Category Archives: City Commission

11/06/2018 City Commission Agenda

Posted on by

City Commission Meeting

Valley City, North Dakota
Tuesday, November 6, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from October 16, 18 and 22, 2018 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $            
  3. Approve Block off the Street Request for Valley City Chamber of Commerce on November 29, 2018 after Parade of Lights Event on Central Avenue
  4. Approve Raffle Permit for American Fisheries Society – Student Subunit, ND Hereford Association

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

O1) Approve second and final reading of Ordinance No. 1041, an Ordinance Repealing Title 15.1 and Reenacting Title 10, Stormwater Management (City Attorney Schoenack)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

Resolution

R1) Approve Resolution No. 2160, a Resolution Amending the Master Fee Schedule to add fee for Class G, Microbrewry (City Attorney Schoenack)

Roll Call:          Powell              Erickson           Bishop              Magnuson            Carlsrud

R2) Approve Resolution No. 2161, a Resolution Awarding Bids for Paving Improvement District No. 116 Central Avenue, Project UGP-SU-2-990(057) (KLJ)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

R3) Approve Resolution No. 2162, a resolution approving preliminary engineer’s report & directing preparation of detailed plans, specifications & estimates of probable cost for Paving Improvement District No. 118 (5th Avenue NW) (KLJ)

Roll Call:          Bishop              Powell              Erickson           Magnuson            Carlsrud

R4) Approve Resolution No. 2163, a resolution declaring necessity of improvements in Paving Improvement District No. 118 (5th Avenue NW) (KLJ)

Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

R5) Approve Resolution No. 2164, a resolution creating Paving Improvement District No. 119 (7th Avenue NW & 4th Street NW) (KLJ)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

New Business

N1) Approve appointment of Scott Magnuson as Fire Chief of Valley City Fire Department effective January 1, 2019 (City Administrator Schelkoph)

Roll Call:          Erickson           Magnuson        Powell              Bishop              Carlsrud

N2) Approve Valley City-Barnes County Development Corporation request of up to $35,000 to assist with implementation of Streetscape project from City Sales Tax Funds (Jennifer Feist)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

N3) Approve Valley City-Barnes County Development Corporation request of $150,000 for the Regional Technology Center from the City Sales Tax Fund (Jennifer Feist)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

N4) Approve annual NDDOT Maintenance Certification for Urban Federal Aid Projects (KLJ)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

N5) Approve Amendment to Owner-Engineer Agreement to include Final Design of PFP Phase 2A – Bettin Pump Station and Floodwalls in an amount not to exceed $20,000 (KLJ)

Roll Call:          Erickson           Powell              Bishop              Erickson            Carlsrud

N6) Consider approving Preliminary Engineering Agreement for Two Permanent Flood Protection Erosion Sites (Riverview Drive & Woodland Park) with KLJ in amount of $45,500 (KLJ)

Roll Call:          Bishop              Powell              Magnuson        Erickson            Carlsrud

N7) Approve Change Order Request for Sanitary Sewer Improvement District No. 62 (NE Quarter & Central Avenue) in the amount of $56,237 (KLJ)

Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

10/02/2018 Commission Meeting Minutes

Posted on by

Valley City Commission Proceedings
October 2, 2018
5:00 PM Meeting, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Attorney Schoenack, City Auditor Richter, Lieutenant Rustebakke, Building/Fire Inspector Andersen, Public Works Accountant Jacobson, Assessor Hanson, Chad Petersen from KLJ.

Proclamation declaring October as Domestic Violence Awareness Month

President Carlsrud read the Proclamation declaring October as Domestic Violence Awareness Month.

Approval of agenda – Add N6, Remove O3, O4

Approval of Minutes

Commissioner Bishop moved to approve minutes from September 18, 2018 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $2,236,198.84
  3. Approve Raffle Permits for Sheyenne Valley Friends of Animals, St. Catherine’s School

Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Public Comments

There were no public comments.

Public Hearing

Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 109

President Carlsrud declared the public hearing open. City Auditor Richter reported on September 10, 2018 the Special Assessment Commission held a public hearing. At the hearing, a number of public comments were made regarding complete and incomplete items. Daren Peterka from Interstate Engineering was present.

