Category Archives: City Commission

Agenda Available

7.15.2025 Finance Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, July 15, 2025, at 2:30 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/81435451498 or

 listen by calling (1 346 248 7799) Webinar ID: 814 3545 1498

CALL TO ORDER

 

Roll Call

EXECUTIVE SESSION – ATTORNEY CONSULTATION

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

            Discuss Main Street Off Sale Alcoholic Beverage License.

Agenda items

  1. Commission Topics                                                                                                           

a. Board Ethics Review. (President Carlsrud)                     

  • Review Monthly Expenditures Reports. (Finance Director Klein)                                        
  • Quarterly Engineer Report. (Finance Director Klein)                                                           
  • Quarterly Fire Extinguisher Report. (Finance Direct Klein)                                                  
  • Discuss Rosebud Parking Lot. (City Administrator Crawford)
  • Discuss Paving Improvement District 131 Protests – (City Engineer)
  • Discuss Policy for Approval of Gaming Site Authorizations. (Attorney Martineck)                
  • Legislative Session Review. (Attorney Martineck)

DEPARTMENT REPORTS. (3:30PM)

                        Department Spotlight – City Hall

  1. Sanitation Department                                                                                     
    1. Water Department
    1. Electric Department                                                                                         
    1. Fire Department
      1. Fire Extinguisher Report                                                                      
      1. Blighted & Dangerous Buildings
    1. Police Department                                                                                          
    1.  Street Department
    1. Administration
    1. Building Permit Report – Information Only                                                       
    • Court Report – Information Only                                                                      

    Adjourn

    Agenda Available

    7.1.2025 Commission Agenda

    Posted on by

    City Commission Meeting
    Valley City, North Dakota

    Tuesday, July 1, 2025
    5:00 PM

    The City Commission Meeting will begin on Tuesday, July 1, 2025, at 5:00 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND.

    The meeting is also available to view online https://us06web.zoom.us/j/84449572470 or listen by calling (1 346 248 7799) Webinar ID:  844 4957 2470.

    Call To Order

    Roll Call

    Pledge of Allegiance (please stand)

    SERVICE AWARD PRESENTATION

    City-County Health presents Officer Jacobson with a Service Award.

    Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

    Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

     

    Approval of Consent Agenda

    1. Approve Minutes from the 6.17.2025 Finance & Commission Meetings and the 6.23.2025 Special Commission Meeting/Press Conference.                                                                                                             
    2. Approve Contractor Licenses:

    JT Lawn Services, Moorhead MN                                                                                            

    • Approve Contractor License Renewals:

    Advance Garage Door Inc.                                                                                                       

    Braden Wenaas Construction LLC

    • Approve Tobacco License Renewals:

    Dollar General Store #17856                                                                                                    

    Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

    Public Comments

    This portion of the meeting provides a limited public forum for Valley City residents, property owners and business owners to address the Board of City Commissioners on topics related to City business.  Interested persons must submit a comment card with the individual’s name, address, and the topic to be commented upon. Non-residents must provide the address of the City of Valley City business the individual operates or works at or the address of real property which the individual owns within the City of Valley City. Comments cards must be provided to the meeting secretary and approved prior to speaking. Public comments are limited solely to business matters and concerns pertinent to the City.

    The following rules apply to Public Comments:

    • Limited to five minutes per speaker.
    • Must not interfere with the orderly conduct of the meeting.
    • Must not be defamatory, abusive, harassing, or unlawful.
    • May be prohibited if an alternative procedure exists to bring that particular type of public comment before the City, the public comment includes confidential or exempt information, or the public comment is otherwise prohibited by law.

    Submission of written comments: In lieu of speaking, a written comment may be delivered to the meeting secretary prior to the start of the meeting. Written comments are limited to two pages. Any member of the public seeking to comment without attending in person may submit written comments to jhintz@valleycity.us. Written comments hand delivered at the time of the meeting or emailed prior to 4:00 pm on the date of the meeting will be distributed to the Board for their information and maintained in City files.  Written comments are not read aloud at the meeting

     

    Resolution

    RES 2495. A Resolution Determining Sufficiency of Protests for Paving Improvement District 131. (City Engineer)

    Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

    RES 2496. A Resolution to Adopt and Extend the Declaration of Storm Disaster Dated June 21, 2025. (City Attorney Martineck)   

    Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

    New Business

    NB1.  Approve Amendment to Employee Policy and Procedure Manual – Law Enforcement Officer Special Event Pay. (City Attorney Martineck)                                                                                                                    

    Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

    NB2. Approve Task Order for Construction Engineering for Wintershow Road Shared-Use Path Phase 1 (NDDOT Project No. TAU-2-990(066), PCN 23917). (City Engineer)

    Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

    City Administrator’s Report
    City Updates & Commission Reports
    Adjourn

    6.23.2025 Special Commission Agenda

    Posted on by

    Special City Commission Meeting/2025 Summer Storm Press Conference
    Valley City, North Dakota

    Monday, June 23, 2025
    12:00 PM

    The City Commission Meeting will begin on Monday, June 23, 2025, at 12:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

    The meeting is also available to view online https://us06web.zoom.us/j/81092546772 or listen by calling (1 346 248 7799) Webinar ID:  810 9254 6772.

