Valley City Commission Proceedings
April 3, 2018
5:00 PM Meeting, City Hall
President Carlsrud presided and continued with roll call at 5:00 PM.
Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen from KLJ.
Pledge of Allegiance
Recognition of Mayor for a Day
President Carlsrud recognized Tessa Anderson and Nora Wolhart as Mayor for a Day essay winners.
City Government Week Proclamation
Tessa Anderson and Nora Wolhart read the City Government Week Proclamation.
Approval of Agenda – Remove Consent C, N9 & N11
Approval of Minutes
Commissioner Magnuson moved to approve the minutes from March 20 and March 29, 2018 meetings, seconded by Commissioner Powell. The motion passed unanimously.
Approval of Consent Agenda
- Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
- Approve Monthly Bills for the City and Public Works in the Amount of $2,646,288.49
- Approve Block off the Street Request for Valley City High School on April 28, 2018 on 4th Street NW from Central Avenue to 2nd Avenue NW
- Approve Request to Block off the Street for Valley City Public Schools on May 9, 2018 on 2nd Ave NW from 4th Street NW to 5th Street NW
- Approve Raffle Permit for Valley City Area Chamber of Commerce
Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.
Public Comments
There were no public comments.
New Business
Consider financial support for the South Central Seniors Transportation
Commissioner Pedersen moved to approve $20,000 for South Central Seniors Transportation, seconded by Commissioner Powell. The motion passed unanimously.
Pat Hansen from South Central Seniors Transportation thanked the Commission for their support. The goal is to leverage all of the available federal money, $80,000, which requires a local match. The local match is funded through donations and city and county support in the service area.
Consider Request for $7,500 from the Reserved Streetscape Project Funds for Chamber of Commerce for one-time construction marketing
Bobby Koepplin, on behalf of the Visitors Committee, reported that the Commission in 2016 approved reserving 25% of the Image Enhancement Grant funds for streetscape projects. The Visitors Committee provided a do pass recommendation for this project with requirements for matching funds and funding after construction begins.
Commissioner Magnuson moved to approve the request for $7,500 from the Reserved Streetscape Project Funds for the Chamber of Commerce with the conditions set forth by the Visitors Committee, seconded by Commissioner Powell. The motion passed unanimously.
Consider Food & Beverage Grant Request for Chamber of Commerce in the amount of $32,000
Bobby Koepplin, on behalf of the Visitors Committee, reported that this $47,000 project will provide improvements to signage and carpet at the Rosebud Visitors Center. The Visitors Committee provided a do pass recommendation for a $32,000 grant from Food & Beverage.
Commissioner Pedersen moved to approve the Food & Beverage Grant request for the Chamber of Commerce, seconded by Commissioner Magnuson. Koepplin stated that this request will use all available funds in 2018. The motion passed unanimously.
Consider Image Enhancement Grant from Mobility Plus Rehabilitation, Ltd. in the amount of $1,000
Bobby Koepplin, on behalf of the Visitors Committee, reported a do pass recommendation in the amount of $1,000 for Mobility Plus Rehabilitation, Ltd.
Commissioner Powell moved to approve the Image Enhancement Grant for Mobility Plus Rehabilitation, seconded by Commissioner Pedersen. The motion passed unanimously.
Approve awarding bid for planting of trees for the ND Forest Service grant to Pine Country Nursery in the amount of $14,617.00
Bobby Koepplin, on behalf of the Beautification Committee, requested approval of the bid to plant trees on the boulevards near City County Health District, the Courthouse, and a City parking lot.
Commissioner Pedersen moved to approve awarding bid for planting trees, seconded by Commissioner Magnuson. The motion passed unanimously.
Receive the Valley City Fire Department Annual Report
Fire Chief Retterath presented the Valley City Fire Department Annual Report and stated that calls were down in 2017.
Approve part-time staff for VCFD to create pre-plan building fire protection program
Fire Chief Retterath request approval for the Valley City Fire Department to hire a part-time staff to pre-plan details that are useful for responding to calls.
Commissioner Bishop moved to approve part-time staff for Valley City Fire Department, seconded by Commissioner Powell. The motion passed unanimously.
Approve Gaming Site Authorization for Edgar A. Fisher Post 60 of the American Legion
Commissioner Pedersen moved to approve the gaming site authorization for American Legion, seconded by Commissioner Magnuson. The motion passed unanimously.
REMOVED – Approve NDDOT Cost Participation, Construction & Maintenance Agreement for UGP-SU-2-990(057), Central Avenue from Main to 12th St N
Approve NDDOT Cost Participation, Construction & Maintenance Agreement for UGP-SU-2-990(055)059, 3rd Avenue SE from 4th St SE to Main St
Chad Petersen from KLJ stated that the project will be funded from the NDDOT Urban Road Grant program which requires a cost participation, construction and maintenance agreement to be filed. Construction cost and construction engineering is at 80% federal share, 20% local match. The $1.15 million project has $452,000 local cost share which is scheduled to be bid through the NDDOT on May 11.
Commissioner Powell moved to approve the NDDOT Cost Participation, Construction & Maintenance Agreement for UGP-SU-2-990(055)059, seconded by Commissioner Pedersen. The motion passed unanimously.
REMOVED – Approve 2017 Year end transfers and assigned funds as prepared by City’s Finance Director
Appoint contact for the ND Water Coalition
City Administrator Schelkoph stated the City of Valley City has a membership in the ND Water Coalition. The City Administrator serves as a contact as well as one commissioner. Schelkoph recommended President Carlsrud serve as the commission representative.
Commissioner Magnuson moved to approve President Carlsrud as a representative to the ND Water Coalition, seconded by Commissioner Bishop. The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph reminded the public to report slippery streets to 845-0380, Public Works or 845-8181 for Barnes County Dispatch.
Schelkoph reported that the FEMA lot issue has been resolved through the passage of the omnibus on March 9, 2018. The alternative would have required the City to construct a new floodwall at an estimated cost of $3 million to avoid the FEMA lot. Schelkoph thanked Senator Heitkamp and FEMA for their work to provide a legal resolution to this issue.
Schelkoph reminded the public that Main Street will be closed for an extended period of time.
City Updates & Commission Reports
City Auditor Richter thanked Emma Tufte for her work on the Mayor for a Day event and Tessa Anderson and Nora Wolhart for their essays.
City Assessor Hansen stated that the Board of Equalization meets on Tuesday, April 10 at 4:00 pm in the Commission Chambers.
Fire Chief Retterath report that 340 invitations have been sent for the ND Firefighters Association convention in May.
Commissioner Powell stated that the Valley City – Barnes County Committee of Addiction will hold a town hall discussion on Thursday, April 5 at the HAC.
Commissioner Bishop thanked the VCFD & VCPD for their efforts.
Commissioner Magnuson congratulated the Mayor for a Day winners for their essay submissions.
President Carlsrud thanked employees and volunteers for their work. Carlsrud thanked the parents for their support of the Mayors for a Day.
Adjourn
The meeting was adjourned at 5:49 pm.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City