Category Archives: City Commission

Minutes Available text with City of Valley City Logo above

10.4.2022 Commission Minutes

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President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon and Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Proclamation for Domestic Violence Awareness Month

Award Presentation

Matt Gardner, NDLC Executive Director presented Finance Director the Appointed Official of the Year Award.

Approval of Agenda

No Changes

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the September 20th, 2022 Commission Meeting seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector, Finance Director and Municipal Judge.

Approve Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor Licenses for the following:

  • ACB Construction
  • HSS & PT2-Sun and Pool Corp.
  • Travis Kunze Construction
  • Your Home Improvement Company
  • Hi-Line Construction, Inc.
  • Morton Buildings, Inc.
  • Olaf Anderson Construction, Inc.
  • Rick Bredeson Construction
  • Northland Sheds Inc.
  • Valley Realty, Inc.
  • Ground Works Minn, LLC
  • Six D Construction & Development
  • Mike’s Construction & Repair
  • Bridgetown Builders Inc.
  • Hobart’s Handymen
  • Lavelle Flooring Inc.
  • C&D Home Renovation, LLC
  • Thrifty Services Inc,
  • TNT Plumbing

Approve Application to Block off Street from the Valley City Parks & Recreation on October 29th, 2022 from 5:30 PM to 7:15 PM for Halloween Drive thru Trunk or Treat.

Approve Raffle Application for the following:

  • St. Catherine’s School on November 4, 2022 at the Eagles.
  • ND Hereford Association on December 3, 2022 at the ND Winter Show Building. 
  • Trinity Lutheran Church Women of the ELCA on November 5, 2022 at Trinity Lutheran Church.

Approve Application for Tree Trimming and Removal Service License for Kieffer Tree.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1116, an Ordinance Adopting the 2023 City Budget. 

Finance Director Richter stated there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve First Reading of Ordinance 1117, an Ordinance to Amend Zoning Map and Rezone Meadow View Estates Addition from R-1 Single-Family Residential to R-4 Multi-Family Residential.

City Attorney Martineck stated this was previously went through PZ as an R1 to an R2.  In order to obtain financing for the project it was resubmitted from and R1 to and R4.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call:          Gulmon-aye     Bishop-aye       Magnuson-aye              Erickson-nay    Carlsrud-aye

Motion Passed.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,844,866.31.        

Finance Director Richter provided the breakdown on the expenses.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Consider Valley City-Barnes County Development Corporation request for funds in the amount of $137,500.

Jennifer Feist stated these funds will be used to assist Malach USA with the purchase and installation of a powder coating system and accessing the PACE program.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Recommended Changes to the Stilling Well. 

City Administrator Crawford stated this is referring to the concrete fixture by the Little Dam.  With the corrections that have to be made it will no longer be needed.  Due to the age there has been talk about making some sort of commemorative plaque. The cost to maintain it for no use and the safety are high.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Final Review and Acceptance for 7th Ave. NW & 2nd Ave NE Reconstruction Project (Paving 119/119B, Storm Sewer 52, Sanitary Sewer 64 and Water Main 100). 

Chad Petersen recommended approval to close out the projects.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated the Swankey addition is being finished today. There is a sprinkler that needs to be fixed by Riverview Drive and after that just some small odds and ends. Nextera has not gone well.  The substantial completion date is October 14th so it will be an interesting week to see how it all gets done.City Updates & Commission Reports

Fire Chief Magnuson reported it is Fire Prevention time so lots will be going on along with the 15th will be an open house.  11th and 12th will be the blood drive at the AmericInn and Friday is first responder night at the VCHS football game.

Police Chief Hatcher encouraged everyone to come out to the football game and to vote Team Law for the blood drive.

Commissioner Gulmon reported on finances.

Commissioner Erickson reminded people the grass site is for branches and leaves only.  Due to several requests there will be a trial run of having the landfill open November 19th and December 17 from 8-noon.  If it’s not cost effective, we will not continue.

Commissioner Magnuson encouraged everyone to get out and walk the community.

Mayor Carlsrud added that the not every community has the branch and grass site.  It’s free of charge and if you can’t “play by the rules” we will have to discontinue it.  Also, we are facing some cost increases.  The more recycling, we can do will help with that as there will be less to haul to Fargo.

Adjourn

Meeting was adjourned at 5:36 P.M.

Minutes Available text with City of Valley City Logo above

10.4.2022 Finance Minutes

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Called To Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commission Erickson and Commissioner Gulmon

Others Present:  City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Commission Topics

Discussion took place around the following topics:

            Discuss Contractor License.

            Discuss Single Family Dwellings being used as Multi Family Dwellings.

            Discuss Parking Ordinance 1108.

            Issues with Recycling.

