August 12^th, 2025 – MINUTES OF REGULAR MEETING OF VALLEY CITY PLANNING AND ZONING COMMISSION

Chair Mike Schell presided and called the meeting to order at 4:00 on Tuesday August 12^th,2025.

Commissioners present: Ian Jacobson, Joe Tykwinski, Dave Carlsrud, Jeff Erickson, Bill Carlblom

Absent: Tim Durheim

Others: City Administrator Gwen Crawford, City Attorney Carl Martineck, City Planner Joel Quanbeck, Acting Secretary Brandy Johnson, Fire Chief Scott Magnuson, Building Inspector Nick Blevins,

Commissioner Carlblom moved to approve the minutes from the July 8^th, 2025 meeting seconded by Commissioner Erickson. Motion passed with unanimous approval.

Building Inspector Report

Building Inspector Nick Blevins sent the permit list to the board of the current permits. Commissioners had no questions.

Discussion      An application to plat part or all of a 7-acre tract of land located in the SE¼ of Section 33, Twp 140N, Rng 58W in the extraterritorial jurisdiction of Valley City

City Planner Joel Quanbeck spoke on the finding of the presented plat information and re-platting auditors lots.

Public Hearing for Variance for holding tank 11678 35m ST SE – Kapaun

Chair Schell opened the public hearing.

Suzie Kapaun spoke on the project they would like to do at their home.

Commissioner Carlblom made a motion to close the public hearing, seconded by Commissioner Jacobson

Internal discussion ensued.

Commissioner Jacobson made a motion to approve the variance for a holding tank. Seconded by Commissioner Carlblom followed by a roll call vote and unanimous approval.

Public Hearing – Temporary use permit ordinance

Chair Schell opened the public hearing.

City Attorney Martineck discussed temporary use permit ordinance 1175

Commissioner Carlblom made a motion to close the public hearing, seconded by Commissioner Carlsrud

Internal discussion ensued.

City Attorney Martineck will add recommended changes from the board and bring ordinance 1175 back to the next planning and zoning meeting.

Adjourn

With no other items to discuss, Chair Schell called the meeting to close at 4:52pm

April 9^th, 2025 – MINUTES OF REGULAR MEETING OF VALLEY CITY PLANNING AND ZONING COMMISSION

Chair Mike Schell presided and called the meeting to order at 4:00 on Wednesday April 9^th, 2025.

Commissioners present: Bill Carlblom, Ian Jacobson, Joe Tykwinski, Jeff Erickson, Tim Durheim

Commissioners Absent: Dave Carlsrud

Others: City Attorney Carl Martineck, City Planner Joel Quanbeck, City Assessor / Acting Secretary Tina Current, Fire Chief / Building Inspector Lance Coit, Mike Strom (KLJ), Mike Bishop,         Megan Zarbano, Julie Skaufel

Commissioner Bill Carlblom moved to approve the minutes from the March 11^th, 2025 meeting seconded by Commissioner Tim Durheim. Motion passed with unanimous approval.

Building Inspector Report

Building Inspector Mike Blevins sent the permit list to the board, Fire Chief / Building Inspector Lance Coit gave an update on the current building permits. There have been some permits for stabilization and one new garage permit.

Public Hearing for preliminary plat for Hyland Park Estates II – H & G Holdings

Chair Mike Schell opened the pubic hearing.

Home owner Megan Zarbano explained this plat was to clean up some lot lines and adding land to the Zarbano parcel.

Commissioner Jeff Erickson made a motion to close the public hearing, seconded by Commissioner Bill Carlblom

Internal discussion was had. The plat is cleaning up some of the lot lines.

Commissioner Ian Jacobson made a motion to approve the Hyland Park Estates II plat. Seconded by Commissioner Joe Tykwinski followed by a roll call vote and unanimous approval.

Public Hearing for preliminary plat Bishop Subdivision – Mike Bishop

Chair Mike Schell opened the public hearing.

Owner Mike Bishop explained he bought the building and has divided it into two business spaces. The plat will allow there to be two separate abstracts and legal descriptions.  Alley Beans will own the side with the offices and use it for their roasting house and Mike Bishop will own the garage side

Commissioner Bill Carlblom made a motion to close the public hearing, seconded by Commissioner Joe Tykwinski.

