Minutes Available text with City of Valley City Logo above

9.20.2022 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Deputy Auditor Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

Add NB3

Approval of Minutes

Commissioner Gulmon moved to approve the minutes from the September 6th, 2022 Finance and Commission Meetings seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Special Alcohol Beverage Event Application for The Captains Pub on October 1st, 2022 from 6 PM to 1 AM for a Wedding Reception held at Economy Storage located at 960 15th Ave SW.

Approve Block off the Street Application for the following

 VCPD for a VCSU Training Exercise on October 11, 2022 at 2 PM.

Connect Church Trunk or Treat on October 31, 2022 from 3 PM-6 PM.

Approve New Tobacco License Application for The Clubhouse Lounge.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Public Hearing

Public Hearing for 2023 City Budget.

President Carlsrud declared the public hearing open.

There were no public comments.

Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Gulmon. Motion passed unanimously. 

Approve First Reading of Ordinance No. 1116. an Ordinance Adopting the 2023 City Budget.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.

Public Hearing regarding Special Assessments Projects: Paving Improvement District No. 119, Paving Improvement District No. 119B, Paving Improvement District No. 120, Storm Sewer Improvement District No. 52, Sanitary Sewer Improvement District No. 64, and Water Main Improvement District No. 100.

President Carlsrud declared the public hearing open.

There were no public comments.

Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 119, Paving Improvement District No. 119B, Paving Improvement District No. 120, Storm Sewer Improvement District No. 52, Sanitary Sewer Improvement District No. 64, and Water Main Improvement District No. 100

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1112, an Ordinance to Amend and Reenact Subsection 4 of Section 8-06-06, Subsection 5 of Section 8-06-16, and Sections 11-02-08, 11-06-07, and 11-06-20 of the Valley City Municipal Code Related to Location of Plantings and Fences in Yards.

City Attorney Martineck stated the purpose of this ordinance is to clarify where plantings and fences can be placed on a lot. The reference point for the corner triangle where you wouldn’t be able to plant or build a fence is 30 feet from the corner of the property line rather than 30 feet from the corner of the street.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1108, an Ordinance to Amend and Reenact sections 8-07-02, 11-06-16, 14, 10-49, and 14-35-04 of the Valley City Municipal Code Related to Parking.

City Attorney Martineck stated the one change since the first reading is in section 8-07-02 subsection c is recreational vehicles can be parked in private garages but only one outside of the private garage subject to the conditions in the section.

Al Schuldt commented as he allows his neighbor to park their RV in front of his house to avoid causing a bottle neck and requested a permit or some type of approval in certain circumstances.

Tammy Kleinmann also provided comments.

Commissioner Magnuson moved to table, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1114, an Ordinance to Amend and Reenact Section 14-06.1-06 of the Valley City Municipal Code related to Fees for Noncriminal Traffic Violations.

City Attorney Martineck stated no changes from the first reading.  This is an administrative change clarifying that speeding violations are also doubled in city limits.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call:          Magnuson-aye  Erickson-nay    Gulmon-aye     Carlsrud-aye

Motion passed.

Resolution

Approve Resolution 2373, a Resolution Approving Plat of Industrial Park Addition.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.  

New Business

Approve Conditional Letter of Map Revision (CLOMR) Application for Valley City Permanent Flood Protection and Authorize Payment.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Consider Offer to Purchase Parcel 63-3440047.

City Administrator Crawford explained that Dave Zubrod has put in an offer to buy both 63-3440047 and 63-3450012 together for $55,000.

City Administrator Crawford clarified that the abstract will be at Dave Zubrod’s expense.

Commissioner Gulmon moved to approve with the signed date of the purchase agreement being completed by September 30th and closed by October 30th, seconded by Commissioner Gulmon.  Motion passed unanimously.

Consider Purchasing a 2013 E-One Pumper Truck to replace the 1992 E-One Pumper Truck.

Fire Chief Magnuson stated this truck is on the list to be replaced. We were offered a grant for $80,000 to purchase a new truck but we declined as that amount on a new truck doesn’t really do much.  This truck became available due to them consolidating with another department so are getting rid of some.

Commissioner Gulmon motioned to approve the purchase up to $250,000, seconded by Commissioner Erickson.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford requested City Attorney Martineck do an amendment on the agenda for the land purchase on NB2.

City Attorney Martineck stated we will need the land purchase as a Resolution.

Commissioner Magnuson motioned to amend the agenda approving the sale of 63-3440047 and 63-3450012 as resolution 2374, seconded by Commissioner Gulmon.  Motion passed unanimously.

City Administrator Crawford reported that we received the bids for the Police Department and are hoping to have the bids on the October 4th meeting.

We are out trying to work through the issues with the properties that had damage.

City Updates & Commission Reports

Chad Petersen from KLJ reported that everything on the clay removal cleanup has pretty much been taken care of other than some properties with some damage. 6th St NW is scheduled to be seeded this week. 8thAve/12th St is being wrapped up. Pavement marking is scheduled Thursday and Friday of this week. There is a Public Input meeting for the 2nd Ave/3rd Street Reconstruction project.

Mayor Carlsrud thanked city staff and commissioners for serving.

Adjourn

Meeting was adjourned at 6:18 P.M.

Minutes Available text with City of Valley City Logo above

9.6.2022 Commission Meeting Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Deputy Auditor Klein, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

Changed ORD 1 to a Public Hearing

Add N8

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the August 16, 2022 Commission seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector, Finance Director and Municipal Judge.

Approve Application for Raffle for the following:

  • Barnes County Senior Citizens Council from the dates of September 9, 2022 to June 30, 2023 at the Barnes County Senior Center.
  • Valley City Lions Club on September 20, 2022 at the Eagles Club.
  • Valley City USBC Association from the dates of November 13, 2022 to May 7, 2023

Approve Application to Block off Central Ave from 3rd St. SW to 4th St. SW for a 100th Anniversary Celebration at Connect Church on October 8, 2022 12:00 PM to 8:00 PM.

