. Add N6. And N7.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Erickson moved to approve the minutes from the September 18, 2023, Commission Meeting and the September 26, 2023, Special Meeting Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director.

Approve 2023-2024 Application for Contractor License for Allstar Construction Residential Operating Company, LLC. Contingent on Insurance Certificate listing Valley City as certificate holder. 

Approve 2023-2024 Renewal Application for Contractor License for Scherbenske Inc.

Approve Raffle Application for St. Catherines School Fall Auction on November 11, 2023 at the Valley City Eagles.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

NEW BUSINESS

Appoint Chief of Police Nicholas Horner.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Roll Call Vote:

Erickson – Nay   Bishop – Aye    Magnuson – Aye    Gulmon – Aye    Carlsrud – Aye

OATH OF OFFICE

President Carlsrud swore in Nicholas Horner as Police Chief.

PUBLIC HEARING

Public Hearing Regarding Special Assessment Projects:

Paving Improvement District No 123, Water Main Improvement District No 102, Sanitary Sewer Improvement District No 66 – 6 St NW Reconstruction

Paving Improvement District No 124 – 12 St N Mill & Overlay

Paving Improvement District No 122 – East Main St Seal Coat

President Carlsrud declared the public hearing open.

There were no protests.

Commissioner Magnuson motioned to close the public hearing, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No 123, Water Main Improvement District No 102, Sanitary Sewer Improvement District No 66, Paving Improvement District No 124, and Paving Improvement District No 122.

Commissioner Bishop motioned to approve assessments as presented, seconded by Commissioner Magnuson. Motion passed unanimously.

ORDINANCE

Approve Second and Final Reading of Ordinance 1141, an Ordinance Adopting the 2024 City Budget.

Finance Director Klein reviewed the updated value of a mill computed by the county which is $22,546.00. Increased the amount levied for the Library by $1000.00, new amount for the Library is $181,600.00. Total amount levied is $1,735,000.00.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve First Reading of Ordinance No. 1142, an Ordinance to Amend and Reenact Section 1-01-16 of the Valley City Municipal Code Relating to Purchasing. City Attorney Martineckstated that this policy needs to be put into code to have the force of law backing it. By putting our policy into code, it allows Valley City to continue to do what we are already doing.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve First Reading of Ordinance No 1143, an Ordinance to Amend and Reenact Section 4-01-01 of the Valley City Municipal Code Relating to Owners of Premises Licensed for Retail Sale of Alcoholic Beverages. City Attorney Martineck explained that the definition of “Owner” should be removed from code. There is no reason to have it defined.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve First Reading of Ordinance No 1144, an Ordinance to Amend and Reenact Section 14-35-12 of the Valley City Municipal Code Relating to Enforcement of Parking Tickets. City Attorney Martineck discussed the changes to the current Parking Ticket Enforcement and the proposed changes in this Ordinance.  

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

RESOLUTION

Approve Resolution 2420, A Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of Probable Costs for Paving Improvement District No. 128, Watermain Improvement District No. 105 and Sanitary Improvement District No. 69. Engineer Petersen reported that this is the resolution part of the project for Special Assessments.  Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2421, A Resolution Declaring Necessity of Improvements in Paving Improvement District No. 128. Engineer Petersen reported that this will start the 30-day protest period of the project. There will be a public informational meeting held during this period.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $1,862,579.66.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion approved unanimously.

Approve Site Authorization for ND Wildlife Federation at the VC Eagles on April 6,2024.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion approved unanimously.

Approve First Addendum to Landfill Use Agreement with VC.

Public Works/Account Manager Jacobson reported on the Landfill Use Agreement with Fargo. This will extend our current agreement while we work through this search.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion approved unanimously.

Approve Cost-Share Agreement with the Department of Water Resources Consolidating Permanent Flood Protection Projects. Finance Director Klein explained that this is just a consolidation of the current projects.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion approved unanimously.

