Valley City Commission Proceedings
Tuesday, June 4, 2019
5:00 PM, City Hall
President Carlsrud called the meeting to order at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.
Agenda: Addition of Consent H, I, N11, N13, N14; Removal of N5
Approval of Minutes
Commissioner Powell moved to approve the minutes from the May 21, 2019 meeting, seconded by Commissioner Erickson. Motion carried.
Proclamation Declaring Block Parties
President Carlsrud read the Block Party Proclamation. Sharon Buhr invited the public to participate.
Approval of Consent Agenda
- Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
- Approve Monthly Bills for the City and Public Works in the Amount of $2,419,875.37
- Approve Raffle for ND Red Knights Chapter 1
- Approve Electrician License for JDP Electric, Inc.; Scott Roemmich Electric, LLC
- Approve Rally in the Valley Parade on June 15, 2019 on Central Avenue from 12th Avenue NW to Main Street
- Approve Application to Block off Street for Valley City Chamber of Commerce for Crazy Dayz on July 24, 2019 on Central Avenue from 2nd Street N to 4th Street N and 3rd Street N from alley by Nearly Nu to alley by Times Record
- Approve Application to Block off Street for Valley City Chamber of Commerce for Rally in the Valley on June 15, 2019 on Central Avenue from 5th Street N to Main Street
- Approve Application to Block off Street for St. Paul’s Lutheran Church for Rally in the Valley Kids Carnival on June 15, 2019 on 3rd Street NW from 2nd Avenue NW to Alley
- Approve Application to Block off Street for Captain’s Pub on June 15, 2019 on Main Street from 2nd Avenue to Central Avenue
Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Powell. The motion passed unanimously.
Public Comments
There were no public comments.
Public Hearing
Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Sanitary Sewer Improvement District No. 62
President Carlsrud declared the public hearing open. City Auditor Richter stated the Special Assessment Commission met on May 22, 2019 and approved the costs as presented. The citizens will be assessed ½ of cost for the reline project up to $3,000 residential properties or $4,500 for commercial properties.
City Auditor Richter stated letters are sent to the property owner for Special Assessment Commission hearing and the Commission hearing.
Commissioner Bishop moved to close the hearing, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Special Assessments as recommended by the Special Assessment Commission for Sanitary Sewer Improvement District No. 62
Commissioner Magnuson moved to approve the Special Assessments as recommended by the Special Assessment Commission for Sanitary Sewer Improvement District No. 62, seconded by Commissioner Bishop. The motion passed unanimously.
Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 117
President Carlsrud declared public hearing open. City Auditor Richter reported there is a change recommended for this project, with recommendation for 4 twin homes properties at $1,828.49 each and remaining properties to $3,656.97. The Special Assessment Commission concurred with this change. Jim Nelson, property owner, spoke in favor of this change.
Commissioner Bishop moved to close hearing, seconded by Commissioner Erickson. The motion passed unanimously.
Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 117
Commissioner Bishop moved to approve the Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 117, seconded by Commissioner Magnuson. The motion passed unanimously.
Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 114
President Carlsrud declared the public hearing open. City Auditor Richter reported Special Assessment Commission received no comments from property owners and recommends approval as presented. The rate after NDDOT funds were applied was $23.52 per linear foot with ½ of cost to the property owner.
Commissioner Erickson moved to close the hearing, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 114
Commissioner Bishop moved to approve the Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 114, seconded by Commissioner Powell. The motion passed unanimously.
Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Storm Sewer Improvement District No. 51
President Carlsrud declared public hearing open. City Auditor Richter reported Special Assessment Commission approved and recommended assessments as prepared.
Commissioner Powell moved to close the hearing, seconded by Commissioner Erickson. The motion passed unanimously.
Approve Special Assessments as recommended by the Special Assessment Commission for Storm Sewer Improvement District No. 51
Commissioner Magnuson moved to approve the Special Assessments as recommended by the Special Assessment Commission, seconded by Commissioner Bishop. The motion passed unanimously.
Resolution
Consider Resolution No. 2207, a Resolution accepting Bid and Awarding Contract for Permanent Flood Protection Phase 2A and Permanent Flood Protection Phase 3 to Reiner Contracting, Inc. in the amount of $3,885,067.09
Chad Petersen from KLJ reported bid opening occurred on May 3, 2019 for Permanent Flood Protection Phase 2A & 3. Three bids were received. This project has an 80% state cost share and 20% local cost share. The notice to proceed will be issued after a pre-construction meeting for Phase 2A. Phase 3 is pending a State Water Commission permit.
Commissioner Magnuson moved to approve Resolution No. 2207, seconded by Commissioner Powell. The motion passed unanimously.
