2019 Board of Equalization Proceedings
April 9, 2019
4:00 PM City Hall

President Carlsrud presided and continued with roll call.

Members present: Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson.

Members absent: Commissioner Powell.

Others Present: City Administrator Schelkoph, Finance Director Richter, Assessor Hansen, City Attorney Martineck, Police Chief Hatcher.

Finance Director Richter read North Dakota Century Code sections 57-11-01, 03 and 07 pertaining to the duties of the Board of Equalization.

President Carlsrud declared the hearing open at 4:04 P.M. City Assessor Sandy Hansen reported the changes in property values within the city for 2019. An overall summary was read and submitted, with the breakdown as follows:

City Assessor Hansen reported the parcel for Love’s Annexation will be added to the rolls with approximately $550,000 of true and full value at the County Equalization meeting as the documents were recorded after the City deadline.

Forty-eight notices of increase were sent out. The following property owners contacted City Assessor Hansen regarding the notice of increase for 2019.

No written comments were received by City Auditor.

Commissioner Bishop moved to close the hearing, seconded Commissioner Magnuson. The motion passed unanimously.

Commissioner Erickson moved to approve the assessment book as prepared by the City Assessor with the true and full value set at $646,800 for parcel number 63-2900062, seconded by Commissioner Bishop.

Adjourn

The meeting was adjourned at 4:54 p.m.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Special Commission Proceedings
Thursday, March 28, 2019
5:30 PM, City Hall

President Carlsrud called the meeting to order at 5:30 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ.

Resolution

Consider Resolution No. 2192, a Resolution Declaring Flood Emergency

City Administrator Schelkoph is expecting a 14 to 16’ flood stage, this is subject to change if there is a rain event. For financial reimbursement purposes, a flood emergency declaration is part of the process. The probabilistic forecast from March 11, 2019 is out of date. Lake Ashtabula is at 1257’ today. Schelkoph contacted National Weather Service (NWS) in Grand Forks. The thaw-freeze cycle is favorable with flow expected to enter the Sheyenne at Warwick and along the Baldhill Creek due to snow pack. Schelkoph stated biggest risk is a rain event.

Schelkoph stated the City has been undergoing Permanent Flood Protection which reduces the number of sandbags needed. At 16 feet, the City will need 10,000 sandbags. Chad Petersen from KLJ stated 7,800 yards of clay will be needed. At 18’, 28,000 sandbags and 40,000 yards of clay is required.

Schelkoph state the City will follow the plans for storm gates and low roadways/bridges. [Foss] Music Building at VCSU requires no work at a 16’ flood. When help is needed from Army Corp of Engineers (USACOE), will call for help at that time.

Schelkoph recommended to the Commission to approve the emergency today and call for USACOE help at a later date if needed.

Commissioner Magnuson moved to approve Resolution No. 2192, seconded by Commissioner Powell. The motion passed unanimously.

Consider Resolution No. 2193, a Resolution Requesting Emergency Flood Assistance from USACOE

Schelkoph stated anything below 15’ flood state requires little response and the City can handle internally. If forecast is over 15’ feet, Schelkoph will ask Commission to review and consider the resolution at later date.

Steve Urness stated the stream gauges are viewable on newsdakota.com under “Water Watch.”

Adjourn

Meeting was adjourned at 5:57 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, March 19, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell. Commissioner Erickson joined the meeting at 5:02 PM.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Proclamation Recognizing Vietnam Veterans Day

President Carlsrud read the proclamation recognizing Vietnam Veterans Day on March 29, 2019. Warren Ventsch, Al Schuldt, and Jim Verwey, members of the Valley City ND Cares Steering Committee were in attendance and recognized.