Approve Change Orders for 2nd Ave NE/3rd St NE Reconstruction Project # SU-CRP-CPU-2-990(062). City Administrator Crawford discussed the change orders for this project. The electric utility manholes that needed to be replaced, these funds, $24,630.00, will come out of the Electric Fund. $13,770.00 for the drainage modifications near the Police Department. The current drainage needed to be corrected and joined into the storm sewer system. The final change orders for $18,602.00 are the vaults found in the sidewalk area by the ARC.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion approved unanimously.

Approve Change Order No. 2 for Consolidated Sewer & Water District No. 59.

City Administrator Crawford shared that after receiving more information on the project we are looking at decreasing 12 days of LDs and approving the change orders for $11,016.97.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion approved unanimously.

CITY ADMINSTRATOR REPORT

Congratulations to the Electric Department who received the 2023 WattStar Award at the MRES Conference for their Christmas Tree Lighting and Celebration in Valley City.  Mr. Wick reported that there is progress in the area at Viking Court, the contractor should complete the installation in 2 – 3 weeks once all the supplies are available. An update was given on the street project happening on 2 Ave NE.

CITY ATTORNEY REPORT

With the appointment of Chief Horner and another Officer leaving, the Valley City Police Department is now down 2 Officers and will be hiring. ChiefHorner will be covering shifts until the positions are filled.

CITY UPDATES & COMMISSION REPORTS

Fire Chief Magnuson wanted to remind all that Fire Prevention Week starts on October 8. Please check your smoke detectors and remember to Thank a Fire Fighter or First Responder for all that they do as well as their Families and Employers. Battle of the Badges will be taking place October 10 and 11 at Stoudt/Miller. Donate and vote Team Fire!

Police Chief Horner wants to remind all to be safe and alert as people are out and about trying to enjoy this last bit of nice weather. Battle of the Badges, donate and vote Team Law!

Engineer Petersen updated on the project currently taking place on 2nd Ave NE.

Engineer Eslinger reported that they did receive a signed contract from the Department of Environmental Quality for the water service line inventory. Moore will be working on that inventory.

Commissioner Gulmon gave a short review of the financials through August 31.  Sales tax is down compared to 2022.

Commissioner Bishop welcomed Nick and sent thanks to all the Fire fighters.

Commissioner Magnuson congratulated Nick and gave a thank you to the committee that gave their time to interview and find our new Police Chief.

President Carlsrud again welcomed and Congratulated Nick. Gave a thank you to those that served on the search committee for all your time. To all of the Employees thank you and proud of the work you do. Thank you to the Commissioners for their time.

ADJOURN

Meeting was adjourned at 4:44 PM.

Minutes Available text with City of Valley City Logo above

9.26.2023 Special Commission Minutes

CALL TO ORDER
President Carlsrud called the meeting to order at 12:00 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson, Commissioner Bishop via phone.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

APPROVAL OF CONSENT AGENDA

Approve Application from Hi-Line Hospitality, LLC for a Special Alcohol Beverage Event Permit to be held Saturday, September 30, 2023 at Lokken Field/Stadium beginning at 2PM – 3rd Quarter.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 12.02 PM.

Minutes Available text with City of Valley City Logo above

9.18.2023 Commission Minutes

CALL TO ORDER
President Carlsrud called the meeting to order at 5:00 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

VALLEY CITY/BARNES COUNTY MENTAL HEALTH AWARENESS WEEK PROCLAMATION

APPROVAL OF AGENDA

APPROVAL OF MINUTES

Commissioner Erickson moved to approve the minutes from the September 7, 2023 Finance and Commission Meetings, seconded by Commissioner Gulmon. Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Application for Use of National Guard Building. Schindler Events. October 19-22.

Approve Parade Application for VCSU Homecoming Parade September 23. Start time 10:30AM. Central.

Approve Contractor Licenses for Central Trenching.

Approve Raffle Application for Valley City Town & Country Club October 26.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

PUBLIC HEARING

Public Hearing for 2024 City Budget.

President Carlsrud declared the public hearing open.

There were no public comments.

