Category Archives: City Commission

04/16/2019 City Commission Agenda

Posted on by

City Commission Meeting

Valley City, North Dakota
Tuesday,­ April 16, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Arbor Day Proclamation

Approval of Agenda

Approval of Minutes

Minutes from April 2, 2019 & April 9, 2019 Board of Equalization meetings

Approval of Consent Agenda

  1. Approve Raffle Permit for Barnes County Wildlife Federation, Disabled American Veterans
  2. Approve Block off the Street for Valley City Fire Department on Central Avenue from 4th Street to 5th Street N on May 1, 2019
  3. Approve Block off Street for Valley City High School Prom on May 4, 2019 on 4th Street NW from Central Avenue to 2nd Avenue
  4. Approve Electrician and/or Plumber License for Hope Electric; Wrigley Mechanical, Inc.

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

R1) Consider Resolution No. 2195, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 119 (KLJ)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

R2) Consider Resolution No. 2196, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 119B (KLJ)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

R3) Consider Resolution No. 2197, a Resolution Accepting Bid and Awarding Contract for Sanitary Sewer No. 64 (KLJ)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

R4) Consider Resolution No. 2198, a Resolution Accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 52 (KLJ)

Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

R5) Consider Resolution No. 2199, a Resolution Accepting Bid and Awarding Contract for Water Main Improvement District No. 100 (KLJ)

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

New Business

N1) Consider transferring Access easement from the NDDOT (Love’s development) to create a right of way easement for the city that will support the extension of a south side frontage road along the interstate (City Administrator Schelkoph)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

N2) Approve bid for Electrical Department bucket truck from Terex in the amount of $221,650.00 (City Administrator Schelkoph)

Roll Call:          Bishop              Powell              Magnuson        Erickson            Carlsrud

N3) Approve Permanent Flood Protection Phase IV buyout purchase at 310 2nd Ave SW for $185,000 (City Administrator Schelkoph)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

N4) Approve Permanent Flood Protection Phase IV buyout purchase at 206 4th St SW for $68,000 (City Administrator Schelkoph)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

N5) Approve Permanent Flood Protection Phase IV buyout purchase at 537 4th St SW for $114,000 (City Administrator Schelkoph)

Roll Call:          Powell              Erickson           Bishop              Magnuson            Carlsrud

N6) Approve Application for Property Tax Exemption for Improvement to Residential Building at 958 2nd St NW (City Assessor Hansen)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

N7) Consider request from South Central Adult Services for $20,000 to support transit program (Pat Hansen, Director)

Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

N8) Approve Special Alcohol Beverage Event Permit for American Legion at VCSU Student Union on April 23, 2019 for Development Corporation & Chamber of Commerce Annual Banquet (City Auditor Richter)

Roll Call:          Erickson           Magnuson        Powell              Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

04/09/2019 Board of Equalization Agenda

Posted on by

Board of Equalization
Valley City, North Dakota
Tuesday, April 9, 2019
4:00 PM

Call to Order

Roll Call

  1. Auditor to read Sections 57-11-01, 03 and 07 of the North Dakota Century Code pertaining to the duties of the Board of Equalization.
  2. President declares the hearing open
    1. Report from Assessor
    2. Requests from Property Owners
    3. Auditor’s report on any written communication
  3. Motion to close hearing

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

  1. Commission to review the assessment books. Motion to approve the assessment books as prepared by the City Assessor. (Note any changes to assessment books in separate motion).

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Adjourn

04/02/2019 Commission Meeting Agenda

Posted on by

City Commission Meeting

Valley City, North Dakota
Tuesday,­ April 2, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Recognition of Mayor for a Day

City Government Week Proclamation

Presentation of Safe Drinking Water Act Certificate of Achievement

Approval of Agenda

Approval of Minutes

Minutes from March 19, 2019; March 28, 2019 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $            
  3. Approve Application to Block off Street for Sheyenne Valley Backing the Badge 6K Run on May 4, 2019 for route as submitted
  4. Approve Application to Block off Street for Sheyenne Valley Soapbox Derby on June 8-9, 2019 on Central Avenue from 3rd Street N to 9th Street N
  5. Approve Raffle Permits for Education Foundation for Valley City Public Schools, Valley City Area Chamber of Commerce
  6. Approve Tree Trimming & Removal Service License for Mike’s Construction & Repair

