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Agenda Available

5.3.2022 Commission Agenda

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The City Commission Meeting will begin on Tuesday, May 3, 2022 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. The meeting is also available to view online https://us06web.zoom.us/j/81164784723 or listen by calling (1 346 248 7799) Webinar ID:  811 6478 4723.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Arbor Day Proclamation

Approval of Agenda

Approval of Minutes

Approve Minutes from the April 19th Commission Meeting and the April 24, 2022-May 1, 2022 Daily Flood Meetings.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
  2. Approve Application for Electrician, Plumber and/or Mechanical Contractor Renewal for:
    • Dakota Electric Construction Co., Inc.
    • Bentson Electric
    • On Demand Plumbing

Roll Call:    Magnuson        Erickson          Gulmon           Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

Ordinance

  1.  Approve Ordinance 1103, an Ordinance to Amend and Reenact Chapter 15-06 of the Valley City Municipal Code related to Excavating and Cutting Streets and Rights of Way. (City Attorney Martineck)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

 

Resolution

New Business

  1. Approve Monthly Bills for the City and Public Works in the Amount of $          

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

2. Approve Application for Property Tax Exemption for Improvements to 230 Central Ave South.  (City Assessor Hansen)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

3. Consider Visitor’s Committee Recommendation to Approve $750,000 from the Valley City Tourism development Grant fund as part of the University Capital Building Construction Campaign Releasing a minimum of $75,000 per year.  (Mary Lee Nielson)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

4. Approve Visitor’s Committee Recommendation for Tina Olson to serve as the Chamber of Commerce Representative replacing Ken Reid upon his term expiration effective July 1st. (Mary Lee Nielson)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

5.3.2022 Finance Agenda

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 The City Commission Meeting will begin on Tuesday, May 3rd, 2022 at 4:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/84195258373 or listen by calling (1 346 248 7799) Webinar ID: 841 9525 8373

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
    2. Water Department
    3. Electric Department
    4. Fire Department
    5. Police Department
    6. Street Department
    7. Administration
  2. Review monthly bills/reports (10 minutes) – (Finance Director Richter)
  3. Discuss VCSU Application for Tourism Development Grant/Loan.

Adjourn

Agenda Available

Daily Flood Meeting Agenda

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There will be Daily Flood Meetings beginning on Monday, April 25, 2022 at 4:00 PM CT, in the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meetings are also available to view online https://us06web.zoom.us/j/88538948060 or listen by calling (1 346 248 7799) Webinar ID: 885 3894 8060.

CALL TO ORDER

PLEDGE OF ALLEGIANCE (please stand)

ROLL CALL

  1. Flood Emergency Discussion/Planning

ADJOURN

4.24.2022 Mayor’s Message

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Hi Everybody,

  • Last week an extreme overnight rain created our current flood event.  The flood forecast changed 3-4 feet from Friday evening to Saturday morning, basically creating a “flash flood”.  The City Crews are placing floodwalls, clay and sandbags to protect us (Thank you).  The runoff has been significant and pumps are slowly catching up.  At this time, the river should crest later in the week.
  • We are extremely grateful to the folks, many of whom are from VCSU, who volunteered help with sandbags and other assorted tasks.  Thank you.
  • Last Thursday VCSU, Valley City and the state of North Dakota celebrated the beautiful new Center for the Arts building with a Ribbon Cutting.  Many people from here and around the state attended.  It is a state of the art facility about which all can be proud.  Call VCSU for information concerning a tour, concert or recital.  Congratulations to all who contributed to the event and the building project.
  • The Sixth Street NW road repair project from Central Avenue west to 5th Avenue will likely begin this week.  Some of the preparatory work will include signage placement, laying the temporary water lines along the excavation area and lines to houses.  The construction crews will do their best to inform residents when work will affect their residences.
  • Fighting a “flash flood” is a whole different ballgame than when it is a snowmelt and there is time to prepare.  Our City Staff is doing a great job, thank you again!
  • This spring’s “clean-up week” will be June 6-11. Please check the City Website and Face Book Page for details.
  • Thank you to contributors again this week.
  • “When others are lost, dare to help them find the way ”                                                (Roy T. Bennett)                                                                                                                     Blessings, Respect, Kindness and Prayers,

Dave

Minutes Available text with City of Valley City Logo above

4.12.2022 Board of Equalization Minutes

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2022 Board of Equalization Proceedings

April 12, 2022

4:00 PM City Hall

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon, Commissioner Erickson.

