President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Peggy Lee 102 Day PRoclamation

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Gulmon moved to approve the minutes from May 3^rd Finance and Commission Meetings and the May 10^th Special Commission Meetings, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Application for Electrician Plumber and/or Mechanical Contractor Renewal for the following:

• Keith’s Air Conditioning, Refrigeration & Heating, Inc.
• Energize Electric LLC

Approve Application for Tobacco License Renewal for the following:

• Petro Serve USA #071
• Love’s Travel Stop #849
• CHS Inc.-151 9^th Ave NW
• CHS Inc.-807 Main St.
• Family Dollar, Inc.
• Leevers Foods
• The Liquor Locker

Approve Application for Alcohol Beverage License Renewal for the following:

• The Liquor Locker
• Sabir’s Dining & Lounge

Approve Application to Block off 6^th Ave SW from 4^th St. SW to Viking Drive for the Let’s Walk Valley City Event being held on Monday, July 18^th, 2022 from 5 p.m. to 8 p.m.

Approve Special Alcohol Event Application for The Labor Club on June 17^th and 18^th from 6 p.m. to 1 a.m. for the Rally in the Valley.

Approve Application for Raffle Permit for the following:

• Hi Liner Booster Club from July 1, 2022-June 30, 2023 at Hanna Field and the Hi Liner Activity Center.
• Litchville High School 7-Class Reunion in July 16^th, 2022 at the Valley City Eagles Club.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1103, an Ordinance to Amend and Reenact Chapter 15-06 of the Valley City Municipal Code related to Excavating and Cutting Streets and Right of Way.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

New Business

Motion to hold Executive Session for Attorney Consultation to Consider Appeal of Order Granting Plaintiff’s Motion for Summary Judgment in Favor of Associated General Contractors of North Dakota (re City’s GSA contracting ordinance) as Authorized by NDCC Section 44-04-19.1(2), Attorney Consultation.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

The executive session began at 5:07 pm and was attended by President Carlsrud, Commissioner Erickson, Commissioner Gulmon, Commissioner Magnuson, City Administrator Crawford via Zoom, City Attorney Martineck, Finance Director Richter

The meeting resumed at 5:17 pm.  The media and the members of the public have been invited to return and we are now back in open session.

Consider Appeal of Order Granting Plaintiff’s Motion for Summary of Judgment in Favor of Associated General Contractors of North Dakota (re City’s GSA contracting Ordinance).

Commissioner Gulmon made a Motion to Forgo the Appeal of the Order Granting Plaintiff’s Motion for Summary of Judgment in Favor of Associated General Contractors of North Dakota, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Transfer Request for Liquor and or Beer License and Application for Alcoholic Beverage License from Kerry Anderson (current owner of The Labor Club) to Donald and Bonnie Larson (new owners of The Labor Club) effective July 1^st, 2022.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Consider request from Valley City-Barnes County Development Corporation for $30,000 to assist with the hill slide issue impacting Malach USA.

Jennifer Feist stated this request is to help with the hillside issue at Malach.  The company’s plan is to install some drainpipe that will take the water from the building to the east where it will find the natural drainage down the hill.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Draft of Ordinance 1102 to be Published prior to June 14, 2022 Advisory Vote: Extension of Sales, Use and Gross Receipts Taxes Dedicated to City Infrastructure Renewal and Replacement Projects.

City Attorney Martineck stated when ordinances were previously extended it was procedure to follow state law.  Currently there is an exemption on farm machinery so we need direction whether to leave the exemption or to follow state law.  Right now, it is about 50/50 for cities that have the exemption.  The maximum tax that can be assessed on any single transaction is $62.50.  If we leave it as is we just need a motion to approve existing language with extended dates.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Draft of Ordinance 1104 to be Published prior to June 14, 2022 Advisory Vote: Extension of Sales, Use and Gross Receipts Taxes Dedicated to Economic Development, Basic Industry, Job Development, Tax Relief Infrastructure, Other Special Request, Service and Retail Business Development.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Site Authorization Renewals for the Valley City Hockey and Figure Skating Club at Valley City Town and Country Club and the Youth Sports Complex.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Request Cost Share from ND DWR to buy out 636 E Main Street for Assessed Value + 10% for a total of $86,130.