Department Reports

Water Department

Water Superintendent Hesch reported water use has gone down. September the plant was ran 275 hours which was 35 hours less than in August. Water usage in august was 33,405 and as of September 30th it was 27,463.  August daily average usage was almost 1,100,000 and September was around 915,000 and will continue to drop.

Electric Department

Electrical Superintendent Senf reported the transformer is getting assembled and tested and should be online the first part of November. We may have a buyer for the other one.  Working on trimming trees and building a 3-phase line on Brea for an upcoming tooling shop.  We had 7 outages, 1 tree, truck hit a power line snapping a pole, the others were squirrels. We also had a pole hit on 5th Ave NE but didn’t cause an outage so just replaced the pole.

Sanitation Department

Sanitation Supervisor Swart requested everyone try to keep them clean.  Throw bags and boxes in dumpsters and do not put processed wood down there.  The Transfer Station will be open the 3rd Saturdays of November and December from 8-12 and then we will determine if it is cost effective to continue.

Fire Department

Fire Chief Magnuson reported Fire Prevention week starts Saturday so we will be going to the schools and giving tours.  The 15th there will be an open house at the Fire Hall.  11th is the active shooter drill, there is limited participation allowed for that and those that are allowed should have received an invite. Blood Drive is the 11th and 12th as well. We just got back from NY and the truck is what we need so we did commit.  It should be here next week.

Police Department

Police Chief Hatcher stated they are moving forward with bidding out the towing so we can have established fees.  There have been 2 interviews for our open position, both good candidates.  Friday is also the first responder night at the VCHS football game.

Street Department

Operations Superintendent Klemisch reported salt/sand is mixed and ready for winter.  Fall hydrant program will be starting soon. Flood buyouts and condemned houses are on the list to do yet too.

Administration

City Administrator Crawford stated she will be joining the Devils Lake outlet committee that Mary Lee Nielson was previously a member.  We are receiving calls that there is a blind spot coming out of Stoudt Ross and KLJ, and there have been a couple accidents, they are requesting that gets moved down to 25.

Finance Director Richter broke down the quarterly engineering services report.

Review monthly bills/reports

Finance Director Richter reported $1,844,866 of expenditures for September.

Fire Extinguisher Services Financial Report

Finance Director Richter read through the report.

Discuss Stilling Well

City Administrator Crawford stated with the changes being made to the Little Dam they will no longer be using the stilling well and are considering making it some sort of monument.

Discuss 8th Ave SE Expansion-Request to Fund Partial Road

City Administrator Crawford stated this is an expansion by Meadow View that was approved.  The developer has asked us to look into funding a portion of the road.

Consensus was made to move forward.

Discuss Public Works Rate Increases

Public Works Manager requested approval for rate increases for electrical, water and garbage departments effective the first billing after January 1st.

Updated on Viking Trailer Court.

David Wick via Zoom advised they are waiting for the delivery of the culverts and once those are received, they have contractors that can put them in.  If they don’t get them in time, they will use steel for now and replace them when they get the concrete. This would be the first phase.
Update on Elks Building

Chad Petersen updated that at this point we are in position to order the materials and then revise the plan documents to show that the materials are owned and on had by the city.

Discuss Replat of Metes and Bounds

City Administrator Crawford stated there has been some discussion from Miller Motors and the Theater about doing some upgrades and in order to get a building permit the areas cannot be a Metes and Bounds area.  David Wick has agreed to pay for a portion of the area outlined and discussion will take place with the other property owners to do the same.

Adjourn

The meeting was adjourned at 4:36 PM.

Agenda Available

10.18.2022 Commission Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, October 18, 2022 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/81188267861 or listen by calling (1 346 248 7799) Webinar ID:  811 8826 7861.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Award Presentation

Presentation of the Tree City USA award.

Approval of Agenda

Approval of Minutes

Approve Minutes from the October 4th, 2022 Finance and Commission Meetings.

Approval of Consent Agenda

  1.  Approve Raffle Application for Sheyenne Valley Friends of Animals on December 16, 2022 at the Eagles.
  2. Approve Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor Licenses for the following:
    • East & West Excavating LLC
    • Landscape Elements ND, LLC

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud          

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

  1.  Public Hearing for Meadow View Estates.

Declare Public Hearing Open.

Close Public Hearing.

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

Approve Second and Final Reading of Ordinance 1117, an Ordinance to Amend Zoning Map and Rezone Meadow View Estates from R-1 Single Family Residential to R-4 Multi-Family Residential. (City Attorney Martineck)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

2. Public Hearing Regarding Parking

Declare Public Hearing Open.

Close Public Hearing.

