6.7.2022 Special Commission Minutes

Posted on June 23, 2022June 23, 2022 by Brandy Johnson

President Carlsrud called the meeting to order at 2:30 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson (2:34) and Commissioner Gulmon

Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Discuss Buyout of Pumps that were rented for the 2022 Flood Fight.

Finance Director Richter stated they will apply the rental towards the purchase price. Clint’s recommendation was to purchase them. These have already been purchased because each day we kept them it was an additional rental cost so this is more informative.

Commissioner Bishop motioned to pay for the pumps, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Purchase of Skid Steer.

Operations Superintendent Klemisch stated we received bids back with John Deere being the lowest bid which included the trade-in value. The only issue there is that they have a November deliver timeframe leaving us all summer without. Bobcat has a shorter delivery time along with a rental we can use until we receive it and would also take some of the rental cost off the overall price. We also have a bobcat so some of the attachments would work.

Request was made for Klemisch to check with John Deere about a rental and Valley Plains on purchase.

Consider Options on Disposal of Clay (How and Where).

City Administrator Crawford stated some individuals were looking for clay. We have the Parks and Rec approved through the SHPO so they can add some clay in Pioneer Park. We can give to Strata or we can offer it to any of the residents to use for fill. We would need to get the information to the public and make a minimum requirement for the amount they take. If it goes to a private place, we do not need to get extra certification but if there is somewhere else that is government owned it has to be. Strata is already a certified disposal site.

Commissioner Bishop motioned to have the clay disposed of at the Parks and Rec site and the contractor’s certified disposal site, seconded by Commissioner Magnuson. Motion passed unanimously.

Discuss Putting Out for Bid Options.

Levee Removal with or without Restoration.

City Administrator Crawford stated a contractor had mentioned maybe we could bid out the removal and restoration separately.

Decision was made to bid them together.

Assign Contracting Officer.

City Administrator Crawford stated in 2011 it looked like KLJ helped Jon Cameron get the information together. This time since we have an actual city engineer should they be the assigned officer?

Commissioner Gulmon motioned to enter into an agreement with the city engineer, seconded by Commissioner Magnuson. Motion passed unanimously.

Discuss Additional Flood Recovery.

City Administrator Crawford said the state has not turned in the request for a federal disaster yet. The reason for this is the higher the disaster the more likely you are to get money at the percentage you are hoping. They are putting all the emergencies together so the snow that caused the electric problems and the flooding issues. We can continue to move forward but we need to make sure we are taking pictures and documenting everything as we are doing them.

Adjourn

Meeting was adjourned at 3:28 PM.

6.19.2022 Mayor’s Message

Posted on June 20, 2022June 20, 2022 by Brandy Johnson

Hello Folks,

Thanks to all of you who invested some time in making your properties look nice for the weekend. I saw people mowing lawns, trimming grass and weeds enhancing Valley City’s beauty. Great job everybody.
Kudos go out to all who facilitated a wonderful Rally in the Valley in spite of it being hot and windy. There was a great crowd, vendors, many vehicles for the show, breakfast at the Barnes County Airport and a delightful parade.
Late Saturday afternoon there was a “warm” dedication ceremony at the Hi Line Prairie Gardens and Community Orchard complete with a great chocolate cake and lemonade. Thank you to all the people who work so passionately beautifying the area.
* The temperatures will be very hot for a while, so air conditioners will be running for our comfort. That is fine, but please avoid running dishwashers, clothes washers or other optional appliances during traditional breakfast, lunch or dinner times. We need to avoid demand charges and rolling blackouts.
A little “trailer” from our vacation while flying home, we had a nice bus ride from Devils Lake to Jamestown instead. We met people from Reno, NV, Luverne and Lancaster, MN. They were delightful, we all visited a “bunch” and I am grateful for the experience. Sometimes plans are “changed” for the better.
Contributors; thank you again for helping this week.
“Strive not to be a success, but rather to be of value.” (Albert Einstein)
Blessings, Respect, Kindness and Prayers,

Dave

6.22.2022 Commission Agenda

Posted on June 17, 2022June 22, 2022 by Brandy Johnson

The City Commission Meeting will begin on Wednesday, June 22nd, 2022 at 5:00 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/86912158246 or listen by calling (1 346 248 7799) Webinar ID: 869 1215 8246.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Oath of Office for Police Officer Anthony Erickson

Approval of Agenda

Approval of Minutes

Approve Minutes from the June 7^th Special City Commission, Finance and Commission Meetings.

