Valley City Commission Proceedings
Tuesday, February 18, 2020
President Carlsrud called the meeting to order at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.
Others Present: City Attorney Martineck, City Auditor Richter, City Assessor Hansen, Police Chief Hatcher, and Chad Petersen from KLJ.
Approval of Agenda – no changes
Approval of Minutes
Commissioner Bishop moved to approve the minutes from the February 4, 2020 meeting, seconded by Commissioner Powell. Motion carried.
Approval of Consent Agenda
- Approve Raffle Permit for Dakota Plains Ag
Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.
Public Comments
There were no public comments.
Resolution
Approve Resolution No. 2244, a Resolution Approving Final Plans, Specifications, and Estimate of Probable Costs and Authorizing Engineer to Advertise for Bids for Streetscape II (NDDOT Project No. UGP-2-999(051), PCN 22280) and Paving Improvement District No. 120
Chad Petersen from KLJ stated bids will be received by the North Dakota Department of Transportation through April 17, 2020.
Commissioner Powell moved to approve Resolution No. 2244, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2245, a Resolution Approving Final Plans, Specifications, and Estimate of Probable Costs and Authorizing Engineer to Advertise for Bids for Paving Improvement District No. 121 (2020 Seal Coat)
Chad Petersen from KLJ stated bids will be received until 10:00 A.M. on March 12, 2020 in the office of the City Auditor.
Commissioner Bishop moved to approve Resolution No. 2245, seconded by Commissioner Erickson. The motion passed unanimously.
New Business
Approve Conditional Use Permit Application filed by CEI Engineering & Associates, Inc. for Love’s Travel Stop & Country Store
City Attorney Martineck stated a Conditional Use Permit was submitted because of the proposed restaurant included in Love’s Travel Stop and Country Store. Planning & Zoning recommends approval.
Commissioner Magnuson moved to approve the Conditional Use Permit, seconded by Commissioner Powell. The motion passed unanimously.
Approve Recommendations from the Visitors Committee:
- Recommendation to include and/or amend a 12 month deadline to use funds with an option for a 6 month extensions for the Image Enhancement Grant, Image Enhancement Grant for Historic Buildings, and the Food & Beverage Grant
- Recommendation to implement the deadlines as presented for outstanding projects including Wild Prairie Bakery, Brockopp Brewing, Ivy Real Estate, Chamber of Commerce – Rosebud
Auditor Richter reviewed the recommendation from the Visitors Committee. Commissioner Bishop expressed concern with the time limit. Many of these businesses do the construction themselves while working other jobs. Commission would like to hear from one of the members from the committee on their recommendation and have this taken up at a future meeting. No action was taken.
Approve recommendation to purchase receiver boxes for Transfer Station
Sanitation Department Head Swart stated receiver boxes are in 2020 Budget. They are looking to purchase six boxes at this time from Sanitation Products with a total purchase price of $98,376. Commissioner Erickson moved to approve the recommendation, seconded by Commissioner Powell. The motion passed unanimously.
Approve recommendation to accept bids for pickup for Transfer Station
Sanitation Department Head Swart stated they are looking to purchase a pickup so employees don’t have to use personal vehicles. Swart recommends accepting bid from Miller Motors for a 2020 Dodge Ram in the amount of $24,700. This vehicle is in the 2020 budget. Commissioner Powell moved to approve the recommendation, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Special Alcohol Beverage Event Permit for VC Eagles Aerie 2192 at North Dakota Winter Show February 29 – March 7, 2020
Commissioner Bishop moved to approve the permit, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Change for 2020 Board Calendar for March 3, June 2, September 1 and December 1 Finance Meetings to begin at 2:30 PM
Auditor Richter stated that quarterly the Finance Meetings would start at 2:30 to give the Commission time to discuss miscellaneous City topics. Commissioner Magnuson moved to approve the meeting times, seconded by Commissioner Bishop. The motion passed unanimously.
Consider plan for City Administrator screening and interviews
President Carlsrud asked if the schedule works with the other Commissioners. Attorney Martineck stated everything will be handled at the Commission level with the hiring of this position. Commissioner Magnuson moved to approve, seconded by Commissioner Powell. The motion passed unanimously.
City Updates & Commission Reports
Commissioner Powell asked about a Flood Emergency Declaration. Auditor Richter stated there is an applicant’s briefing tomorrow with NDDES, they will walk through procedure. Also new flood forecasts will be out on Feb. 27th and March 11th.
President Carlsrud reminded the public that the 2020 Census is critical to our state, county and city, each person counted generates funds for use by these entities. Census 2020 is important and legitimate. Thanks City and Public Works staff.
Adjourn
Meeting was adjourned at 5:30 P.M.