Others Present:  City Attorney Martineck, Deputy Auditor Klein, City Administrator Crawford, Police Chief Hatcher, Administrative Assistant Johnson, Assessor-in-Training Current, Assessor Hansen.

Deputy Auditor Klein read North Dakota Century Code sections 57-11-01, 03 and 07 pertaining to the duties of the Board of Equalization.

President Carlsrud declared the hearing open at 4:04 P.M. City Assessor Hansen reported the changes in property values within the city for 2022.  An overall summary was read and submitted.

pROPERTY tYPEsTATE cERTIFIED vALUESpROJECTED tOTALS 2022$ cHANGE% cHANGE
Residential land$35,666,300$40,102,800$4,436,50012.44%
Residential structure$224,032,300$241,282,700$17,250,4007.70%
Grand Total residential$259,698,600$281,385,500$21,686,9008.35%
     
Commercial Land$36,075,355$41,424,150$5,348,79514.83%
Commercial Structure$128,742,930$133,332,260$4,589,3303.56%
Grand total Commercial$164,818,285$174,756,410$9,938,1256.03%
     
agricultural land$98,700$98,700$00.0%
GRAND TOTAL agricultural land$98,700$98,700$00.0%
     
TOTAL MARKET VALUE$424,615,585$456,240,610$31,625,0257.45%

City Assessor Hansen stated 125 Notices of Increase were sent out.  The following property owners contacted City Assessor Hansen regarding the notice of increase for 2022.

pROPERTY OWNERREQUESTED CHANGE
George GauklerVacant lots in Meadow View Estates, Prairie View Addition, and Hyland Park were adjusted down.
Bob Bergan Paul Diegel Wade Bruns Deb Thoreson Robert MosbyNo Changes No Changes No Changes No Changes No Changes

Commissioner Bishop moved to close the hearing, seconded by Commissioner Gulmon. The motion passed unanimously.

Commissioner Bishop moved to approve the assessment book as prepared by the City Assessor, seconded by Commissioner Gulmon. The motion passed unanimously.

Adjourn

The meeting was adjourned at 4:21 p.m.

Minutes Available text with City of Valley City Logo above

4.5.2022 Commission Minutes

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President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Call to Order

Meeting was called to order at 5:00 p.m.

Roll Call

Pledge of Allegiance

recognition for mayor for a day-sullivan Peterson

city government week proclamation

Approval of Agenda

Add Ord. 3

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the March 15th, 2022 Commission meetings, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Raffle Permit for

  1. VCHS DECA on April 28th, 2022 at the VCHS.
    • St. Catherine’s Knights of Columbus on May 25th, 2022 at the Eagles.
    • Kiwanis Valley City on April 25, 2022 at VCHS.
    • Valley City Chamber of Commerce on June 18, 2022.
    • VCPS Music Boosters on May 12, 2022.
    • Valley City Education Association on May 20, 2022.

2. Approve 2022-2023 Contractor License Renewals for:

  • Hope Electric
  • ASAP Electric
  • Ace Plumbing
  • Tim’s Plumbing

3. Approve Relocation of Valley City Twisters Gymnastics Site Authorization from Bridges Bar and Grill to Brockopp Brewing through June 30, 2022.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1099, an Ordinance Combining the Variance Board and P&Z Committee.

City Attorney Martineck stated there were some administrative changes after speaking with Joel Quanbeck since the first reading and are highlighted in the second.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1100, an Ordinance to Amend and Reenact Section 5-03-06.2 for the VCMC Related to Animal Impoundment Fees.

City Attorney Martineck stated no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve First Reading of Ordinance 1101, an Ord to Amend & Reenact Section 110-07-08 of the VCMC Relating to Planning and Zoning Fees.

City Attorney Martineck stated this will allow the city to set a late application fee for zoning applications and also allow the city to set a fee to request a special meeting of the PZ Commission.  The fees will be established at the last meeting.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Resolution

Approve Resolution 2358, a Resolution Amending the Master Fee Schedule.

City Attorney Martineck stated this resolution will establish an animal impound administration fee of $10, an appellate fee to appeal the zoning decision to the city commission of $100, expedited PZ commission for a variance or appeal of $300, establishes a Class I alcoholic beverages annual fee of $2250.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Resolution 2359, a Resolution Approving Definitive Improvement Warrant, Series 2022 for Consolidated Sanitary Sewer & Water Main Improvement District No. 59.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,376,081.55.

Finance Director Richter provided the breakdown of expenditures for March.     

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Reclassification of Administrative Assistant for Public Works.