City Administrator Schelkoph reviewed the issues that were brought forth at the hearing:

  1. ADA ramp is ok [south side of court B].
  2. Slump in street [by sewer manhole at intersection of Court A and Central Avenue] will receive a skim coat or patch by Border Streets.
  3. Driveway to be completed next week.
  4. All landscaping [Liebersbach and McPherson] to be completed at one time.
  5. The engineering review of seal coat in Court B shows it is ok.

Wayne Liebersbach stated landscape in spring as it is too late landscape this fall; Liebersbach asked for his special assessment bill to be held until the work is complete. Peterka recommended tilling and seeding this fall with the option to re-seed in the spring if needed.

City Auditor Richter stated special assessments will be certified with county in November with the first installment, without penalty, due on February 15, 2019. These will be special assessed over 15 years. Richter stated her preference is not to hold all special assessments for one year. Richter offered the Commission could consider holding the special assessment first installments for two property owners. President Carlsrud recommended charging no interest until November 2019 for Mr. Liebersbach.

Leona McPherson stated if concrete work is not done next week, request agreement in writing. If work is not done, Ms. McPherson requested extension for payment with no interest or certification to county.

Commissioner Bishop moved to approve closing the public hearing, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for
Paving Improvement District No. 109

Commissioner Bishop moved to approve the Special Assessments with an exception for Wayne Liebersbach and Leona McPherson whose special assessments would not be billed until the work is done, seconded by Commissioner Erickson. The motion passed unanimously.

Ordinance

Approve the Second and Final Reading of Ordinance No. 1039, an ordinance adopting the 2019 City Budget.

City Auditor Richter reported no changes for the second and final reading of Ordinance No. 1039. Commissioner Magnuson moved to approve the second and final reading of Ordinance No. 1039, seconded by Commissioner Bishop. The motion passed unanimously.

Approve the Second and Final Reading of Ordinance No. 1040, an ordinance amending and reenacting Title 20, Taxation

City Attorney Schoenack clerical updates were made to the second and final reading of Ordinance No. 1040. Commissioner Powell moved to approve the second and final reading of Ordinance No. 1040, seconded by Commissioner Bishop. The motion passed unanimously.

Removed: O3)Approve first reading of Ordinance No. 1041, an Ordinance Repealing and Reenacting Title 10, Stormwater Management

Removed: O4) Approve first reading of Ordinance No. 1042, an Ordinance amending several Titles of Valley City Municipal Code

Resolution

Approve Resolution No. 2154, a Resolution Approving Plat of Hanna Field Addition

City Attorney Schoenack reported the request to plat Hanna Field Addition Public hearing was held on September 16, 2018. The Planning & Zoning Commission recommends approval of the plat.

Commissioner Bishop moved to approve Resolution No. 2154, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2155, a Resolution Approving Plat of Olsberg Addition

City Attorney Schoenack reported the request to plat Olsberg Addition Public Hearing was held on September 19, 2018. The Planning & Zoning Commission recommends approval of the plat.

Commissioner Powell moved to approve Resolution No. 2155, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2156, a Resolution Setting Salaries for Commissioners

Commissioner Bishop moved to approve Resolution No. 2156, seconded by Commissioner Powell. The motion passed unanimously.

Approve Resolution No. 2157, a Resolution Amending Electrical Rates

Public Works Accountant Jacobson stated no changes to the rates, this resolution clarifies language for the effective dates of the summer electrical rate.
Commissioner Erickson moved to approve Resolution No. 2157, seconded by Commissioner Bishop. The motion passed unanimously.

New Business

Approve Special Alcohol Beverage Event Permit for City Lights at VCSU on October 12, 2018 from 5:00 PM to 7:30 PM

City Auditor Richter reviewed the application. Commissioner Powell moved to approve the Special Alcohol Beverage Event Permit for City Lights, seconded by Commissioner Bishop. The motion passed unanimously.

Consider appointment of Ruth Berg to the Valley City Barnes County Library Board to fill vacancy until June 30, 2019

Commissioner Powell reported there were two applicants for the Valley City Barnes County Library Board. City Auditor Richter clarified that the City is responsible for two at large City representatives and one City Commissioner. Commissioner Powell moved to approve Ruth Berg to the Valley City Barnes County Library Board, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Recommendation from Renaissance Zone Authority Board for 809 8 ½ Avenue NW for 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction, and designate it as VC-111
Tyler Marthaler stated this request was approved by the Renaissance Zone Authority Board on September 18, 2018. Commissioner Magnuson moved to approve the recommendation from the Renaissance Zone Authority Board for 809 8 ½ Avenue NW for 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction and designate it as VC-111, seconded by Commissioner Bishop. The motion passed unanimously.

