Valley City Commission Proceedings
October 2, 2018
5:00 PM Meeting, City Hall
President Carlsrud called the meeting to order at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.
Others Present: City Administrator Schelkoph, City Attorney Schoenack, City Auditor Richter, Lieutenant Rustebakke, Building/Fire Inspector Andersen, Public Works Accountant Jacobson, Assessor Hanson, Chad Petersen from KLJ.
Proclamation declaring October as Domestic Violence Awareness Month
President Carlsrud read the Proclamation declaring October as Domestic Violence Awareness Month.
Approval of agenda – Add N6, Remove O3, O4
Approval of Minutes
Commissioner Bishop moved to approve minutes from September 18, 2018 meeting, seconded by Commissioner Powell. The motion passed unanimously.
Approval of Consent Agenda
- Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
- Approve Monthly Bills for the City and Public Works in the Amount of $2,236,198.84
- Approve Raffle Permits for Sheyenne Valley Friends of Animals, St. Catherine’s School
Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.
Public Comments
There were no public comments.
Public Hearing
Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 109
President Carlsrud declared the public hearing open. City Auditor Richter reported on September 10, 2018 the Special Assessment Commission held a public hearing. At the hearing, a number of public comments were made regarding complete and incomplete items. Daren Peterka from Interstate Engineering was present.
City Administrator Schelkoph reviewed the issues that were brought forth at the hearing:
- ADA ramp is ok [south side of court B].
- Slump in street [by sewer manhole at intersection of Court A and Central Avenue] will receive a skim coat or patch by Border Streets.
- Driveway to be completed next week.
- All landscaping [Liebersbach and McPherson] to be completed at one time.
- The engineering review of seal coat in Court B shows it is ok.
Wayne Liebersbach stated landscape in spring as it is too late landscape this fall; Liebersbach asked for his special assessment bill to be held until the work is complete. Peterka recommended tilling and seeding this fall with the option to re-seed in the spring if needed.
City Auditor Richter stated special assessments will be certified with county in November with the first installment, without penalty, due on February 15, 2019. These will be special assessed over 15 years. Richter stated her preference is not to hold all special assessments for one year. Richter offered the Commission could consider holding the special assessment first installments for two property owners. President Carlsrud recommended charging no interest until November 2019 for Mr. Liebersbach.
Leona McPherson stated if concrete work is not done next week, request agreement in writing. If work is not done, Ms. McPherson requested extension for payment with no interest or certification to county.
Commissioner Bishop moved to approve closing the public hearing, seconded by Commissioner Powell. The motion passed unanimously.
Approve Special Assessments as recommended by the Special Assessment Commission for
Paving Improvement District No. 109
Commissioner Bishop moved to approve the Special Assessments with an exception for Wayne Liebersbach and Leona McPherson whose special assessments would not be billed until the work is done, seconded by Commissioner Erickson. The motion passed unanimously.
Ordinance
Approve the Second and Final Reading of Ordinance No. 1039, an ordinance adopting the 2019 City Budget.
City Auditor Richter reported no changes for the second and final reading of Ordinance No. 1039. Commissioner Magnuson moved to approve the second and final reading of Ordinance No. 1039, seconded by Commissioner Bishop. The motion passed unanimously.
Approve the Second and Final Reading of Ordinance No. 1040, an ordinance amending and reenacting Title 20, Taxation
City Attorney Schoenack clerical updates were made to the second and final reading of Ordinance No. 1040. Commissioner Powell moved to approve the second and final reading of Ordinance No. 1040, seconded by Commissioner Bishop. The motion passed unanimously.
Removed: O3)Approve first reading of Ordinance No. 1041, an Ordinance Repealing and Reenacting Title 10, Stormwater Management
Removed: O4) Approve first reading of Ordinance No. 1042, an Ordinance amending several Titles of Valley City Municipal Code
Resolution
Approve Resolution No. 2154, a Resolution Approving Plat of Hanna Field Addition
City Attorney Schoenack reported the request to plat Hanna Field Addition Public hearing was held on September 16, 2018. The Planning & Zoning Commission recommends approval of the plat.
Commissioner Bishop moved to approve Resolution No. 2154, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2155, a Resolution Approving Plat of Olsberg Addition
City Attorney Schoenack reported the request to plat Olsberg Addition Public Hearing was held on September 19, 2018. The Planning & Zoning Commission recommends approval of the plat.
Commissioner Powell moved to approve Resolution No. 2155, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2156, a Resolution Setting Salaries for Commissioners
Commissioner Bishop moved to approve Resolution No. 2156, seconded by Commissioner Powell. The motion passed unanimously.
Approve Resolution No. 2157, a Resolution Amending Electrical Rates
Public Works Accountant Jacobson stated no changes to the rates, this resolution clarifies language for the effective dates of the summer electrical rate.
Commissioner Erickson moved to approve Resolution No. 2157, seconded by Commissioner Bishop. The motion passed unanimously.
New Business
Approve Special Alcohol Beverage Event Permit for City Lights at VCSU on October 12, 2018 from 5:00 PM to 7:30 PM
City Auditor Richter reviewed the application. Commissioner Powell moved to approve the Special Alcohol Beverage Event Permit for City Lights, seconded by Commissioner Bishop. The motion passed unanimously.
Consider appointment of Ruth Berg to the Valley City Barnes County Library Board to fill vacancy until June 30, 2019
Commissioner Powell reported there were two applicants for the Valley City Barnes County Library Board. City Auditor Richter clarified that the City is responsible for two at large City representatives and one City Commissioner. Commissioner Powell moved to approve Ruth Berg to the Valley City Barnes County Library Board, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Recommendation from Renaissance Zone Authority Board for 809 8 ½ Avenue NW for 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction, and designate it as VC-111
Tyler Marthaler stated this request was approved by the Renaissance Zone Authority Board on September 18, 2018. Commissioner Magnuson moved to approve the recommendation from the Renaissance Zone Authority Board for 809 8 ½ Avenue NW for 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction and designate it as VC-111, seconded by Commissioner Bishop. The motion passed unanimously.
Approve 2019 Scheduled Board Meetings
City Auditor Richter reported the 2019 Board Meetings schedule is prepared. Commissioner Erickson moved to approve the 2019 Scheduled Board Meetings, seconded by Commissioner Bishop. The motion passed unanimously.
Approve 2019 Blue Cross Blue Shield Contract
City Auditor Richter reported the 2019 BCBS Contract includes a 11% increase from 2018 for claim expenses. The premium cost will remain the same.
Commissioner Magnuson moved to approve the 2019 Blue Cross Blue Shield Contract, seconded by Commissioner Erickson. The motion passed unanimously.
Approve Gaming Site Authorization for Mercy Healthcare Foundation at Valley City Eagles Club 2192 on November 24, 2018
Commissioner Erickson moved to approve the gaming site authorization for Mercy Healthcare Foundation, seconded by Commissioner Bishop. The motion passed unanimously.
City Administrator’s Report
There was no City Administrator’s Report.
City Updates & Commission Reports
Fire Chief Retterath reported the VCFD is recruiting for volunteer firefighters. Retterath will test sirens tomorrow.
Chad Petersen from KLJ expects the top lift to be placed tomorrow on 3rd avenue SE; Permanent Flood Protection on Main Street continues with removal of sheeting and placement of rip rap, next week LD Concrete will pour the curb, gutter and street.
Commissioner Erickson thanked VCPW for their work.
Commissioner Bishop thanked VCPD & VCFD for their work.
President Carlsrud expressed his excitement for the new filters at Water Treatment Plant, thanked public employees.
Adjourn
The meeting adjourned at 5:42 PM.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City