Finance Director Klein reported on the increase in premiums for the 2024 Health Insurance Premiums. The amounts levied for the Final 2024 Budget did not change from what was discussed during the Preliminary Budget Meetings.

Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Gulmon. Motion passed unanimously. 

ORDINANCE

Approve First Reading of Ordinance 1141 an Ordinance Adopting the 2024 City Budget.  Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

RESOLUTION

Approve Resolution 2417, a Resolution Creating Paving Improvement District No. 128. (Engineer Petersen)

Approve Resolution 2418, a Resolution Creating Sanitary Sewer Improvement District No. 69. (Engineer Petersen)

Approve Resolution 2419, a Resolution Creating Water Main Improvement District No. 105. (Engineer Petersen)

These resolutions relate to the Urban Grant Reconstruction Project. This Project was partially funded by the ND DOT for street improvements, a cost share request will be submitted for the water main replacement and special assessment districts are being created for the local share. This Project is scheduled to be bid through the ND DOT on November 17, 2023 with construction beginning 2024.

Commissioner Magnuson moved to approve all 3 Resolutions as listed, seconded by Commissioner Gulmon. Motion passed unanimously.

NEW BUSINESS

Approve Application to Operate a Mobile Home Park by Dane Feldhaus, Sunrise Trailer Court.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

CITY ADMINISTRATOR REPORT

With the sidewalks near the west entrance being closed due to Construction, Tana will be covering the north entrance of City Hall and the doors will remain open in all departments. The plan is to only block the Police entrance for a maximum of 2 days. Will update sidewalk and street closures after Wednesday Morning’s Construction Meeting.  League of Cities training begins Wednesday, September 20 and MRES Tech training September 27 & 28. Jamestown Truck agreement has been completed. Working with Peterbilt to get the part to fix our truck, this may be happening sooner than previously reported. Employees are doing their part to try and get this taken care of.

CITY ATTORNEY REPORT

CITY UPDATES & COMMISSION REPORTS

Engineer Petersen reported that the sidewalk construction did start on the 2nd Ave Project. Most of the underground work was completed last week. The completion date is looking to be October 13.

ADJOURN

Meeting was adjourned at 5:29 p.m.

Minutes Available text with City of Valley City Logo above

9.7.2023 Commission Minutes

CALL TO ORDER
President Carlsrud called the meeting to order at 5:07 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson, Commissioner Gulmon.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz

Pledge of Allegiance

Constitution week proclamation

Approval of Agenda

Addition of N7 and N8.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the August 15 Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Sanitation Department, Water Department, Electric Department, Fire Department, Police Department, and the Street Department.

Approve 2023-2024 Application for Contractor Licenses for the following:

  1. Indigo Signworks, Inc. dba Indigo Signs
    1. Bridge City Landscaping and Excavating LLC
    1. Citywide Electric LLC
    1. Nations Roof, LLC

Approve Raffle Permits for the following:

  • Valley City United States Bowling Congress Assn, Monthly 9/7/2023 through 6/30/2024 at Sky Lanes
    • SHINE on 10/7/2023 at the Eagles
    • Dakota State Auxiliary from 10/7/2023 to 4/20/2024, Final drawing at the Valley City Eagles

Approve Parade Application for Valley City Public Schools on 9/22/2023 starting at 4:00PM. Homecoming. Central Avenue.

Approve Application to Block Off Street for Valley City Barnes County Development Corp Fireworks Show 9/7/2023 at 8:45pm to 9:15 PM.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Ordinance

A pprove Second and Final Reading of Ordinance 1138, an ordinance to amend and reenact sections 8-06-06 and 8-06-09 of the Valley City Municipal Code related to emerald ash borer. (City Attorney Martineck)

Approve Second and Final Reading of Ordinance 1139, an ordinance to amend and reenact section 5-01-20 of the Valley City Municipal Code related to feeding wild animals. (City Attorney Martineck)

Approve Second and Final Reading of Ordinance 1140, an ordinance to amend and reenact section 15-06-06 of the Valley City Municipal Code related to contractor excavation bonds. (City Attorney Martineck)