Approve 2019 Scheduled Board Meetings

City Auditor Richter reported the 2019 Board Meetings schedule is prepared. Commissioner Erickson moved to approve the 2019 Scheduled Board Meetings, seconded by Commissioner Bishop. The motion passed unanimously.

Approve 2019 Blue Cross Blue Shield Contract

City Auditor Richter reported the 2019 BCBS Contract includes a 11% increase from 2018 for claim expenses. The premium cost will remain the same.

Commissioner Magnuson moved to approve the 2019 Blue Cross Blue Shield Contract, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Gaming Site Authorization for Mercy Healthcare Foundation at Valley City Eagles Club 2192 on November 24, 2018

Commissioner Erickson moved to approve the gaming site authorization for Mercy Healthcare Foundation, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

There was no City Administrator’s Report.

City Updates & Commission Reports

Fire Chief Retterath reported the VCFD is recruiting for volunteer firefighters. Retterath will test sirens tomorrow.

Chad Petersen from KLJ expects the top lift to be placed tomorrow on 3rd avenue SE; Permanent Flood Protection on Main Street continues with removal of sheeting and placement of rip rap, next week LD Concrete will pour the curb, gutter and street.
Commissioner Erickson thanked VCPW for their work.

Commissioner Bishop thanked VCPD & VCFD for their work.

President Carlsrud expressed his excitement for the new filters at Water Treatment Plant, thanked public employees.

Adjourn

The meeting adjourned at 5:42 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

10/18/2018 Special City Commission Meeting

Posted on by

Special City Commission Meeting – AMENDED
Valley City, North Dakota
Thursday, October 18, 2018
7:00 AM

Call to Order

Roll Call

Pledge of allegiance (please stand)

New Business

N1. Consider recommendation from Renaissance Zone Authority Board to approve a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction at 462 13th St NE by Legacy Developments LLC and designate it as VC-112 (City Administrator Schelkoph)

Roll Call:          Bishop              Magnuson        Powell              Erickson            Carlsrud

N2. Consider recommendation from Renaissance Zone Authority Board to approve a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction at 442 13th St NE by Legacy Developments LLC and designate it as VC-113 (City Administrator Schelkoph)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

N3. Consider recommendation from Renaissance Zone Authority Board to approve a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction at 560 Legacy Lane by Legacy Developments LLC and designate it as VC-114 (City Administrator Schelkoph)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

N4. Discuss Class G Microbrew Pub Fees for Alcoholic Beverage Licensing (City Attorney Schoenack)

N5. Reconsider & Discuss Decision Items for Project No. SU-2-990(059) – 5th Ave NW Reconstruction

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

 

Adjourn

Adjourn

10/16/2018 Commission Meeting

Posted on by

City Commission Meeting
Valley City, North Dakota
Tuesday, October 16, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from October 2, 2018 meeting

Approval of Consent Agenda

  1. Approve Raffle Permit for Valley City Area Chamber of Commerce, Shine
  2. Approve Parade Application for Valley City Area Chamber of Commerce (Parade of Lights) on Thursday, November 29 at 6:00 PM on Central Avenue
  3. Approve Special Alcohol Beverage Event Permit for Rotary Wine Tasting at the Barnes County Museum on October 30, 2018 for Dakota Silver & The Liquor Locker

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

O1. Approve first reading of Ordinance No. 1041, an Ordinance Repealing and Reenacting Title 10, Stormwater Management (City Attorney Schoenack)

Roll Call:          Bishop              Magnuson        Powell              Erickson            Carlsrud

Resolution

R1. Approve Resolution No. 2158, a Resolution Creating Paving Improvement District No. 118 (KLJ)

Roll Call:          Magnuson        Powell              Erickson           Bishop              Carlsrud

R2. Approve Resolution No. 2159, a Resolution Amending Rates & Fees for Solid Waste Services (City Administrator Schelkoph)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

New Business

N1. Receive 2018 Annual Foresters Report (City Forester Wagar)

N2. Consider Decision Items for Project No. SU-2-990(059) – 5th Ave NW Reconstruction (KLJ)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

09/18/2018 Commission Minutes

Posted on by

Valley City Commission Proceedings
September 18, 2018
5:00 PM Meeting, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Attorney Schoenack, City Auditor Richter, Police Chief Hatcher, Fire Chief Retterath, Chad Petersen from KLJ.

