October 10th, 2023 – MINUTES OF REGULAR MEETING OF
VALLEY CITY PLANNING AND ZONING COMMISSION
Chair Mike Schell presided and called the meeting to order at 4:00 on Tuesday October 10th, 2023.
Commissioners present: Jim Wright, Bill Carlblom, Jeff Erickson, Dave Carlsrud
Absent: Tim Durheim
Others: City Administrator Gwen Crawford, City Attorney Carl Martineck, City Assessor/Acting Secretary Tina Current, City Planner Joel Quanbeck, City Engineer Chad Petersen (KLJ), Mike Strom (KLJ), Building Inspector/Asst Fire Chief Lance Coit, Lynn Pederson, Derrick Bopp
Commissioner Bill Carlblom moved to approve the minutes from the July 11th, 2023 and August 29th, 2023 meetings, seconded by Commissioner Jeff Erickson. Motion passed with unanimous approval.
Building Inspector Report
Building Inspector Lance Coit reported there has been two homes taken down recently. Quentin Murray has started on his garage. Lance also asks the board to think about tiny houses. Lance has got some questions on the guidelines for tiny homes.
Public Hearing regarding application for a variance Clark Erickson – Petro 870 Main ST West.
Chair Mike Schell opened the public hearing. There was no one present to speak on the variance request. City Planner Joel Quanbeck reported his findings. The variance request was to allow construction of a sign within the area of the Petro parcel that is regulated by VCMC Section 11-06-07. – Corner visibility. Based on the findings presented to the Planning and Zoning Commission in the meeting packet, the five criteria for variance approval are met.
Commissioner Jim Wright made a motion to close the public hearing, seconded by Commissioner Dave Carlsrud.
Internal discussion was had about the variance. Chair Mike Schell felt the variance was not an unreasonable request.
Commissioner Jim Wright made a motion to approve the variance for 870 Main ST West. seconded by Commissioner Bill Carlblom. Followed by a roll call vote and unanimous approval.
Public Hearing regarding application for a variance Lynn Pedersen – 902 6th Ave NE.
Chair Mike Schell opened the public hearing. Lynn Pedersen spoke about the variance request. Lynn described her driveway and asked for a variance to widen driveway by 8 – 10ft for better accessibility.
Commissioner Carlblom made a motion to close the public hearing, seconded by Commissioner Wright.
Internal discussion was had about the amount of green space. The current impervious surface already exceeds the maximum allowable impervious surface of 40%. The additional impervious surface on the lot would be approximately 200 more square feet, raising the total impervious surface to approximately 46.25% of the lot area.
Commissioner Wright made a motion to deny the variance request seconded by Dave Carlsrud followed by roll call.
Roll Call: Wright – aye Carlsrud – aye Carlblom – nay Erickson – aye Schell – aye
Public Hearing regarding New TC Subdivision plat. – Tim and Diana Logan
Chair Mike Schell opened the public hearing. There was no one present to speak on the plat.
Commissioner Wright made a motion to close the public hearing, seconded by Commissioner Carlsrud.
Internal discussion was had about the TC Subdivision plat. City planner Joe Quanbeck reported his findings. The plat would also need to have a variance request and there was not enough time to submit the public notices for the variance. Quanbeck suggested to table the plat until the next meeting. The next meeting the plat and variance can be looked at together.
Commissioner Wright made a motion to table the TC Subdivision plat, seconded by Commissioner Carlsrud. Followed by a roll call vote and unanimous approval.
Public Hearing regarding Valley School Addition plat – Valley City School District.
Chair Mike Schell opened the public hearing. Derrick Bopp from the Sheyenne Valley Area Career and Technology Center spoke about the plat. The Sheyenne Valley Area Career and Technology center would like to add an addition to the building. They have received a grant and had some land donated to the center. The plat is with the donated land added.
Commissioner Carlblom made a motion to close the public hearing, seconded by Commissioner Wright.
Commissioner Carlblom made a motion to approve the plat as presented, as long as the following conditions are met:
1. Any utility easements determined by the City Engineer as necessary be added to the plat.
2. The applicant shall give satisfactory assurance of the provision of all site improvements for the proposed development as required by VCMC Section 16-01-06.
3. The applicant shall ensure that all site improvements are consistent with all applicable design standards and infrastructure requirements.
seconded by Commissioner Carlsrud. Followed by roll call vote and unanimous approval.
Other Business
Chair Schell asked if there has been any interest in the opening on the planning and zoning board.
Joel Quanbeck talked about changing the November meeting date, the board agreed to change the November meeting to Thursday Nov 16th at 4:00
Adjourn
With no other items to discuss, Chair Schell called the meeting to close at 4:30pm.