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

R1) Approve Resolution No. 2194, a Resolution Approving Final Plans and Specifications for Permanent Flood Protection Phase 2A and Permanent Flood Protection Phase 3 and Authorizing Engineer to Advertise for Bids (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

New Business

N1) Approve VCFD Officer List (Fire Chief Magnuson)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Followed by:

  1. Oath of Office for Assistant Fire Chief
  2. Presentation of VCFD Officers

N2) Approve bid for new sander truck (City Administrator Schelkoph)
Roll Call: Erickson Powell              Bishop              Magnuson            Carlsrud

N3) Approve 2019 City Forester Contract (City Administrator Schelkoph)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

04/02/2019 Finance Agenda

Posted on by

City Commission Finance Meeting
Valley City, North Dakota
Tuesday, April 2, 2019
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. Review recommendation for new tandem sander chassis and body (City Administrator Schelkoph and PW Superintendent Differding)
  4. Discuss Public Works Snow Removal Budget (Public Works Accountant Jacobson)
  5. Discuss Love’s water service (City Administrator Schelkoph)
  6. Barnes County Jail Location & Discussion (President Carlsrud, Commissioner Bishop)
  7. Review Washington, DC trip (City Administrator Schelkoph)
  8. Review VCFD Officer List (Fire Chief Magnuson)
  9. Update on 5th Avenue NW Reconstruction Project (KLJ)

Adjourn

03/28/2019 Special Commission Meeting

Posted on by

Special City Commission Meeting

Valley City, North Dakota
Thursday, March 28, 2019
5:30 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Resolution

R1) Consider Resolution No. 2192, a Resolution Declaring Flood Emergency (City Administrator Schelkoph)
Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

R2) Consider Resolution No. 2193, a Resolution Requesting Emergency Flood Assistance from USACOE (City Administrator Schelkoph)

Roll Call:          Bishop              Powell              Erickson           Magnuson            Carlsrud

Adjourn

03/19/2019 Commission Meeting Agenda

Posted on by

City Commission Meeting
Valley City, North Dakota
Tuesday, March 19, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Proclamation Recognizing Vietnam Veterans Day

Approval of Agenda

Approval of Minutes

Minutes from March 5, 2019 meeting

Approval of Consent Agenda

  1. Approve Electrician, Plumber and/or Mechanical Contractor licenses for
    1. ASAP Electric
    2. Bakkegard & Schell, Inc.
    3. Bentson Electric
    4. Dakota Electric Construction Co., Inc.
    5. Differding Electric, LLC
    6. Enterprise Electric, Inc.
    7. Grotberg Electric, Inc.
    8. Grotberg Electric, Inc. dba Triton Mechanical
    9. Hi-Line Electric, Inc.
    10. Home Heating, Plumbing & A/C, Inc.
    11. Jamestown Electric
    12. John’s Refrigeration & Electric, Inc.
    13. Keith’s Air Conditioning, Refrigeration & Heating, Inc.
    14. Kohn Electric, LLC
    15. Kollman Furnace Repair
    16. Peterson Mechanical, Inc.
    17. Scott’s Electric, Inc.
    18. Sheyenne Mechanical
    19. Tom’s Electric, LLC
    20. Valley Electric Service, Inc.
    21. And all license applications received before April 1, 2019 approved by the Auditor’s Office.
  2. Approve House Mover licenses for
    1. Carrington House Moving, Inc.
    2. Liechty Homes, Inc.
    3. And all license applications received before April 1, 2019 approved by the Auditor’s Office.