Swearing in of Police Officer Alyson Moses

President Carlsrud swore Police Officer Alyson Moses in.

Fire Department Presentation to Retiring Officer

Fire Chief Gary Retterath recognized Richard Hass for his 28 years and 3 months of service to the Valley City Fire Department.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from September 4, 2018 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Parade Application for Valley City High School Homecoming on September 21, 2018 at 4:00 PM on Central Avenue from 12th Street NE to 4th Street SW
  2. Approve Plumber & Mechanical Contractor license for Sullivan Construction

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

There were no public comments.

Public Hearing

Open Public Hearing relative to the Community Development Block Grant 3595-CD11SL12-ED, Valley City I-94 Regional Development Corridor Infrastructure

President Carlsrud declared the public hearing open. City Auditor Richter reported no written or verbal comments were received. Jennifer Feist, VCBC Development Corporation, reported that $800,000 was secured with $150,000 as a forgivable loan through South Central Dakota Regional Council. HUD was the source of the federal funding and a requirement was to a minimum of 80 jobs to be eligible for the forgivable loan. Feist reported the $150,000 forgivable loan will proceed as the jobs were completed and that the public hearing is part of the closeout process.

Commissioner Magnuson moved to close the hearing, seconded by Commissioner Bishop. The motion passed unanimously.

Open Public Hearing for 2019 City Budget

President Carlsrud declared the public hearing open for the 2019 City Budget. City Auditor Richter reported that the City Commission held special Commission meetings in July and August to review the 2019 budget. Notices were sent out to each property owner by the County Auditor. Richter stated the 2019 budget does not include VCPW enterprise funds. Richter reported the mill levy decreased from the 2018 budget. Richter has not received any written or verbal comments.

Commissioner Bishop moved to close the public hearing for the 2019 city budget, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve the First Reading of Ordinance No. 1039, an ordinance adopting the 2019 City Budget.

Commissioner Magnuson moved to approve Ordinance No. 1039, seconded by Commissioner Powell. Commissioner Magnuson thanked Auditor’s Office for their work on budget and for City Staff to reduce expenses. Commissioner Powell thanked Staff for their fiscal responsibility which directed savings to property owners. President Carlsrud thanked department heads for their work.

The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1040, an ordinance amending and reenacting Title 20, Taxation

City Attorney Schoenack stated there are no substantive changes to the Title 20, Taxation; instead the ordinances brings 14 ordinances into one document and removes expired sections.

Commissioner Bishop moved to approve the first reading of Ordinance No. 1040, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Approve amendment to financial review procedure

President Carlsrud reported Commissioners have been reviewing individual invoices. City Auditor Richter reported the new process will be as follows:

Lists of monthly expenditures will be distributed to the Commissioners for review during the Finance Meeting. Each commissioner will receive a list with the expenditures specific to the department they are assigned. Invoices will be available if there are any items would like to review further.

A master list with all of the expenditures will also be prepared for approval at the Commission meeting. It will be important this master list gets signed by the Commissioners for audit purposes.

Commissioner Bishop moved to approve the amendment to the financial review procedure, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Application for Property Tax Exemption for Improvements to Residential Building at 264 14th Street NE

City Assessor Hansen recommended approval of the property tax exemption for 264 14th Street NE. Commissioner Powell moved to approve the application for Property Tax Exemption at 264 14th Street NE, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Preliminary & Design Engineering Agreement for NW Storm Sewer Project – Phase I with KLJ in an amount not to exceed $132,000

Chad Petersen from KLJ reported this project is along 7th Avenue NW as Phase I of the NW Storm Sewer improvements. Petersen expects bid opening in February 2019.