Approve Application for Parade for VCSU Homecoming on September 17, 2022 at 10:30 am.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Public Hearing

Public Hearing for Meadow View Estates

President Carlsrud declared the public hearing open.

There were no public comments.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Magnuson. Motion passed unanimously. 

Approve First Reading of Ordinance 1113, an Ordinance to Rezone and Amend Zoning Map (Meadow View Estates).

This will change this from R1 to R2 which was recommended by Planning and Zoning.

Commissioner Gulmon moved to approve seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1112, an Ordinance to Amend and Reenact Subsection 4 of Section 8-06-06, Subsection 5 of Section 8-06-16, and Sections 11-02-08, 11-06-07, and 11-06-20 of the Valley City Municipal Code Related to Location of Plantings and Fences in Yards.

City Attorney Martineck stated the originally came before the PZ Commission as a variance when someone wanted to put a fence on a corner lot in a front yard.  The issue is the definition of what is considered a front yard on a corner lot.  PZ is recommending instead of having two front yards, you have a front lot line where your residential address is and you have secondary lot line where it is facing the street.  There would be restrictions on placement.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Frist Reading of Ordinance 1108, an Ordinance to Amend and Reenact sections 8-07-02, 11-06-16, 14, 10-49, and 14-35-04 of the Valley City Municipal Code Related to Parking.

City Attorney Martineck stated we will do more work on 11-06-16 prior to the second reading. At this time the most changes that took place were changes to the RV parking section and setting the parking at 72 hours to make it more consistent with our other parking ordinances.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve First Reading of Ordinance 1114, an Ordinance to Amend and Reenact Section 14-06.1-06 of the Valley City Municipal Code related to Fees for Noncriminal Traffic Violations.

City Attorney Martineck stated this is to separate speeding violations from the definition of moving violation which is consistent with state code.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Roll Call:          Magnuson-aye  Erickson-nay    Gulmon-aye     Bishop-aye       Carlsrud-aye

Motion passed.

Resolution

Approve Resolution 2372, a Resolution Approving the Sale of GE Transformer No. F961679.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously. 

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $2,355,850.48.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Appointing Brenda Klein as Finance Director for Valley City as of August 11, 2023.

City Administrator Crawford explained that Finance Director Richter has set her retirement date as August 11, 2023.  Appointing Brenda Klein as the Finance Director is the plan of succession to help with a smooth transition.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Appointing Brandy Johnson as Deputy Auditor for Valley City as of August 11, 2023.\

City Administrator Crawford stated this is another step in the succession plan.  We are doing this now to allow for proper training and hire on a replacement for Brandy in the spring and allow some training for that too.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Site Authorization for ND Wildlife Federation at the at the Valley City Eagles Club on April 1, 2023.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Consider Valley City-Barnes County Development Corporation Request for Funds in the Amount of $20,000 for Small Projects Funding.

Jennifer Feist stated this is an annual request for paying some of the property taxes on the industrial and technology park.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Consider Valley City-Barnes County Development Request for Funds in the Amount of $60,000 per year for 3 years from October 1, 2022-Septmeber 30, 2025.

Jennifer Feist stated this is to support the recruiting and retention position.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve 2021 Eide Bailly Audit Report.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Authorize City Staff to Negotiate and enter into Agreement with KLJ for the Purchase of Equipment for the Elks Building.

City Administrator Crawford stated this is to correct the issue by the Elks building.  This is so we will purchase the materials for warranty purposes and get reimbursed by KLJ.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported that our flood wall was hit last week. KLJ will have a structural engineer do an assessment and will determine at that time if anything further is needed.

Viking Court is supposed to have a resolution of how we are going to do the first stage by fall. Interstate Engineering is working on some design adjustments due to delivery and price concerns however they believe the complete storm drainage will be done this year.

City Updates & Commission Reports

Deputy Auditor Klein stated on September 14th there will be a special assessment hearing for 7th Ave N and 2nd Ave NE and also Central Ave South that was in conjunction with Streetscape II.

Police Chief Hatcher stated there will be a parade on Thursday heading northbound for the Summer Vikes on Central and encouraged participation.

Chad Petersen from KLJ provided an update on construction projects. 12th St N pavement marking is being wrapped up and one last driveway that is being worked on.  Petro south half is complete and will switched to the north half next week. Marking will be complete the end of September.  The clay removal is complete, top soil is complete and the seeding will be taken care of in the next few weeks. 6th Street seeding will be taken care of soon; the contractor did spray for weeds so in the next week or so they will take care of the seeding.

Commissioner Gulmon reported the cashflows are strong and reserves are within policy. The city received the final disbursement of the American Rescue Plan funds which are limited to infrastructure projects.  Sales Tax revenue was down about 4.5% and the Food and Beverage Tax was up about 6%, the Hotel Occupancy Tax was up about 14% and the highway tax was up about 2%.

Commissioner Erickson reported that Dustin in Public Works received his CDL.

Mayor Carlsrud thanked Jennifer for all she does and the team that helped with the audit. Brenda and Brandy, thank you for stepping up in the succession plan.  School is back in session and traffic patterns change so please be careful and safe and encouraged attendance at Summer Nights on Central.

Adjourn

Meeting was adjourned at 5:37 P.M.

Minutes Available text with City of Valley City Logo above

8.16.2022 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Deputy Auditor Klein, Administrative Assistant Johnson

Pledge of Allegiance

Oath of Office for City Assessor Tina Current

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the August 2nd, 2022 Finance, Commission and Budget Meetings, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Application for Raffle Permit for Barnes County Ducks Unlimited on September 29th, 2022 at the VC Eagles club.

Approve Application for Parade for VCHS Homecoming on Central Ave. on September 30th.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Public Hearing

Public Hearing for Application for Property Tax Incentives (PILOT) for H&G Holdings, LLC.

President Carlsrud declared the public hearing open.

Deputy Auditor Klein stated this was published and we received two letters in support and no other written comments.

George Gaukler gave an overview.

Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Bishop. Motion passed unanimously. 

Approve Resolution 2369, a resolution approving Property Tax Incentives (PILOT) for H&G Holdings, LLC.