    Call To Order
    Roll Call

    Pledge of Allegiance (please stand)

    New Business

    NB1.    2025 Summer Storm Update.

    Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

    Adjourn

    Minutes Available text with City of Valley City Logo above

    5.20.2025 Commission Minutes

    Posted on by

    City Commission Meeting
    Valley City, North Dakota

    Tuesday, May 20, 2025



    President Carlsrud called the meeting to order at 5:00 PM.

    Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

    Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

    PLEDGE OF ALLEGIANCE

    OATH OF OFFICE FOR POLICE OFFICER CHAISE JOHNSON

    APPROVAL OF AGENDA

    No Changes.

    APPROVAL OF CONSENT AGENDA

    1. Approve Minutes from the 5.5.2025 Commission Meeting.                                                          
    2. Approve Site Authorizations:

          Valley City Baseball Association @ Clubhouse Lounge                                                                Valley Twisters Gymnastics Club, Inc @ Tavern 94

          VC Eagles Aerie 2192 Fraternal Order of Eagles @ VC Eagles Aerie 2192, My Bar &          Jimmy’s Pizza

          Valley City Hockey & Figure Skating Club @ Youth Sports Complex

    • Approve New 2025-26 Contractor Licenses:                                                                                       Ulrich Enterprises, Inc. dba Ulrich Pool Company of Fargo

          Concrete Cowboys Inc of Jamestown

          Loren Richards Inc/Richards Excavating of Fargo

          Sullivan Construction Inc of Fargo    

    • Approve 2025-26 Contractor License Renewals:                                                                                      ACB Construction

                All Finish Concrete Inc

                Breland Enterprises Inc dba American Waterworks

                Karma Enterprises LLC dba Asset Services LLC

                Richard Berg Construction

                Bridge City Landscaping & Excavating LLC

                Central Trenching Inc

                Comstock Construction Inc

                CR Larson Concrete

                Floor to Ceiling Carpentry & Repair

                FM Asphalt LLC

                Herzog Roofing Inc

                High Performance Coatings, Inc

                Hi-Line Construction

                Johnny B’s Trees & Service

                Kenpat Central Florida LLC

                Travis Kunze Construction

                Meridian Commercial Construction LLC

                Midland Door Solutions LLC

                Northland Sheds Inc

                RAG Properties LLC

                Tate & John’s Enterprises

                Tim’s Custom Cabinets & Construction

                Valley Realty Inc

                RJ’s Plumbing & Heating Inc

                Tim’s Plumbing LLC

                Home Heating, Plumbing & A/C Inc

                APi HVAC Services Inc dba Metropolitan Mechanical Contractors

                Superior Electric of Fargo LLC

                PEC Solutions of the Dakotas LLC

                John’s Refrigeration & Electric Inc

                Hi-Line Electric Inc

                Grotberg Electric Inc

                Energize Electric LLC

                Bentson Electric

                Differding Electric LLC        

                Bakkegard & Schell Inc

                Sheyenne River Repair

                Manning Mechanical

                Grotberg Electric Inc dba Triton Mechanical

                2 Phase Electric LLC

                Hope Electric

                Northland Window & Door

                Brett Stearns Enterprises LLC

    Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    PUBLIC HEARING

    Open Public Hearing Regarding Application for Alcoholic Beverage License for Texkota, LLC.      

    Motion to Close Hearing.

    Commissioner Magnuson moved to close the hearing, seconded by Commissioner Erickson.

    Motion passed unanimously.

    Approve Application for Alcoholic Beverage License for Texkota, LLC.

    Commissioner Bishop moved to approve Texkota’s Application, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    ORDINANCE

    ORD 1171 Approve Second and Final Reading of Ordinance 1171, An ordinance to create and enact Chapter 1 of Title 21 of the Valley City Municipal Code related to an enterprise for single-family homebuyer assistance.

    Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

    Motion passed unanimously.

     

    RESOLUTION

    RES 2480 Resolution Accepting Bids and Awarding Contract for Sanitary Sewer Improvement District No 72.           

    Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    RES 2485 Resolution Approving Engineer’s Report and Directing Preparation of Detailed Plans and Specifications for Paving Improvement District No. 131, Sanitary Sewer Improvement District

    No. 71 Storm Sewer Improvement District No. 57, Water Main Improvement District No. 107.

    Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

    Motion passed unanimously.

    RES 2486 Resolution Declaring Necessity of Improvements in Paving Improvement District No. 131. NDDOT Project Nos. (UGP-2-990(068) PCN 24181) (SU-CPU-2-990(069) PCN 24239).                      

    Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

    Motion passed unanimously.    

    RES 2487 Resolution Approving Electric Utility Revenue Bond Series 2025 in the amount of $13,000,000 through the Bank of North Dakota Infrastructure Revolving Loan Fund.

    Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    RES 2488 Resolution Approving Final Plat of B&G Subdivision, City of Valley City. 

    Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

    Motion passed unanimously.

    RES 2489 Resolution Approving Final Plat of Bishop Subdivision, City of Valley City.

    Commissioner Bishop abstains due to a conflict of Interest.

    Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

    Motion passed unanimously.                                                                                                                                                                                                           

    RES 2490 Resolution Authorizing the Issuance of Improvement Warrants and Exchanging them for $1,200,000 Refunding Improvement Bonds of 2025. Jon Lundby with Colliers reported that the City received a rate of 4.26% for 30 years. The City has a really good rating of 8.1.          

    Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    RES 2491 Resolution Determining Sufficiency of Protests for Paving Improvement District 132. Finance Director Klein reported that there were no protests.

    Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

    Motion passed unanimously.    

    RES 2492Resolution Accepting Bid and Awarding Contract for Paving 132 and Paving 129.

    Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously     

    NEW BUSINESS

    Approve Monthly Bills for the City and Public Works in the Amount of $1,483,468.

    Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    Approve 2025 General Fund Budget Amendment for Transportation Plan

    Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Roll Call Vote: Magnuson-Aye,             Erickson-No, Gulmon-Aye, Bishop-Aye , Carlsrud-Aye

    Motion Carried.

    Approve Bid for Sale of 2019 Chevy Tahoe — $3,001.00.

    Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    Approve the request for additional funds to support establishment of the new Single-Family Home Buyer Assistance Program to fund six homes in Valley City.           

    Commissioner Gulmon moved to approve the request of $61,250., seconded by Commissioner Magnuson.

    Motion passed unanimously.

    Approve contract with the State Tax Commissioner to administer the City of Valley City’s local sales, use and gross receipts taxes for the 2025-2027 biennium.                               

    Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.

    Motion passed unanimously.

    Approve Amendment to Exhibit A – Resolution 2465, to Correct Administrative Error in Published

    Rates and Fees for Solid Waste Service. Verify the changes on the Master Fee Schedule.                      

    Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

    Motion passed unanimously.

    Approve Recommendation from the Renaissance Zone Authority Board to Approve the Application

    from Sullivan Construction for a 5-year State Income Tax Exemption and a 5-year Property Tax

    Exemption Capped at $300,000 Valuation on a New Single-Family Home and Designate it as VC-138.

    Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    CITY UPDATES & COMMISSION REPORTS

    City Assessor Current shared that the Primary Resident’s Tax Credit went up from $500. to $1600. for 2025. Property Owners will no longer receive an estimated tax notice in August. Your tax notice will now list the past years taxes and everyone will get a notice. 

    Commissioner Gulmon gave an update on the Service Center. Dirt work should happen in June or July of 2025 with a completed Service Center end date of September 2026. Gulmon also gave a shout out to the Crews who worked during Cleanup Week thanking them for all their efforts.  

    Commissioner Erickson dittoed the thank you to the Crews for their work with Cleanup Week. He also reminded all that trees & branches will be picked up May 29th a& 30th. The Transfer Station will be open on May 31st for Residents to haul trash to the Station at no charge. There will also be an Electronic Disposal Week, June 9th through the 13th. Residents may bring their old electronics to the Transfer Station & dispose of them for just $.75 a pound.   

    President Carlsrud thanked the Staff and Commissioners for all they do for the City.

    ADJOURN

    Meeting was adjourned at 5:38 P.M.

    Minutes Available text with City of Valley City Logo above

    5.20.2025 Finance Minutes

    Posted on by

    City Commission Finance Meeting

    Valley City, North Dakota

    Tuesday, May 20, 2025

    2:30 PM

    Called to Order

    President Carlsrud called the meeting to order at 2:30 PM.

    Roll Call

    Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

    Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Chief Horner, Administrative Assistant Hintz

    Agenda Items

    Review Monthly Bills/Reports. Finance Director Klein reviewed the monthly bills and reports.

    Discuss Camera Grant. City Administrator Crawford shared with the Commissioners that the original Grant for the Cameras did not cover all of the expenses but there are funds from other Grants that will.

    Discuss an Ordinance allowing Chickens in City Limits.  President Carlsrud shared that a number of Citizens have reached out and inquired about raising chickens. The Commissioners have asked City Attorney Martineck to look into what neighboring Cities allow and draft an ordinance for the June 17th meeting.

    Review City Mobile Home Park Regulations. City Attorney Martineck will draft an Ordinance about the age, model types, as well as installation allowed and where they are allowed in the City.

    Discuss 2025 General Fund Budget Amendment for Transportation Plan. The Commissioners agreed to move forward with this plan.

    Discuss Administrative Approval for Changes to Applications on Liquor Licenses. The Commission agreed that notification for these changes is appropriate and Commission approval is not needed.

    Review Gaming Site Authorization Regulations. City Attorney Martineck will draft an ordinance for Site Authorizations requiring the Gaming Operator to have ties to Valley City.

    Discuss New Renaissance Zone Island. Discussion was had on the Renaissance Zone Authority Board moving forward with a new Island. This will allow more locations for the building of new homes that will qualify for the Renaissance Zone Tax Credits.

    Discuss Possible Sale of Lot 3, Block 2, Bjornson Heights Parcel. City Administrator Crawford shared that there is interest in purchasing this piece of property to use for recreation. The Commissioners tabled the discussion until it is determined how much of the property is needed and the planned use of the property. There are concerns for the hill side and road below.

    Department Reports

    Department Spotlight – Police Department

    Sanitation Department Supervisor Swart explained the process for picking up the garbage during Cleanup Week. Three different trucks loading different materials go around and collect the trash. Residents are still able to haul their items to the Transfer Station on May 31st at no cost. June 9th – 13th is Electronic Cleanup Week. During that week, you may take your used Electronics to the Transfer Station and dispose of them for just $ .75 /lb.  