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

Approve First Reading of Ordinance 1118, an Ordinance to Amend and Reenact Sections 8-07-02, 11-06-16, 14-10-49 and 14-35-04, and Repeal Section 11-06-03, of the Valley City Municipal Code Related to Parking.  (City Attorney Martineck)

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

Ordinance

  1.  Approve First Reading of Ordinance 1115, an Ordinance to Amend and Reenact Section 7-05-04 of the Valley City Municipal Code Related to Obstruction in a Public Right of Way. (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

2. Approve First Reading of Ordinance 1120, an Ordinance to Create and Enact Section 7-01-06.1 and Amend and Reenact Section 7-01-07 of the Valley City Municipal Code Related to the International Property Maintenance Code and Unsafe Buildings.  (City Attorney Martineck)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

Resolution

  1.  Approve Resolution 2375, a Resolution Amending the Master Fee Schedule.  (City Attorney Martineck)

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

2. Approve Resolution 2376, a Resolution Establishing Electric Utility Rates. (Public Works Manager Jacobson)

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

3. Approve Resolution 2377, a Resolution Establishing Rates and Fees for Solid Waste Service. (Public Works Manager Jacobson)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

4. Approve Resolution 2378, a Resolution Establishing Fees for Water Service. (Public Works Manager Jacobson)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud   

New Business

  1. 2022 Forester Report. (City Forester Bob Anderson)
  2. Approve Renewal of City Administrator Contract.  (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

3. Approve City’s Selection to Purchase Garbage Receptacles from Rehrig Pacific Company with a low bid quote of $168,593.  (City Administrator Crawford)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

4. Approve City’s Selection to Purchase the Dodge Police Vehicle for $40,385 from Stoudt-Miller.  (City Administrator Crawford)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

9.20.2022 Commission Minutes

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President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Deputy Auditor Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

Add NB3

Approval of Minutes

Commissioner Gulmon moved to approve the minutes from the September 6th, 2022 Finance and Commission Meetings seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Special Alcohol Beverage Event Application for The Captains Pub on October 1st, 2022 from 6 PM to 1 AM for a Wedding Reception held at Economy Storage located at 960 15th Ave SW.

Approve Block off the Street Application for the following

 VCPD for a VCSU Training Exercise on October 11, 2022 at 2 PM.

Connect Church Trunk or Treat on October 31, 2022 from 3 PM-6 PM.

Approve New Tobacco License Application for The Clubhouse Lounge.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Public Hearing

Public Hearing for 2023 City Budget.

President Carlsrud declared the public hearing open.

There were no public comments.

Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Gulmon. Motion passed unanimously. 

Approve First Reading of Ordinance No. 1116. an Ordinance Adopting the 2023 City Budget.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.

Public Hearing regarding Special Assessments Projects: Paving Improvement District No. 119, Paving Improvement District No. 119B, Paving Improvement District No. 120, Storm Sewer Improvement District No. 52, Sanitary Sewer Improvement District No. 64, and Water Main Improvement District No. 100.

President Carlsrud declared the public hearing open.

There were no public comments.

Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 119, Paving Improvement District No. 119B, Paving Improvement District No. 120, Storm Sewer Improvement District No. 52, Sanitary Sewer Improvement District No. 64, and Water Main Improvement District No. 100

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1112, an Ordinance to Amend and Reenact Subsection 4 of Section 8-06-06, Subsection 5 of Section 8-06-16, and Sections 11-02-08, 11-06-07, and 11-06-20 of the Valley City Municipal Code Related to Location of Plantings and Fences in Yards.

City Attorney Martineck stated the purpose of this ordinance is to clarify where plantings and fences can be placed on a lot. The reference point for the corner triangle where you wouldn’t be able to plant or build a fence is 30 feet from the corner of the property line rather than 30 feet from the corner of the street.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1108, an Ordinance to Amend and Reenact sections 8-07-02, 11-06-16, 14, 10-49, and 14-35-04 of the Valley City Municipal Code Related to Parking.

City Attorney Martineck stated the one change since the first reading is in section 8-07-02 subsection c is recreational vehicles can be parked in private garages but only one outside of the private garage subject to the conditions in the section.

Al Schuldt commented as he allows his neighbor to park their RV in front of his house to avoid causing a bottle neck and requested a permit or some type of approval in certain circumstances.

Tammy Kleinmann also provided comments.

Commissioner Magnuson moved to table, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1114, an Ordinance to Amend and Reenact Section 14-06.1-06 of the Valley City Municipal Code related to Fees for Noncriminal Traffic Violations.

City Attorney Martineck stated no changes from the first reading.  This is an administrative change clarifying that speeding violations are also doubled in city limits.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call:          Magnuson-aye  Erickson-nay    Gulmon-aye     Carlsrud-aye

Motion passed.

Resolution

Approve Resolution 2373, a Resolution Approving Plat of Industrial Park Addition.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.  

New Business

Approve Conditional Letter of Map Revision (CLOMR) Application for Valley City Permanent Flood Protection and Authorize Payment.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Consider Offer to Purchase Parcel 63-3440047.

City Administrator Crawford explained that Dave Zubrod has put in an offer to buy both 63-3440047 and 63-3450012 together for $55,000.