Commissioner Gulmon moved to approve seconded by Commissioner Bishop. Motion passed unanimously.

Receive Tax Increment Financing Development Plan and Review the Timeline.

George Gaukler stated there is a need for additional housing in the area and single-family housing was too expensive so they decided to go with twin homes.

Jennifer Feist commented that she spoke with the BND and they believe that TIF would be a suitable use of funds and they could finance, pending the documentation being submitted, through the city.

No action was taken at this time.

Consider 12th St NW Expansion Proposal.

City Administrator Crawford stated there would be 10-12 lots and there is discussion for more growth. They are requesting we extend the roadway, watermain and sanitary sewer to this section. The area is in our utilities in electric but we have to check on water.

Commissioner Magnuson motioned to use Prairie Dog funds with the balance remaining coming from federal funds with a developer’s agreement between H&G Holdings and the City, seconded by Commissioner Bishop.  Motion passed unanimously.   

Public Hearing on Dangerous Building Located at 925 2nd St SE.

President Carlsrud declared the public hearing open.

City Attorney Martineck stated Fire Chief Magnuson has been working with the owner of the property and there was an agreement to have it cleaned up and it is still not.  Pursuant to the code it comes before the commission.

Fire Chief Magnuson stated we have been watching this since spring has gotten here and nothing has been done. Neighbors are questioning why nothing is getting done.  We need to move forward and get it cleaned up and recommending no longer than 30 days to give them time to get it cleaned up.  If it’s not done at that time we go out for bids and assess the cost to the property.

Property owner Gary Staudacher stated he doesn’t have the funds or energy to clean it.  Requested the city take it but they want it cleaned up.

City Administrator Crawford asked City Attorney Martineck if they could give it to the city if there was an owner on there that had passed away?

City Attorney Martineck stated they would look into the process of the sale of the property since there is more than one owner.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Order on Dangerous Building Located at 925 2nd St. SE.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1110, an Ordinance for Contractor Licenses.

City Attorney Martineck stated the paragraph that defines public contract and adding language as far as the dollar limitation as to when a license is required which will match state law.

Commissioner Magnuson commented he doesn’t feel the need for contractor license when they are already licensed and bonded by the state.  Is it better to request the information on the permits?

Commissioner Bishop moved to approve following state ordinance, seconded by Commissioner Gulmon.

Roll Call:  Magnuson-nay         Erickson-nay    Bishop-aye       Gulmon-aye     Carlsrud-aye

Motion passed.

Approve Second and Final Reading of Ordinance 1111, an Ordinance to Amend and Reenact Subsection 17 of Section 14-10-49 of the Valley City Municipal Code Related to Parking in Public Parking Lots.

City Attorney Martineck stated no changes from the first reading.

Commissioner moved to approve, seconded by Commissioner Bishop.  Motion passed.

Resolution

Approve Resolution 2370, a Resolution Amending the Master Fee Schedule (Contractor License). 

City Attorney Martineck stated based on the approval of ORD 1110 we need to add the contractor fees to the schedule.  It will be $100 for initial and $50 for the renewal and anyone that is currently doing work in Valley City it will be $50.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll Call: Magnuson-nay          Erickson-nay    Bishop-aye       Gulmon-aye     Carlsrud-aye

Motion carried.

Approve Resolution 2371, a Resolution to Approve the Replat of Meadow View Estates. 

City Attorney Martineck stated this was submitted to the PZ Commission and was approved with the conditions listed on the resolution. 

Mayor Carlsrud asked about sidewalks.

City Attorney Martineck recommended that we can move forward with this authorizing the City Administrator to take care of it as part of the developer’s agreement.

Commissioner Bishop moved to approve authorizing the City Administrator to make the decision on the sidewalks as part of the developer’s agreement, seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

Approve Agreement with Engineering to Evaluate Road Quality

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Application for Property Tax Exemption at 460 6th Ave SW.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Agreement between the City of Valley City and Barnes County Development Corporation.

Jennifer Feist stated there were no changes other than the new expiration of the date and ORD number. Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously. 

City Administrator’s Report

City Administrator Crawford reported that the levees have started to be removed.  They are working to get the VCSU area cleaned up with college moving in this Friday. Everything should be done no later than September 21st.  If you have any damage, let us know and that will be addressed in the next step.

City Updates & Commission Reports

PW Manager Jacobson reported the 3rd year of the recycling contract just ended in July.  The contract called for a base limit of 900 tons and Valley Recycling hit 1,230 tons. A couple of months ago we received a letter from the City of Fargo and the rates for hauling our waste to them is going up $5 and they may be adding a surcharge for anybody out of the county. 

Chad Petersen from KLJ provided an update on construction projects. 6th St. is pretty much wrapped up, sod will take place when temperatures cool down. 12th St N mill and overlay will begin tomorrow and paving is scheduled for Thursday.  Temporary striping will be in place prior to school starting.

President Carlsrud stated we are into the fall season where timing is critical. Thanks to all of our city employees and commissioners for serving.

Adjourn

Meeting was adjourned at 6:24 P.M.

Minutes Available text with City of Valley City Logo above

8.2.2022 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson via Zoom, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Making COnnections through Block Parties Proclamation

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from July 19th, 2022 Commission Meeting, seconded by Commissioner Erickson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Application for New Contractor License for J-Tech Mechanical, LLC for the period of June 1, 2022 through May 31, 2023.

Approve Application for Raffle Permit for VCSU from August 15, 2022- June 30, 2023.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1110, an Ordinance for Contractor Licenses.

Commissioner Bishop moved to approve following state ordinance, seconded by Commissioner Gulmon.

Roll Call:  Magnuson-nay         Erickson-aye    Bishop-aye       Gulmon-aye     Carlsrud-aye

Motion passed.

Approve First Reading of Ordinance 1111, an Ordinance to Amend and Reenact Subsection 17 of Section 14-10-49 of the Valley City Municipal Code Related to Parking in Public Parking Lots.

Commissioner moved to approve, seconded by Commissioner Bishop.  Motion passed.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,295,553.85.