Commissioner Tim Durheim made a motion to approve the Bishop Subdivision plat, seconded by Commissioner Ian Jacobson followed by a roll call vote and unanimous approval.

Public Hearing – Variance Bishop Subdivision

Chair Mike Schell opened the public hearing.

The variance would be for the lot size due to previously divided property. Variance for setbacks due to pre-existing structure on the lots.

Commissioner Tim Durheim made a motion to close the public hearing, seconded by Commissioner Ian Jacobson.

Commissioner Joe Tykwinski made a motion to approve the Variance for the Bishop Subdivision plat, seconded by Commissioner Bill Carlblom Followed by a roll call vote and unanimous approval.

Public Hearing regarding a change in zoning requested by VC30-LLC

Chair Mike Schell opened the public hearing.

Owner Chris Volk spoke to the commission on his request to rezone his property to allow multi-family use within the existing building on property as well as possible development of more multi-family buildings on the remaining land. Chris would like to rezone to be able to put sprinklers in the building and be able to rent to residents with Barnes county housing. Chris would also like to be able to convert units into studio style apartments.

City attorney Carl Martineck spoke about the understanding with the City that the building would be operated as a motel not an apartment building. City Planner Joel Quanbeck went over his findings. The current zoning is B2. Quanbeck does not feel this is a good choice to rezone as a multi-family because it is not consistent with the City of Valley City future land use plan. The property only has one access to the property with a large gas station in front of the property

Commissioner Bill Carlblom made a motion to close the public hearing, seconded by Commissioner Jeff Erickson

Internal discussion was had. Commissioner Jacobson express concerns with only one access to the property. Commissioner Durheim explained his concern if something would happen at the gas station located at the entrance of this property. The commission asked if he had a plan for the future use. Volk did not have a future use plan. The commission asked Volk to submit a plan for review.

Commissioner Jeff Erickson made a motion to decline the rezone request from VC30-LLC, seconded by Ian Jacobson. Motion passed to decline

With no other items to discuss, Chair Schell called the meeting to close at 4:32pm

May 14^th,  2024 – MINUTES OF REGULAR MEETING OF VALLEY CITY PLANNING AND ZONING COMMISSION

Chair Mike Schell presided and called the meeting to order at 4:00 on Tuesday May 14^th, 2024. Commissioners present: Jeff Erickson, Bill Carlblom, Dave Carlsrud, Jim Wright, Tim Durheim, and Joe Tykwinski

Others: City Administrator Gwen Crawford, City Assessor/Acting Secretary Tina Current, Building Inspector/Asst Fire Chief Lance Coit, City Planner Joel Quanbeck, City Engineer Chad Petersen (KLJ)

Commissioner Bill Carlblom moved to approve the minutes from the April 10^th, 2024 meeting seconded by Commissioner Jeff Erickson. Motion passed with unanimous approval.

Building Inspector Report

Building Inspector/Asst Fire Chief Lance Coit reported no new permits since last week. Lance is working on all the contracts are getting their licenses. Coit also reports a couple of residents are putting in new garage slab and he is inspecting those projects.

Public Hearing regarding a variance and conditional use permit for Sheyenne Valley Career and Tech Center

Chair Mike Schell opened the public hearing.

Derek Bopp spoke on behalf of Sheyenne Valley Career and Tech Center. The reason for the variance request is they would like to add on to the building and they would be five percent over the requirement for impervious surface area and parking requirements. Bopp said three of the schools they service are bused in and parking has not been an issue. Bopp also asked for a conditional use permit because the school is in a R-2 zoning.

Commissioner Carlblom made a motion to close the public hearing, seconded by Commissioner Dave Carlsrud.

Commissioner Jim Wright made a motion to approve the variance and to allow the conditional use permit. seconded by Commissioner Jeff Erickson. Motion passed unanimously.

Discussion – Subdivisions and platting procedures. City planner Joel Quanbeck and City Attorney Carl Martineck have worked on cleaning up some of Valley City current procedures. A discussion was had on any ways to make the platting process easier.

Commissioner Jim Wright term ended May 14, 2024 and he resigned from the planning and zoning commission.