City Administrator Crawford stated some people requested buyouts after this flood.  This one is one that will be bought out in a future phase so the question is, do we buy it out now before the prices go up.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Request Cost Share from ND DWR to buy out 469 8^th Ave NE for Assessed Value + 10% for a total of $41,140.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Construction Engineering Task Order for 12th St N Mill and Overlay and 8^th Ave SW/Winter Show Rd turn lanes (Paving Imp. Dist. No. 124 – NDDOT Project No. SU-CVD-2-990(061), PCN 23233).

Chad Petersen stated Border States is tentatively started to start early to mid-June due to the weather.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call:          Erickson-nay                Gulmon-aye     Magnuson-aye              Carlsrud-aye

Motion carried.

Consider Flood Wall Panel Rack Bid.

City Administrator Crawford stated we had two bids, one from Enterprise at $500/piece and the other was for $610 from Malach.  Recommending we approve the bid from Enterprise. 

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve the City’s Selection to Purchase the Low Bid for Digger Truck in the Amount of $304,625. 

Commissioner Gulmon moved to approve the low bid from Altec, seconded by Commissioner Erickson.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported that public works is working on the trash rack on 5^th Ave SW. The real test will be the next time we get a big rain in one shot.  We have had a few water main breaks in Crestwood where the land is sliding.  We are seeing what we can do, it’s getting to the point of not being able to sustain it with where it’s at.

City Updates & Commission Reports

Finance Director Richter stated that Gary Jacobson is working with the state on getting our flood expenditures submitted.

City Assessor in Training Current reported they have started their yearly residential inspections.  Letters are being sent out every couple of weeks to have them contact our office to schedule a time for the inspection. Due to the flooding we have decided to start in the SW part of town and are hoping to get to about 300 properties by the end of October.

Chad Petersen, KLJ, updated on 6^th St NW reconstruction. Tentative completion date is end of July beginning of August.

Commissioner Gulmon stated that we have been challenged with water issues.  We are getting through it but thank you to all our employees for all that they have done.

President Carlsrud thank you to our employees, we appreciate your efforts.  Sanitary sewer normally pumps 700,000 and some of these days we’ve been up to 2.5 million gallons.  This is hard on our pumps.  Please run your pumps outside, conserve water and utilize the water between the high peak times.

Adjourn

Meeting was adjourned at 5:57 P.M.

President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Magnuson and Commission Gulmon

Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

N1.  Approve Recommendation from Renaissance Zone Authority Board to approve the application from Steve and Robin Winter for a 5-year state income tax exemption and a 5-year property tax exemption capped at $300,000 valuation on a new single-family residential home, contingent on receiving their Certificate of Good Standing and designate it as VC-133.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Adjourn

Meeting was adjourned at 12:02 PM.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Arbor Day PRoclamation

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from April 19^th Commission and the April 24, 2022-May 1, 2022 Daily Flood Meetings.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Application for Electrician, Plumber and/or Mechanical Contractor Renewal for:

Dakota Electric Construction Co., Inc.

Bentson Electric

On Demand Plumbing

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Ordinance

Approve Ordinance 1103, an Ordinance to Amend and Reenact Chapter 15-06 of the Valley City Municipal Code related to Excavating and Cutting Streets and Rights of Way.

City Attorney Martineck stated we have had inquiries from utility companies wanting to come in and do work in the right of way.  There are some gaps in our ordinances where we could od better to protect the City when these companies are doing the work. City permit and application fee will continue to be required.  One of the new changes is that a bond will be required of at least $25,000.  Site plan will need to be required and need to be approved by either the operations superintendent or the city engineer. Contractors will need to be licensed and insured and after the project is complete there will be a period of time where the contractor is required to maintain the area where the work was performed.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $2,138,122.57.

Finance Director added that April is the month when we have our semi-annual debt service payments which is over $1 million

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Application for Property Tax Exemption for Improvements to 230 Central Ave South.