Finance Director provided breakdown of July expenses.

Approve Extraterritorial Jurisdiction Agreement with Barnes County.

City Attorney Martineck stated this is generally updating the previous agreement that was approved in 2014 with a couple of minor changes including the extraterritorial jurisdiction automatically extending if city limits are extended, providing a map to the county to keep them updated of the changes and providing language regarding subdivisions that are on the outskirts of the extraterritorial zone.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Review Petition for Vacation of Four Bottle Drive and Approve for Further Consideration of Planning and Zoning Commissioner.

City Attorney Martineck stated there is currently a verbal agreement between the businesses on Four Bottle Drive and City Staff to vacate the length of that and turn if over to private ownership.  Details are being worked out but we wanted this approved so we can send it to PZ.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve and Award Bid for Temporary Levee Removal.

Chad Petersen stated the bid opening was held on August 2nd and 2 bids were received with the low bid coming in at $827,079.97 by Scherbenske out of Jamestown.  Strata had the other bid at $991,811.60. Recommendation is to award the contract to Scherbenske.  Once that is awarded the contractor has to start work within 14 days and the clay removal has to be completed within 3 weeks and 2 weeks after that the topsoil, seeding and restoration has to be complete.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve the City’s Selection to Purchase the DEF Tank Equipment from Dakota Plains Ag/CHS for the total of $1,872.24.

City Administrator Crawford stated this is in conjunction with another piece of the USDA grant but it took a while to get the bids in.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported after the work they did on Crestwood the supplies were $42,000 and the cost of the dig was $22,000 so we will work on getting that study done through our emergency manager.

City Updates & Commission Reports

City Assessor Hanson reported that next week is the State Equalization meeting in Bismarck and the annual conference and she and Tina will be attending.  There were no protests at the city or county meeting so we are expecting no issues.  Assessor Hansen stated that August 12th will be her official last day before retirement.

Chad Petersen from KLJ provided an update on 6th St. NW opened Thursday.  The seeding will take place when weather conditions are a little cooler. They did spray it with hydro mulch on there as an erosion measure.

12th St NW they are working on ADA ramps.  The concrete, mill and overlay will be done before August 20th. Once they are done with that concrete, they will move over to Petro to start on that portion of the project.

Commissioner Gulmon reported that the preliminary budget had been approved.  Thank you to all department heads and portfolio holders.  A lot of work has taken place to get to this point.  Special thanks to Avis, Brenda, Gwen and Mayor Carlsrud for sitting through all the workshop budget meetings that have taken place.

Commissioner Erickson reminded everyone to have their garbage out by 7:00 AM.  The Master Lift Station will be cleaned on the night of August 11 when water usage is already down but if possible, try to minimize usage beginning around 9:00 PM.

President Carlsrud mentioned that this has been the best budget process that he has experienced so than you to all that made that happen. Sunday the Fire Department had a day of activities for their families.  Thanks to the volunteers for all they do.  Thank you to Sandy for all of the years you’ve invested in the City of Valley City.

Adjourn

Meeting was adjourned at 5:29 P.M.

Minutes Available text with City of Valley City Logo above

8.2.2022 Special Commission Budget Proceedings

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson via Zoom, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Members absent: None

Others Present: City Administrator Crawford, Finance Director Richter, Deputy Auditor Klein, City Attorney Martineck, Police Chief Hatcher, Fire Chief Magnuson, Municipal Court Clerk Westerhausen, City Assessor Hansen and Tina Current.

 

New Business

Discuss First Draft of 2023 Budget

Deputy Auditor Klein reported that the value of a mill increased by an estimated $1,508 from last year to an estimated value of $21,500. The County Auditor will determine the actual value of a mill later in Dec 2022. The increase in mill value generates $114,000 which is a 7% increase in tax dollars. The first draft of the budget came in with a need for a 13.3 mill increase, which is equivalent to $285,950. During our meetings we were able to reduce the levy by the same with some adjustments to expenditures, lowering cash reserves from 30% to 27%, increasing state revenues to the State’s projections, and increasing the utility transfer to the general fund by $26,000. Cash reserves of $973,900 is 27% of expenditures This is a $56,100 reduction in reserves from 2022, which is within the guidelines set in the City’s Fund Balance policy (30% to no lower than 21%, with 20% needing corrective action by the Commission).

The City completed a salary study and has updated salary schedules based on the findings. The proposed salaries in the 2023 budget includes a 5% cost of living allowance (COLA) increase and a step increase in the 25-year salary schedule. Cost of Living Adjustment (COLA) is calculated using the Consumer Price Index, in the U.S. Department of Labor, Bureau of Labor Statistics report for the Midwest Region from June 2021 to June 2022. The CPI’s COLA was listed at a 9.5% increase. Finance Director Richter explained that the increase in expenses for salaries would be covered by transfers from Fund 105- City Financed Special Assessment Projects and Fund 241- Property Tax Relief. The increase in the transfer from the utility fund is $51,000: $26,000 to Fund 100-General and $25,000 to Fund 231-Street Renew & Replacement.

NDPHIT has not released any information regarding health insurance premium increases for 2023. A 5% increase to be picked up by the City is currently budgeted. There was not an increase to premiums in 2022.  If the premium increase is more than the estimated 5%, the Commission will re-evaluate. The City’s contribution to the employee’s HSA accounts would remain the same, with the employees matching a portion of the contribution in order to receive the full amount.

Commissioner Gulmon moved to approve the 2023 Preliminary Budget as presented which includes the proposed salary structure and 5% COLA, seconded by Commissioner Bishop. Motion carried.

ADJOURN

Meeting Adjourned at 8:00 A.M.

Minutes Available text with City of Valley City Logo above

7.19.2022 Commission Meetings

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

Remove N2.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from July 7th, 2022 Finance and Commission Meetings, seconded by Commissioner Gulmon.  Motion passed unanimously.

Public Hearing

Open Public Hearing Regarding Plat of Drake’s Second Addition.

President Carlsrud declared the public hearing open.

