Minutes Available text with City of Valley City Logo above

1.25.2023 Special Commission Minutes

President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon

Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

New Business

Approve Raffle Permit for Pat Malec Benefit on January 28, 2023 at the Eagles.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Adjourn

Meeting was adjourned at 12:02 PM.

Minutes Available text with City of Valley City Logo above

1.17.2023 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop and Commissioner Gulmon.

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson.

Pledge of Allegiance

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the January 5th, 2023 Finance and Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Contractor License for the following:

 Enterprise Sales Co.

Next Signs, LLC

Breland Enterprises

Approve Raffle Permit for the following:

 VCPS Music Boosters on March 6, 2023 at the HAC.

Disabled American Veterans on the 2nd Tuesday of each month beginning July 1, 2023 through June 30, 2024 at the Eagles.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Resolution

Approve Resolution 2389, a Resolution to Create Paving Improvement District No. 127 (W. Main St. Mill & Overlay). 

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

Discuss Costs and Special Assessments for NE Paving Reconstruction-2nd Ave/3rd St. NE.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported due to the amount of snow and weather we will no longer be selling sand salt to anyone because we will need it for our own stock.

Greg Horner is going to work with their football team to clear out the fire hydrants starting with people that are not able and go from there.

City Updates & Commission Reports

City Assessor Current reported Bobby Koepplin resigned from the PZ Commission so we will be posting to fill that soon.

City Engineer Chad Petersen reported they will be accepting bids Friday morning for the Main Street outlet by the Elks building.

Commissioner Gulmon thanked Clint and his staff for doing a great job with the amounts of snow fall we’ve gotten.

Commissioner Bishop thanked the emergency personnel for all they do.

President Carlsrud reported we have had about 30 inches of snow. It will likely take about 6 weeks without interruption to get it to where folks like it.  Sioux Falls had 15 inches of snow and were still windrowing the following week, during the day.

City Administrator Crawford added that our street lights are fine and they are timed out at 2 minutes so you are not sitting at them longer than that.  What we are finding is that the moisture and cold are causing the push buttons to get stuck They are under warranty so we will be replacing them. 

Adjourn

Meeting was adjourned at 5:20 P.M.

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1.5.2023 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon via Zoom.

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson.

Pledge of Allegiance

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the December 20th, 2022 Commission Meeting and the December 21st, 2022 Special Commission Meeting, seconded by Commissioner Erickson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Contractor License for Construction Engineers, Inc.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Resolution

Approve Resolution 2385, a Resolution Declaring Necessity of Improvements in Paving Improvement District No. 125.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Resolution 2386, a Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of Probable Costs for Paving Improvement District No. 125.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Resolution 2387, Resolution Declaring Necessity of Improvements in Paving Improvement District No. 126.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Resolution 2388, a Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of Probable Costs for Paving Improvement District No. 126.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,738,020.73.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Site Authorization for ND Chapters of Delta Waterfowl Inc. on February 18, 2023 at the Eagles.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported they are trying to get as much done in the beginning of the year for items that were approved in the budget due to the delays, they encountered last year.

City Updates & Commission Reports

Commissioner Gulmon reported that the Finance Committee met to review finances through November and they look good. Still waiting on state reimbursement for the flood that we are expecting positive results. We are not expecting financial assistance from our recent snow emergency so we may need to transfer some funds to cover those that are over budget for December. Sales tax through October was good but not reaching the level of 2021. Food and Beverage had another positive month and is running ahead of 2021 as is the Occupancy Tax.

Commissioner Erickson requested garbage cans be cleaned out around for easier access.  Also, putting garbage on snowbanks does not help, please place on the ground.  The landfill is open for Christmas trees if you would like to bring them out or they will be picked up on Friday the 13th, weather pending.  There cannot be anything left on the trees.

President Carlsrud thanked all the employees for doing a great job.

Adjourn

Meeting was adjourned at 5:16 P.M.