City Administrator Crawford clarified that the abstract will be at Dave Zubrod’s expense.

Commissioner Gulmon moved to approve with the signed date of the purchase agreement being completed by September 30th and closed by October 30th, seconded by Commissioner Gulmon.  Motion passed unanimously.

Consider Purchasing a 2013 E-One Pumper Truck to replace the 1992 E-One Pumper Truck.

Fire Chief Magnuson stated this truck is on the list to be replaced. We were offered a grant for $80,000 to purchase a new truck but we declined as that amount on a new truck doesn’t really do much.  This truck became available due to them consolidating with another department so are getting rid of some.

Commissioner Gulmon motioned to approve the purchase up to $250,000, seconded by Commissioner Erickson.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford requested City Attorney Martineck do an amendment on the agenda for the land purchase on NB2.

City Attorney Martineck stated we will need the land purchase as a Resolution.

Commissioner Magnuson motioned to amend the agenda approving the sale of 63-3440047 and 63-3450012 as resolution 2374, seconded by Commissioner Gulmon.  Motion passed unanimously.

City Administrator Crawford reported that we received the bids for the Police Department and are hoping to have the bids on the October 4th meeting.

We are out trying to work through the issues with the properties that had damage.

City Updates & Commission Reports

Chad Petersen from KLJ reported that everything on the clay removal cleanup has pretty much been taken care of other than some properties with some damage. 6th St NW is scheduled to be seeded this week. 8thAve/12th St is being wrapped up. Pavement marking is scheduled Thursday and Friday of this week. There is a Public Input meeting for the 2nd Ave/3rd Street Reconstruction project.

Mayor Carlsrud thanked city staff and commissioners for serving.

Adjourn

Meeting was adjourned at 6:18 P.M.

Agenda Available

10.4.2022 Commission Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, October 4th at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/88603412283 or listen by calling (1 346 248 7799) Webinar ID:  886 0341 2283.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Proclamation For Domestic Violence Awareness Month

Award Presentation

Matt Gardner, North Dakota League of Cities Executive Director, to present the Appointed Official of the Year Award to Avis Richter.

Approval of Agenda

Approval of Minutes

Approve Minutes from the September 20, 2022 Commission Meeting.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector, Finance Director and Municipal Judge.
  2. Approve Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor Licenses for the following:
    • ACB Construction
    • HSS & PT2-Sun and Pool Corp.
    • Travis Kunze Construction
    • Your Home Improvement Company
    • Hi-Line Construction, Inc.
    • Morton Buildings, Inc.
    • Olaf Anderson Construction, Inc.
    • Rick Bredeson Construction
    • Northland Sheds Inc.
    • Valley Realty, Inc.
    • Ground Works Minn, LLC
    • Six D Construction & Development
    • Mike’s Construction & Repair
    • Bridgetown Builders Inc.
    • Hobart’s Handymen
    • Lavelle Flooring Inc.
    • C&D Home Renovation, LLC
    • Thrifty Services Inc,
    • TNT Plumbing
  3. Approve Application to Block off Street from the Valley City Parks & Recreation on October 29th, 2022 from 5:30 PM to 7:15 PM for Halloween Drive thru Trunk or Treat.
  4. Approve Raffle Application for the following:
    1. St. Catherine’s School on November 4, 2022 at the Eagles.
    1. ND Hereford Association on December 3, 2022 at the ND Winter Show Building. 
    1. Trinity Lutheran Church Women of the ELCA on November 5, 2022 at Trinity Lutheran Church.
  5. Approve Application for Tree Trimming and Removal Service License for Kieffer Tree.

Roll Call:    Magnuson        Erickson          Gulmon           Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1.  Approve Second and Final Reading of Ordinance 1116, an Ordinance Adopting the 2023 City Budget.  (Finance Director Richter)

Roll Call:    Bishop             Magnuson        Erickson          Gulmon           Carlsrud

2. Approve First Reading of Ordinance 1117, an Ordinance to Amend Zoning Map and Rezone Meadow View Estates Addition from R-1 Single-Family Residential to R-4 Multi-Family Residential.  (City Attorney Martineck)

Roll Call:    Gulmon           Bishop             Magnuson        Erickson          Carlsrud   

New Business

N1. Approve Monthly Bills for the City and Public Works in the Amount of $          

Roll Call:    Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N2. Consider Valley City-Barnes County Development Corporation request for funds in the amount of $137,500. (Jennifer Feist)

Roll Call:    Gulmon           Bishop             Magnuson        Erickson          Carlsrud

N3. Approve Recommended Changes to the Stilling Well.  (City Administrator Crawford)

Roll Call:    Erickson          Gulmon           Bishop             Magnuson        Carlsrud

