Valley City Commission Proceedings
January 16, 2018
5:00 PM Meeting, City Hall
President Carlsrud presided and continued with roll call.
Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.
Others Present: City Administrator Schelkoph, City Attorney Mertins, Deputy Auditor Klein at 5:15 pm, Assessor Hansen, Public Works Accountant/Manager Jacobson, Police Chief Hatcher, Fire Chief Retterath
Roll Call
Pledge of Allegiance
Swearing in of Police Officer Matthew Knight
President Carlsrud swore in Police Officer Matthew Knight.
Approval of Agenda
N6 was moved to immediately following the consent agenda.
Approval of Minutes
Commissioner Bishop moved to approve the minutes from January 2, 2018 meeting, seconded by Commissioner Powell. The motion passed unanimously.
Approval of Consent Agenda
- Approve raffle permit application for Chamber of Commerce, Tony Kramers Fundraiser & Gun Raffle
Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve settlement agreement in Lindberg v. City of Valley City or Move to enter into an Executive Session as authorized by North Dakota Century Code sections 44-04-17.1 subsection 4 and in conformance with section 44-04-19.2 (1) to enter into confidential discussions with legal counsel regarding negotiations in Lindberg Bros., Inc. v. Valley City and (2) to limit the executive session to Commission members, City Administrator, City Auditor, City Attorney, City Engineer, and retained legal counsel.
Commissioner Magnuson moved to approve settlement agreement in Lindberg v. City of Valley City, seconded by Commissioner Powell. The motion passed unanimously.
Public Comments
There were no public comments.
Resolution
Approve Resolution No. 2120, a Resolution to Create a Fee for Special Alcohol Server Training.
Commissioner Bishop moved to approve Resolution No. 2120, seconded by Commissioner Magnuson. The motion passed unanimously.
New Business
Approve application for conditional use permit for Open Door Center for production and packaging of popcorn.
Commissioner Magnuson moved to approve the conditional use permit for Open Door Center, seconded by Commissioner Bishop. City Administrator Schelkoph reported the conditional use permit received a do pass recommendation from Planning & Zoning Commission. The motion passed unanimously.
Discuss possible joint meeting with Barnes County Commission and Valley City Public Schools
President Carlsrud stated that a luncheon may be held with Barnes County Commission & Valley City Public Schools to discuss issues of mutual interest. Commissioners supported continuing the efforts to plan a joint meeting.
Approve rescheduling of March Finance & Commission meetings to Thursday, March 8
City Administrator Schelkoph stated that March Madness, a League of Cities conference, is scheduled at the same time as the regular March finance and commission meetings. Commissioner Pedersen moved to approve rescheduling of March Finance & Commission meetings to Thursday, March 8, seconded by Commissioner Powell.
Approve authority to transfer to local agent for Valley City Retirement Plan
City Administrator Schelkoph reported that the Retirement Committee has considered proposals by local agents to administer and provide financial advice regarding the Valley City Retirement Plan. The Retirement Committee recommends transferring to Tom Glandt at Valley Weath Advisors. Commissioner Magnuson moved to approve the authority to transfer to a local agent, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Preliminary & Design Engineering Agreement for Permanent Flood Protection Phase IV – Segments 12, 13 & 14 with KLJ in an amount not to exceed $875,775.
City Administrator Schelkoph stated that this preliminary & design engineering agreement will allow the City to have shovel ready project for Phase IV construction when legislative funding is available. Chad Petersen from KLJ reported that Phase IV will include clay levy and floodwall from HubMac to the Powerhouse. Commissioner Powell moved to approve the preliminary & design engineering agreement, seconded by Commissioner Pedersen. The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph reported that the State Water Commission is continuing to review the Water Treatment request. Schelkoph continues to work with the State Water Commission regarding the cost share for future projects. Schelkoph congratulated Chris Grafing on receiving his journeyman lineman status.
City Updates & Commission Reports
Fire Chief Retterath welcomed the public to attend a fundraiser on February 2 at the VFW for the VCFD.
Commissioner Powell encouraged the public to be engaged in the Valley City Public Schools planning sessions regarding a new track.
Commissioner Pedersen relayed congratulations from governor for work on main street initiative.
President Carlsrud congratulated Chris Grafing. Carlsrud reminded citizens to watch for icy streets.
Adjourn
The meeting was adjourned at 5:23 pm.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Brenda Klein, Deputy Auditor
City of Valley City