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

R1) Approve Resolution No. 2182, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 119 (City Auditor Richter)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

R2) Approve Resolution No. 2183, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 119B (City Auditor Richter)

Roll Call:          Powell              Erickson           Bishop              Magnuson            Carlsrud

R3) Approve Resolution No. 2184, a Resolution Approving Engineers report & directing preparation of detailed plans, specifications & estimates of probable cost for Sanitary Sewer District No. 64, Storm Sewer District No. 52 and Water Main District No. 100 (KLJ)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

R4) Approve Resolution No. 2185, a Resolution Approving Final Plans and Specifications for Paving Improvement District No. 119, Paving Improvement District No. 119B, Sanitary Sewer District No. 64, Storm Sewer District No. 52 and Water Main District No. 100 and Authorizing Engineer to Advertise for Bids (KLJ)

Roll Call:          Erickson           Magnuson        Powell              Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

02/19/2019 Commission Minutes

Posted on by

Valley City Commission Proceedings
Tuesday, February 19, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Members absent: Commissioner Magnuson.

Others Present: City Administrator Schelkoph, Deputy Auditor Klein, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Lieutenant Rustebakke, Chad Petersen from KLJ.

Approval of Agenda

There were no changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the February 5, 2019 meeting, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

  1. Approve Raffle Permit for Dakota Plains Ag, North American Game Warden Museum, Valley City Baseball Association, Valley City Lions

Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Public Hearing

Public Hearing to consider the petition to Annex the a tract of land located southeast of  I-94 and Exit 292, submitted by Roserock Holdings, LLC

President Carlsrud declared the public hearing open.

Tim Logan, adjacent landowner, inquired if there was an issue with the city ordinances as the Valley City Trap Team & Club will be 900’ from the property line to city [limits]. City Attorney Martineck stated no current ordinances impact the location of the shooting range and that North Dakota Century Code makes it difficult for Cities to restrict shooting ranges that have been in existence as long as this one. Commissioner Powell inquired about the direction of the shots. Logan stated eastward.

Steve Walters, Real Estate Property Manager for Love’s Travel Stops & Country Stores, appeared by phone. Walters stated if the City has no concerns, Loves does not have any concerns.

Chuck Mielke, President of the Trap Club, stated the Club is considering expanding its hours beyond Tuesday evening to possibly include Thursday, Friday and Sundays as the Club now has 200 members with 57 VCHS students participating.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Powell. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1045, an Ordinance relating to the annexation of a tract of land located southeast of I-94 and Exit 292, described as Parcel 1B-1 and Parcel 1B-2 in Section 28, Township 140N, Range 58W, County of Barnes, State of North Dakota (parcels #41-2840415, 41-2830335)

Commissioner Powell moved to approve Ordinance No. 1045, seconded by Commissioner Erickson.

City Attorney Martineck reported the appropriate notices have been received and provided. The motion passed unanimously.

Approve second and final reading of Ordinance No. 1044, an Ordinance creating and enacting Section 7-03-05.1 of the Valley City Municipal Code, relating to removal of snow and ice from sidewalk, and repealing Section 23-15 of the Valley City Municipal Code

City Attorney Martineck stated there were no changes from the first reading of Ordinance No. 1044.

Commissioner Bishop moved to approve the second and final reading of Ordinance No. 1044, seconded by Commissioner Erickson. The motion passed unanimously.

New Business

Presentation of 2018 Valley City Fire Department Annual Report

Scott Magnuson reported 102 calls for service were received in 2018 which is down from two years ago. VCFD logged 1310 training hours, 96 hours for office meetings and 851 hours for PrePlan Program.

Approve Visitors Committee Recommendation for Image Enhancement Grant Application for Foell Chiropractic Clinic up to $1,000 for signage

City Administrator Schelkoph reported the Visitors Committee provided a due pass recommendation.

Commissioner Powell moved to approve the Image Enhancement Grant Application for Foell Chiropractic Clinic up to $1,000 for signage, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Visitors Committee Recommendation for Image Enhancement Grant for Historic Buildings Grant Application for Brockopp Brewing, LLC up to $15,000 subject to conditions set forth by Visitors Committee

City Administrator Schelkoph reported the Visitors Committee provided a due pass recommendation with the conditions as stated in the materials. Commissioner Bishop moved to approve the Image Enhancement Grant for Historic Buildings for Brockopp Brewing, LLC up to $15,000 subject to conditions set forth by Visitors Committee, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for Valley City Eagles Aerie 2192 at North Dakota Winter Show on March 5 – 9, 2019
Commissioner Erickson moved to approve the Special Alcohol Beverage Event Permit for Valley City Eagles Aerie 2192 at ND Winter Show on March 5 – 9, 2019, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for VFW Post 2764 at North Dakota Winter Show on March 8, 2019

Commissioner Erickson moved to approve the Special Alcohol Beverage Event Permit for VFW Post 2764 at North Dakota Winter Show on March 8, 2019, seconded by Commissioner Bishop. The motion passed unanimously.