    Water Department Water Supervisor Hesch explained that they are using surface water currently and not the aquafer.  

    Electrical Department Electrical Superintendent Senf had 1 outage caused by a squirrel since last meeting and that his Team is busy working on projects.  

    Fire Department Fire Chief Magnuson reported calls were back up for the month. They have also been busy removing signs around town and issuing notices for blighted or dangerous properties.

    Police Department Police Chief Horner shared the calls that his Team has had over the last month. They have been busy with Compliance Checks; Peer Support and Community projects and events. They will be swearing in new Police Officer Chaise Johnson today.

    Street Department Operations Supervisor Klemisch’s Team has been busy completing the hydrant flushing around town. Cleanup week was very busy and they plan to pick up sticks & branches the 29th and 30th.

    Finance Director Klein informed the Commission that she will be mailing out the budget schedule for July. The Auditors will be coming next week. The City is very happy with the bond rates that it received. 

    City Attorney Martineck shared the current job openings for the City; An accountant, a Public Works 1 and a Public Works 2. The Executive Assistant position has been filled.

    City Administer Crawford shared that the Employees at Public Works & City Hall have been busy switching desk/office locations. The west door will become locked full time. The North door will become the main entrance. The plan is to have this completed in June. They have been working on Phase 4 – Flood updates, Final information should be coming next week. Bids in July and the process should be completed in 2026.Water tower update: State Water Commission request is ready to go, waiting on the State for the Emergency request. The Water Tower Plan Site is done as well as the Environmental Review. Looking to this fall for a bid date. Completed the base in 2026 and the tower in 2027. Finished the Connie Courtney PFP Buyout. Per confirmation from the State, Valley City can have 2 Islands in their Renaissance Zone Blocks. We will be holding a Public Hearing during the June 17th Commission Meeting. Prior to the meeting. Letters will be mailed to the landowners.

    President Carlsrud asked the Engineers to take note of the bid requirements and dates with the changes that were made.

    Adjourn

    The meeting was adjourned at 4:37PM.

    Minutes Available text with City of Valley City Logo above

    4.15.2025 Finance Minutes

    Posted on by

    City Commission Finance Meeting

    Valley City, North Dakota

    Tuesday, April 15, 2025

    2:30 PM

    Called to Order

    President Carlsrud called the meeting to order at 2:30 PM.

    Roll Call

    Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

    Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Chief Horner, Administrative Assistant Hintz

    Agenda Items

    Add 3 Items to the Agenda.:

                Discuss buyout/lease options for 2018 Loader and Backhoe.

                Discuss Single Family Home Buyer Assistance Program

                Discuss allowing Chickens in City Limits

    Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    Review Monthly Bills/Reports. Finance Director Klein reviewed the monthly bills and reports.

    Review Quarterly Engineer Report. Finance Director Klein and Engineer Peterson discussed the report and how the projects are separated.

    Discuss Loading & Unloading Parking for Businesses on Central. City Administrator Crawford shared an email received regarding a Loading/Unloading Zone for a business on Central. Much discussion was had on the best locations possible, times frames, signage and the current parking situation. The consensus was to educate and possibly add signage to the building.                                    

    An update on Water Tower Project was given by Engineer Peterson and Engineer Eslinger discussed the Water Tower Project and where they are at in the project. They will be starting the environmental part shortly with a bench study and then incorporate Geo Technical work into it and then coming up with a base plan. They do not feel that they will have any new updates for a few months. Plans are ready for bid this fall. Commissioner Bishop asked for an update on the leak. Both Engineers reported that they are currently working on the funding.   

    Discussion of Love’s Access Drainage continues. They have been working on ideas and do have some rough estimates on possible fixes. A background with Love’s and the original plan for the build was that it included plans for the water flow but due to a gas line were not able to be completed. A concern with fixing the water flow is the cost and who will pay for it. Another concern is traffic flow during the project as well as currently. The consensus is to look into fixing the whole area and not just small fixes.

    Department Reports

    Department Spotlight – Street Department – Part 1

    Sanitation Department Supervisor Swart reported that the Transfer Station will be open Saturdays starting May 3rd. Clean Up week was determined and will be held May 19th – 23rd. You can start setting your items out for pickup after your garbage day the week of the 12th. Yearly Tree branch pickup will be the 29th and 30th.

    Electrical Department Electrical Superintendent Senf and his team finished cleaning up at the Winter Show and are now working on the 3Phase project, waiting for an answer on the permit from CP Rail.

    Fire Department Fire Chief Magnuson reported calls were down for the month but have been busy as of late. They are getting caught up on the fire extinguishers with the help of a couple local students. He is watching a couple blighted homes and has seen improvements on a few that were already notified.

    Police Department Police Chief Horner shared that his Team had 639 Calls in the past month. They have been busy with Compliance Checks; Peer Support and the Taser 10s are out and deployed.

    Street Department Operations Supervisor Klemisch’s Team has been busy filling potholes and will be starting crack sealing and flushing hydrants. If you see a pothole, please report it to Public Works so that it can be taken care of. Klemisch also gave an update on the dirt being removed from the new Service Center Site out to the Transfer Station for “farming”. Currently there are three PW1 openings in the Department and it was decided to hire one PW2 and one PW1 instead hoping for some applicants at this new level.