City Attorney Martineck stated the recommendation is to make the position at the front desk which is an Administrative Assistant for Public Works be reclassified as and Administrative Assistant I to and Administrative Assistant II.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve the City’s Selection to Purchase an Automated Garbage Truck from Sanitation Products Inc. with quote in the amount of $355,853.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve the City’s selection to purchase a crew cab pickup from Stoudt Ross Ford bid proposal in the amount of $30,426.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported due to the new fees being added on the MFS for things like expedited PZ meetings, Joel Quanbeck will be making a chart of when things are due so people are aware. The 6th St project received final approval.

City Updates & Commission Reports

Finance Director Richter stated last week Eide Bailly was on site for our audit.  It seems to be going well and we should have the final report in June for commission approval.

Tina Current reported the Equalization Meeting is April 12th at 4 p.m.  The appeal process needs to start at the city level.

Police Chief Hatcher reminded everyone about the first Coffee with the Cops taking place at Alley Beans.

Commissioner Gulmon congratulated Mayor for the Day Peterson.  Cash reserves are strong. Sales tax through January is down a little bit from 2021 but well ahead of 2019 and 2020.  Food and Beverage and Occupancy taxes increased. 

Commissioner Bishop encouraged everyone to come out to meet with the officers tomorrow.  All questions will be appreciated and it’s an informal way to get together.

Mayor for a Day Peterson thanked everyone for the fire truck ride.

Mayor Carlsrud asked residents to clean up around their garbage areas and to not set out bags of garbage to early allowing critters to get in them. Our crew is not responsible to pick up that mess.  Clean up week is June 6th.

Adjourn

Meeting was adjourned at 5:33 P.M.

Minutes Available text with City of Valley City Logo above

4.5.2022 Finance Minutes

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Called To Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop and Commissioner Erickson, Commissioner Gulmon

Others Present:  City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Department Reports

Sanitation Supervisor Swart reported that clean up week has been set for June 6-11. Grass sites are open 24/7 all year long.

Water Superintendent Hesch reported fluorescent lights in the WTP in certain spots will be changed to LED.  Meters were received from HACH and will be working on replacing those.

Electrical Supervisor Senf reported the crew has been trimming tree and replacing the purple fixtures around town. They will also replace the ones going out on the highway. Working on the downtown sub with HDR. Trying to line up a crane and sell the transformer. 

Assistant Fire Chief Coit reported on the fire extinguisher services stating they continue to get more customers and it will get busier with time.

Police Chief Hatcher reported they are still working on hiring for the opening.  There are 3 people that are going through the background process.  This month will be the first of the monthly Coffee with Cops program.  If it’s successful we’ll consider doing it monthly.

Kevin Jacobson reported the street department has been doing patching and cleaning.  Water crew has been working on the lead and copper.  There was a water leak that had to be fixed. Some residents have been mentioning orange water. We will work on flushing them but it can look clear doing that and then it sometimes loosens the rust in some of the older pipes.  FI you have rusty water flush your cold water.  Do not turn the hot on until it’s clear or it may get into your hot water heater.

Finance Director Richter stated the quarterly report for general engineering shows they are pretty much right on target.

Review the monthly bills/reports.

Finance Director Richter read the breakdown of the finance report with expenses totaling $1,376,082.

Discuss Placing Recycling Containers Eat of the Water Treatment Plant.

Commissioner Magnuson asked if we could put some on the flat land by the water treatment plant.  After discussion it was decided to check into a different location.

Discuss Reclassification for Administrative Assistant for Public works Accounts.

Katie has given her notice and will be leaving the end of May. The proposal is to change that position as an Administrative Assistant II after Katie leaves.

Discuss Definitions for Alcoholic Beverage License Classifications.

City Attorney Martineck requested clarification in some areas of the alcoholic beverage license to make sure they are well defined and everyone is on the same page.

Master Fee Schedule Update.

City Attorney Martineck stated there will be a resolution to approve several fees based on ordinances that have been passed or will be passed and once again making sure everyone is on the same page.  Discussion of the fees that were being changed took place.

Discuss Project to be included in the North Dakota Water Resources 2023 Water Development Plan.

Chad Petersen from KLJ discussed the plans that were currently on the plan and received confirmation that those projects will remain.

Progress Updated on Elks Building

Chad Petersen provided update with approximate construction beginning later this fall. 

Discuss Infrastructure Funds 2022-2029

City Administrator Crawford presented a printout that each department listed what they felt were improvements that will need to be made so we can have an idea of future funding needs.  

Adjourn

The meeting was adjourned at ­4:51 PM.