Consider extending the protest deadline for Paving Improvement District No. 119 to March 11, 2019

City Administrator Schelkoph stated at the public meeting for Paving Improvement District No. 119, property owners inquired about the associated costs of sewer, water and storm sewer. A second public meeting will be held on February 26.

Chad Petersen from KLJ stated the Paving Improvement District No. 119B meeting will also be held February 26 and the protest period will now coincide with Paving Improvement District No. 119. Petersen stated a new letter will be sent out to property owners.

Commissioner Powell moved to extend the protest deadline for Paving Improvement District No. 119 to March 11, 2019, seconded by Commissioner Bishop. The motion passed unanimously.

Consider updated procedure for Commission meeting agendas

Deputy Auditor Klein reviewed the updated procedure for Commission meeting agendas in which the agendas will not be published in the Times Record.

Beginning May 1, 2019, City Commission agendas will be available at City Hall, www.valleycity.us or distributed by email. To signup, email etufte@valleycity.us

City Attorney Martineck stated publication of the agenda is not required by law but notification is required. Commissioner Powell stated he likes the direction of utilizing website.

Commissioner Powell moved to approve, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reviewed Missouri River Energy Services (MRES) and his position on the board representing the City of Valley City.

Schelkoph provided an update on HB 1066 and SB 2020.

Schelkoph thanked City crews for clearing snow this winter and asked property owners to remove snow – if needed, use a private contractor.

City Updates & Commission Reports

Chad Petersen from KLJ stated the second public input meeting for 5th Avenue NW (Paving 118) is scheduled for Thursday, February 21.

Commissioner Powell thanked City employees for snow removal. Thanked Brockopps & Foell for investing in VC.

President Carlsrud thanked city employees for snow removal and VCFD for their work.

Adjourn

Meeting was adjourned at 5:41 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Brenda Klein, Deputy Auditor
City of Valley City

03/05/2019 Finance Meeting Agenda

Posted on by

City Commission Finance Meeting
Valley City, North Dakota
Tuesday, March 5, 2019
4:00 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
  2. Out of State Travel Requests:
    1. Two VCFD Officers at Fire Department Instructor’s Conference Indianapolis, Indiana: April 9 – April 12, 2019
  1. Review monthly bills/reports (10 minutes) – (President Carlsrud) 
  2. Discuss Bush Prize for Community Innovation application with City of Valley City as Financial Sponsor (VC Development Corporation) 
  3. Discuss Hooklift and Hoist Truck/Trailer for Sanitation Department (City Administrator Schelkoph & Street Superintendent Differding) 
  4. Discuss updated hydrology for Sheyenne River from 2012 US Army Corp of Engineers Feasibility Study (KLJ)

Adjourn

03/05/2019 Commission Meeting Agenda

Posted on by

City Commission Meeting
Valley City, North Dakota
Tuesday, March 5, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from February 19, 2019 meeting

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $            
  3. Approve Raffle Permit for Valley Quilters

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

O1) Approve second and final reading of Ordinance No. 1045, an Ordinance relating to the annexation of a tract of land located southeast of I-94 and Exit 292, described as Parcel 1B-1 and Parcel 1B-2 in Section 28, Township 140N, Range 58W, County of Barnes, State of North Dakota (parcels #41-2840415, 41-2830335) (City Attorney Martineck)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Resolution

R1) Approve Resolution No. 2178, a Resolution Adopting Updated Hydrology for the Sheyenne River from the 2012 US Army Corps of Engineers Feasibility Study of Flood Protection (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

R2) Approve Resolution No. 2179, a Resolution Creating Sanitary Sewer District No. 64 (KLJ)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

R3) Approve Resolution No. 2180, a Resolution Creating Storm Sewer District No. 52 (KLJ)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