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12.6.2022 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson and Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Oath of Office for Police Officer Tyler Gibson

Approval of Agenda

Add N6

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the November 15thCommission Meeting and the November 29th Special Commission Meeting, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Application for Raffle Permits for the following:

Barnes County Historical Society on February 9, 2023 at the Barnes County Museum.

VCSU Fisheries Club on February 1st, 2023 at the Rhoades Science Building.

Sharpshooter Showdown on February 4th, 2023 at the Eagles.

VCHS Basketball from December 13, 2022 through February 14, 2023 at the Hi-Liner Activity Center.

Approve Application Renewal for Permit to Sell L.P. Gas from the following:

Petro Serve USA.

Dakota Plains Ag.

Loves Travel Stop #849

Approve Application for Vehicle for Hire License Renewal for South Central Adult Services.

Approve Application to Operate Mobile Home Park Renewals for Rockwater LLC.

Approve Application for Tree Trimming and Removal Service Renewals for the following:

Ross’ Tree Service

Mike’s Construction

Pine Country Nursery

Ground to Sky

Johnny B’s Trees

Kieffer Tree, LLC

Approve Application for Special Alcohol Beverage Event Permit for Dakota Silver on December 17, 2022 for FEI Christmas Party at FEI.

Approve Electrical Contractor License Application for 2 Phase Electric LLC.

Approve Application for House Movers License for Carrington House Moving.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1121, An Ordinance to Amend and Reenact Subdivision f of Subsection 4 of Section 11-03-08, Subdivision g of Subsection 4 of 11-03-09, and Subdivision g of Subsection 4 of 11-03-10 of the Valley City Municipal Code Related to the Rear-Yard Setback in R-1, R-2, and R-3 Residential Zoning Districts.

City Attorney Martineck stated no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1122, an Ordinance to Amend and Reenact section 8-01-02 of the Valley City Municipal Code related to Contractor Licenses.

City Attorney Martineck stated no changes from the first reading.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. 

Roll Call:          Bishop-aye       Gulmon-aye     Erickson-nay    Carlsrud-aye

Motion passed.

Approve Second and Final Reading of Ordinance 1119, an Ordinance to Amend and Reenact Subsection 1 of Section 12-02-05 and Sections 12-02-08 of the Valley City Municipal Code Related to Property Maintenance Violations.

City Attorney Martineck stated no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve First Reading of Ordinance 1123, an Ordinance to Amend and Reenact Subdivision a of Subsection 2 of Section 14-35-04 of the Valley City Municipal Code Related to City Parking Lots.

City Attorney Martineck stated this is an administrative change.  There was a provision related to 72-hour parking in parking lots that was inadvertently left out so this ordinance is to reinstate it.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll Call:          Gulmon-aye     Erickson-nay    Bishop-aye       Carlsrud-aye

Motion passed.

Resolution

Approve Resolution 2381, a Resolution Approving Exemption from Taxation of Improvements to Commercial and Residential Buildings.

City Attorney Martineck stated this will provide a 6-month lookback for property tax exemptions for commercial and residential improvements and increase the cap from $250,000 to $300,000.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,684,241.09.        

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Marketing Agreement with Utility Service Partners Private Label, Inc. for NLC Service Line Warranty.

City Administrator Crawford stated this is a program we can offer to our residents as a type of warranty program.

Commissioner Erickson moved to approve with changes to the agreement City Attorney Martineck suggested seconded by Commissioner Gulmon.

Roll Call:          Gulmon-aye     Bishop-aye       Erickson-aye    Carlsrud-nay

Motion passed. 

Approve Adding John Hill to the Renaissance Zone Authority Board.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve 2023 Board Meeting Schedule.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Renewal of Employee Assistance Program Full-Service Contract with The Village Business Institute.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Authorize City Administrator to Negotiate Contract for Custodial Services. 

City Administrator Crawford stated custodial services were put up for bids and KS came in with the low bid so we are looking at continuing with them as long as they can fulfill our needs.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford provided an update on Viking Court. Commissioner Erickson requested a signed agreement that the work will be done this spring.