N4.  Approve Final Review and Acceptance for 7th Ave. NW & 2nd Ave NE Reconstruction Project (Paving 119/119B, Storm Sewer 52, Sanitary Sewer 64 and Water Main 100).  (City Engineer)

Roll Call:    Magnuson        Erickson          Gulmon           Bishop             Carlsrud

Agenda Available

10.4.2022 Finance Agenda

Posted on by

 The City Commission Meeting will begin on Tuesday, October 4th at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/86923227984 or listen by calling (1 346 248 7799) Webinar ID: 869 2322 7984

Call to Order

Roll Call

Agenda items

  1.  Commission Topics
    1. Discuss Contractor Licenses
    1. Discuss Single Family Dwellings being used as Multi Family Dwellings.
    1. Discuss Parking Ordinance 1108.
  2. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department
    1. Police Department
    1. Street Department
    1. Administration
  3. Review monthly bills/reports (10 minutes) – (Finance Director Richter)

4.  Fire Extinguisher Services Financial Report.  (Fire Chief Magnuson)

5.  Discuss Stilling Well.  (City Administrator Crawford)

6.  Discuss 8th Ave SE Expansion-Request to Fund Partial Road.  (City Administrator Crawford)

7.  Discuss Public Works Rate Increases.  (Public Works Manager Jacobson)

8.  Update on Viking Trailer Court.  (City Administrator Crawford)

9.  Discuss Replat of Metes and Bounds.  (City Administrator Crawford)

Minutes Available text with City of Valley City Logo above

9.6.2022 Commission Meeting Minutes

Posted on by

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Deputy Auditor Klein, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

Changed ORD 1 to a Public Hearing

Add N8

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the August 16, 2022 Commission seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector, Finance Director and Municipal Judge.

Approve Application for Raffle for the following:

  • Barnes County Senior Citizens Council from the dates of September 9, 2022 to June 30, 2023 at the Barnes County Senior Center.
  • Valley City Lions Club on September 20, 2022 at the Eagles Club.
  • Valley City USBC Association from the dates of November 13, 2022 to May 7, 2023

Approve Application to Block off Central Ave from 3rd St. SW to 4th St. SW for a 100th Anniversary Celebration at Connect Church on October 8, 2022 12:00 PM to 8:00 PM.

Approve Application for Parade for VCSU Homecoming on September 17, 2022 at 10:30 am.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Public Hearing

Public Hearing for Meadow View Estates

President Carlsrud declared the public hearing open.

There were no public comments.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Magnuson. Motion passed unanimously. 

Approve First Reading of Ordinance 1113, an Ordinance to Rezone and Amend Zoning Map (Meadow View Estates).

This will change this from R1 to R2 which was recommended by Planning and Zoning.

Commissioner Gulmon moved to approve seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1112, an Ordinance to Amend and Reenact Subsection 4 of Section 8-06-06, Subsection 5 of Section 8-06-16, and Sections 11-02-08, 11-06-07, and 11-06-20 of the Valley City Municipal Code Related to Location of Plantings and Fences in Yards.

City Attorney Martineck stated the originally came before the PZ Commission as a variance when someone wanted to put a fence on a corner lot in a front yard.  The issue is the definition of what is considered a front yard on a corner lot.  PZ is recommending instead of having two front yards, you have a front lot line where your residential address is and you have secondary lot line where it is facing the street.  There would be restrictions on placement.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Frist Reading of Ordinance 1108, an Ordinance to Amend and Reenact sections 8-07-02, 11-06-16, 14, 10-49, and 14-35-04 of the Valley City Municipal Code Related to Parking.

City Attorney Martineck stated we will do more work on 11-06-16 prior to the second reading. At this time the most changes that took place were changes to the RV parking section and setting the parking at 72 hours to make it more consistent with our other parking ordinances.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve First Reading of Ordinance 1114, an Ordinance to Amend and Reenact Section 14-06.1-06 of the Valley City Municipal Code related to Fees for Noncriminal Traffic Violations.

City Attorney Martineck stated this is to separate speeding violations from the definition of moving violation which is consistent with state code.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Roll Call:          Magnuson-aye  Erickson-nay    Gulmon-aye     Bishop-aye       Carlsrud-aye

Motion passed.

Resolution

Approve Resolution 2372, a Resolution Approving the Sale of GE Transformer No. F961679.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously. 

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $2,355,850.48.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Appointing Brenda Klein as Finance Director for Valley City as of August 11, 2023.

City Administrator Crawford explained that Finance Director Richter has set her retirement date as August 11, 2023.  Appointing Brenda Klein as the Finance Director is the plan of succession to help with a smooth transition.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Appointing Brandy Johnson as Deputy Auditor for Valley City as of August 11, 2023.\

City Administrator Crawford stated this is another step in the succession plan.  We are doing this now to allow for proper training and hire on a replacement for Brandy in the spring and allow some training for that too.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Site Authorization for ND Wildlife Federation at the at the Valley City Eagles Club on April 1, 2023.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Consider Valley City-Barnes County Development Corporation Request for Funds in the Amount of $20,000 for Small Projects Funding.

