Valley City Commission Proceedings
April 17, 2018
5:00 PM Meeting, City Hall
President Carlsrud presided and continued with roll call at 5:00 PM.
Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Lieutentant Rustebakke, Chad Petersen and Mike Strom from KLJ.
Pledge of Allegiance
Approval of Agenda – Remove Consent D
Approval of Minutes
Commissioner Bishop moved to approve the minutes from the April 3 and April 10, 2018 meetings and April 10, 2018 Board of Equalization meeting, seconded by Commissioner Magnuson. The motion passed unanimously.
Approval of Consent Agenda
- Approve Raffle Permit for Barnes County Wildlife Federation, Disabled American Veterans, Express Wrestling
- Approve Electrician, Plumber and/or Mechanical Contractor license for ASAP Electric, RJ’s Plumbing & Heating, Inc.
- Approve Block off the Street Request for Valley City Public Schools on April 28, 2018 on 4th Street NW from Central Avenue to 2nd Avenue
- Approve Block off the Street Request for Valley City State University Residence Life on May 3, 2018 on Viking Drive from Student Center to intersection of 8th Avenue
Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Powell. The motion passed unanimously.
Public Comments
There were no public comments.
New Business
Approve NDDOT Cost Participation, Construction & Maintenance Agreement for NDDOT Project No. UGP-SU-2-990(057), Central Avenue from Main to 12th St N
Chad Petersen from KLJ reviewed the NDDOT agreement and stated the local cost share is approximately $400,000. Commissioner Powell moved to approve the NDDOT Cost Participation, seconded by Commissioner Pedersen. Roll call vote – Magnuson: aye, Pedersen: aye, Bishop: nay, Powell: aye, Carlsrud: aye. Motion carried.
Consider approving Amendment No. 1 for Preliminary & Design Engineering Services with KLJ for NDDOT Project No. UGP-SU-2-990(057), PCN 22043 (Central Avenue)
Chad Petersen from KLJ reported that this request allows KLJ to proceed reducing the size of the bump outs from 8 feet to 6 feet. NDDOT has been consulted. 5th Street would remain unchanged due to the unsignaled intersection and school zone. The agreement allows for costs up to $16,500.
Commissioner Pedersen moved to approve Amendment No. 1 for Preliminary & Design Engineering Services, seconded by Commissioner Powell. Commissioner Bishop stated concern for additional cost to make the changes. Commissioner Magnuson concerned about additional cost and that all costs weren’t presented at beginning of project.
Roll call vote: Bishop – nay, Powell – aye, Magnuson – nay, Pedersen – aye, Carlsrud – aye. Motion carried.
Approve Permanent Flood Protection Phase IV buyout purchase of 229 4th Ave SE for the appraised value of $155,00
Assessor Hansen stated that the appraised value was reasonable. Commissioner Bishop moved to approve purchase of 229 4th Ave SE, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Gaming Site Authorization for Valley City Eagles Aerie 2192 Fraternal Order of Eagles at 345 12th Ave NE; Hi-Line Hospitality, LLC at 2369 Elm Street; The Labor Club, 214 2nd Street NE; My Bar Valley City LLC, 240 East Main Street; and Main Street Off Sale LLC – Tavern 94, 455 Wintershow Road
Commissioner Pedersen moved to approve the gaming site authorizations, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Gaming Site Authorization for ND Wildlife Federation at Valley City Eagles, 345 12th Ave NE on April 6, 2019
Commissioner Powell moved to approve the gaming site authorization, seconded by Commissioner Pedersen. The motion passed unanimously.
Approve Special Alcohol Beverage Event Permit for City Lights at VCSU on April 25, 2018 for VCBCDC Annual Banquet
Commissioner Bishop moved to approve the special alcohol beverage event permit, seconded by Commissioner Pedersen. The motion passed unanimously.