Approval of Agenda

Removal of Consent A.r. Sheyenne Mechanical.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from March 5, 2019 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Electrician, Plumber and/or Mechanical Contractor licenses for
   1. ASAP Electric
   2. Bakkegard & Schell, Inc.
   3. Bentson Electric
   4. Dakota Electric Construction Co., Inc.
   5. Differding Electric, LLC
   6. Enterprise Electric, Inc.
   7. Grotberg Electric, Inc.
   8. Grotberg Electric, Inc. dba Triton Mechanical
   9. Hi-Line Electric, Inc.
   10. Home Heating, Plumbing & A/C, Inc.
   11. Jamestown Electric
   12. John’s Refrigeration & Electric, Inc.
   13. Keith’s Air Conditioning, Refrigeration & Heating, Inc.
   14. Kohn Electric, LLC
   15. Kollman Furnace Repair
   16. Peterson Mechanical, Inc.
   17. Scott’s Electric, Inc.
   18. Sheyenne Mechanical
   19. Tom’s Electric, LLC
   20. Valley Electric Service, Inc.
   21. And all license applications received before April 1, 2019 and approved by the Auditor’s Office.
2. Approve House Mover licenses for
   1. Carrington House Moving, Inc.
   2. Liechty Homes, Inc.
   3. And all license applications received before April 1, 2019 and approved by the Auditor’s Office.

Commissioner Magnuson moved to approve consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Public Comments

There were no public comments.

Resolution

R1) Approve Resolution No. 2182, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 119

R2)Approve Resolution No. 2183, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 119B

City Auditor Richter reported that there were no protests received for Paving Improvement District No. 119B and 5.34% of affected properties protested in Paving Improvement District No. 119.

Commissioner Bishop moved to approve R1 & R2, seconded by Commissioner Erickson. The motion passed unanimously.

R3) Approve Resolution No. 2184, a Resolution Approving Preliminary Engineers report & directing preparation of detailed plans, specifications & estimates of probable cost for Sanitary Sewer District No. 64

R4) Approve Resolution No. 2185, a Resolution Approving Preliminary Engineers report & directing preparation of detailed plans, specifications & estimates of probable cost for Storm Sewer District No. 52

R5) Approve Resolution No. 2186, a Resolution Approving Preliminary Engineers report & directing preparation of detailed plans, specifications & estimates of probable cost for Water Main District No. 100

Chad Petersen from KLJ reported the above districts are associated with Paving Improvement Districts No. 119 & 119B. The preliminary reports were provided as part of the Paving documents in January 2019.

Commissioner Powell moved to approve R3, R4, and R5, seconded by Commissioner Bishop. The motion passed unanimously.

R6) Approve Resolution No. 2187, a Resolution Approving Final Plans and Specifications for Paving Improvement District No. 119 and Authorizing Engineer to Advertise for Bids

R7) Approve Resolution No. 2188, a Resolution Approving Final Plans and Specifications for Paving Improvement District No. 119B and Authorizing Engineer to Advertise for Bids

R8) Approve Resolution No. 2189, a Resolution Approving Final Plans and Specifications for Sanitary Sewer District No. 64 and Authorizing Engineer to Advertise for Bids

R9) Approve Resolution No. 2190, a Resolution Approving Final Plans and Specifications for Storm Sewer District No. 52 and Authorizing Engineer to Advertise for Bids

R10) Approve Resolution No. 2191, a Resolution Approving Final Plans and Specifications for Water Main District No. 100 and Authorizing Engineer to Advertise for Bids

Chad Petersen from KLJ reported all five improvement districts have been developed into one bid package with bids scheduled to be received April 3, 2019.

Commissioner Bishop moved to approve R6, R7, R8, R9 and R10, seconded by Commissioner Erickson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported the City, US Army Corp of Engineers, ND Department of Emergency Services and the Barnes County Emergency Manager discussed the preliminary outlook for the Sheyenne River with 50% chance of 18 feet. As of today, the City has not declared an emergency.

Schelkoph stated HB 1066, Prairie Dog bill has been approved and ready for governor signature, expecting $3 million every biennium for infrastructure replacement. SB 2020 is the State Water Commission budget which includes Phase IV Permanent Flood Protection funding.

City Updates & Commission Reports

PW Accountant Jacobson reported the snow removal budget for 2019 is gone.
Fire Chief Magnuson reported former Fire Chief Schlittenhart passed away. Magnuson asked the public to stay off the river as the thaw begins.
Chad Petersen from KLJ reported PFP Phase II construction continues by the Elks building with plans to complete pours within the next week. Streetscape Phase II public input meeting is on Thursday, March 21.
President Carlsrud once again thanked veterans for their service; thanked outdoor crews for their work.

Adjourn

Meeting was adjourned at 5:23 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, March 5, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Approval of Agenda – Addition of Consent D

Approval of Ainutes

Commissioner Erickson, Commissioner Magnuson. Minutes from February 19, 2019 meeting

The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $1,344,029.17
3. Approve Raffle Permit for Valley Quilters
4. Approve Raffle Permit for Valley City Trap Club, Sheyenne Valley Career & Technical Center Skills USA

Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Powell. The motion passed unanimously.