Jennifer Feist stated this is an annual request for paying some of the property taxes on the industrial and technology park.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Consider Valley City-Barnes County Development Request for Funds in the Amount of $60,000 per year for 3 years from October 1, 2022-Septmeber 30, 2025.

Jennifer Feist stated this is to support the recruiting and retention position.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve 2021 Eide Bailly Audit Report.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Authorize City Staff to Negotiate and enter into Agreement with KLJ for the Purchase of Equipment for the Elks Building.

City Administrator Crawford stated this is to correct the issue by the Elks building.  This is so we will purchase the materials for warranty purposes and get reimbursed by KLJ.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported that our flood wall was hit last week. KLJ will have a structural engineer do an assessment and will determine at that time if anything further is needed.

Viking Court is supposed to have a resolution of how we are going to do the first stage by fall. Interstate Engineering is working on some design adjustments due to delivery and price concerns however they believe the complete storm drainage will be done this year.

City Updates & Commission Reports

Deputy Auditor Klein stated on September 14th there will be a special assessment hearing for 7th Ave N and 2nd Ave NE and also Central Ave South that was in conjunction with Streetscape II.

Police Chief Hatcher stated there will be a parade on Thursday heading northbound for the Summer Vikes on Central and encouraged participation.

Chad Petersen from KLJ provided an update on construction projects. 12th St N pavement marking is being wrapped up and one last driveway that is being worked on.  Petro south half is complete and will switched to the north half next week. Marking will be complete the end of September.  The clay removal is complete, top soil is complete and the seeding will be taken care of in the next few weeks. 6th Street seeding will be taken care of soon; the contractor did spray for weeds so in the next week or so they will take care of the seeding.

Commissioner Gulmon reported the cashflows are strong and reserves are within policy. The city received the final disbursement of the American Rescue Plan funds which are limited to infrastructure projects.  Sales Tax revenue was down about 4.5% and the Food and Beverage Tax was up about 6%, the Hotel Occupancy Tax was up about 14% and the highway tax was up about 2%.

Commissioner Erickson reported that Dustin in Public Works received his CDL.

Mayor Carlsrud thanked Jennifer for all she does and the team that helped with the audit. Brenda and Brandy, thank you for stepping up in the succession plan.  School is back in session and traffic patterns change so please be careful and safe and encouraged attendance at Summer Nights on Central.

Adjourn

Meeting was adjourned at 5:37 P.M.

Minutes Available text with City of Valley City Logo above

9.6.2022 Finance Meeting Minutes

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Called To Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commission Erickson, and Commissioner Gulmon

Others Present:  City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Department Reports

Sanitation Department

Operations Superintendent Klemisch reported that Dustin passed his test and received his CDL and Cameron passed the general knowledge portion. Gloria has started teaching the Class B CDL.  Reminder to have your garbage out by 7 AM and thanks to all that have used the grass site and kept it clean this year.

City Administrator Crawford explained the reason we are not able to accept shingles that have not been tested for asbestos is because of the way we are permitted. Not all cities are permitted the same and some may be able to take them without being tested.

Street Department

Operations Superintendent Klemisch reported the annual cleaning of the master lift station is done and working on cleaning all other lift stations. There are a few curb-stops repairs that will be fixed and a fire hydrant that needs replacing.  Painting has been in process and working on trees.  Salt has been ordered and new pickup is in.

Water Department

Water Superintendent Hesch reported water use has gone down.

Electric Department

Electrical Superintendent Senf reported 1 outage due to bad underground. Purple lamps are being swapped. We received 3 bids on selling the used transformer. Recommendation is to let the transformer sit on our property for a year and we get $60,000 which is an additional $40,000 than the bids received and it’s not hurting anything where it sits.

Fire Department

Fire Chief Magnuson reported on the fire report for August. Trucks all passed pumper test, the one is border line so will need to be replaced soon. There will be an active shooter drill taking place at the college on the 22nd.

Police Department

Police Chief Hatcher reported they are still hiring and have received zero applications. Calls have picked up recently with college being back in session.  Ford has delayed building the car again.

Review monthly bills/reports

Finance Director Richter reported $2,355,850.48 of expenditures for July.

Discuss Utility Fund

City Administrator Crawford stated there was a request to allow people to “round-up” on their utility bills in order to allow those funds to be donated to elderly people that are having issues paying their bills.

Eide Bailly Audit Report at 4PM

Courtney Richman presented the audit findings giving the city a “clean” report.

Update on Elks Building

Chad Petersen updated that at this point we are in position to order the materials and then revise the plan documents to show that the materials are owned and on had by the city.