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $2,627,118.11. (Finance Director Klein)           

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve 2022 Audit Report Prepared by Eide Bailly. (Finance Director Klein)

Eide Bailly shared their findings of the 2022 Audit and the City received “clean” rating and the City is in a good financial position for favorable bond ratings.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Accept Cost Proposal for Audit Services. (Finance Director Klein)

Requests for proposals were sent to 6 companies, 3 responded. It was decided to go with the low bidder Brady Martz.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously

Approve Request from Valley City Barnes County Development Corp for Building Purchase to Assist Freedom Machine Group. (Jennifer Feist)

Request submitted by the Development Corp to assist in the purchase of a building. Travis Gray with Freedom Machine spoke about future expansion and employment opportunities.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Consider Request for Native Growth Area at 1150 West Main St, Concept Dentistry. (City Attorney Martineck)

Martineck shared information about the Valley City Municipal Code regarding weeds and wild flowers and the needing of an exemption for the Concept Dentistry location. Brian Bulik discussed the benefits of wildflowers and native grasses even in small areas and that this is a new trend of natural landscaping. The Commission had discussion on this area and approved an exemption with the understanding that all noxious weeds, as determined by the ND State Noxious Weed List, will be removed.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Marketing & Promotion of Valley City Service Agreement. (City Attorney Martineck)

Contract is basically the same as the previous contract and is working so no reason not to sign.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Consider Request from KPH Regarding Liquidated Damages. (City Administrator Crawford)

Approve to forgive 6 days of LD’s charged to KPH bringing the total to $73,500.00.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve President Carlsrud to Sign the Rental Agreement for the Hook Truck. (City Attorney Martineck)

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

Announced that the CLOMR was approved and now we can move forward with the phases for the flood protection. Still working on the garbage collection and the automated truck. Please make sure that your garbage is out before 7:00 AM and that your garbage can is accessible. Two alleys will be taken out of the pickup rotation, one between 6th & 7th Ave NW and 2nd & 3rd ST NW, and another one between 5th & 6th Ave & 4th & 5th St. Notices will be sent.

City Attorney’s Report

Continue to make progress on the Police Chief Search. All 3 candidates completed the background questionnaire and that is now in the hands of the background investigator and will hopefully have all that information back by September 11 or 12. At that time the committee will meet again and make a final decision.

city updates & commission Reports

Finance Director Klein mentioned that her office is working on Special Assessment letters for projects that were constructed in 2022. They are the 6th St NW Project, 12th St N Mill & Overlay, and Seal Coat on East Main. The letters will be sent and the publication will be in the newspaper. Reminder that the next Commission meeting will be held on Monday, September 18. The first reading of the ordinance for the 2024 budget.

City Assessor Current shared that the 2023 Notice of Estimated Property Tax letter and a flyer for the Homestead Credit were mailed. The income level was increased to 70 thousand and there have been several people coming in to get help on completing the form.

City Engineer Peterson gave an update on the 2nd Avenue construction project. They are progressing well. Main Street opened up last week. The Public Works Service Center site survey work has been started.

City Engineer Eslinger updated that the water service line inventory which is primarily to determine lead service lines, Moore Engineering received a work order request from that Department of Environmental Quality. Work order Should start on September 11, 2023 & finish on April 1, 2024. This will determine a minimal number of testing sites. The Northwest Water Tower Study analysis of the water pressure zone is done and they have identified 4 locations for a water tower.

Commissioner Gulmon stated that the Finance Committee met and approved expenses through July 2024. Sales tax report from June shows that we had the largest month of revenue in 5 years. Food & Beverage, Occupancy and Highway taxes were all up.

Commissioner Erickson reminded all on the garbage cans to have the handles face your house, place the can where the truck will have easy access and any garbage that is not in the can will not be picked up. First time you will receive a notice and we may come back, this would not happen a second time. The grass site is not for whole trees, they can be taken out tot eh landfill.

Commissioner Bishop thanked the Police Department for keeping things going while the search continues for a Police Chief. Thank you as well to the Fire Department.