City Attorney Martineck stated there are two variances that are being requested and those are both recommended for approval along with the replat along with the condition that the existing easements must be shown on the plat and extended to the edge of the replatted lots.

There were no public comments.

Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Bishop.  Motion passed unanimously.

Consider Resolution 2368, a Resolution Approving Plat of Drake’s Second Addition.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1102, an Ordinance Approving the Extension of Sales, Use and Gross Receipts Taxes dedicated to City Infrastructure Renewal and Replacement Projects. 

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1104, an Ordinance Approving the Extension of Sales, Use and Gross Receipts Taxes Dedicated to Economic Development, Basic Industry, Job Development, Tax Relief Infrastructure, other Special Request, Service and Retail Business Development.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1107, an Ordinance to Create and Enact Section 7-05-06 of the Valley City Municipal Code Relating to Use of Sidewalk for Outdoor Patio Area.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1109, an Ordinance to Amend and Reenact Section 11-01-04 and Subsection 4 of Section 16-01-01 of the Valley City Municipal Code Related to the City’s Extraterritorial Zoning and Subdivision Jurisdiction.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Resolution

Approve Resolution 2367, a resolution Amending the Master Fee Schedule (Sidewalk Permits)

City Attorney Martineck stated, with the passage of ORD 1107 there is a need to set the fees.  City Administrator Crawford recommended $50 annually and $100 for encroachment.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously. 

New Business

Presentation from NDDOT on Proposed I-94 Drainage.

Brandon Barnes presented.

Shawn Cole shared his concerns.

Approve City Utility Disposition Document for NDDOT Project IM-NHU-2-094(159)290.

Consider Site Authorization for the ND Winter Show at the ND Winter Show Event Center.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

 

City Administrator’s Report

City Administrator Crawford reported there have been some changes to our event applications.  We have added maps for the applicants to indicate where they will want barricades, electrical, garages and other things.  This will help our public works employees know what will be needed and where.

The President did declare a federal emergency.  August 2nd is when bids are due and it will be added to that night’s meeting to accept and award bid.  After that we will be able to have a timeline of events.

Any one that cuts into the streets for any reason needs to have a street cut permit.

There was a meeting with David Wick and they have a good plan and continue to work on the improvements.

We are talking with Dietrich’s about the process of getting a certified training for our sanitation department to get their CDLs.

City Updates & Commission Reports

Police Chief Hatcher stated next Thursday the VCPR is hosting a Safety Night in the Park for anyone that would like to participate.

Chad Petersen from KLJ provided an update on 6th St. NW. Road should be open next week sometime with seeding and trees in early Sept.

12th St NW they are working on ADA ramps which will take 3-4 weeks and then they move on to the mill and overlay portion.

Petro Serve/8th Ave Wintershow Road is tentatively scheduled to start around August 15th.

President Carlsrud thanked everyone for their work.

Adjourn

Meeting was adjourned at 5:52 P.M.

Minutes Available text with City of Valley City Logo above

7.7.2022 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

Move Consent Agenda F to New Business 1.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from June 22nd, 2022 Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Application for Contractor renewal for Maple River Electric for the Period Ending May 31, 2023.

Approve VC Chamber Block off Street Application for Crazy Daze on July 27th from 7:00 AM to 6:00 PM.

Approve Application for Retail Tobacco License Renewal for the Dollar General Store.

Approve Special Alcohol Event Applications for the Eagles on July 14th, 21st and September 8 from 5:00 PM-10:00 PM for the Summer Nights on Central and Summer Vikes on Central Events.

Approve Special Alcohol Event Application for Brockopp Brewing on July 12th, 2022 for North Country Trail Event from 6:00 PM-7:30 PM.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1102, an Ordinance Approving the Extension of Sales, Use and Gross Receipts Taxes dedicated to City Infrastructure Renewal and Replacement Projects.

City Attorney Martineck stated this is just an extension of the current tax already in place and was approved by the voters at the last election.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve First Reading of Ordinance 1104, an Ordinance Approving the Extension of Sales, Use and Gross Receipts Taxes Dedicated to Economic Development, Basic Industry, Job Development, Tax Relief Infrastructure, other Special Request, Service and Retail Business Development.

City Attorney Martineck stated this is just an extension of the current tax that is already in place and was approved by the voters at the last election.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve First Reading of Ordinance 1107, an Ordinance to Create and Enact Section 7-05-06 of the Valley City Municipal Code Relating to Use of Sidewalk for Outdoor Patio Area.

City Attorney Martineck stated this will allow business owners to set up an outdoor patio area on the sidewalk outside of their business. There will be several restrictions that are required and will require a permit process through the city.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve First Reading of Ordinance 1109, an Ordinance to Amend and Reenact Section 11-01-04 and Subsection 4 of Section 16-01-01 of the Valley City Municipal Code Related to the City’s Extraterritorial Zoning and Subdivision Jurisdiction.

City Attorney Martineck stated after the last Planning and Zoning Meeting it was recommended the city continue to follow state law with respect to our extraterritorial zoning and subdivision jurisdiction and these two changes put that into code.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1106, an Ordinance to Amend and Reenact Chapter 12-05 of the Valley City Municipal Code Regarding Cutting and Removal of Weeds and Grass.

City Attorney Martineck stated there are no changes from the first reading with the exception of under section 12-05-02 it will say the City Administrator or designated officer will be authorized.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $2,600,650.21.        

Finance Director Richter reported on the monthly expenses.

Appoint Vice President of the Valley City Commission.

Commissioner Gulmon made a motion to nominate Commissioner Magnuson.

Commissioner Erickson made a motion to nominate Commissioner Bishop, seconded by Commissioner Magnuson.  Motion passed unanimously.

 Appoint and Approve Reorganization of Commissioners’ Portfolios:

PortfolioBoard Member
FinanceCommissioner Gulmon
Public Works: Streets, Sanitation, Sewer, Water DistributionCommissioner Erickson
Public Works: Electric & Water Treatment PlantPresident Carlsrud
Police/FireCommissioner Bishop
Buildings/GroundsCommissioner Magnuson

Commissioner Magnuson motioned to keep portfolios as they are, seconded by Commissioner Bishop.  Motion passed unanimously.