Update on Lead Line Inventory& Replacement

Tracy Eslinger provided an update that the cost share for the project has changed requiring the city to cover more so at this time we are waiting on a grant to continue.

Discuss RV and Vehicle Parking

City Attorney Martineck stated the change to the RV parking is that they would be allowed from April 1-Sepetmber 30 but no longer than 14 days and are still subject to any other parking and traffic rules and be parked in front of their own residence.

We also cleaned up the ordinance so there was consistency.

After discussion, decision was made to have further discussion on some areas of the ordinance.

Adjourn

The meeting was adjourned at ­4:50 PM.

Agenda Available

9.20.2022 Commission Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, September 20th, 2022 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/86250036842 or listen by calling (1 346 248 7799) Webinar ID:  862 5003 6842

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Approve the Minutes from the September 6, 2022 Finance and Commission Meetings.

Approval of Consent Agenda

  1. Approve Special Alcohol Beverage Event Application for The Captains Pub on October 1st, 2022 from 6 PM to 1 AM for a Wedding Reception held at Economy Storage located at 960 15th Ave SW.
  2. Approve Block off the Street Application for the following
    •  VCPD for a VCSU Training Exercise on October 11, 2022 at 2 PM.
    • Connect Church Trunk or Treat on October 31, 2022 from 3 PM-6 PM.
  3. C. Approve New Tobacco License Application for The Clubhouse Lounge.

Roll Call:                Magnuson        Erickson          Gulmon           Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

  1. Public Hearing for 2023 City Budget.

Declare Public Hearing Open.
Close Public Hearing.

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

Approve First Reading of Ordinance No. 1116. an Ordinance Adopting the 2023 City Budget. (Finance Director Richter)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

2. Public Hearing regarding Special Assessments Projects: Paving Improvement District No. 119, Paving Improvement District No. 119B, Paving Improvement District No. 120, Storm Sewer Improvement District No. 52, Sanitary Sewer Improvement District No. 64, and Water Main Improvement District No. 100.

Declare Public Hearing Open.

Close Hearing.

            Roll Call:           Bishop             Gulmon           Erickson          Magnuson        Carlsrud     

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 119, Paving Improvement District No. 119B, Paving Improvement District No. 120, Storm Sewer Improvement District No. 52, Sanitary Sewer Improvement District No. 64, and Water Main Improvement District No. 100

Roll Call:          Erickson          Magnuson        Bishop             Gulmon           Carlsrud         

Ordinance

  1. Approve Second and Final Reading of Ordinance 1112, an Ordinance to Amend and Reenact Subsection 4 of Section 8-06-06, Subsection 5 of Section 8-06-16, and Sections 11-02-08, 11-06-07, and 11-06-20 of the Valley City Municipal Code Related to Location of Plantings and Fences in Yards.  (City Attorney Martineck)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

2. Approve Second and Final Reading of Ordinance 1108, an Ordinance to Amend and Reenact sections 8-07-02, 11-06-16, 14, 10-49, and 14-35-04 of the Valley City Municipal Code Related to Parking.  (City Attorney Martineck)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

3. Approve Second and Final Reading of Ordinance 1114, an Ordinance to Amend and Reenact Section 14-06.1-06 of the Valley City Municipal Code related to Fees for Noncriminal Traffic Violations. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

Resolution

  1.  Approve Resolution 2373, a Resolution Approving Plat of Industrial Park Addition.

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud                                      

New Business

  1. Approve Conditional Letter of Map Revision (CLOMR) Application for Valley City Permanent Flood Protection and Authorize Payment. (KLJ)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

2. Consider Offer to Purchase Parcel 63-3440047. (City Administrator Martineck)
Roll Call: Erickson Gulmon Bishop Magnuson Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

8.16.2022 Commission Minutes

Posted on by

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Deputy Auditor Klein, Administrative Assistant Johnson

Pledge of Allegiance

Oath of Office for City Assessor Tina Current

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the August 2nd, 2022 Finance, Commission and Budget Meetings, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Application for Raffle Permit for Barnes County Ducks Unlimited on September 29th, 2022 at the VC Eagles club.

Approve Application for Parade for VCHS Homecoming on Central Ave. on September 30th.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Public Hearing

Public Hearing for Application for Property Tax Incentives (PILOT) for H&G Holdings, LLC.

President Carlsrud declared the public hearing open.

Deputy Auditor Klein stated this was published and we received two letters in support and no other written comments.

George Gaukler gave an overview.

Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Bishop. Motion passed unanimously. 

Approve Resolution 2369, a resolution approving Property Tax Incentives (PILOT) for H&G Holdings, LLC.

Commissioner Gulmon moved to approve seconded by Commissioner Bishop. Motion passed unanimously.

Receive Tax Increment Financing Development Plan and Review the Timeline.

George Gaukler stated there is a need for additional housing in the area and single-family housing was too expensive so they decided to go with twin homes.