2023 is heavy with projects so we are preparing for that.

City Updates & Commission Reports

City Assessor Current provided an update on her progress for the year.

Commissioner Gulmon provided a financial update stating the city recently received $2.5 million of Prairie Dog fund designated for infrastructure.

Commissioner Erickson asked everyone to recycle.  Costs are increasing and recycling will help avoid those increases.  The Transfer Station will be open from 9-noon on December 17th and have your garbage out by 7 AM. Please clean around enclosures and have your garbage accessible.  Employees have been told if it is not they do not have to pick it up to avoid any injuries.

Commissioner Bishop welcomed Officer Gibson. Thanks to the FD and PD for the job they do and the volunteers.

Mayor Carlsrud thanked the street department for the snow removal.  The small snowfalls require big decisions on when to go out. It is a costly process and we need to be prudent with the tax dollars.  The Parade of Lights was wonderful and had lots in attendance.   

Adjourn

Meeting was adjourned at 5:36 PM

Minutes Available text with City of Valley City Logo above

11.29.2022 Special Commission Minutes

President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon

Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Public Hearing

Open Public Hearing Regarding Application for Alcoholic Beverage License for The Reserve at Woodland.

Commissioner Gulmon asked about indicating “yes with special event permits” on question 1 under the License application Questionnaire as he thought this license was just for this specific event center.

Kayla Cash with The Reserve at Woodlands stated they do this at their other venues.  If there is an event and someone needs a licensed server at a different location, they would get a special event permit in those cases.

City Attorney Martineck stated allowing this was in the original plan as long as they applied for the special event permit each time.

Motion to Close Hearing.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Application for Alcoholic Beverage License for The Reserve at Woodland contingent on the Fire Chiefs Approval.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Adjourn

Meeting was adjourned at 12:06 PM.

Minutes Available text with City of Valley City Logo above

11.15.2022 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson via Zoom and Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Proclamation

President Carlsrud read the Small Business Saturday Proclamation

Approval of Agenda

Add RES 2

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the November 1st Commission Meeting and seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Application for VCHS Art Club on December 15th, 2022 at the VCHS Art Room.

Approve Application for Parade of Lights on December 1,2022 at 6 PM.

Approve Application to Block off Central Ave from 2nd St N to 4th St N from 6-8 PM on December 1, 2022 for the Parade of Lights Events.

Approve Application for Contractor License for Scherbenske Inc.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1121, An Ordinance to Amend and Reenact Subdivision f of Subsection 4 of Section 11-03-08, Subdivision g of Subsection 4 of 11-03-09, and Subdivision g of Subsection 4 of 11-03-10 of the Valley City Municipal Code Related to the Rear-Yard Setback in R-1, R-2, and R-3 Residential Zoning Districts.

City Attorney Martineck stated the PZ Commission reviewed this issue and determined the 25% lot depth was no longer applicable and changed it to a straight 25 feet.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve First Reading of Ordinance 1122, an Ordinance to Amend and Reenact section 8-01-02 of the Valley City Municipal Code related to Contractor Licenses.

City Attorney Martineck stated this is to reduce the job cost from $4000 to $1000.

Commissioner Bishop moved to approve, seconded by President Carlsrud.

Roll Call:          Bishop-aye       Magnuson-aye              Erickson-nay    Carlsrud-aye

Motion carried.

Approve First Reading of Ordinance 1119, an Ordinance to Amend and Reenact Subsection 1 of Section 12-02-05 and Sections 12-02-08 of the Valley City Municipal Code Related to Property Maintenance Violations.

City Attorney Martineck stated these changes are to bring our code more in-line with the international maintenance code and clarification on enforcement and an appeal process.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Resolution

Resolution 2379, a Resolution to allow the Purchase of Properties that are Subject to Tax Deed Proceedings.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Resolution 2380, a Resolution Authorizing Public Sale of Parcel No. 63-0880080 and setting minimum sales price.