President Carlsrud talked about the CLOMR and thanked all who worked on it and what that will do for our community. Thank you to the city employees for getting everything prepared as we move into fall and into the next season.

 

Adjourn

Meeting was adjourned at 5:56 PM

8.15.2023 Commission Minutes

CALL TO ORDER
President Carlsrud called the meeting to order at 5:00 PM.
ROLL CALL
Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson.
Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
Addition of Oaths of Office for Finance Director/ Auditor and Deputy Auditor.
Addition of N6
Unanimous voice vote to add these items.
APPROVAL OF MINUTES
Commissioner Bishop moved to approve the minutes from the August I, 2023 Finance and Commission Meeting, seconded by Commissioner Magnuson. Motion passed unanimously.
APPROVAL OF CONSENT AGENDA
Approve Contractor License for Northland Window and Door LLC.
Approve Local or Restricted Event Permit for Barnes County Senior Citizens Council – Bingo September 1, 2023 through June 30, 2024, and a Raffle October 5, 2023.
Approve Local or Restricted Event Permit for Hi-Liner Booster Club-50/50 Raffle at home football games. August 25, 2023 through October 13, 2023.
Approve Parade Request for Valley City Barnes County Development Corporation’s Summer Vikes on Central September 7, 2023, starting at 5:45pm. Route planned is Central A venue from the VCSU Walking Bridge to 2nd St North
Approve Application to Block Off Street for Valley City Barnes County Development Corporation’s Summer Vikes on Central September 7, 2023, starting 1:30pm for set-up. Event is from 5:30pm until 9:00pm. Clean-up will be from 9:00pm to 11:00pm.
Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
OATH OF OFFICE
President Carlsrud swore in Brenda Klein as Finance Director/City Auditor and Brandy Johnson as Deputy Auditor
ORDINANCE
Approve First Reading of Ordinance 1138, an ordinance to amend and reenact sections 8-06-06 and 8-06-09 of the Valley City Municipal Code related to emerald ash borer. City Attorney Martineck stated, after talking with City Forester Bob Anderson, that additional language for ash trees has been added in preparation of the emerald ash borer moving into this area.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve First Reading of Ordinance 1139, an ordinance to amend and reenact section 5-01-20 of the Valley City Municipal Code related to feeding wild animals. City Attorney Martineck stated that he worked with Valley City Animal Control Officer Brandi Johnson. This amendment now states that it will no longer be permitted to spread edible material except in feeders designed for birds and squirrels. The purpose is to address animals coming into the city and eating the food that has been left out. It also increases the penalty for the 2nd and 3rd offenses.
Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
Approve First Reading of Ordinance 1140, an ordinance to amend and reenact section 15-06-06 of the Valley City Municipal Code related to contractor excavation bonds. City Attorney Martineck stated the purpose of this ordinance is to address the concerns that contractors had while doing street excavations on bonds.
Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
NEW BUSINESS
Approve Special Alcohol Beverage Event Permit Application for Dakota Silver, LLC for the Avalynn’s Fly High Foundation Golf Scramble August 26, 2023 at the Bjornson Park Golf Course. Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for Hi-Line Hospitality LLC August 24, 2023 VCSU Beer Gardens at the Lokken Field/Stadium.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve Special Alcohol Beverage Event Permit Application for Hi-Line Hospitality LLC September 23, 2023 VCSU Beer Gardens at the Lokken Field/Stadium.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing LLC September 7, 2023 Central Avenue for Summer Nights on Central.
Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.
Approve Amendment to Engineering Agreement for Permanent Flood Protection Phase
IV/CLOMR.
City Engineer Chad Petersen stated this amendment is to finalize the CLOMR for permanent flood protection as well as the final design for permanent flood protection phase 4. Part of the completion steps for this project is mailing letters notifying property owners of the CLOMR.
Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
Approve Fireworks Display Permit Application for the Valley City Barnes County Development Corporation, September 7, 2023 at approximately 9:05pm for Summer Nights on Central.
Fire Chief Scott Magnuson shared the plan for the fireworks display. Much discussion was had on the location for the display. Concerns were shared about the height of the fireworks and who will be lighting them as well as the residents in nearby apartments. Notification will be given to the owners. Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously with certain conditions being met.
CITY ADMINISTRATOR REPORT
Congratulations and thank you to Brenda Klein & Brandy Johnson on their new roles and for taking care of everything during the transition. An update on Police Chief position: Interviews are taking place this week. More information to come when the candidates are narrowed down to the final 3 moving forward. CLOMR letter discussion: As people call or stop in, we will collect contact information. This will be emailed to Gwen Crawford and she will reach back out to letter holder. Administrator Crawford would like to discuss this topic more at the Finance meeting on Thursday, September 7 at 3:30pm. If you
are/were in the flood plain, you received a letter.
CITY ATTORNEY REPORT
City Attorney Carl Martineck let us know to be prepared for discussion on the wildlife management plan. CITY UPDATES & COMMISSION REPORTS
Finance Director Klein shared that Eide Bailey will give the 2022 Audit report at the next Finance meeting.
Chad Petersen, KLJ. Construction gave an update on the 2nd Ave NE project continues with the underground utility work but seems to have slowed down a bit due to the wet soil. Updated as well on the Main Street Outlet Vault Project, final pour on the connections for the discharge. Once cured, back filling will begin. Completion goal is September 16, 2023. This project is to increase the capacity of the storm sewer system.
Commissioner Gulmon shared congratulations to Brenda Klein and Brandy Johnson.
Mayor Carlsrud welcomed Judi Hintz and said thank you to Brenda Klein and Brandy Johnson for stepping up. Thanks to all of our staff, with the construction going on outside and the changes in offices inside and hope that all are having success in their new digs.
Officer Cody Theibert with Valley City Police Department let us know that business is going well at the department during this transition.
ADJOURN