4.17.2022 Mayor’s Message

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Hi Everybody,

  • This spring’s “clean-up week” will be June 6-11. Please check the City Website and Face Book Page for details.
  • This week, April 17-23, is National Volunteer Week; “Volunteering Is Empathy In Action”.  There are many opportunities for volunteering at churches, schools, hospitals, and nursing homes to name a few; “helping” is rewarding.  There are volunteering opportunities to fit most everyone. 
  • There are job opportunities in Valley City too, check at the Rosebud Center for details.
  • For those of you who celebrated holidays over the weekend, I hope the spirit of your holiday was met and your families grew closer.   John 3:16.
  • Pray for the suffering people under siege near and far.
  • National Small Business Week will be May 2-5.  Many small businesses are locally owned and owners are people we know and who care about our community.  Successful small businesses generate sales tax dollars in our communities helping fund our city services.  Shop at your local small businesses first, you may find it invigorating.  For further information see: https://www.sba.gov/national-small-business-week
  • Thank you to contributors again this week.
  • “Laughter is timeless, imagination has no age and dreams are forever ”                          (Walt Disney)                                                                                                                     Blessings, Respect, Kindness and Prayers,

Dave

Agenda Available

4.19.2022 Commission Agenda

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The City Commission Meeting will begin on Tuesday, April 19th, 2022 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/89474688426 or listen by calling (1 346 248 7799) Webinar ID:  894 7468 8426.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

National Small Business Week Proclamation

Approval of Agenda

Approval of Minutes

Approve Minutes from the April 5th Finance and Commission Meetings and April 12th Board of Equalization Minutes.

Approval of Consent Agenda

  1.  Approve Raffle Permit for the following:
    • Bridge City Cruisers on June 18, 2022 at NP Park.
    • Barnes County Wildlife Federation on October 28, 2022, November 21, 2022 and April 1, 2023 at the Eagles.
    • Fraternal Order of Police James/Valley Lodge #4 on August 17, 2022 at the VCPD.
  2. Approve Application to Block off 4th St NW from 2nd Ave to Central on April 30th, 2022 from 6-9 PM for VCHS Prom.
  3. Approve 2022-2023 Contractor Renewal License for Home Heating, Plumbing & A/C Inc.

Roll Call:   Erickson          Gulmon           Bishop             Magunson        Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1. Approve Second and Final Reading of Ordinance 1101, an Ordinance to Amend &Reenact Section 11-07-08 of the VCMC relating to Planning and Zoning Administration Fees.  (City Attorney Martineck)

Roll Call:   Magnuson        Erickson          Gulmon           Bishop             Carlsrud

Resolution

  1. Approve Resolution 2360, a Resolution to Annex a Portion of NDDOT Right of Way Contiguous to City Limits at I-94 Interchange 294.  (City Attorney Martineck)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

New Business

  1.  Approve Gaming Site Authorization Renewal for the Valley City Baseball Association.  (Finance Director Richter)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud2.

2. Approve Application for Property Tax Exemption for Improvements to 1251 14th St SW.  (City Assessor Hansen)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

3. Approve Projects for 2023 North Dakota Water Development Plan.  (City Engineer)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

4. Approve Construction Engineering Task Order for 6th Street NW Reconstruction Project (NDDOT Project No. SU-2-990(060), PCN 23154). (City Engineer)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

5. Consider Valley City-Barnes County Development Corporation Request for Funds for EKG-CNA Position.  (Jennifer Feist)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

6. Approve Special Alcohol Beverage Permit for the City Lights Supper Club Lounge on May 12, 2022 from 5 PM-7 PM for the VCSU Employee Recognition Dinner in the VCSU Student Center Cafeteria.  (Finance Director Richter)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

4.12.2022 Board of Equalization

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The City Board of Equalization Meeting will begin on Tuesday, April 12th, 2022 at 4:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/85365332646 or listen by calling (1 346 248 7799) Webinar ID: 853 6533 2646.

CALL TO ORDER

ROLL CALL

  1. Auditor to read Sections 57-11-01, 03 and 07 of the North Dakota Century Code pertaining to the duties of the Board of Equalization.
  2. President declares the hearing open
    • Report from Assessor
    • Requests from Property Owners
    • Auditor’s report on any written communication
  3. Motion to close hearing.
    • Roll Call:          Bishop              Magnuson       Gulmon            Erickson         Carlsrud
  4. Commission to review the assessment books. Motion to approve the assessment books as prepared by the City Assessor. (Note any changes to assessment books in separate motion).
    • Roll Call:          Magnuson         Bishop            Erickson           Gulmon          Carlsrud

ADJOURN