    City Administer Crawford shared that the City will be posting for RFQs for a Tree Trimmer, Yard Mowing Service and an Appraiser. The Tree Trimmer and Mowing Service will be used when the City is not able to take care of it. The bill for the service will go to the property owner. Discussion was also had on the “Depot Road’. This road is in need of repair but it is not the City’s road it is privately owned.

    Agenda Items Continued

    Discuss Public Safety Issues of Viking Trailer Court. Discussion was had on the roads in Viking Trailer Court. This is a hazard as Emergency Vehicles would not be able to drive through. David Wick is working on getting this taken care of. Much of the water has been removed. Some road work has been started to alleviate the problem.

    Discuss buyout/lease options for 2018 Loader and Backhoe. Operations Supervisor Klemisch’s shared that the lease is up and the new lease rate would be a substantial increase.  The buyout purchase price was given and determined that was the better route to take. The consensus was to move forward with the buyout. This will be added to the Commission meeting for a vote.

    Discuss Single-Family Home Buyer Assistance Program. Attorney Martineck brought up discussion on the proposed Single-Family Home Buyer Assistance Program that the VCBC Development Corporation provided. There are a few issues that need to be discussed prior to moving forward. Under City, it stated Manufactured Homes and that is a very broad description. It must state it very clearly what kind of homes are wanted or not. Another would be the “Buy-Back Clause” and how that would work. The current intent is to issue a mortgage on the home. Another would be, if that happens, would the City get their percentage back? Finally, how will it work in the Renaissance Zone. Finally, what about the Electrical Temp Meter fee.

    Discuss allowing Chickens in City Limits. Due to time constraints, this item will be moved to the May 20th Finance Meeting.

    Adjourn

    The meeting was adjourned at 4:55PM.

    Agenda Available

    6.17.2025 Commission Agenda

    Posted on by

    City Commission Meeting
    Valley City, North Dakota

    Tuesday, June 17, 2025
    5:00 PM

    The City Commission Meeting will begin on Tuesday, June 17, 2025 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

    The meeting is also available to view online https://us06web.zoom.us/j/84354906667or listen by calling (1 346 248 7799) Webinar ID:  843 5490 6667.

    Call To Order

    Roll Call

    Pledge of Allegiance (please stand)

    Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

    Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

    Approval of Consent Agenda

    1. Approve Minutes from the June 3 2025, Commission Meeting.                                                        
    2. Approve Site Authorization Renewal:

          ND Horse Park Foundation at Casa Mexico Restaurant                                                              

    • Approve Fireworks Display Permit:

          Memory Fireworks, Max & Chad Elhard, at 1751 West Main St                                                 

    • Approve Contractor Licenses:

          Bob Ryerson Construction, Rogers                                                                               

          Earthwork Services, Inc, West Fargo                                                    

          Eckert & Sons, LLC, Fargo

          Goodon Buildings International, Inc., Rugby

          Huesman Schreiber Masonry, LLC, Glyndon MN

          Quality Concrete, Inc., Fargo

          Timber Ridge Exteriors, LLC, Rochester MN

    • Approve Contractor License Renewals:

          I’ll Tile & Stone, Inc.                                                                                                               

          LS Drywall, Inc.

          Magnum Electric, Inc.

          Morton Buildings, Inc.

          Ray Nelson Construction

    • Approve Alcohol Beverage License Renewals:

          Mosby LLC dba Boomers Corner Keg                                                                                      

          Bridges Bar & Grill

          Brockopp Brewing LLC

          Captains Pub LLC dba Captains Pub

          Casa Valley Inc. dba Casa Mexico Restaurant

          Dakota Silver LLC.

          FOE Aerie 2192 dba Eagles Club

          Jimmy’s Pizza

          My Bar

          North 9 Bar & Grille LLC

          Sabirs

          TBD Inc dba Sky Lanes Bowling Alley

          Texkota LLC dba Tavern 94

          ARP14 LLC dba The Clubhouse

          Larson Enterprises dba The Labor Club

          The Liquor Locker

          The Reserve at Woodland

    • Approve Tobacco License Renewals:

    Gary & Ronald Peterson dba Brothers III Sport’s                                                                                  

    Casey’s Retain Company dba Casey’s General Store #3363

    County Bottle Shop Inc. dba The Liquor Locker

    Dakota Silver LLC dba Dakota Silver

    Family Dollar LLC dba Family Dollar #27662

    Farmer’s Union Oil Company of Moorhead MN dba Petro Serve USA #071

    Farmer’s Union Oil Company of Moorhead MN dba Petro Serve USA #072

    Farmer’s Union Oil Company of Moorhead MN dba Petro Serve USA #073

    FOE Aerie 2192 dba Eagles Club

    Larson Enterprises LLC dba The Labor Club

    Leevers Foods Inc. dba Leevers Foods

    Love’s Travel Stops & Country Stores Inc. dba Love’s Travel Stop #849

    Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

     

    Public Comments

    This portion of the meeting provides a limited public forum for Valley City residents, property owners and business owners to address the Board of City Commissioners on topics related to City business.  Interested persons must submit a comment card with the individual’s name, address, and the topic to be commented upon. Non-residents must provide the address of the City of Valley City business the individual operates or works at or the address of real property which the individual owns within the City of Valley City. Comments cards must be provided to the meeting secretary and approved prior to speaking. Public comments are limited solely to business matters and concerns pertinent to the City.