With no other items to discuss, Chair Schell called the meeting to close at 4:26pm.

March 12^th 2024 – MINUTES OF REGULAR MEETING OF

VALLEY CITY PLANNING AND ZONING COMMISSION

Chair Mike Schell presided and called the meeting to order at 4:00 on Tuesday March 12^th, 2024.

Commissioners present: Jeff Erickson, Bill Carlblom, Dave Carlsrud, Jim Wright, Tim Durheim, and Joe Tykwinski

Others: City Attorney Carl Martineck, City Assessor/Acting Secretary Tina Current, Building Inspector/Asst Fire Chief Lance Coit, City Planner Joel Quanbeck, City Engineer Chad Petersen (KLJ)

Bonnie Kristan, and Jessie Vavra

Commissioner Jim Wright moved to approve the minutes from the January 9^th, 2024 meeting           seconded by Commissioner Bill Carlblom. Motion passed with unanimous approval.

Building Inspector Report

Building Inspector/Asst Fire Chief Lance Coit report John Deere addition is almost completed. The plans for the remodel of McCarthy Hall will be sent over next week. John Deere implement new building is coming along. There will be three houses that will be taken down in next couple of months.

Public Hearing regarding the plat for Bonnie Kristan – Mosquito Meadows Subdivision

Chair Mike Schell opened the public hearing.

City Planner Joel Quanbeck reported his findings. Joel commented the board has already approved the variance for this plat at the last meeting. The property owner decided to sell more land then the original plat, so the plat was redone. 

Commissioner Jim Wright made a motion to close the public hearing, seconded by Commissioner Bill Carlblom.

Commissioner Jim Wright made a motion to approve the plat, seconded by Commissioner Jeff Erickson. Motion passed unanimously.

With no other items to discuss, Chair Schell called the meeting to close at 4:04pm.

December 12^th, 2023 – MINUTES OF REGULAR MEETING OF

VALLEY CITY PLANNING AND ZONING COMMISSION

Chair Mike Schell presided and called the meeting to order at 4:00 on Tuesday December 12^th, 2023.

Commissioners present: Jim Wright, Bill Carlblom, Jeff Erickson, Dave Carlsrud, Tim Durheim

Others: City Administrator Gwen Crawford, City Attorney Carl Martineck, City Assessor/Acting Secretary Tina Current, Building Inspector/Asst Fire Chief Lance Coit, City Planner Joel Quanbeck, City Engineer Chad Petersen, Jim Nelson, Casey Stoudt,

Commissioner Bill Carlblom moved to approve the minutes from the November 16^th, 2023, meeting, seconded by Commissioner Jim Wright. Motion passed with unanimous approval.

Building Inspector Report

Building Inspector/Asst Fire Chief Lance Coit report there has only been one new permit in the last month and Building Inspector Mike Blevins has not had any new permits in the last month.

Public Hearing regarding a variance. To allow placement of electrical control boxes for EV car charger within 30-foot area where restrictions apply to protect corner visibility.  

Chair Mike Schell opened the public hearing. Jim Nelson from Stoudt – Miller spoke about the installation of the EV car charger. He worked with Marshall Senf from the City of Valley City and Grotberg Electric. The City does not have a permitting process for these charges and the charger was placed wrong.  Jim Nelson explained how this was a very expensive charger. He said there is a need for these chargers with the motels next to the charger.

Commissioner Bill Carlblom made a motion to close the public hearing, seconded by Commissioner Jim Wright.

Internal discussion was had. Bill Carlblom commented how the road where the charger is located is not a high traffic road. Commissioner Tim Durheim agreed the road is not busy. City Administrator Crawford commented The City of Valley City will put a permitting process in place for commercial EV car chargers.

City Planner Joel Quanbeck reported his findings. Joel’s recommendation was to deny the variance. He commented his findings show it does not me the criteria for a variance.

City Attorney required the board to have findings on why the board was deviating from City Planner Joel Quanbeck’s recommendation. The boards findings are the following.