Appoint and Approve Commissioner Assignments to Additional Committees and Boards.

Committee/BoardNumber of Commissioners AssignedBoard Member
Valley City Planning & Zoning Commission2 commissionersPresident Carlsrud
Commissioner Erickson
Valley City Library Board1 commissionerCommissioner Magnuson
City County Health Board1 commissionerCommissioner Gulmon
Barnes County Planning & Zoning Commission2 commissionersPresident Carlsrud Commissioner Bishop
Valley City-Barnes County Development Corporation2 commissionersCommissioner Bishop Commissioner Gulmon
Board for Community Service1 commissionerCommissioner Magnuson

Commissioner Gulmon motioned to keep committees and boards as they are, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve City Holiday Schedule.

City Attorney Martineck stated after recommendation we are voting on whether or not to follow the State holiday schedule.

Commissioner Bishop motioned to follow the State approved holiday schedule, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Recommendation from Renaissance Zone Authority Board to Approve the Application from Legacy Developments, LLC for a New Single-Family Residential Home and Designate it as VC-135. 

Finance Director Richter stated the Renaissance Zone board met on June 24th and unanimously approved the 5-year property tax and 5-year income tax exemption with a property value up to $300,000.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Task Order for NW Storm Sewer Phase 2-4th St NW/6th Ave NW & Secarse Drive. 

Chad Petersen from KLJ stated this is to complete the design engineering for these areas. The plan is for this to be bid this this winter and construction in 2023.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call:          Gulmon-aye     Erickson-nay    Bishop-aye       Magnuson-aye              Carlsrud-aye

Motion passed.

Receive Payment in Lieu of Taxes request for H & G Holdings, LLC and Schedule Date for a Public Hearing.

Finance Director Richter stated this is for the 36-plex on the NW part of town.  We still need the list of competitors but after that is received if this is approved, we will publish on July 14 and 21 and schedule the public hearing for August 16th.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Roll Call:          Magnuson-aye  Gulmon-aye     Erickson-nay    Bishop-aye       Carlsrud-aye   

Motion passed.

Approve Final Review and Acceptance for the West End Lift Station.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

 

City Administrator’s Report

City Administrator Crawford reported the Love’s intersection now has the aprons added which are helping but this will not fix the issues that happen in the winter due to the grade of the hill. There are still some drainage issues that need to be finished up in some spots. If you are in an area that had a project and has been reseeded, please continue to mow the weeds. Nextera was able to bore underneath and now there will be a 3-4-week lull until they are back to finish. 12th Street ADA areas will be worked on first and then they will continue on with the mill and overlay.

Congratulations to Marshall Senf for being with the City for 25 years.

City Updates & Commission Reports

Chad Petersen from KLJ provided an update on 6th St. The concrete is done and replacing top soil this week.  Paving is scheduled next week.  Main Street contractors are grooving to get below the surface and using epoxy to mark the lines which will help with longevity and keep the lines below things like snow plow blades.

Commissioner Gulmon reported on finances and sales and occupancy tax.

Commissioner Bishop welcomed Anthony Erickson as our newest Police Officer.

Commissioner Erickson reminded everyone to have their garbage out by 7 am, the trucks have cameras and if was not out by that time they will not be coming back.  There is a culvert that will be fixed at the main entrance of the Transfer Station on Tuesday which will cause congestion.

President Carlsrud thanked everyone for their work. We had a weather change in June with very little precipitation.  Congratulations to Chad Petersen for 25 years with KLJ and Marshall Senf for 25 years with the City

Adjourn

Meeting was adjourned at 5:42 P.M.

Minutes Available text with City of Valley City Logo above

6.7.2022 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

Remove N6

Approval of Minutes

Commissioner Bishop moved to approve the minutes from June 22nd Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Application for Tobacco License Renewal for the following:

Dakota Silver, LLC

Brothers III Sports

Casey’s Retail Company

FOE Aerie 2192

Approve Application for the Alcohol Beverage License Renewal for the Following:

Dakota Silver

My Bar

The Clubhouse Lounge, LLC

Main Street Off Sale, LLC

Jimmy’s Pizza

Hi Line Hospitality, LLC

FOE Aerie 2192

Approve Application for Raffle Permits for the Following:

El Zagal Valley Flag Corps on August 27, 2022 at the Eagles.

CHI Mercy Health Foundation on October 25th, 2022 at the Eagles.

Valley City Parks and Recreation on August 6, 2022 at Chautauqua Park.

VCSU Foundation/Booster Board on June 10, 2022 at the VC Town and Country Club.

VCSU Foundation/Booster Board on November 5, 2022 at VCSU’s Lokken Stadium.

Approve Application to Block off the Street for the following:

Central Ave from Main Street to 5th St N and Main Street from Central to 2nd Ave E on June 18th for the Rally in the Valley Events and Car Show.

Main St from Central Ave to 2nd Ave E on June 18th for the Street Dance from Brockopp Brewing.

Section of 9th Ave SW for Cal Ripken and Little League Ball from Valley City Baseball Association.

Central Ave N from Wells Fargo to Valley Service including alleyways by Vault & NuCara on July 14, July 21 and September 8 from 1 pm to 10 pm for Summer Nights on Central & Summer Vikes on Central.

Approve Application for Parade for the following

VC Chamber of Commerce on Central Ave from 12th St N to 4th St S on June 18th at 10 am for Rally in the Valley.

VC Barnes County Development Corp on Central Ave from Walking Bridge to 2nd St N on September 8th from 6-6:30 pm for Summer Vikes on Central.

Approve Special Alcohol Beverage Event Application for the following:

Brockopp Brewing, LLC on June 18th, 2022 from 7pm-12am for the Rally in the Valley Street Dance.

Captain’s Pub on June 18th, 2022 from 7pm-12am for the Rally in the Valley Street Dance.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Resolution

Approve Resolution 2364, a Resolution Approving Sale of GE Transformer No. F-961679. 