Ordinance

Approve second and final reading of Ordinance No. 1045, an Ordinance relating to the annexation of a tract of land located southeast of I-94 and Exit 292, described as Parcel 1B-1 and Parcel 1B-2 in Section 28, Township 140N, Range 58W, County of Barnes, State of North Dakota (parcels #41-2840415, 41-2830335)

City Attorney Martineck stated there are no changes for second and final reading of Ordinance No. 1045 regarding the annexation of the Love’s property. Commissioner Magnuson moved to approve the second and final reading of Ordinance No. 1045, seconded by Commissioner Erickson. The motion passed unanimously.

Resolution

Approve Resolution No. 2178, a Resolution Adopting Updated Hydrology for the Sheyenne River from the 2012 US Army Corps of Engineers Feasibility Study of Flood Protection

Chad Petersen from KLJ reported the US Army Corp of Engineers updated the hydrology from 7200 cfs to 7600 cfs. For Permanent Flood Protection planning, the City has used the 7600 cfs. As part of the long-range Permanent Flood Protection planning, the KLJ is working with FEMA to update the CLOMR. As part of this process, Petersen recommends official adoption of 7600 cfs by the City.

Commissioner Powell moved to approve Resolution No. 2178, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2179, a Resolution Creating Sanitary Sewer Improvement District No. 64

Chad Petersen from KLJ reported Sanitary Sewer District No. 64 is located in the Paving 119 & 119B reconstruction projects.

Commissioner Bishop moved to approve Resolution No. 2179, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2180, a Resolution Creating Storm Sewer Improvement District No. 52

Chad Petersen from KLJ reported Storm Sewer District No. 52 work will be included in Paving 119. The Storm Sewer drainage extends beyond the paving improvement district. The drainage area will be included in the improvement district except for areas outside of city limits.

Commissioner Erickson moved to approve Resolution No. 52, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2181, a Resolution Creating Water Main Improvement District No. 100

Chad Petersen from KLJ stated Water Main District No. 100 for the area of Paving Improvement District Nos. 119 & 119B. Water Main Improvements will be made on 7^th Avenue NW and 2^nd Avenue NE.

Commissioner Magnuson moved to approve Resolution No. 2181, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Approve NDDOT Cost Participation, Construction, and Maintenance Agreement for Project No. SU-SS-2-990(053)057 (Wintershow Road, 4^th Avenue, 8^th Avenue SW and I-94 Exit 292 NE Ramp) Storm Drain, Manholes, Inlets and Seeding

Chad Petersen from KLJ reported this project addresses flooding on Wintershow Road. The road is on Urban Road corridor. Eligible portions of the project will be funded with federal funds (80.93% cost share, up to $600,000) with other portions of the project being paid by the State as there is benefit to NDDOT along I-94 near the northeast ramp and behind Riverview Drive. Bid opening is scheduled for April 12.

Commissioner Powell moved to approve the NDDOT Cost Participation, Construction, and Maintenance Agreement for Project No. SU-SS-2-990(053)057, seconded by Commissioner Erickson. The motion passed unanimously.

Approve purchase Peterbilt 567 Tandem Chassis, grouped with Galbreath U5DPK2000 Hook Lift Hoist and Pitbull PB24 Trailer for $215,309.00 from Sanitation Products

City Administrator Schelkoph stated both he and Street Superintendent Differding recommend this purchase, which is not the low bid but the best bid for the City.

Commissioner Erickson moved to approve purchase as recommended for $215,309.00 from Sanitation Products, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

There was no City Administrator’s report.

City Updates & Commission Reports

Fire Chief Magnuson thanked the Street Department for clearing fire hydrants and the VCFD for their response to a high number of accidents.
Chad Petersen from KLJ stated Reiners will return next week to install stop locks and gaskets on Permanent Flood Protection Phase II. A public input meeting for Streetscape II is scheduled for March 21.
Commissioner Erickson reminded the public that if you are worried about your pipes freezing, leave your water trickle especially if the water is 35 degrees or lower.
President Carlsrud thanked city employees, the VCPD & VCFD for working in the cold.

Adjourn

Meeting was adjourned at 5:16 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City