Approval of Consent Agenda

Approve Application for Alcohol Beverage License Renewal for the Following:
- Mosby LLC dba Boomers Corner Keg
- Brockopp Brewing LLC
- Skylane Bowling Alley
- Bridges Bar and Grill
- Captains Pub
- Valley City Town & Country Club
Approve Application for Contractor Renewal for Magnum Electric LLC for June 1, 2022-May 31, 2023.
Approve Application for Raffle Permits for the Following:
- Red Knights Motorcycle Club ND 1 on September 11, 2022 at the Eagles.
- SHINE on August 26, 2022 at Hanna Field.
- Sons of the American Legion from November 26, 2022 through January 7, 2023.
- Leanne Wiest Benefit on June 25, 2022 at the Eagles.

Roll Call: Erickson Bishop Magnuson Gulmon Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

No personal attacks to persons present or not
No inflammatory language used during time that you have the platform
5-minute maximum or as directed by the chair
Thank you for participating in City Government

Ordinance

Approve First Reading of Ordinance 1106, an Ordinance to Amend and Reenact chapter 12-05 of the Valley City Municipal Code Regarding Cutting and Removal of Weeds and Grass. (City Attorney Martineck)

Roll Call: Gulmon Erickson Bishop Magnuson Carlsrud

Resolution

Approve Resolution 2365, a Resolution Approving Plat of Charnetski Subdivision in the Extraterritorial Jurisdiction of the City of Valley City. (City Attorney Martineck)

Roll Call: Bishop Magnuson Gulmon Erickson Carlsrud

2. Approve Resolution 2366, a Resolution Approving Replat of Lot 1 Block 2 of Svenningsen First Subdivision in the Extraterritorial Jurisdiction of the City of Valley City. (City Attorney Martineck)

Roll Call: Erickson Bishop Magnuson Gulmon Carlsrud

New Business

Approve Joint Powers Agreement for City Control and Maintenance of Little Dam. (City Attorney Martineck)

Roll Call: Magnuson Erickson Bishop Gulmon Carlsrud

2. Approve Agreement for Municipal Court Inmate Boarding at Barnes County Correctional Center. (City Attorney Martineck)

Roll Call: Bishop Magnuson Gulmon Erickson Carlsrud

3. Approve Appointments for the Following Committees and Terms: (Finance Director Richter)

Renaissance Zone Board-3 Openings, 4 Year Term

Bill Corwin
Dana Rustebakke
Open Position

Library Board-2 Openings, 3 Year Term

Alan Blume
Annie Beauchman

Roll Call: Gulmon Erickson Bishop Magnuson Carlsrud

4. Library Update. (Hilde VanGijssel)

5. Approve Buyout of 918 2^nd St SE for $56,980 which is $51,800 assessed value with 10%. (City Administrator Crawford)

Roll Call: Bishop Erickson Gulmon Magnuson Carlsrud

6. Authorize City Staff to Negotiate and Enter into Lease Agreement with Valley Radiator and Recycling for Three Vehicles. (PW Manager Jacobson)

Roll Call: Gulmon Erickson Bishop Magnuson Carlsrud

7. Approve Site Authorization Renewals for the Valley City Eagles Aerie 2192 Fraternal Order of Eagles at the following locations for July 1, 2022 through June 30, 2023: (Finance Director Richter)

My Bar
Labor Club
Captain’s Pub
Tavern 94

Eagles

Roll Call: Magnuson Gulmon Erickson Bishop Carlsrud

8. Approve Bid Package for Removal of Emergency Clay Levees. (City Engineer)

Roll Call: Bishop Magnuson Gulmon Erickson Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