Meeting was adjourned at 5:40 p.m.

Minutes Available text with City of Valley City Logo above

8.1.2023 Commission Minutes

CALL TO ORDER
President Carlsrud called the meeting to order at 5:00 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson.

Others: City Attorney Martineck, City Administrator Crawford via Zoom, Deputy Auditor Klein, Administrative Assistant Hintz

Pledge of Allegiance

Approval of Agenda

Addition of N6

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the July 18, Commission Meeting and the July 26, 2023 Special Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Sanitation Supervisor, Electrical Superintendent, Assistant Fire Chief, Police Chief, Operations Supervisor and Deputy Auditor.

Approve 2023-2024 Application for Contractor License for the following:

Valley Flooring

Braden Wenaas Construction LLC

Tim Durheim

Approve Raffle Permit for Ducks Unlimited Barnes County Chapter for September 21, 2023.

Approve Application to Block off the Street for the following:

Block off Main St from 2nd Ave NE to in front of Wild Prairie Bakery August 19, 2023

from 3:00pm-1:00am for Captains Pub

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1137, an Ordinance updating the Valley City Municipal Code to reflect the 2023 State Legislative Session.

City Attorney Martineck stated no changes from thee first reading.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,558,477.07.        

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for Captain’s Pub Street Dance for August 19th, 2023

Discussion on the sale of alcohol outside and the times.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Conditional Use Permit to operate Mac’s Bait & Tackle LLC at 741 2nd Ave NE.

City Attorney Martineck stated that Planning and Zoning recommended a Conditional Use Permit for Mac’s Bait Shop, expiring October 31, 2023 and need Commission approval.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Consider Accepting Project No. SU-2-990(059), PCN 22245 – 5th Ave NW Reconstruction.

Final grass seeding took place this spring and ready now for final acceptance by the City.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Preliminary Engineering Task Order for Site Survey for Public Works Site Development.

City Engineer Petersen explained that this task order is for the site of the new Public Works Site allowing the City to evaluate and establish what is buildable and not. Total cost is up to $7500.00 which will be included in the general contract agreement with KLJ.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Authorize the Electrical Department to purchase materials for the Columbia Grain Project.