    The following rules apply to Public Comments:

    • Limited to five minutes per speaker.
    • Must not interfere with the orderly conduct of the meeting.
    • Must not be defamatory, abusive, harassing, or unlawful.
    • May be prohibited if an alternative procedure exists to bring that particular type of public comment before the City, the public comment includes confidential or exempt information, or the public comment is otherwise prohibited by law.

    Submission of written comments: In lieu of speaking, a written comment may be delivered to the meeting secretary prior to the start of the meeting. Written comments are limited to two pages. Any member of the public seeking to comment without attending in person may submit written comments to jhintz@valleycity.us. Written comments hand delivered at the time of the meeting or emailed prior to 4:00 pm on the date of the meeting will be distributed to the Board for their information and maintained in City files.  Written comments are not read aloud at the meeting

     

    Public Hearing

    1. Open Public Hearing Regarding Changes to the Application for 2025 – 2035 Renaissance Zone Development Plan. (City Administrator Crawford)                                                                                         

    Motion to Close Hearing.

    Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

    Approve Changes to the Application for 2025 – 2035.

    Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

    • Open Public Hearing on Violation of Tobacco License 2024-5 – Petro Serve USA #071

    Motion to Close Hearing.                                                                                                                     

    Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

    Consider Suspension of Tobacco License 2024-5 – Petro Serve USA #071

    Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

    Ordinance

    ORD 1172. An ordinance to amend and reenact sections 8-07-10, 11-02-08, and 11-03-10 of the Valley City Municipal Code related to mobile homes.                                                                                                             

    Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

    Resolution

    RES 2493 A Resolution to Approving 2025-2065 Renaissance Zone. (City Administrator Crawford)       

    Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

    RES 2494 A Resolution Setting Bond of City Auditor. (Finance Director Klein)                                     

    Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

    New Business

    NB1.Approve Monthly Bills for the City and Public Works in the Amount of $1,853,730.           

                Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

    NB2. Public Library Yearly Update. (Library Board President Van Gijssel)                               

    NB3. Approve Phil Mueller to the Valley City-Barnes County Library Board for the 2025-2027 Term.

                Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

    NB4. Approve Dacotah Bank as City Credit Card Issuer, Effective July 1st, 2025. (Finance Director Klein)

                Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

    NB5. Approve Funding of the Infrastructure for 12th St & 9th Ave NW. (City Administrator Crawford)

                Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

                NB6. Approve Permanent Flood Protection Buyout of Single-family Home and Garage at 1136 2nd Street SE for             $43,010.00. (City Administrator Crawford)                                                                               

                Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

    NB7. Approve Task Order for Construction Engineering for Paving Improvement District No. 129 & 132 – 2025 Seal Coat. (City Engineers)                                                                                                          

                Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

    NB8.   Approve Task Order for Construction Engineering for Sanitary Sewer Improvement District No. 72 – Sanitary Reline, Point Repairs & Manhole Rehab. (City Engineers)                                            

                Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

    NB9. Approve ND DWR Construction Cost-Share Application for Permanent Flood Protection Phase IV. (City Engineer)                                                                                                                                

                Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

    NB10. Approve ND DWR Pre-Construction Cost-Share Application for Design Engineering for Permanent Flood Protection Phase V & VI. (City Engineer)                                                                       

                Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

    City Administrator’s Report
    City Updates & Commission Reports
    Adjourn

    Agenda Available

    6.17.2025 Finance Agenda

    Posted on by

    City Commission Finance Meeting

    Valley City, North Dakota

    Tuesday, June 17, 2025

    2:30 PM

    The City Commission Meeting will begin on Tuesday, June 17, 2025, at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

    Members of the public may view the meeting online https://us06web.zoom.us/j/84548858650 or listen by calling (1 346 248 7799) Webinar ID: 845 4885 8650

    CALL TO ORDER

    Roll Call

    Agenda items

    1. Review Monthly Bills/Reports (Finance Director Klein)                                                
    2. Discussion on Task Order Amendment for Environmental Documentation, Design and Bidding for National Guard Water Tower Demolition Project. (City Engineers)                                  
    3. Discuss Changing our Credit Card Issuer. (Finance Director Klein)                               
    4. Discuss Completing an Electric Rate Study for Valley City. (City Administrator Crawford)
    5. Discuss Estimate for 12th St & 9th Ave NW. (City Administrator Crawford)                  
    6. Discuss Keeping of Chickens in City Limits. (President Carlsrud)                                 
    7. Discuss Overpayment of Snow Disaster Funds from the State. (Finance Director Klein)  

    DEPARTMENT REPORTS. (3:30PM)

                            Department Spotlight – Street Department – Part 2

    1. Sanitation Department                                                                                     
      1. Water Department
      1. Electric Department                                                                                         
      1. Fire Department/Blighted & Dangerous Buildings                                             
      1. Police Department                                                                                           
      1. Street Department
      1. Administration

                Building Permit Report                                                                        

                Court Report                                                                                       

    Adjourn

    Agenda Available

    6.3.2025 Commission Agenda

    Posted on by

    City Commission Meeting
    Valley City, North Dakota

    Tuesday, June 3, 2025
    5:00 PM

    The City Commission Meeting will begin on Tuesday, June 3, 2025 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

    The meeting is also available to view online https://us06web.zoom.us/j/82201396200 or listen by calling (1 346 248 7799) Webinar ID:  822 0139 6200.