Commissioner Powell moved to approve the preliminary and design engineering contract, seconded by Commissioner Magnuson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported MRES will have no electrical rate increase for 2019 for the Valley City. Schelkoph stated at the next State Water Commission meeting in October, he will ask for money to build the Permanent Flood Protection Phase III project next to the Master Lift Station and add properties to the Phase IV buyout program. Schelkoph reported Water Coalition meeting will be held on September 26 to consider budget plans for the next biennium. Schelkoph stated the last tree branch pickup is the last Thursday and Friday in September, please call to schedule pickup.

City Updates & Commission Reports

City Attorney Schoenack reported final first reading of ordinances for recodification will occur at the next Commission meeting.
City Auditor Richter thanked the Commission for opportunity to attend ND League of Cities Annual Conference.
Fire Chief Retterath invited community members to apply to the VCFD.
Chad Petersen from KLJ reported Sanitary Sewer 62 is being relined now; 3rd Avenue SE curb and gutter work is scheduled to end this week with paving the first week of October; floodwalls west of footbridge to be completed in next week, pilings near Elks and HubMac are ongoing.
Commissioner Magnuson reported the efforts to attract people to North Dakota and the efforts to increase shared-use paths in the state were discussed at the ND League of Cities Annual Conference.
President Carlsrud thanked employees for their work.

Adjourn

The meeting adjourned at 5:40 PM.

Attested to by:

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

10/02/2018 Finance Meeting Agenda

Posted on by

City Commission Finance Meeting
Valley City, North Dakota
Tuesday, October 2, 2018
3:30 PM

Call to Order

Roll Call

Review monthly bills/reports (10 minutes)

Agenda items

  1. Department reports.
  2. 2019 Board Calendar (City Auditor Richter)
  3. Discuss Tree Disposal Fees (Commissioner Bishop)
  4. Review Phase 4 Permanent Flood Protection Buyout program (City Administrator Schelkoph)
  5. Discuss Power House Assessment (KLJ)
  6. Discuss SW Storm Sewer (KLJ)

Adjourn

 

10/02/2018 Commission Meeting Agenda

Posted on by

City Commission Meeting

Valley City, North Dakota
Tuesday, October 2, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Proclamation declaring October as Domestic Violence Awareness Month

Approval of Agenda

Approval of Minutes

Minutes from September 18, 2018 meeting

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $            
  3. Approve Raffle Permits for Sheyenne Valley Friends of Animals, St. Catherine’s School

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

PH1) Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 109 (City Auditor Richter)

Declare hearing open.
Close hearing.

Roll Call:           Bishop              Magnuson        Erickson           Powell              Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 109 (City Auditor Richter)

Roll Call:           Powell              Erickson           Magnuson        Bishop  Carlsrud

Ordinance

O1) Approve the Second and Final Reading of Ordinance No. 1039, an ordinance adopting the 2019 City Budget. (City Attorney Schoenack)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

O2) Approve the Second and Final Reading of Ordinance No. 1040, an ordinance amending and reenacting Title 20, Taxation (City Attorney Schoenack)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

O3) Approve first reading of Ordinance No. 1041, an Ordinance Repealing and Reenacting Title 10, Stormwater Management

Roll Call:          Bishop              Magnuson        Powell              Erickson            Carlsrud

O4) Approve first reading of Ordinance No. 1042, an Ordinance amending several Titles of Valley City Municipal Code (City Attorney Schoenack)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

Resolution

R1) Approve Resolution No. 2154, a Resolution Approving Plat of Hanna Field Addition (City Attorney Schoenack)

Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

R2) Approve Resolution No. 2155, a Resolution Approving Plat of Olsberg Addition (City Attorney Schoenack)

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

R3) Approve Resolution No. 2156, a Resolution Setting Salaries for Commissioners (City Attorney Schoenack)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

R4) Approve Resolution No. 2157, a Resolution Amending Electrical Rates (City Administrator Schelkoph)

Roll Call:          Powell              Magnuson        Bishop              Erickson            Carlsrud

New Business

N1) Approve Special Alcohol Beverage Event Permit for City Lights at VCSU on October 12, 2018 from 5:00 PM to 7:30 PM (City Auditor Richter)

Roll Call:          Magnuson        Powell              Erickson           Bishop              Carlsrud

N2) Consider appointment of Ruth Berg to the Valley City Barnes County Library Board to fill vacancy until June 30, 2019 (Commissioner Powell)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