City Attorney Martineck stated there was interest from the public in purchasing lot 7 in Crestwood. To do this fairly, it will be put out for bids with a recommended minimum bid starting at $2,000.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

Approve to Accept 2024 Urban Grant Program Award for Project 2nd St N, 2nd Ave NW, and 4th St N.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Annual NDDOT Maintenance Certification for Urban Federal Aid Projects.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.   

Approve Appointing Insure Forward for the City’s NDIRF’s Local Agent of Record from 2023-2027.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Consider Visitor’s Committee Recommendation to Approve Amending the Image Enhancement Grant Guidelines to Expand Areas of Eligibility to include Arterial Roadways into Valley City Immediately Adjacent to Either Side, that are Annexed within Valley City and Zoned as a B1, B2 or I.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Consider Visitor’s Committee Recommendation to De-obligate Funds previously approved to Dakota Dogs.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Consider Visitor’s Committee Recommendation to Approve the Image Enhancement Grant for Stoudt Miller in the amount up to $7,500.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Consider Application for Property Tax Exemption for Addition at Stoudt Miller.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Final Design & Plan Development Task Order for 2nd Ave NE/3rd St NE Reconstruction Project (NDDOT Project No. SU-CPU-2-990(062), PCN 23571 and SU-2-990(063), PCN 23572).

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Roll Call:  Magnuson-aye         Erickson-nay    Bishop-aye       Carlsrud-aye

Motion passed.

Approve Special Alcohol Event Permit for Bridges Bar and Grill at the North Dakota Winter Show for the North Star Classic on December 2nd, 2022. 

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Viking Court Update Due Nov 15th.

City Administrator Crawford stated there is work being done but it is taking a while. We need some sort of guarantee, so we will continue to work with David the next couple of weeks and before we approve his renewal, we will need documentation signed as to when work will be completed by December 6th.

City Administrator’s Report

City Administrator Crawford reported the 6-10-year plan is being reviewed and adjusted. We will be bidding our cleaning for all our buildings. We are also looking at fuel prices and what options we have. Complaint calls for snow removal are extremely high at already, people are calling on their neighbors too so the PD is extremely busy taking those calls. Talk to your neighbor, be neighborly, work together, this is only the first snow occurrence of the year.

City Updates & Commission Reports

Finance Director Richter reported the county conducted their tax deed property sale this morning.  There was one property in the city that did not have any bids so we have taken that over as there were specials applied to it.

Fire Chief Magnuson stated the annual fireman’s dance is on Friday after Thanksgiving. Keep your pets away from the river. We will hit over 100 rescue calls this year which is unheard of so thank you to our volunteers.

Police Chief Hatcher reported the PD is fully staffed again.  Consider where you are moving your snow. Do not put snow on other people’s property and it may be there for awhile so try to avoid visual obstructions if possible.  

Commissioner Bishop thanks the FD and PD for the job they do.  It seems the whistle has been going non-stop. Also, to the city crew for all the work they do at all different hours.

Commissioner Magnuson asked that people try to be aware when the whistle does blow, where the emergency vehicles and volunteers are and to move over to clear the path. Also, if you are planning a remodel or new build and come to get a building permit or something related, ask if there are any programs available to help you with your projects.

Mayor Carlsrud thanked everyone for all the work they do. Some people ask why we don’t send the crews out to clean the streets right away or when there’s 1-2 inches of snow on them. We some numbers together a couple years when we had a storm and there was about 5-8 inches and it cost right around $20,000 to clear that.  We try to make good decisions and the best use of your tax dollars.

Adjourn

Meeting was adjourned at 5:55 P.M.

Minutes Available text with City of Valley City Logo above

11.1.2022 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson via Zoom, Commissioner Gulmon and Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

Remove N2, add N5

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the October 18th Commission Meeting and October 26th, 2022 Special Commission Meeting seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Raffle Application for VCSU Student Chapter of the Wildlife Society on February 28, 2022 at the VCSU Rhoades Science Center.