    Call To Order

    Roll Call

    Pledge of Allegiance (please stand)

    Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

    Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

     

    Approval of Consent Agenda

    1. Approve Minutes from the 5.20.2025 Finance and Commission Meetings.                            
    2. Approve Raffle requests:                                                                                                    

          Fraternal Order of Police James Valley Lodge #4 on 9.17.2025 @ the Valley City Police Department

          Sheyenne River Valley Scenic Byway Association on 8.5.2025 @ Chautauqua Park

          Red Knights Motorcycle Club North Dakota 1 on 9.14.2025 @ VC Eagles

    • Approve Gaming Site Authorization for 2025-26:                                                                

          North Dakota Horse Park Foundation at Skylanes          

    • Approve 2025 Tree Trimming & Removal Service Application:                                           

          Morehouse Enterprises of Valley City

    • Approve 2025-26 Cabaret License:                                                                                     

          FOE Aerie 2192 dba Valley City Eagles

    • Approve 2025-26 New Contractor Licenses:                                                                       

          Six K’s LLC dba MNM Construction of Casselton

          Al’s Excavating & Concrete of Fingal

    • Approve 2025-26 Contractor License Renewals:                                                                 

          Allstar Construction

          ASAP Electric

          Balancing Professionals Inc

          Diesel Dogs Contracting LLC

          East & West Excavating

          FMJ Electric LLC

          LaValle Flooring Inc

          Meyer Milk Transport Inc

          Montana Dakota Utilities Co.

          NOVA Fire Protection

          Rollie’s Remodeling

          Sheyenne Concrete LLC

          Steamatic

          Wrigley Mechanical Inc

          Your Home Improvement Company

          Ace Plumbing

          Vanterra Foundation Solutions LLC dba Safe Basements of MN, LLC

    Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

    Public Comments

    Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

    • No personal attacks to persons present or not
    • No inflammatory language used during time that you have the platform
    • 5-minute maximum or as directed by the chair
    • Thank you for participating in City Government.

    New Business

    NB1.    Approve Agreement for Geotechnical Services for the NW Water Tower Project (City Engineer)

    Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

    NB2.    Approve Contract for Mowing and Weed Trimming – Nuisance Abatement – Cole Mindt (City Attorney Martineck)                                                                                                                                          

    Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

    NB3. Approve Contract for Tree Services – Nuisance Abatement – Johnny B’s Trees and Service. (City Attorney Martineck)                                                                                                                                          

    Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

    NB4. Approve Contract for Tree Services – Nuisance Abatement – Ground to Sky Tree Service. (City Attorney Martineck)                                                                                                                                          

    Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

    NB5. Approve Task Order Amendment for Environmental Documentation, Design and Bidding for National Guard Water Tower Demolition Project. (City Engineer)                                                                                             

    Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

    City Administrator’s Report
    City Updates & Commission Reports
    Adjourn

    Minutes Available text with City of Valley City Logo above

    5.5.2025 Commission Minutes

    Posted on by

    City Commission Meeting
    Valley City, North Dakota

    Monday, May 5, 2025



    President Carlsrud called the meeting to order at 5:00 PM.

    Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Magnuson. Commissioner Erickson

    Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

    PLEDGE OF ALLEGIANCE

     

    APPROVAL OF AGENDA

    Remove from Agenda: RES 2480 Resolution Accepting Bids and Awarding Contract for Sanitary Sewer Improvement District No 72.

    Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    APPROVAL OF CONSENT AGENDA

    1. Approve Minutes from the 4.15.2025 Finance and Commission Meetings.                                   
    2. Approve Site Authorizations:                                                                                                      

          ND Horse Park @ Casa Mexico

          ND Wildlife Federation @ VC Eagles

          Thundering Saints @ Bridges Bar & Grill, The Labor Club and Boomer’s Corner Keg

          VC Hockey & Figure Skating @ North 9 Bar & Grill and The Captain’s Pub

    • Approve Raffle Requests:                                                                                                            

          Kollyn Quick Cancer Benefit 5.30.2025 VC Eagles Club

          Valley City Chamber of Commerce 6.14.25 Central Ave

    • Approve 2025-26 Contractor Renewals:                                                                                             Enterprise Electric Inc

          Peterson Mechanical

          BDT Mechanical Inc

          Keith’s Air Conditioning, Refrigeration & Heating, Inc

          Olaf Anderson Construction Inc

          Six D Construction

          Bridgetown Builders Inc

          Scherbenske Inc

          Enterprise Sales Co

          Keith’s Heating & Cooling LLC

          Big Dog Construction

          Park Street Development Inc dba Valley Flooring

          Indigo Signworks Inc dba Indigo Signs

          Bobs Excavating LLC

          PCL Construction Services Inc

          Kepler Service Inc

          Gast Construction Company Inc

          Badger Loader Services LLC

          Fargo Glass & Paint Co

          Solutions

          Connect Interiors

          A-P Concrete LLC

          Northland Glass and Glazing LLC

          Mid-Continental Restoration Co Inc

          STC Flooring

          MJ Dalsin Co of ND Inc

          Border States Paving Inc

          H Anderson Concrete

    Commissioner Bishop moved to approve all but hold the 2 Contractor Renewals until they have the correct C.O.I, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    ORDINANCE

    Approve First Reading of Ordinance 1171, An ordinance to create and enact Chapter 1 of Title 21 of the Valley City Municipal Code related to an enterprise for single-family homebuyer assistance.

