Valley City Commission Proceedings
January 2, 2018
5:00 PM Meeting, City Hall
President Carlsrud presided and continued with roll call.
Members present: Commissioner Pedersen, Commissioner Bishop, Commissioner Powell.
Members absent: Commissioner Magnuson
Others Present: City Administrator Schelkoph, City Attorney Mertins, Auditor Richter, Assessor Hansen, Public Works Accountant/Manager Jacobson, Lieutenant Dana Rustebakke, Fire Chief Retterath
Roll Call
Pledge of Allegiance
Approval of Agenda – Removal of N11
Approval of Minutes
Commissioner Powell moved to approve the minutes from the December 19, 2017 meeting, seconded by Commissioner Pedersen. The motion passed unanimously.
Approval of Consent Agenda
- Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
- Approve Monthly Bills for the City and Public Works in the Amount of $1,590,711.66
- Approve raffle permit for El Zagal Sheyenne Valley Flag Corps
Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.
Presentation of ND Cares Certificate
Darcie Handt, Executive Director of ND Cares thanked Jim Verwey, Al Schuldt and Warren Ventsch for serving on the Valley City Steering Committee. Handt recognized Valley City as a ND Cares community.
Public Comments
There were no public comments.
Resolution
Approve Resolution No. 2123, a resolution designating depositories and authorizing officers to make deposits and withdrawals
City Auditor Richter stated that this resolution is required by N.D.C.C. Commissioner Pedersen moved to approve Resolution No. 2123, seconded by Commissioner Powell. The motion passed unanimously.
Approve Resolution No. 2119, a resolution declaring necessity of improvements in Paving Improvement District No. 117
Chad Petersen from KLJ reported that Paving Improvement District No. 117 is a city-wide project with various components, bid opening will occur in late February 2018. Commissioner Bishop moved to approve Resolution No. 2119, seconded by Commissioner Pedersen. The motion passed unanimously.
New Business
Approve Request for Funds – Small Projects in the amount of $12,000 for Valley City-Barnes County Development Corporation
Jennifer Feist from the Valley City-Barnes County Development Corporation requested $12,000 from economic development funds for small projects. Commissioner Powell moved to approve the request for funds, seconded by Commissioner Pedersen. The motion passed unanimously.
Approve Funding for Resource Development Specialist increase of $7,000 for 2017-2018 and $186,000 for position for three year period from October 1, 2018 through September 30, 2021 for Valley City-Barnes County Development Corporation
Jennifer Feist requested funding for the Resource Development Specialist from the economic development funds. Commissioner Pedersen moved to approve the request for funds for the Resource Development Specialist, seconded by Commissioner Powell. The motion passed unanimously.
Approve Request for Funds – Valley Development Group Roundtable increase in the amount of $25,000
Jennifer Feist requested funds for the Valley Development Group Roundtable from economic development funds. Commissioner Bishop moved to approve the request for funds, seconded by Commissioner Pedersen. The motion passed unanimously.
Consider Proposal for Delay Cost by Swanberg Construction for Permanent Flood Protection Phase I
Chad Petersen from KLJ reported that construction was delayed three months due to permits. KLJ has substantiated the delay cost request of $90,111.00 with Swanberg Construction. KLJ recommends approving the request. The delay cost would be eligible for SWC cost share.
Commissioner Pedersen moved to approve the proposal for delay cost by Swanberg Construction, seconded by Commissioner Powell. The motion passed unanimously.
Consider Decision Items for Project No. SU-2-990(057), Central Avenue – Urban Grant project
Chad Petersen reported that Project No. SU-2-990(057) includes the concrete repair and downtown streetscape recommendations. Public input meetings were held on December 6 and 11, 2017. Seventy individuals signed in and thirty written comments were submitted.
Commissioner Powell inquired if diagonal parking is possible on Central Avenue. Chad Petersen stated that this would be possible but the sidewalks could not be widened; there are some safety concerns with diagonal parking. Petersen reported that diagonal parking was not included in the public presentations.
George Dutton spoke in favor of diagonal parking on one side.
Commissioner Pedersen moved to approve the concepts as proposed, seconded by Commissioner Powell. The motion passed unanimously.
Commissioner Powell moved to approve the features Central Ave from Main Street to 5th Street North including decorative lighting, replacing traffic signals and adding curb bulb-outs, seconded by Commissioner Pedersen. Commissioner Pedersen requested that landscaping be incorporated as possible. Commissioner Bishop requested no landscaping occur in the bulb-outs for snow removal purposes. Chad Petersen recommended that the landscape issues be addressed in the comments section. The motion passed unanimously.
Commissioner Pedersen move to approve widening the sidewalks by 36 inches. Jeff Edwards stated that the additional space would allow for benches. Chad Petersen reported that the Streetscape Committee recommended 36 inches. Commissioner Powell seconded the motion. The motion passed unanimously.
Approve Preliminary & Design Engineering Agreement for John Deere Water Tower Recoating with KLJ in an amount not to exceed $28,050.00
Chad Petersen from KLJ reported that every five years the water towers are inspected; this tower has deficiencies that will be addressed in 2018. Commissioner Bishop moved to approve the preliminary & design engineering agreement for John Deere Water Tower Recoating, seconded by Commissioner Powell. The motion passed unanimously.
Approve Preliminary & Design Engineering Agreement for Storm Sewer Improvement District 51 with KLJ in an amount not to exceed $20,600.00
Commissioner Pedersen moved to approve the preliminary & design engineering agreement for Storm Sewer Improvement District 51, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Preliminary & Design Engineering Agreement for Sanitary Sewer Improvement District 62 with KLJ in an amount not to exceed $33,200.00
Chad Petersen provided an overview of Sanitary Sewer Improvement District 62. Commissioner Powell moved to approve the preliminary & design engineering agreement for Sanitary Sewer Improvement District 62, seconded by Commissioner Pedersen. The motion passed unanimously.
Approve bid for new SCADA system from Resource Associates International, Inc. in the amount of $130,000 for Electrical Department
City Administrator Schelkoph stated that the supervisory control and data acquisition system is used to remotely monitor the water, sewer and electrical systems. Schelkoph recommends the approval of this bid. Commissioner Bishop moved to approve the bid for a new SCADA system from Resource Associates International, seconded by Commissioner Powell. Commissioner Bishop thanked Cory Buck for his work to identify a new system and oversee the bid process. The motion passed unanimously.
Approve bid for lease for rubber tire backhoe and wheel loader from RDO Equipment for $15,331.24 annually for seven years
City Administrator Schelkoph recommended a lease option for rubber tire backhoe and wheel loader and concurred with the bid recommendation. Commissioner Pedersen moved to approve the bid for lease from RDO Equipment, seconded by Commissioner Bishop. The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph reported that the City is working to provide additional information to the State Water Commission regarding the Water Treatment Plant funding request. The goal is to demolish the mill dam elevators by June 1, 2018. VCPW will pickup Christmas trees starting December 8. Two VCPW employees will be participating in an AMI focus group with MRES.
City Updates & Commission Reports
Chad Petersen from KLJ reported that construction for permanent flood protection has shut down until early February. Per the Commissioner’s recommendations, truck traffic will be re-routed to 9th Ave or 5th Ave during the upcoming closures.
Commissioner Powell thanked the Streetscape Committee and citizens for their input on the Central Avenue.
President Carlsrud thanked employees who work in the cold; department heads for finding ways to be more cost effective; for efforts by the Streetscape Committee.
Adjourn
The meeting was adjourned at 6:21 pm.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City