Approve Application for Contractor License for the following

 Jade Nielsen Properties.

Richard Berg Construction.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of 1118, an Ordinance to Amend and Reenact Sections 8-07-02, 11-06-16, 14-10-49 and 14-35-04, and Repeal Section 11-06-03 of the Valley City Municipal Code Related to Parking. 

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Roll Call:  Gulmon-aye Erickson-nay    Magnuson-nay Bishop-aye       Carlsrud-aye

Motion passed.

Approve Second and Final Reading of Ordinance 1115, an Ordinance to Amend and Reenact Section 7-05-04 of the Valley City Municipal Code Related to Obstruction in a Public Right of Way.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1120, an Ordinance to Create and Enact Section 7-01-06.1 and Amend and Reenact Section 7-01-07 of the Valley City Municipal Code Related to the International Property Maintenance Code and Unsafe Buildings.

City Attorney Martineck stated no changes from the first reading.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $2,421,095.56.

Finance Director Richter reported on the Financials for October.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve the Purchase of Lot 13, Block 1 Morrison’s Addition (Parcel No. 63-3110117) for $7,106.54, and request cost share from the State Water Commission.

Approve Final Review and Acceptance for the Emergency Clay Levee Removal Project.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Raising Installation Allowance for Overhead to Underground from $3 to $4 per Foot.   

Commissioner Bishop moved to approve the installation of overhead to underground electrical to $4 foot & $5 foot if it includes conduit, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Submitting Cost Share Request to Department of Water Resources for Watermain Relocation at Viking Drive Bridge (Phase 5 PFP).

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated we had an update with David Wick regarding the Viking Trailer Court.  He will provide another update on the November 15th meeting.

We were awarded the Urban Grant Program.  We will review that to see if it works for what we need and if so, we will accept it.

City Updates & Commission Reports

Fire Chief Magnuson informed everyone that they were going to hold the traditional fire truck being pushed into the fire station ceremony to put the new truck into service.

Commissioner Gulmon stated over $2 million in flood expenses has been sent into the state to review. Cash reserves remain strong and a decision was made to bid out about $3.3 million of our cash reserves to CDs to earn higher interest. Sales tax is down through August about 3.5% from a year ago, Food and Beverage is up about 7.7% and Occupancy Tax is up about 12%.

Mayor Carlsrud reminded everyone to have your garbage out by 7 AM.

Adjourn

Meeting was adjourned at 5:20 P.M.

Minutes Available text with City of Valley City Logo above

10.26.2022 Special Commission Meeting

President Carlsrud called the meeting to order at 3:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon

Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

New Business

Approve Request for Concurrence of Award of Project No. NHU-2-094(158)928 & SU-2-990(058), Main St. W. & Frontage Road Mill & Overlay.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Adjourn

Meeting was adjourned at 3:02 PM.

Minutes Available text with City of Valley City Logo above

10.18.2022 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson via Zoom, Commissioner Gulmon and Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Award Presentation

Mayor Carlsrud presented the Tree City USA award.

Approval of Agenda

No Changes

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the September 20th, 2022 Commission Meeting seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Application for Sheyenne Valley Friends of Animals on December 16, 2022 at the Eagles.

Approve Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor Licenses for the following:

East & West Excavating LLC

Landscape Elements ND, LLC

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Public Hearing

Public Hearing for Meadow View Estates.

Declare Public Hearing Open.

There were no public comments.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1117, an Ordinance to Amend Zoning Map and Rezone Meadow View Estates from R-1 Single Family Residential to R-4 Multi-Family Residential.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Roll Call: Gulmon-aye        Erickson-nay    Bishop-aye       Magnuson-aye  Carlsrud-aye

Motion passed.

Public Hearing Regarding Parking

Declare Public Hearing Open.

Commissioner Erickson expressed concern with the way the ordinance addressed parking in back yards.