6.12.2022 Mayor’s Message

Posted on June 13, 2022June 13, 2022 by Brandy Johnson

Hi Everybody,

Sue and I are vacationing in Spanish Springs, Nevada following a grandson’s high school graduation last Thursday. There were nearly 500 students in the class so graduation was hosted in University of Nevada Reno Lawlor Event Center. The arena seats about 12,000 so the stage is placed where the scorer’s table for a basketball game would be with the graduation class seated on chairs near the stage. The audience of 5,000 sat in the permanent seating. It takes awhile to graduate that many, but the concession stands are open!!
Saturday the 18^th is Rally in the Valley. Beginning at 7:00 AM is a “Fly-in Breakfast” at the airport. Breakfast is open to all with proceeds going to the Valley City Hi-Lites Dance Team. Attend the festivities and enjoy food, drink, family, friends and activities.
Next Sunday is “Father’s Day”; make it a great one in your family.
“Thank you” to all the Valley City Employees who have been working diligently for us during this Clean-up Week. Valley City will look nice for Rally in the Valley. Let’s groom a little extra around our own properties in advance of the Rally.
There has been some vandalism around town. One of the places is the Hi Line Prairie Gardens and Community Orchard. This is wrong, please stop.
Contributors; thank you again for helping this week.
“A positive attitude may not solve all your problems, but it will annoy enough people to make it worth the effort.” (Herm Albright)
Blessings, Respect, Kindness and Prayers,

Dave

Main Street Construction Notice

Posted on June 9, 2022June 9, 2022 by Brandy Johnson

Construction scheduled to begin June 9 on Valley City Main Street

BISMARCK, N.D. – Construction is scheduled to begin Thursday, June 9, from Third Street SW to the east city limits.

The project will consist of adding a chip sealcoat to the top of existing pavement surface and installing grooved pavement markings. Flaggers and a pilot car will be present at times.

The project is expected to be complete the first week of July.

The North Dakota Department of Transportation would like to remind motorists to slow down and use caution throughout the work zone.

For more information about construction projects and road conditions throughout North Dakota, call 511 or visit the ND Roads map at travel.dot.nd.gov.

5.17.2022 Commission Minutes

Posted on June 8, 2022June 8, 2022 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Peggy Lee 102 Day PRoclamation

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Gulmon moved to approve the minutes from May 3^rd Finance and Commission Meetings and the May 10^th Special Commission Meetings, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of Consent Agenda

Approve Application for Electrician Plumber and/or Mechanical Contractor Renewal for the following:

Keith’s Air Conditioning, Refrigeration & Heating, Inc.
Energize Electric LLC

Approve Application for Tobacco License Renewal for the following:

Petro Serve USA #071
Love’s Travel Stop #849
CHS Inc.-151 9^th Ave NW
CHS Inc.-807 Main St.
Family Dollar, Inc.
Leevers Foods
The Liquor Locker

Approve Application for Alcohol Beverage License Renewal for the following:

The Liquor Locker
Sabir’s Dining & Lounge

Approve Application to Block off 6^th Ave SW from 4^th St. SW to Viking Drive for the Let’s Walk Valley City Event being held on Monday, July 18^th, 2022 from 5 p.m. to 8 p.m.

Approve Special Alcohol Event Application for The Labor Club on June 17^th and 18^th from 6 p.m. to 1 a.m. for the Rally in the Valley.

Approve Application for Raffle Permit for the following:

Hi Liner Booster Club from July 1, 2022-June 30, 2023 at Hanna Field and the Hi Liner Activity Center.
Litchville High School 7-Class Reunion in July 16^th, 2022 at the Valley City Eagles Club.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1103, an Ordinance to Amend and Reenact Chapter 15-06 of the Valley City Municipal Code related to Excavating and Cutting Streets and Right of Way.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

New Business

Motion to hold Executive Session for Attorney Consultation to Consider Appeal of Order Granting Plaintiff’s Motion for Summary Judgment in Favor of Associated General Contractors of North Dakota (re City’s GSA contracting ordinance) as Authorized by NDCC Section 44-04-19.1(2), Attorney Consultation.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

The executive session began at 5:07 pm and was attended by President Carlsrud, Commissioner Erickson, Commissioner Gulmon, Commissioner Magnuson, City Administrator Crawford via Zoom, City Attorney Martineck, Finance Director Richter

The meeting resumed at 5:17 pm. The media and the members of the public have been invited to return and we are now back in open session.