New Business
Consider approving Construction Engineering Agreement for Permanent Flood Protection Phase 2A with KLJ in an amount not to exceed $315,000
Chad Petersen from KLJ reported this is an amendment to Phase 2 contract. The agreement will add $270,000 for construction engineering for Phase 2A and remainder to close out all of Phase 2 & 2A. There is an 80% state cost share 20% local cost share.
Commissioner Powell moved to approve the construction engineering agreement, seconded by Commissioner Magnuson. The motion passed unanimously.
Consider approving Construction Engineering Agreement for Project No. SU-SS-2-990(053)057 (Storm Sewer Improvement District No. 50) with KLJ in an amount not to exceed $175,500 (KLJ)
Chad Petersen from KLJ reported the City approved construction agreement on May 14. This is the construction engineering agreement. A proposed start date is July 8.
Commissioner Bishop moved to approve the construction engineering agreement, seconded by Commissioner Magnuson. The motion passed unanimously.
Discuss Harm Reduction Services & Syringe Services Program
Theresa Will, City County Health District Director, stated the goal of the syringe services program is to reduce the spread of HIV and hepatitis. Participants are 5 times more likely to enter treatment. A community meeting will be held on June 27. Fargo, Mandan and Minot have syringe services programs. Valley City would be the fourth program in the state. Adam Martin, F5 Project, spoke about the peer services that will be integrated in the syringe services program. CCHD will be submitting a draft plan to NDDOH. Police Chief Hatcher spoke in support of the program.
Commissioner Bishop moved for the City Commission to support the program, seconded by Commissioner Erickson. The motion passed unanimously.
Consider funding for South Central Adult Services
Pat Hansen, Director, stated increasing fares is not an option for South Central Adult Services. Hansen requested $10,000 now and $20,000 available in 2020.
Commissioner Powell moved to award $10,000 for South Central Adult Services for remainder of 2019 with funding through the VCPD budget as a project has been delayed, seconded by Commissioner Magnuson. City Administrator Schelkoph concurred the money come from the VCPD budget. The motion passed unanimously.
Commissioner Powell left meeting at 5:47 PM.
Removed: N5) Consider surcharge for Credit Card Use
Approve Electrical Department contribution of material and labor to the Hi-Liner Athletic Complex Phase II
City Administrator Schelkoph stated the City will install single-phase line instead of three-phase line underground which will lead to a reduced demand charge to the City due to installation of LED lights. The cost for the work is $14,000. Schelkoph recommends approval with conditions that the contractor provide trenching and the LED lights are installed. Schelkoph confirmed Valley City Public Schools has agreed to terms.
Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. The motion passed unanimously.
Application for Property Tax Exemption for Improvements to Residential Building at 421 3rd Avenue NW
City Assessor Hansen recommends approval of this application. Commissioner Magnuson moved to approve the application, seconded by Commissioner Bishop. The motion passed unanimously.
N8) Approve Annual Gaming Site Authorization for ND Wildlife Federation at Eagles on April 4, 2020
N9) Approve Annual Gaming Site Authorization for Thundering Saints, Inc. at Boomer’s Corner Keg
N10) Approve Annual Gaming Site Authorization for Valley City Hockey & Figure Skating Club at Valley City Town & Country Club
N11) Approve Annual Gaming Site Authorization for Valley Twisters Gymnastics Club at Bridges
Bar & Grill
Commissioner Bishop moved to approve N8, N9, N10, and N11, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Special Alcohol Event Permit for Boomer’s Corner Keg on June 16, 2019 at Dakota Riders MC Hillclimb
Commissioner Magnuson moved to approve special alcohol beverage event permit for Boomer’s Corner Keg, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Special Alcohol Event Permit for VFW Post 2764 on June 15, 2019 at Rally in the Valley Street Dance
Commissioner Erickson moved to approve special alcohol beverage event permit for VFW Post 2764, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Special Alcohol Event Permit for Captain’s Pub on June 15, 2019 at Rally in the Valley Street Dance
Commissioner Erickson moved to approve special alcohol beverage event permit for Captain’s Pub, seconded by Commissioner Magnuson. The motion passed unanimously.
City Administrator’s Report
There was no City Administrator’s report.
City Updates & Commission Reports
City Assessor Hansen attended the County Equalization meeting with no protests by city property owners. Hansen reviewed changes submitted to the County Equalization board for approval (421 3rd Ave NE and annexation of Roserock Holdings land) and will attend the state equalization meeting.
Chad Petersen from KLJ reported Main Street will be open on Friday this week; Phase I of Streetscape will be complete this week and open next week. Storm Sewer 50 pre-construction meeting will be held at the end of month and a Permanent Flood Protection Phase IIA & III meeting will be scheduled.
Commissioner Bishop thanked public for patience with construction.
Commissioner Magnuson stated Main Street & Central are coming along nicely. Thanks to public for supporting downtown.
President Carlsrud thanked city workers and contractors.
Adjourn
Meeting was adjourned at 6:02 PM
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City