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,574,550.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Site Authorization Renewals for the Thundering Saints at Boomers Corner Keg and Bridges Bar and Grill from July 1, 2022-June 30, 2023. 

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve New Site Authorization Requests from Valley City Baseball Association from June 1, 2022-June 30, 2022 at Brockopp Brewing and from July 1, 2022-June 30, 2023 at Brockopp Brewing and City Lights Supper Club. 

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Consider Rescheduling the June 21st Commission Meeting and July 7th Finance and Commission Meetings. 

Due to conflicts and the holiday, it was requested to move the June 21st meeting to June 22nd and the July 5th Finance and Commission Meetings to the 7th.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Recommendation from the Renaissance Zone Authority Board to Approve the Application from Richard and Pat North for a 5-year State Income Tax Exemption and a 5-year Property Tax Exemption Capped at $300,000 Valuation on a new Cold Storage Building and designate it as VC-134.

Finance Director Richter stated the RZ Authority Board met on May 26 and made a motion and approved unanimously that this project move forward for your approval.
Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Hear and Determine Sufficiency of Written Protests against Proposed Annexation Set forth in Resolution 2360.

City Attorney Martineck stated Resolution 2360 was already approved and we did not receive any protests.  At this point we are waiting for written consent from the DOT and will record the annexation.  

Approve Nextera Extension on Water and Sewer Main in the Amount of $102,408.50.  

Commissioner Bishop moved to approve the amount of $102,408.50 with the City’s portion being a maximum of $25,486.59, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Valley Plains Sewer/Water -National Guard Temporary Right of Entry Agreement.

City Administrator Crawford stated this is allowing entry in the Nation Guard area to do some set up for construction.

City Attorney Martineck added as part of the project they will be removing a 50 ft. section of the fence and putting up a temporary fence daily.  Once the project is complete, they will replace the section.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Construction Engineering Agreement for Water/Sanitary Sewer Extensions to Nextera Addition.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call:          Bishop-aye       Magnuson-aye  Erickson-nay    Gulmon-aye     Carlsrud-aye

Motion carried.

 

City Administrator’s Report

City Administrator Crawford provided updates on several of the construction projects and capital improvement projects in process for 2022.

City Updates & Commission Reports

City Assessor Hansen provided an update on the county equalization meeting.  There were no protests but were a couple of corrections.

Commissioner Gulmon reported on the finances for April.

Commissioner Erickson reported that this week is clean up week.  If you have questions please call the landfill.

President Carlsrud stated when there is an emergency situation, we have to jump through a lot of hoops so we can have opportunity for cost sharing.  We will be cleaning up as soon as we can.  For clean up week, please sort your materials. You can also bring your items to the transfer station this week at no change if you are a citizen of Valley City.

If you are campaigning for office you can have yard signs but they cannot be on boulevards.

Thanks to all our employees and citizens of Valley City for what you do to make our city better and thank you to the commissioners for serving.

Adjourn

Meeting was adjourned at 5:34 P.M.

Minutes Available text with City of Valley City Logo above

6.7.2022 Special Commission Minutes

President Carlsrud called the meeting to order at 2:30 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson (2:34) and Commissioner Gulmon

Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Discuss Buyout of Pumps that were rented for the 2022 Flood Fight.

Finance Director Richter stated they will apply the rental towards the purchase price. Clint’s recommendation was to purchase them.  These have already been purchased because each day we kept them it was an additional rental cost so this is more informative.

Commissioner Bishop motioned to pay for the pumps, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Purchase of Skid Steer.

Operations Superintendent Klemisch stated we received bids back with John Deere being the lowest bid which included the trade-in value. The only issue there is that they have a November deliver timeframe leaving us all summer without.  Bobcat has a shorter delivery time along with a rental we can use until we receive it and would also take some of the rental cost off the overall price. We also have a bobcat so some of the attachments would work.

Request was made for Klemisch to check with John Deere about a rental and Valley Plains on purchase.

Consider Options on Disposal of Clay (How and Where).

City Administrator Crawford stated some individuals were looking for clay.  We have the Parks and Rec approved through the SHPO so they can add some clay in Pioneer Park. We can give to Strata or we can offer it to any of the residents to use for fill. We would need to get the information to the public and make a minimum requirement for the amount they take. If it goes to a private place, we do not need to get extra certification but if there is somewhere else that is government owned it has to be.  Strata is already a certified disposal site.

Commissioner Bishop motioned to have the clay disposed of at the Parks and Rec site and the contractor’s certified disposal site, seconded by Commissioner Magnuson.  Motion passed unanimously.  

Discuss Putting Out for Bid Options.

Levee Removal with or without Restoration.

City Administrator Crawford stated a contractor had mentioned maybe we could bid out the removal and restoration separately.

Decision was made to bid them together.

Assign Contracting Officer.

City Administrator Crawford stated in 2011 it looked like KLJ helped Jon Cameron get the information together.  This time since we have an actual city engineer should they be the assigned officer?

Commissioner Gulmon motioned to enter into an agreement with the city engineer, seconded by Commissioner Magnuson.  Motion passed unanimously.

Discuss Additional Flood Recovery.

City Administrator Crawford said the state has not turned in the request for a federal disaster yet. The reason for this is the higher the disaster the more likely you are to get money at the percentage you are hoping. They are putting all the emergencies together so the snow that caused the electric problems and the flooding issues. We can continue to move forward but we need to make sure we are taking pictures and documenting everything as we are doing them.

Adjourn

Meeting was adjourned at 3:28 PM.

Minutes Available text with City of Valley City Logo above

5.17.2022 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Peggy Lee 102 Day PRoclamation

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Gulmon moved to approve the minutes from May 3rd Finance and Commission Meetings and the May 10th Special Commission Meetings, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Application for Electrician Plumber and/or Mechanical Contractor Renewal for the following:

  • Keith’s Air Conditioning, Refrigeration & Heating, Inc.
  • Energize Electric LLC

Approve Application for Tobacco License Renewal for the following:

  • Petro Serve USA #071
  • Love’s Travel Stop #849
  • CHS Inc.-151 9th Ave NW
  • CHS Inc.-807 Main St.
  • Family Dollar, Inc.
  • Leevers Foods
  • The Liquor Locker

Approve Application for Alcohol Beverage License Renewal for the following:

  • The Liquor Locker
  • Sabir’s Dining & Lounge

Approve Application to Block off 6th Ave SW from 4th St. SW to Viking Drive for the Let’s Walk Valley City Event being held on Monday, July 18th, 2022 from 5 p.m. to 8 p.m.