Jennifer Feist commented that she spoke with the BND and they believe that TIF would be a suitable use of funds and they could finance, pending the documentation being submitted, through the city.

No action was taken at this time.

Consider 12th St NW Expansion Proposal.

City Administrator Crawford stated there would be 10-12 lots and there is discussion for more growth. They are requesting we extend the roadway, watermain and sanitary sewer to this section. The area is in our utilities in electric but we have to check on water.

Commissioner Magnuson motioned to use Prairie Dog funds with the balance remaining coming from federal funds with a developer’s agreement between H&G Holdings and the City, seconded by Commissioner Bishop.  Motion passed unanimously.   

Public Hearing on Dangerous Building Located at 925 2nd St SE.

President Carlsrud declared the public hearing open.

City Attorney Martineck stated Fire Chief Magnuson has been working with the owner of the property and there was an agreement to have it cleaned up and it is still not.  Pursuant to the code it comes before the commission.

Fire Chief Magnuson stated we have been watching this since spring has gotten here and nothing has been done. Neighbors are questioning why nothing is getting done.  We need to move forward and get it cleaned up and recommending no longer than 30 days to give them time to get it cleaned up.  If it’s not done at that time we go out for bids and assess the cost to the property.

Property owner Gary Staudacher stated he doesn’t have the funds or energy to clean it.  Requested the city take it but they want it cleaned up.

City Administrator Crawford asked City Attorney Martineck if they could give it to the city if there was an owner on there that had passed away?

City Attorney Martineck stated they would look into the process of the sale of the property since there is more than one owner.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Order on Dangerous Building Located at 925 2nd St. SE.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1110, an Ordinance for Contractor Licenses.

City Attorney Martineck stated the paragraph that defines public contract and adding language as far as the dollar limitation as to when a license is required which will match state law.

Commissioner Magnuson commented he doesn’t feel the need for contractor license when they are already licensed and bonded by the state.  Is it better to request the information on the permits?

Commissioner Bishop moved to approve following state ordinance, seconded by Commissioner Gulmon.

Roll Call:  Magnuson-nay         Erickson-nay    Bishop-aye       Gulmon-aye     Carlsrud-aye

Motion passed.

Approve Second and Final Reading of Ordinance 1111, an Ordinance to Amend and Reenact Subsection 17 of Section 14-10-49 of the Valley City Municipal Code Related to Parking in Public Parking Lots.

City Attorney Martineck stated no changes from the first reading.

Commissioner moved to approve, seconded by Commissioner Bishop.  Motion passed.

Resolution

Approve Resolution 2370, a Resolution Amending the Master Fee Schedule (Contractor License). 

City Attorney Martineck stated based on the approval of ORD 1110 we need to add the contractor fees to the schedule.  It will be $100 for initial and $50 for the renewal and anyone that is currently doing work in Valley City it will be $50.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll Call: Magnuson-nay          Erickson-nay    Bishop-aye       Gulmon-aye     Carlsrud-aye

Motion carried.

Approve Resolution 2371, a Resolution to Approve the Replat of Meadow View Estates. 

City Attorney Martineck stated this was submitted to the PZ Commission and was approved with the conditions listed on the resolution. 

Mayor Carlsrud asked about sidewalks.

City Attorney Martineck recommended that we can move forward with this authorizing the City Administrator to take care of it as part of the developer’s agreement.

Commissioner Bishop moved to approve authorizing the City Administrator to make the decision on the sidewalks as part of the developer’s agreement, seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

Approve Agreement with Engineering to Evaluate Road Quality. 

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Application for Property Tax Exemption at 460 6th Ave SW.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Agreement between the City of Valley City and Barnes County Development Corporation.

Jennifer Feist stated there were no changes other than the new expiration of the date and ORD number. Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously. 

City Administrator’s Report

City Administrator Crawford reported that the levees have started to be removed.  They are working to get the VCSU area cleaned up with college moving in this Friday. Everything should be done no later than September 21st.  If you have any damage, let us know and that will be addressed in the next step.

City Updates & Commission Reports

PW Manager Jacobson reported the 3rd year of the recycling contract just ended in July.  The contract called for a base limit of 900 tons and Valley Recycling hit 1,230 tons. A couple of months ago we received a letter from the City of Fargo and the rates for hauling our waste to them is going up $5 and they may be adding a surcharge for anybody out of the county. 

Chad Petersen from KLJ provided an update on construction projects. 6th St. is pretty much wrapped up, sod will take place when temperatures cool down. 12th St N mill and overlay will begin tomorrow and paving is scheduled for Thursday.  Temporary striping will be in place prior to school starting.

President Carlsrud stated we are into the fall season where timing is critical. Thanks to all of our city employees and commissioners for serving.

Adjourn

Meeting was adjourned at 6:24 P.M.