N3) Approve Recommendation from Renaissance Zone Board for 809 8 ½ Avenue NW for 5 year income tax exemption and 5 year property tax exemption up to $250,000 for purchase of a new home, and designate it as VC-111 (pending receipt of Certificate of Good Standing) (Jim Knutson)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

N4) Approve 2019 Scheduled Board Meetings (City Auditor Richter)

Roll Call:          Powell              Erickson           Magnuson        Bishop              Carlsrud

N5) Approve 2019 Blue Cross Blue Shield Contract (City Auditor Richter)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

09/04/2018 Commission Minutes

Posted on by

Valley City Commission Proceedings
September 4, 2018
5:00 PM Meeting, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Attorney Schoenack, City Auditor Richter, Public Works Accountant/Manager Jacobson, Police Chief Hatcher, Chad Petersen from KLJ.

Swearing in of Police Officer Travis Johnson

President Carlsrud swore in Police Officer Travis Johnson.

Approval of Agenda – Remove N2

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the August 21, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $3,077,776.70
  3. Approve Plumber and/or Mechanical Contractor License for Burning Desires, Inc., Grant’s Mechanical
  4. Approve Raffle Permit for Barnes County Historical Society, Sheyenne Care Center
  5. Approve Tree Trimming License for Mike’s Construction & Repair, Pine Country Nursery

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Public Comments

There were no public comments.

Public Hearing

Public hearing to consider issuance of Bonds by the Duluth Economic Development Authority on behalf of Essentia Health and its affiliates

President Carlsrud declared the public hearing open. Ronni Tansey from Chapman & Cutler, LLC on behalf of Essentia Health stated that per IRS regulations, the City of Valley City is required to hold a public hearing prior to the issuance of these bonds. There were no comments. Commissioner Bishop moved to close the public hearing, seconded by Commissioner Erickson.

Approve Resolution No. 2153, a Resolution approving the issuance of Bonds by the Duluth Economic Development Authority on behalf of Essentia Health and its affiliates.

Commissioner Bishop moved to approve Resolution No. 2153, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Presentation on Valley City Green Dot
Jacob Olson from APOC presented a new community project entitled, Valley City Green Dot, to help equip individuals to prevent or intervene in domestic violence, sexual assault or child abuse situations. Olson stated training will be available soon.

Removed – Consider library parking lot plan

Consider Cost-Share Request to ND State Water Commission for Construction of Phase 3 Permanent Flood Protection and Phase 4 Buyouts
Chad Petersen from KLJ presented the City Commission with the cost-share request that the ND State Water Commission will consider for the construction of Phase 3, expected to begin in 2019 and Phase 4 buyouts which are needed prior to the 2020 construction phase (should this phase be funded). The request will be presented at the State Water Commission meeting on October 11.

Commissioner Powell moved to approve the cost-share request, seconded by Commissioner Magnuson. The motion passed unanimously.

City Administrator’s Report

There was no report.

City Updates & Commission Reports

Chad Petersen from KLJ stated the concrete pavement repair is complete; grinding on 8th Avenue NE and Wintershow Road is complete; the Striping contractor will be here next week for concrete streets; 3rd Avenue SE work continues; the Permanent Flood Protection Phase II walls near the Elks will be complete mid-September.
Commissioner Powell asked the public to watch out for pedestrians while driving.
President Carlsrud reported there is a call for volunteer fire fighters, if you are interested, please apply.

Adjourn

The meeting was adjourned at 5:21 PM.

Attested to by:

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

09/18/2018 Commission Meeting Agenda

Posted on by

City Commission Meeting
Valley City, North Dakota
Tuesday, September 18, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Swearing in of Police Officer Alyson Moses

Fire Department Presentation to Retiring Officer

Approval of Agenda

Approval of Minutes

Minutes from September 4, 2018 meeting

Approval of Consent Agenda

  1. Approve Plumber & Mechanical Contractor license for Sullivan Construction

Roll Call:          Bishop              Magnuson        Powell              Erickson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

  1. Open Public Hearing relative to the Community Development Block Grant 3595-CD11SL12-ED, Valley City I-94 Regional Development Corridor Infrastructure (City Administrator Schelkoph)
    Declare hearing open. Close hearing.