City Attorney Martineck requested that section be brought up with Planning and Zoning as it was not one of the previously discussed changes and Planning and Zoning needs to bring the recommendations to the commission.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve First Reading of Ordinance 1118, an Ordinance to Amend and Reenact Sections 8-07-02, 11-06-16, 14-10-49 and 14-35-04, and Repeal Section 11-06-03, of the Valley City Municipal Code Related to Parking.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Roll Call:    Magnuson-aye  Gulmon-aye     Erickson-nay    Bishop-aye       Carlsrud-aye

Motion passed.

Ordinance

Approve First Reading of Ordinance 1115, an Ordinance to Amend and Reenact Section 7-05-04 of the Valley City Municipal Code Related to Obstruction in a Public Right of Way.

City Attorney Martineck stated we have an ordinance that says citizens can’t place obstructions in the right of way.  This will give the city the ability to remove the obstruction, if the owner cannot be contacted, and store it for 30 days. After the 30 days, if the owner has still not been reached, the city can dispose of the property.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve First Reading of Ordinance 1120, an Ordinance to Create and Enact Section 7-01-06.1 and Amend and Reenact Section 7-01-07 of the Valley City Municipal Code Related to the International Property Maintenance Code and Unsafe Buildings.

City Attorney Martineck stated this ordinance is to adopt the most current definitions of dangerous building and adopt the International Property Maintenance Code which appears to be the standard for enforcing property maintenance issues.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Resolution

Approve Resolution 2375, a Resolution Amending the Master Fee Schedule.

City Attorney Martineck stated this is to include the fees for fire extinguisher services.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Resolution 2376, a Resolution Establishing Electric Utility Rates.

Public Works Manager Jacobson requested an increase in rates by 5% for all consumption rates, leaving base rates as is.  This is due to our rates increasing. 

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Resolution 2377, a Resolution Establishing Rates and Fees for Solid Waste Service.

Public Works Manager Jacobson requested an increase in residential rates from $14 to $15/month and commercial from $24 to $26/month and dumpster collection fees $3 for each 2 yards. This is due to our rates increasing. 

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Resolution 2378, a Resolution Establishing Fees for Water Service.

Public Works Manager Jacobson requested an increase in rates by about 10% for all consumption rates, leaving base rates as is.  This is due to our rates increasing, mainly our water treatment chemicals. 

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

2022 Forester Report.

City Forester, Bob Anderson, provided the annual Forestry Report.

Approve Renewal of City Administrator Contract.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve City’s Selection to Purchase Garbage Receptacles from Rehrig Pacific Company with a low bid quote of $168,593.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve City’s Selection to Purchase the Dodge Police Vehicle for $40,385 from Stoudt-Miller. 

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated we need consensus on what to do.  There is a project on I94 business loop near 3rd Street SW that bids were put out.  Border States had the low bid but we received the concurrence of award request from the State since all bids were 35% over.  They would like a concurrence tonight but we would like to do some more research before we make that decision.  Commission approved to hold off.

David Wick did not get his delivery last week but we will stay on them.

Nextera was supposed to begin tomorrow and the LDs started on the 14th.

City Updates & Commission Reports

Fire Chief Magnuson thanked those that came out to the open house and blood drive. New truck came in and we ended up saving a little over $660,000 going this route.

Commissioner Gulmon thanked the FD for saving the city that money.  Shout out to Carl for all the work he’s been doing on the ordinances.

Mayor Carlsrud thanked Forester Bob for all the work he does and the Image and Beautification committee for the work they do. Cost increases are crazy and we are not immune to inflation.  We try to minimize the increases and you can help to by recycling.

Adjourn

Meeting was adjourned at 6:06 P.M.

Minutes Available text with City of Valley City Logo above

10.4.2022 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon and Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Proclamation for Domestic Violence Awareness Month

Award Presentation

Matt Gardner, NDLC Executive Director presented Finance Director the Appointed Official of the Year Award.

Approval of Agenda

No Changes

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the September 20th, 2022 Commission Meeting seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector, Finance Director and Municipal Judge.