City Administrator Crawford explained, Columbia Grain is looking to move their lines from overhead to underground. The amount of materials needed exceeds the set amount so Commission Approval is needed. The City would go into contract with Columbia Grain, once both parties sign off, the City would go ahead and order the materials.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

City Administrator’s Report

Thank you to Police Chief Hatcher for all his time and all he has done for his Team. He leaves with much respect and appreciation.

Progressing on the search for the New Police Chief. Meetings and Interviews are being held. Currently there are 8 Candidates. More information will be shared in the future.  

Normal chain of command will remain in place. If something major would come up, it will be taken care of by Crawford and the portfolio holder.

city updates & commission Reports

Deputy Auditor Klein reported on Sales tax dollars. A special thank you to Avis for all you have done, for being a great co-worker and friend.

The preliminary budget has been approved. 

Public Works Accountant Jacobson – Recycling contract. Just completed year 4 of 5. Encourage people to keep recycling.

Police Chief Hatcher talked about the latest piece of equipment purchased for the Police Department to empower the Officers to be able to get into more of the neighborhoods, the parks and college. It is an Electric Assisted Bike. The bike was purchased through a grant and donations.

City Engineer Petersen gave an update on construction projects.  The Master Lift Station Project is going on as scheduled and should be completed by mid-September. The 2nd Ave NE Reconstruction Project is progressing as planned with a completion date of early October. Received word today that the technical analysis for the Clomr has been reviewed and approved. Public notification of the property owners along the corridor and in the newspaper will be the next step.

City Engineer Eslinger noted that he has been contacted by the State of North Dakota and the lead service line inventory contract has been signed and approved, waiting for work orders and then will start inventory of the lead service lines.

Commissioner Erickson stated that his department is doing good with the garbage cans and just a reminder to make sure that your branches left at the grass sites must be smaller than 3’.

Commissioner Bishop Thanked both Hatcher and Richter for all their work & service.

Commissioner Magnuson Thanked both Hatcher and Richter for all their service.

President Carlsrud thanked the employees for all their hard work & coverage. Special thanks to both Richter & Hatcher.

Finance Director Richter gave a recap of her 25 years with the City and how great it has been. Special mention and thank you to Klein and wishing her well in her new position.

President Carlsrud made a closing statement and mentioned both Steve and Paul, thanks for your coverage through the years.

Adjourn

Meeting was adjourned at 5:28 P.M.

Minutes Available text with City of Valley City Logo above

7.26.2023 Special Commission Budget Proceedings

Wednesday, July 26, 2023

7:00 AM City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Members absent: None

Others Present: City Administrator Crawford, Finance Director Richter, Deputy Auditor Klein, City Attorney Martineck, Police Chief Hatcher, Assessor Current.

 

New Business

Remove Avis Richter as an Authorized Signer on Dacotah Bank Accounts Effective August 1, 2023.

Commissioner Bishop moved to approve removing Avis Richter as an authorized signer on the Dacotah Bank Accounts effective August 1, 2023. Seconded by Commissioner Magnuson. Motion carried.

Discuss and Approve the 2024 Preliminary Budget

Deputy Auditor Klein reported that at this time we do not have an estimated value of a mill. The 2024 Preliminary Budget has a 5% increase in dollars levied compared to the 2023 Budget. Last year’s increase from the 2022 Budget to the 2023 Budget was 7%. Department heads were diligent with keeping their operational expenses at a minimal increase. The increase in expenditures in the General Fund is 2.7%. The 2024 Transfers In are $218,000 less than last year. This included $108,000 from Fund 105 City Financed Special Assessment Projects and $110,000 from Fund 241 Property Tax Relief. Cash reserves of $1,127,303 is 27% of expenditures, which is within the guidelines set in the City’s Fund Balance policy (30% to no lower than 21%, with 20% needing corrective action by the Commission).