1. The Road is a low traffic area
2. There was no permitting process in place by the City of Valley City
3. The charger will benefit the City of Valley City

Commissioner Carlblom made a motion to approve the variance, as long as the following conditions are met:

1. An encroachment agreement is signed between The City of Valley City and Stoudt – Miller INC
2. A stop sign is added

Seconded by Commissioner Tim Durheim. Followed by a roll call vote. Roll Call: Durheim – aye: Wright – aye: Carlsrud – aye: Carlblom – aye: Erickson – nay        Schell – aye Motion carried.

Adjourn

With no other items to discuss, Chair Schell called the meeting to close at 4:21pm.

November 16^th, 2023 – MINUTES OF REGULAR MEETING OF

VALLEY CITY PLANNING AND ZONING COMMISSION

Chair Mike Schell presided and called the meeting to order at 4:00 on Thursday November 16^th, 2023.

Commissioners present: Jim Wright, Bill Carlblom, Jeff Erickson, Dave Carlsrud, Tim Durheim

Others: City Administrator Gwen Crawford, City Attorney Carl Martineck, City Assessor/Acting Secretary Tina Current, City Planner Joel Quanbeck, City Engineer Chad Petersen (KLJ), Tracy Eslinger (Moore), Perry Kapaun (Barnes Rural Water)

Commissioner Bill Carlblom moved to approve the minutes from the October 10^th, 2023, seconded by Commissioner Jim Wright. Motion passed with unanimous approval.

Building Inspector Report

Building Inspector Mike Blevins sent a report of the current year to date permits.

Public Hearing regarding variance for Diana and Tim Logan

Chair Mike Schell opened the public hearing. There was no one present to speak on the variance request.  The request was for a variance requirement to hook up to city sewer system.  

Commissioner Bill Carlblom made a motion to close the public hearing, seconded by Commissioner Jim Wright. City Planner Joel Quanbeck reported his findings

Dave Carlsrud made a motion to approve the variance, as long as the following conditions are met:

1. The TC Subdivision plat is approved by the Valley City Board of City Commissioners.
2. The variance applies only as long as no additional development beyond the construction of a shop for personal use by the applicant occurs.  A change in use to the property will necessitate connection to city sewer or approval of a variance based on analysis of the situation at the time of application.

 Seconded by Commissioner Bill Carlblom. Followed by a roll call vote and unanimous approval.

Public Hearing for TC Subdivision Plat.

Chair Mike Schell opened the public hearing TC Subdivision plat. There was no one present to speak about the plat.

Commissioner Carlblom make a motion to close the public hearing, seconded by Commissioner Wright.

Internal discussion was had about the plat.

Commissioner Wright made a motion to approve the plat if the following conditions are met:

1. A 50-foot half street Right Of Way along the northern edge of the plat is provided and dedicated to public use.
2. Any utility easements determined by the City Engineer as necessary be added to the plat.
3. The applicant shall give satisfactory assurance of the provision of all site improvements for the proposed development as required by VCMC Section 16-01-06.
4. The applicant shall ensure that all site improvements are consistent with all applicable design standards and infrastructure requirements.

Seconded by Commissioner Jeff Erickson. Followed by a roll call and unanimous approval.

Public Hearing for Wendel- Lausch Replat.

Chair Mike Schell opened the public hearing for the Wendel-Lausch replat. There was no one present to speak about the plat.

Commissioner Wright make a motion to close the public hearing, seconded by Commissioner Carlblom.

Internal discussion was had about the replat. This plat was some clean up of combining lots owned by the Chad Wendel and Roger Lausch. Joel Quanbeck recommendation is to approve the replat.

Commissioner Tim Durheim made a motion to approve replat, seconded by Commissioner Dave Carlsrud. Followed by a roll call vote and unanimous approval.

Adjourn

With no other items to discuss, Chair Schell called the meeting to close at 4:18pm.

October 10^th, 2023 – MINUTES OF REGULAR MEETING OF

VALLEY CITY PLANNING AND ZONING COMMISSION

Chair Mike Schell presided and called the meeting to order at 4:00 on Tuesday October 10^th, 2023.