Tina Current, Assessor in Training, reported the assessed value is currently at $661,300 and looking at putting at least $300,000 into it which meets the requirements.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Consider Visitor’s Committee Recommendation to Approve $750,000 from the Valley City Tourism development Grant fund as part of the University Capital Building Construction Campaign Releasing a minimum of $75,000 per year.

Commissioner Gulmon acknowledged his conflict of interest due to being on the Capital Campaign Committee and will abstain from any comments or voting.

Mary Lee Nielson added that the Visitor’s Committee recommended a due pass and this would not start until after the Wellness Center is paid.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously with Commissioner Gulmon abstaining.

Approve Visitor’s Committee Recommendation for Tina Olson to serve as the Chamber of Commerce Representative replacing Ken Reid upon his term expiration effective July 1^st.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.  

City Administrator’s Report

City Administrator Crawford provided an update on an average during a 24-hour period there are approximately 700,000 gallons of water that run through the master lift station.  The other day they recorded about 2.5 million gallons in a 19-hour period which is why we were asking to conserve water. The USACOE will hold the current outflow from the dam. The current pool elevation is 1,267.06 and on the rise.  The current discharge is 3,090. They will continue to monitor and reevaluate as needed with precipitation in the forecast.  Floodwalls will come down at Viking Drive Bridge tomorrow but will remain at that location until they can get them to storage in an orderly fashion.  The first walls up are the last to come down. Clay dikes take some time due to getting bids for removal, getting disposal sites approved, etc.  We will move them to the side to open the streets up but the clay may sit on the side for a while. Flood buyouts are assessed value plus 10%. The flood emergency book is being updated as we go to make sure we are as prepared as possible in the future.

City Updates & Commission Reports

City Attorney Martineck reported the flood hotline is now closed so any calls can come to Public Works now.  The Public Works doors are also open to the public again.

Commissioner Gulmon stated the finance committee did not meet due to the flood issues taking place.  March revenues are outpacing our expenses, cash reserves are strong.  June 14^th voting takes place and absentee ballots are being mailed out and went on to explain the tax extensions on the ballot and what they are for and how they benefit the community.

Commissioner Erickson stated the Landfill will start being open on Saturdays from 8am-noon.  Thanks to the city crews for the awesome job.

Commissioner Bishop thanked the VCFD for the work they did getting the flood walls up and walking the dikes and to the citizens who volunteered to come out. There are a lot of people that went out and did a lot of work that you didn’t see happening.  Thank you to all of you that did that.  You can be rest assured that we have a top-notch volunteer fire department.

Commissioner Magnuson added not only do we have a top-notch fire department but we have a top-notch everything! Everyone here is pretty new to floods except for a few but you can rest assured that all the departments went above and beyond. It went so smooth, public works crews were amazing.  The PFP that was voted for and put up made a huge difference in the amount of people needed, sandbags needed, the materials, the volunteers needed.  If you would have been here one day and saw these people working for you, it was amazing.

Chad Petersen reported that 6^th St. construction has started.  They anticipate doing the watermain tie in next week. Later this month we anticipate the work on 12^th St. N and 8^th Ave. to get started.  There isn’t a firm date yet but will start with the turn lane improvements for Petro at 8^th Ave. and Wintershow Rd. Main Street traffic signals are being followed up that everything is still working properly.  They did notice that it seemed like north/south traffic it seemed like a long wait so they found in the programming the supplier set the delay so it would stay up longer so they reset that.

Larry Robinson gave kudos on the flood efforts, it was a tremendous effort.  On behalf of VCSU, thank you to the Visitor’s Committee and to all of you.

President Carlsrud thanked everyone that was involved in the flood efforts.  An entity that wasn’t mentioned was the Core, I have a whole new appreciation for those people.  They are concerned about the water that comes here and all the downstream people.  It’s a big effort to manage and balance all of that stuff and they did a great job for us so thank you to the Core and again to all of you that did anything to help with this flood fight, it went remarkably well.

City Administrator Crawford added that this was the 5^th highest flood in the history of Valley City so it was significant.  

Adjourn

Meeting was adjourned at 5:33 P.M.