Approve Special Alcohol Event Application for The Labor Club on June 17th and 18th from 6 p.m. to 1 a.m. for the Rally in the Valley.

Approve Application for Raffle Permit for the following:

  • Hi Liner Booster Club from July 1, 2022-June 30, 2023 at Hanna Field and the Hi Liner Activity Center.
  • Litchville High School 7-Class Reunion in July 16th, 2022 at the Valley City Eagles Club.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1103, an Ordinance to Amend and Reenact Chapter 15-06 of the Valley City Municipal Code related to Excavating and Cutting Streets and Right of Way.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

New Business

Motion to hold Executive Session for Attorney Consultation to Consider Appeal of Order Granting Plaintiff’s Motion for Summary Judgment in Favor of Associated General Contractors of North Dakota (re City’s GSA contracting ordinance) as Authorized by NDCC Section 44-04-19.1(2), Attorney Consultation.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

The executive session began at 5:07 pm and was attended by President Carlsrud, Commissioner Erickson, Commissioner Gulmon, Commissioner Magnuson, City Administrator Crawford via Zoom, City Attorney Martineck, Finance Director Richter

The meeting resumed at 5:17 pm.  The media and the members of the public have been invited to return and we are now back in open session.

Consider Appeal of Order Granting Plaintiff’s Motion for Summary of Judgment in Favor of Associated General Contractors of North Dakota (re City’s GSA contracting Ordinance).

Commissioner Gulmon made a Motion to Forgo the Appeal of the Order Granting Plaintiff’s Motion for Summary of Judgment in Favor of Associated General Contractors of North Dakota, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Transfer Request for Liquor and or Beer License and Application for Alcoholic Beverage License from Kerry Anderson (current owner of The Labor Club) to Donald and Bonnie Larson (new owners of The Labor Club) effective July 1st, 2022.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Consider request from Valley City-Barnes County Development Corporation for $30,000 to assist with the hill slide issue impacting Malach USA.

Jennifer Feist stated this request is to help with the hillside issue at Malach.  The company’s plan is to install some drainpipe that will take the water from the building to the east where it will find the natural drainage down the hill.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Draft of Ordinance 1102 to be Published prior to June 14, 2022 Advisory Vote: Extension of Sales, Use and Gross Receipts Taxes Dedicated to City Infrastructure Renewal and Replacement Projects.

City Attorney Martineck stated when ordinances were previously extended it was procedure to follow state law.  Currently there is an exemption on farm machinery so we need direction whether to leave the exemption or to follow state law.  Right now, it is about 50/50 for cities that have the exemption.  The maximum tax that can be assessed on any single transaction is $62.50.  If we leave it as is we just need a motion to approve existing language with extended dates.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Draft of Ordinance 1104 to be Published prior to June 14, 2022 Advisory Vote: Extension of Sales, Use and Gross Receipts Taxes Dedicated to Economic Development, Basic Industry, Job Development, Tax Relief Infrastructure, Other Special Request, Service and Retail Business Development.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Site Authorization Renewals for the Valley City Hockey and Figure Skating Club at Valley City Town and Country Club and the Youth Sports Complex.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Request Cost Share from ND DWR to buy out 636 E Main Street for Assessed Value + 10% for a total of $86,130.

City Administrator Crawford stated some people requested buyouts after this flood.  This one is one that will be bought out in a future phase so the question is, do we buy it out now before the prices go up.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Request Cost Share from ND DWR to buy out 469 8th Ave NE for Assessed Value + 10% for a total of $41,140.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Construction Engineering Task Order for 12th St N Mill and Overlay and 8th Ave SW/Winter Show Rd turn lanes (Paving Imp. Dist. No. 124 – NDDOT Project No. SU-CVD-2-990(061), PCN 23233).

Chad Petersen stated Border States is tentatively started to start early to mid-June due to the weather.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call:          Erickson-nay                Gulmon-aye     Magnuson-aye              Carlsrud-aye

Motion carried.

Consider Flood Wall Panel Rack Bid.

City Administrator Crawford stated we had two bids, one from Enterprise at $500/piece and the other was for $610 from Malach.  Recommending we approve the bid from Enterprise. 

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve the City’s Selection to Purchase the Low Bid for Digger Truck in the Amount of $304,625. 

Commissioner Gulmon moved to approve the low bid from Altec, seconded by Commissioner Erickson.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported that public works is working on the trash rack on 5th Ave SW. The real test will be the next time we get a big rain in one shot.  We have had a few water main breaks in Crestwood where the land is sliding.  We are seeing what we can do, it’s getting to the point of not being able to sustain it with where it’s at.

City Updates & Commission Reports

Finance Director Richter stated that Gary Jacobson is working with the state on getting our flood expenditures submitted.

City Assessor in Training Current reported they have started their yearly residential inspections.  Letters are being sent out every couple of weeks to have them contact our office to schedule a time for the inspection. Due to the flooding we have decided to start in the SW part of town and are hoping to get to about 300 properties by the end of October.

Chad Petersen, KLJ, updated on 6th St NW reconstruction. Tentative completion date is end of July beginning of August.

Commissioner Gulmon stated that we have been challenged with water issues.  We are getting through it but thank you to all our employees for all that they have done.

President Carlsrud thank you to our employees, we appreciate your efforts.  Sanitary sewer normally pumps 700,000 and some of these days we’ve been up to 2.5 million gallons.  This is hard on our pumps.  Please run your pumps outside, conserve water and utilize the water between the high peak times.

Adjourn

Meeting was adjourned at 5:57 P.M.