Commissioners present: Jim Wright, Bill Carlblom, Jeff Erickson, Dave Carlsrud

Absent: Tim Durheim

Others: City Administrator Gwen Crawford, City Attorney Carl Martineck, City Assessor/Acting Secretary Tina Current, City Planner Joel Quanbeck, City Engineer Chad Petersen (KLJ),              Mike Strom (KLJ), Building Inspector/Asst Fire Chief Lance Coit, Lynn Pederson, Derrick Bopp

Commissioner Bill Carlblom moved to approve the minutes from the July 11^th, 2023 and             August 29^th, 2023 meetings, seconded by Commissioner Jeff Erickson. Motion passed with unanimous approval.

Building Inspector Report

Building Inspector Lance Coit reported there has been two homes taken down recently. Quentin Murray has started on his garage. Lance also asks the board to think about tiny houses. Lance has got some questions on the guidelines for tiny homes.

Public Hearing regarding application for a variance Clark Erickson – Petro 870 Main ST West.

Chair Mike Schell opened the public hearing. There was no one present to speak on the variance request. City Planner Joel Quanbeck reported his findings.  The variance request was to allow construction of a sign within the area of the Petro parcel that is regulated by VCMC Section 11-06-07. – Corner visibility.  Based on the findings presented to the Planning and Zoning Commission in the meeting packet, the five criteria for variance approval are met.

Commissioner Jim Wright made a motion to close the public hearing, seconded by Commissioner Dave Carlsrud.

Internal discussion was had about the variance. Chair Mike Schell felt the variance was not an unreasonable request.

Commissioner Jim Wright made a motion to approve the variance for 870 Main ST West. seconded by Commissioner Bill Carlblom. Followed by a roll call vote and unanimous approval.

Public Hearing regarding application for a variance Lynn Pedersen – 902 6^th Ave NE.

Chair Mike Schell opened the public hearing. Lynn Pedersen spoke about the variance request. Lynn described her driveway and asked for a variance to widen driveway by 8 – 10ft for better accessibility.

Commissioner Carlblom made a motion to close the public hearing, seconded by Commissioner Wright.

Internal discussion was had about the amount of green space. The current impervious surface already exceeds the maximum allowable impervious surface of 40%. The additional impervious surface on the lot would be approximately 200 more square feet, raising the total impervious surface to approximately 46.25% of the lot area.

Commissioner Wright made a motion to deny the variance request seconded by Dave Carlsrud followed by roll call.

Roll Call:  Wright – aye   Carlsrud – aye   Carlblom – nay   Erickson – aye   Schell – aye

Public Hearing regarding New TC Subdivision plat. – Tim and Diana Logan

Chair Mike Schell opened the public hearing. There was no one present to speak on the plat.

Commissioner Wright made a motion to close the public hearing, seconded by Commissioner Carlsrud.

Internal discussion was had about the TC Subdivision plat. City planner Joe Quanbeck reported his findings. The plat would also need to have a variance request and there was not enough time to submit the public notices for the variance. Quanbeck suggested to table the plat until the next meeting. The next meeting the plat and variance can be looked at together.

Commissioner Wright made a motion to table the TC Subdivision plat, seconded by Commissioner Carlsrud. Followed by a roll call vote and unanimous approval.

Public Hearing regarding Valley School Addition plat – Valley City School District.

Chair Mike Schell opened the public hearing. Derrick Bopp from the Sheyenne Valley Area Career and Technology Center spoke about the plat. The Sheyenne Valley Area Career and Technology center would like to add an addition to the building. They have received a grant and had some land donated to the center. The plat is with the donated land added.

Commissioner Carlblom made a motion to close the public hearing, seconded by Commissioner Wright.

Commissioner Carlblom made a motion to approve the plat as presented, as long as the following conditions are met:

1. Any utility easements determined by the City Engineer as necessary be added to the plat.

2. The applicant shall give satisfactory assurance of the provision of all site improvements for the            proposed development as required by VCMC Section 16-01-06.

3. The applicant shall ensure that all site improvements are consistent with all applicable design   standards and infrastructure requirements.

seconded by Commissioner Carlsrud. Followed by roll call vote and unanimous approval.

Other Business

Chair Schell asked if there has been any interest in the opening on the planning and zoning board.

Joel Quanbeck talked about changing the November meeting date, the board agreed to change the November meeting to Thursday Nov 16^th at 4:00

Adjourn

With no other items to discuss, Chair Schell called the meeting to close at 4:30pm.