Roll Call:           Magnuson        Powell              Bishop              Erickson            Carlsrud

2. Open Public Hearing for 2019 City Budget (Finance Director Richter)
     Declare public hearing open. Close hearing.
Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

Approve the First Reading of Ordinance No. 1039, an ordinance adopting the 2019 City Budget. (Finance Director Richter)
Roll Call:          Powell              Erickson           Magnuson        Bishop              Carlsrud

Ordinance

  1. Approve first reading of Ordinance No. 1040, an ordinance amending and reenacting Title 20, Taxation (City Attorney Schoenack)
    Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

New Business

  1. Approve amendment to financial review procedure (President Carlsrud)
    Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud
  2. Approve Application for Property Tax Exemption for Improvements to Residential Building at 264 14th Street NE (City Assessor Hansen)
    Roll Call:          Erickson           Powell              Bishop              Magnuson      Carlsrud
  3. Approve Preliminary & Design Engineering Agreement for NW Storm Sewer Project – Phase I with KLJ in an amount not to exceed $132,000 (KLJ)
    Roll Call:          Powell              Erickson           Magnuson        Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

08/21/2018 Commission Minutes

Posted on by

Valley City Commission Proceedings
August 21, 2018
5:00 PM Meeting, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson.

Members Absent: Commissioner Powell.

Others Present: City Administrator Schelkoph, City Attorney Schoenack, City Auditor Richter, Public Works Accountant/Manager Jacobson, Fire Chief Retterath, Police Chief Hatcher, Building/Fire Inspector Andersen, Chad Petersen from KLJ.

Approval of Minutes

Commissioner Bishop move to approve the minutes from the August 7 and August 16, 2018 meetings, seconded by Commissioner Erickson. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Raffle permit for National Barrel Horse Association ND01

Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Public Comments

There were no public comments.

Ordinance

Approve second and final reading of Ordinance No. 1033, an Ordinance amending Title 11, Zoning
City Attorney Schoenack stated a second public hearing was held on August 15, 2018 at the Planning & Zoning Commission meeting due to substantive changes made since the first reading of the ordinance which included items such as conditional use permits for uses not listed, schools, churches; corner visibility changes made to alley access.

Commissioner Magnuson moved to approve Ordinance No. 1033, seconded by Commissioner Erickson. The motion passed unanimously.

Approve second and final reading of Ordinance No. 1034, an Ordinance Amending & Re-enacting Title 6, Police Department
City Attorney Schoenack stated language for 6-01-01 should be updated to include “and staff” to reflect that police officers and staff make up the VCPD.

Commissioner Bishop moved to approve Ordinance No. 1034 as amended, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve second and final reading of Ordinance No. 1037, an Ordinance Amending & Re-enacting Title 3, Health & Sanitation
City Attorney Schoenack stated no changes were made from the first reading.

Commissioner Erickson moved to approve Ordinance No. 1037, seconded by Commissioner Bishop. The motion passed unanimously.

Approve second and final reading of Ordinance No. 1038, an Ordinance Amending & Re-enacting Title 19, Disasters & Emergencies
City Attorney Schoenack reported there were no changes made from the first reading.

Commissioner Bishop moved to approve Ordinance No. 1038, seconded by Commissioner Magnuson. The motion passed unanimously.

Resolution

Approve Resolution No. 2152, a Resolution to approve the terms and conditions set forth in the Commitment letter with the BND to Provide $3,289,400 in Financing for the local share of Phase II Permanent Flood Protection.
City Auditor Richter reported this is for the third loan the City has obtained for Permanent Flood Protection. Closing is set for September 5, 2018 for the 30 year loan. Richter stated this will be the final Bank of North Dakota loan the City is able to obtain through the State Water Commission program.

Commissioner Magnuson moved to approve Resolution No. 2152, seconded by Commissioner Bishop. The motion passed unanimously.

New Business

Present Website Project
Emma Tufte presented the new website design and reported the project came in on budget. The new site is more mobile responsive, provides efficiencies for city staff and works to more effectively convey information to the public.

Approve Visitors Committee recommendation for Image Enhancement Grant up to $15,000 for Historic Image Enhancement Grant for Erin Hannig at 142 East Main Street
City Administrator Schelkoph reported the Visitors Committee recommended approval of up to $15,000 for this project.

Commissioner Magnuson moved to approve the Historic Image Enhancement Grant up to $15,000 for 142 East Main Street , seconded by Commissioner Erickson. Commissioner Bishop thanked the Hannigs for their investment. The motion passed unanimously.