Consider Appeal of Order Granting Plaintiff’s Motion for Summary of Judgment in Favor of Associated General Contractors of North Dakota (re City’s GSA contracting Ordinance).

Commissioner Gulmon made a Motion to Forgo the Appeal of the Order Granting Plaintiff’s Motion for Summary of Judgment in Favor of Associated General Contractors of North Dakota, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Transfer Request for Liquor and or Beer License and Application for Alcoholic Beverage License from Kerry Anderson (current owner of The Labor Club) to Donald and Bonnie Larson (new owners of The Labor Club) effective July 1^st, 2022.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Consider request from Valley City-Barnes County Development Corporation for $30,000 to assist with the hill slide issue impacting Malach USA.

Jennifer Feist stated this request is to help with the hillside issue at Malach. The company’s plan is to install some drainpipe that will take the water from the building to the east where it will find the natural drainage down the hill.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Draft of Ordinance 1102 to be Published prior to June 14, 2022 Advisory Vote: Extension of Sales, Use and Gross Receipts Taxes Dedicated to City Infrastructure Renewal and Replacement Projects.

City Attorney Martineck stated when ordinances were previously extended it was procedure to follow state law. Currently there is an exemption on farm machinery so we need direction whether to leave the exemption or to follow state law. Right now, it is about 50/50 for cities that have the exemption. The maximum tax that can be assessed on any single transaction is $62.50. If we leave it as is we just need a motion to approve existing language with extended dates.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Draft of Ordinance 1104 to be Published prior to June 14, 2022 Advisory Vote: Extension of Sales, Use and Gross Receipts Taxes Dedicated to Economic Development, Basic Industry, Job Development, Tax Relief Infrastructure, Other Special Request, Service and Retail Business Development.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Site Authorization Renewals for the Valley City Hockey and Figure Skating Club at Valley City Town and Country Club and the Youth Sports Complex.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Request Cost Share from ND DWR to buy out 636 E Main Street for Assessed Value + 10% for a total of $86,130.

City Administrator Crawford stated some people requested buyouts after this flood. This one is one that will be bought out in a future phase so the question is, do we buy it out now before the prices go up.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Request Cost Share from ND DWR to buy out 469 8^th Ave NE for Assessed Value + 10% for a total of $41,140.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Construction Engineering Task Order for 12th St N Mill and Overlay and 8^th Ave SW/Winter Show Rd turn lanes (Paving Imp. Dist. No. 124 – NDDOT Project No. SU-CVD-2-990(061), PCN 23233).

Chad Petersen stated Border States is tentatively started to start early to mid-June due to the weather.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call: Erickson-nay Gulmon-aye Magnuson-aye Carlsrud-aye

Motion carried.

Consider Flood Wall Panel Rack Bid.

City Administrator Crawford stated we had two bids, one from Enterprise at $500/piece and the other was for $610 from Malach. Recommending we approve the bid from Enterprise.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve the City’s Selection to Purchase the Low Bid for Digger Truck in the Amount of $304,625.

Commissioner Gulmon moved to approve the low bid from Altec, seconded by Commissioner Erickson. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported that public works is working on the trash rack on 5^th Ave SW. The real test will be the next time we get a big rain in one shot. We have had a few water main breaks in Crestwood where the land is sliding. We are seeing what we can do, it’s getting to the point of not being able to sustain it with where it’s at.

City Updates & Commission Reports

Finance Director Richter stated that Gary Jacobson is working with the state on getting our flood expenditures submitted.

City Assessor in Training Current reported they have started their yearly residential inspections. Letters are being sent out every couple of weeks to have them contact our office to schedule a time for the inspection. Due to the flooding we have decided to start in the SW part of town and are hoping to get to about 300 properties by the end of October.

Chad Petersen, KLJ, updated on 6^th St NW reconstruction. Tentative completion date is end of July beginning of August.

Commissioner Gulmon stated that we have been challenged with water issues. We are getting through it but thank you to all our employees for all that they have done.

President Carlsrud thank you to our employees, we appreciate your efforts. Sanitary sewer normally pumps 700,000 and some of these days we’ve been up to 2.5 million gallons. This is hard on our pumps. Please run your pumps outside, conserve water and utilize the water between the high peak times.