New Business
Open Public Hearing regarding Special Assessments confirmed by the Special Assessment
Commission for Paving Improvement District No. 112
President Carlsrud declared the hearing open. City Auditor Richter reported the Special Assessment Commission met on April 12, 2018, which certified the amended report. The amended report removed Northwestern Industries from the Improvement District as no work was completed. There were no public comments. Commissioner Bishop moved to close the hearing, seconded by Commissioner Powell. The motion passed unanimously.
Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 112
Commissioner Pedersen moved to approve the Paving Improvement District No. 112 special assessments, seconded by Commissioner Magnuson. The motion passed unanimously.
Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 113
President Carlsrud declared the hearing open. City Auditor Richter reported that the Special Assessment Commission certified the Paving Improvement District No. 113 special assessments. There were no public comments. Commissioner Bishop moved to close the hearing, seconded by Commissioner Pedersen. The motion passed unanimously.
Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 113
Commissioner Powell moved to approve the Paving Improvement District No. 113 special assessments, seconded by Commissioner Magnuson. The motion passed unanimously.
Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for 2017 Parking Lot Improvement District
President Carlsrud declared the hearing open. City Auditor Richter stated the Special Assessment Commission certified the 2017 Parking Lot Improvement District special assessments at the April 12, 2018 meeting. There were no public comments. Commissioner Pedersen moved to close the hearing, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Special Assessments as recommended by the Special Assessment Commission for 2017 Parking Lot Improvement District
Commissioner Bishop moved to approve the 2017 Parking Lot Improvement District special assessments, seconded by Commissioner Magnuson. The motion passed unanimously.
Ordinance
Approve first reading of Ordinance No. 1031, an Ordinance Amending Title 4, Alcoholic Beverages
City Attorney Mertins reviewed the proposed changes included in the first reading of Ordinance No. 1031 which include substantive changes to server training requirements and licensing deadlines. Clarification is included within the violation section.
Commissioner Powell inquired if more definition is required for the “regular work requirements.” City Attorney Mertins stated that this would be determined through fact finding at administrative hearings. Commissioner Magnuson stated business owners requested two renewal periods during previous changes to the ordinance and stated concern changing it now. Commissioner Bishop moved to approve the first reading of Ordinance No. 1031, seconded by Commissioner Powell. The motion passed unanimously.
Resolution
Approve Resolution No. 2144, a Resolution of Sponsorship for After School Latch Key Program dba TL Childcare CDBG Loan Fund Application
Stacy Bowerman, director of the South Central Dakota Regional Council stated that the After School Latch Key Program would be utilizing HUD funds administered by the state. This requires local sponsorship to proceed. Commissioner Pedersen moved to approve Resolution No. 2144, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Resolution No. 2140, a Resolution Accepting Bid and Awarding Contract for Sanitary Sewer Improvement District No. 62 to Swanberg Construction in the amount of $234,938
Mike Strom from KLJ recommended awarding bid to Swanberg Construction in the amount of $234,938. The engineers estimate was $316,000. Commissioner Bishop moved to approve Resolution No. 2140, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2141, a Resolution Accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 51 to DL Barkie Construction, Inc. in the amount of $167,665
Mike Strom from KLJ stated the recommendation is to award the base bid to DL Barkie Construction in the amount of $167,665. The engineers estimate was $235,000. The alternate was not recommended as the property owner did not want to proceed. Commissioner Powell moved to approve Resolution No. 2141, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2143, a Resolution to Designate Authorized Representative for the City of Valley City as a Member of Missouri Basin Municipal Power Agency d/b/a Missouri River Energy Services
City Administrator Schelkoph reported MRES requires a board member to serve as the primary delegate per by-laws and asked the Commission to approve. Commissioner Magnuson moved to approve Resolution No. 2143, seconded by Commissioner Pedersen. The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph had no report.
City Updates & Commission Reports
Building Inspector Andersen reported that Cleanup Week is May 7 – 11, 2018.
Fire Chief Retterath asked residents to check smoke detectors in homes and duplexs as VCFD has found ones that are not working.
Chad Petersen stated that work on Permanent Flood Protection Phase II construction continues. By-weekly construction meetings will begin April 18.
Adjourn
The meeting was adjourned at 5:51 pm.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City