Approve Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor Licenses for the following:

  • ACB Construction
  • HSS & PT2-Sun and Pool Corp.
  • Travis Kunze Construction
  • Your Home Improvement Company
  • Hi-Line Construction, Inc.
  • Morton Buildings, Inc.
  • Olaf Anderson Construction, Inc.
  • Rick Bredeson Construction
  • Northland Sheds Inc.
  • Valley Realty, Inc.
  • Ground Works Minn, LLC
  • Six D Construction & Development
  • Mike’s Construction & Repair
  • Bridgetown Builders Inc.
  • Hobart’s Handymen
  • Lavelle Flooring Inc.
  • C&D Home Renovation, LLC
  • Thrifty Services Inc,
  • TNT Plumbing

Approve Application to Block off Street from the Valley City Parks & Recreation on October 29th, 2022 from 5:30 PM to 7:15 PM for Halloween Drive thru Trunk or Treat.

Approve Raffle Application for the following:

  • St. Catherine’s School on November 4, 2022 at the Eagles.
  • ND Hereford Association on December 3, 2022 at the ND Winter Show Building. 
  • Trinity Lutheran Church Women of the ELCA on November 5, 2022 at Trinity Lutheran Church.

Approve Application for Tree Trimming and Removal Service License for Kieffer Tree.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1116, an Ordinance Adopting the 2023 City Budget. 

Finance Director Richter stated there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve First Reading of Ordinance 1117, an Ordinance to Amend Zoning Map and Rezone Meadow View Estates Addition from R-1 Single-Family Residential to R-4 Multi-Family Residential.

City Attorney Martineck stated this was previously went through PZ as an R1 to an R2.  In order to obtain financing for the project it was resubmitted from and R1 to and R4.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call:          Gulmon-aye     Bishop-aye       Magnuson-aye              Erickson-nay    Carlsrud-aye

Motion Passed.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,844,866.31.        

Finance Director Richter provided the breakdown on the expenses.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Consider Valley City-Barnes County Development Corporation request for funds in the amount of $137,500.

Jennifer Feist stated these funds will be used to assist Malach USA with the purchase and installation of a powder coating system and accessing the PACE program.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Recommended Changes to the Stilling Well. 

City Administrator Crawford stated this is referring to the concrete fixture by the Little Dam.  With the corrections that have to be made it will no longer be needed.  Due to the age there has been talk about making some sort of commemorative plaque. The cost to maintain it for no use and the safety are high.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Final Review and Acceptance for 7th Ave. NW & 2nd Ave NE Reconstruction Project (Paving 119/119B, Storm Sewer 52, Sanitary Sewer 64 and Water Main 100). 

Chad Petersen recommended approval to close out the projects.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated the Swankey addition is being finished today. There is a sprinkler that needs to be fixed by Riverview Drive and after that just some small odds and ends. Nextera has not gone well.  The substantial completion date is October 14th so it will be an interesting week to see how it all gets done.City Updates & Commission Reports

Fire Chief Magnuson reported it is Fire Prevention time so lots will be going on along with the 15th will be an open house.  11th and 12th will be the blood drive at the AmericInn and Friday is first responder night at the VCHS football game.

Police Chief Hatcher encouraged everyone to come out to the football game and to vote Team Law for the blood drive.

Commissioner Gulmon reported on finances.

Commissioner Erickson reminded people the grass site is for branches and leaves only.  Due to several requests there will be a trial run of having the landfill open November 19th and December 17 from 8-noon.  If it’s not cost effective, we will not continue.

Commissioner Magnuson encouraged everyone to get out and walk the community.

Mayor Carlsrud added that the not every community has the branch and grass site.  It’s free of charge and if you can’t “play by the rules” we will have to discontinue it.  Also, we are facing some cost increases.  The more recycling, we can do will help with that as there will be less to haul to Fargo.

Adjourn

Meeting was adjourned at 5:36 P.M.