    Discussion was had and a decision made to have a meeting with VCBCDC and the City to go over the proposed changes before the May 20th Commission Meeting.

    Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    RESOLUTION

    RES 2481 Resolution Creating Paving Improvement District-131.                            

    RES 2482 Resolution Creating Water Main Improvement District-107.                                

    RES 2483 Resolution Creating Sanitary Improvement District-71.                           

    RES 2484 Resolution Creating Storm Sewer Improvement District-57.

    NDDOT Project Nos. (UGP-2-990(068) PCN 24181) (SU-CPU-2-990(069) PCN 24239)

    City Engineer Peterson shared the areas involved and the process for these projects. They are scheduled

    for bids in October of 2025, and tentatively scheduled for construction in 2026. This is just the first

    step, there will be Public Meetings and Notices as we go through this process.

    Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

    Motion passed unanimously.

     

    NEW BUSINESS

    Approve North 9 Bar & Grill Hours of Operation. Administrative Change to the days of the week and times from their original application.                     

    Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    Approve Tree Tourism Grant Application in the amount of $20,000.This was approved by the Visitor Committee, seeking Commission Approval.

    Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    Approve the Renewal of Dana Rustebakke and John Hill to the Valley City Renaissance Zone Committee for a 3 Year term.

    Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

    Motion passed unanimously.

    Consider request of Valley City Tourism Board to use cash reserves in the amount of $10,000 for WWII Heritage City Designation.                                                                                           

    Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

    Motion passed unanimously.

    Approve purchase of PFP Buyout of 567 Viking Drive in the amount of $82,280.

    Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

    Motion passed unanimously.

    Approve Updates to the Renaissance Zone Renewal and Extension. The Renaissance Zone Committee is currently working on the 5-year required renewal process. The Committee has asked for the approval of the Commission to go to a 10-year renewal plan, change the taxable value of the homes from $300,000. to $500,000. and to add a new island to the current Renaissance Zone Area. This would allow several new lots to be included in the program.

          Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

    Motion passed unanimously.

    Approve Update to Employee Policy and Procedure Manual Related to Purchasing.                        

          Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    Approve Preliminary & Design Engineering Task Order for Project No. TAU-2-990(070), PCN 24409 – Winter Show Road Shared-Use Path – Phase 2 up to $79,000.                                   

    Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

    Roll Call:  Magnuson-Aye, Erickson-No, Gulmon-Aye, Bishop-Aye, Carlsrud-Aye

    Motion passed.

    Approve Amendment to Construction Manager at Risk Contract for Guaranteed Maximum Price of $10,685,685. Construction of Service Center Complex. Thomas Dahl of McGough shared the proposed numbers with the Commissioners. The plans would be to start working on the project in about 3 weeks in preparation for the building’s arrival in mid-August.                                              

          Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

    Motion passed unanimously.

     

    CITY ADMINISTRATOR’S REPORT

    City Administrator Crawford shared that there will be a Public Meeting to go over the Transportation Plan on May 15, 2025 from 5:30 pm to 7:30 pm at the Americinn. This meeting will go through all the construction projects and discussion on future growth planned for the south side of Interstate. She also discussed having a special meeting to go over upcoming construction projects that the City has and where they are currently, the funds involved or set aside, and the increases in costs.

    Fire Chief Magnuson talked about the grass fires happening and how dry it is, even with the recent rain. He also went over the rules for backyard fire pits. No open burning or burning of leaves and trash. Your firepit must be at least 15’ from all structures and must be covered. Currently, there is not a burn ban in Barnes County but if we do not receive rains shortly, he can see bans Statewide.

    Commissioner Gulmon went over the financial state of the City as it pertains to revenues & expenses. Sales tax is up from this time last year, food & beverage tax has remained the same and occupancy tax is slightly lower. Sharing the news from City/County Health that North Dakota Public Health has identified the first case of measles in the State. They encourage all to get your vaccinations.

    Also, with the approval of the Service Center this evening, he would like to recognize and thank all those Staff, Employees and Commissioners who were on this Committee. There has been a tremendous amount of work done in the last five plus years. Thank you for all the hard work.

    Commissioner Erickson reminded all about Clean-Up Week in Valley City. It will run from May 19th through the 23rd. Do not put your items out until the week prior. Make sure you separate as required. Residents may haul their items to the Transfer Station that week at no cost as well. Saturday the 31st is also a free day to haul items out to the Transfer Station.

    Commissioner Bishop thanked the Employees of the City for all of their hard work and that the City is truly blessed to have such great Employees. He asked that if you see an Employee, you Thank them personally. A simple thank you goes a long way.

    Mayor Carlsrud wanted to thank those involved in the planning of the Employee Appreciation Supper and to all the great Employees that Valley City has. He is proud to be associated with this group. He also “dittoed” Commissioner Gulmon’s statement on the Service Center Committee.

    ADJOURN

    Meeting was adjourned at 6:00 P.M.