Approve Renaissance Zone Authority Board recommendation for 5 year income tax exemption and 5 year property tax exemption for the full assessed value of the property being rehabilitated at 142 East Main Street, designate it as VC-110
Jim Knutson, Chair of the Renaissance Zone Authority Board, recommends the approval for a 5 year income tax and 5 year property tax exemption for the full assessed value of this property. Commissioner Magnuson moved to approve the Renaissance Zone Authority Board recommendation for VC-110, seconded by Commissioner Bishop. The motion passed unanimously.

Consider the cost share agreement with the SWC for the Design engineering of the Phase III & IV PFP
Chad Petersen from KLJ reported this cost share agreement is for the preliminary design and geotech work for the Phase III and Phase IV Permanent Flood Protection construction work. This was approved by the State Water Commission in December 2017. A Clomr study will be conducted to see what could happen on the dry side if a wall would fail. This is required by FEMA for future permitting.

City Administrator Schelkoph recommended approval as this creates a shovel project for Phase IV when the City seeks construction funding.

President Carlsrud stated State Water Commission is more receptive to shovel ready projects to avoid committing money to projects not yet ready.

Commissioner Erickson moved to approve the cost share agreement with State Water Commission for Design engineering of Phase III & IV Permanent Flood Protection, seconded by Commissioner Bishop. The motion passed unanimously.

Consider customer credit card usage costs and surcharge
City Administrator Schelkoph recommends implementation of the credit card surcharge to cover the costs the City is occurring for their usage. Public Works Accountant Jacobson reported a 2.19% surcharge would be added for use of a credit card. The City currently accepts VISA, Mastercard and Discover. Jacobson stated auto-pay, cash and checks will continue to be available with no surcharges for both residential and commercial accounts.

Commissioner Bishop moved to approve the customer credit card surcharges, seconded by President Carlsrud. Motion failed.

Roll call vote: Magnuson – nay; Erickson – nay; Bishop – nay; Carlsrud – aye.

Consider contract for garbage hauling from transfer station to Fargo landfill
City Administrator Schelkoph reported bids were requested to haul from transfer station to landfill in Fargo. One bid was received for $165,000 per year; previously the contract was $130,000 per year. Schelkoph recommended moving towards handling this internally with no additional FTE but additional training for employees to obtain a Class A CDL.

The new contract is for one year with a thirty day out clause which will allow the city to work on this plan. Commissioner Bishop inquired if the budget includes the replacement of the boxes. Schelkoph stated this is part of the regular budget.

Commissioner Magnuson moved to approve contract for garbage hauling contract, seconded by Commissioner Bishop. The motion passed unanimously.

Consider paving library parking lot
Commissioner Bishop recommended paving library parking lot with a four way cost share with City, County, Valley City Public Schools and Library. The project with engineering is estimated to be $80,000-90,000. Bishop inquired if the R&R fund could handle it. City Auditor Richter stated the R&R fund could handle a $85,000 project with a three way split.

The item was tabled.

Consider voting members for Valley City-Barnes County Development Corporation
President Carlsrud reported Commissioner Bishop and himself serve as ad hoc members on the Valley City-Barnes County Development Corporation, there is an opportunity for the City to have two voting members.

Commissioner Bishop moved to approve the City as voting members of the Valley City-Barnes County Development Corporation, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Special Alcohol Beverage Event permit for The Labor Club in parking lot on August 25, 2018 from 5:00 PM to August 26, 2018 at 2:00 AM
Police Chief Hatcher stated no officers are required as this event is within a designated area.

Commissioner Magnuson moved to approve the Special Alcohol Beverage Event Permit, seconded by Commissioner Erickson. The motion passed unanimously.

City Administrator’s Report

There was no City Administrator’s report.

City Updates & Commission Reports

Fire Chief Retterath stated the VCFD is actively recruiting for eight new members.
Chad Petersen from KLJ reported PFP Phase II is continuing. Central Avenue patches will occur next week and on Main. Concrete Pavement Repair is done. Two days of concrete grinding will occur on 8th and Winter Show Road.
President Carlsrud thanked city employees for work and thanked those investing in Valley City. School starts tomorrow, watch for students while driving.

Adjourn

The meeting was adjourned at 6:14 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City