The proposed salaries in the 2024 budget includes a 4% cost of living allowance (COLA) increase and a step increase in the 0-24-year salary schedule. Cost of Living Adjustment (COLA) is calculated using the Consumer Price Index, in the U.S. Department of Labor, Bureau of Labor Statistics report for the Midwest Region from July 2022 to June 2023. The increase in the transfer from the utility fund is $362,000, this includes an increase of $262,000 to the General Fund and $100,000 to Fund 231 Street Renew and Replacement.

NDPHIT has not released information regarding health insurance premium increases for 2024. A 5% increase to be picked up by the City is currently budgeted. If the premium increase is more than the estimated 5%, the Commission will re-evaluate. The City’s contribution to the employee’s HSA accounts would remain the same, with the employees matching a portion of the contribution in order to receive the full amount. Percentages for NDPERS contributions will increase in 2024, the budget reflects the 1% increase required by the employer.

Commissioner Bishop moved to approve the 2024 Preliminary Budget as presented which includes the proposed salary structure and 4% COLA, seconded by Commissioner Gulmon. Motion carried.

ADJOURN

Meeting Adjourned at 7:45 A.M.

Minutes Available text with City of Valley City Logo above

7.18.2023 Commission Minutes

CALL TO ORDER
President Carlsrud called the meeting to order at 5:00 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson.

Others: City Administrator Crawford via Zoom, Deputy Auditor Klein, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No changes.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve the minutes from the July 6th, 2023 Finance and Commission Meeting, seconded by Commissioner Magnuson. Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve 2023-2024 Application for Contractors License for Hi-Line Excavating LLC.

Approve Raffle Permit for SHINE for September 1st, 2023 at Hanna Field.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

ORDINANCE

Approve the Second and Final Reading of Ordinance 1135, an Ordinance to Rezone and Amend Zoning Map, Lot 2, Diamond B Subdivision in Valley City’s Extraterritorial Jurisdiction.

City Administrator Crawford stated that there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve the Second and Final Reading of Ordinance 1136, an Ordinance to Create and Enact Section 1-01-11, 11.2, and to Amend and Reenact Subsection 7 of Section 14-35-02, and Sections 05-03-06, 17-03-04, and 17-04-20 of the Valley City Municipal Code Related of Disposition of Noncriminal Offenses.

Administrator Crawford stated the edits are the same as the last reading.  

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve the First Reading of Ordinance 1137, an Ordinance updating the Valley City Municipal Code to reflect the 2023 State Legislative Session.

City Administrator Crawford stated that Martineck made the changes to the Ordinances was to conform with the new Legislative changes and will go into effect August 1st.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

NEW BUSINESS

Accept the 2026 Urban Grant Program for the Project on 2nd Street N (3rd Avenue NW to 4th Avenue NE) and 3rd Avenue NE (Main to 2nd Street NE).

City Administrator Crawford pointed to the updated map supplied by Chad Petersen. This is the 5th time that we requested an Urban Grant & were selected again to receive one. Need a Commission action to move forward.

Chad Peterson, KLJ, commented this is for a full street reconstruction. In addition, the nonparticipating water and sewer work will go along with the project. This is approved for the 2026 project funding.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

The next couple weeks will be dedicated to Budget. The 2nd Ave NE construction project has started earlier than anticipated. There will be a public meeting July 19th, 5:30 for this project.

CITY UPDATES & COMMISSION REPORTS

Auditor Klein – Introduction of the new Administrative Assistant Judi Hintz.

Chad Petersen, KLJ –Construction update on the 2nd Ave NE project and notice of the Public Meeting for Tuesday, July 19th in the Commissioners Room at 5:30PM.  This Project is scheduled to be completed the first week of October.

Master Lift Station Construction Project – Updating piping inside the station.

Main Street Discharge Vault Project – Street closure will start Monday the 24th. Scheduled to be completed Sept 16th.

Commissioner Gulmon – Several budget meetings previously and this will continue into next week. Mayor Carlsrud – Please have Patience with all the Construction Projects going on. Thank you to the construction crews for making methods to get around. Thank you to the citizens for being accommodating & we ask your indulgence.