R4) Approve Resolution No. 2181, a Resolution Creating Water Main District No. 100 (KLJ)

Roll Call:          Bishop              Powell              Magnuson        Erickson            Carlsrud

New Business

N1) Approve NDDOT Cost Participation, Construction, and Maintenance Agreement for Project No. SU-SS-2-990(053)057 (Wintershow Road, 4th Avenue, 8th Avenue SW and I-94 Exit 292 NE Ramp) Storm Drain, Manholes, Inlets and Seeding (KLJ)

Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

N2) Approve purchase of new hooklift and hoist truck/trailer for Sanitation Department (City Administrator Schelkoph)

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

02/05/2019 Commission Minutes

Posted on by

Valley City Commission Proceedings
Tuesday, February 5. 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell

Members absent: Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Approval of Agenda

Remove N4 & N5

Approval of Minutes

Commissioner Bishop moved to approve the minutes from January 15, 2019 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $2,262,276.07

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1044, an Ordinance creating and enacting Section 7-03-05.1 of the Valley City Municipal Code, relating to removal of snow and ice from sidewalk, and repealing Section 23-15 of the Valley City Municipal Code

City Attorney Martineck reported that Ordinance No. 1044 creates the removal of snow and ice from sidewalk within 24 hours in the recodified code. Commissioner Bishop moved to approve Ordinance No. 1044, seconded by Commissioner Magnuson. The motion passed unanimously.

Resolution

Approve Resolution No. 2173, a Resolution Amending the Master Fee Schedule to Include Penalties for Violation of V.C.M.C. 7-03-05, Relating to Unlawful Removal of Snow, Slush or Ice.
City Attorney Martineck reported this Resolution includes the fees for violation of V.C.M.C. 7-03-05. Commissioner Powell moved to approve Resolution No. 2173, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2174, a Resolution Approving Contract between the City of Valley City and Western Area Power Administration for Roles & Duties Related to Transmission Operator Services and Approving Transmission Operator Procedure
City Administrator Schelkoph stated this Resolution provides an operating agreement for Western Area Power Administration (WAPA), which clarifies that WAPA will operate and maintain the two breakers that the City owns at the WAPA substation for security reasons. Commissioner Powell moved to approve Resolution No. 2174, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2175, a Resolution Amending Paving Improvement No. 119-B (2nd Avenue NE from 5th Street NE to 7th Street NE)

Chad Petersen from KLJ stated Paving Improvement District No. 119-B will add onto the current Paving Improvement District No. 119 to provide a single project to bid. The protest period will be held separately. Petersen stated the sewer main has been an issue in this district. After video work was completed, relining was not possible and replacements are needed. After looking at watermain and paving conditions, KLJ recommends full reconstruction along this corridor. Commissioner Magnuson moved to approve Resolution No. 2175, seconded by Commissioner Powell. The motion passed unanimously.

Approve Resolution No. 2176, a Resolution Approving Preliminary Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimate of Probable Costs for Paving Improvement District No. 119-B (2nd Avenue NE from 5th Street NE to 7th Street NE)

Chad Petersen from KLJ stated the surface was last resurfaced in 1979 and is in fair to poor condition. The watermain dates back to 1922. The Proposed improvements include reconstructing the roadway with curb, gutter, ADA ramps, sanitary sewer and watermain. The estimated cost is $535,000.

Commissioner Powell inquired about the Prairie Dog Bill. City Administrator Schelkoph stated if passed, the City would receive an estimated $1.5 to $1.7 million per year for infrastructure projects.

Commissioner Bishop moved to approve Resolution No. 2176, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2177, a Resolution Declaring Necessity of Improvements for Paving Improvement District No. 119-B (2nd Avenue NE from 5th Street NE to 7th Street NE)

Chad Petersen from KLJ stated this Resolution will begin the protest period and KLJ will schedule a public input meeting. Commissioner Magnuson moved to approve Resolution No. 2177, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Consider approving Preliminary & Design Engineering Agreement for Paving Improvement District No. 119B with KLJ in an amount not to exceed $42,500
Chad Petersen from KLJ for preliminary & design engineering agreement in hourly, not to exceed format. Commissioner Magnuson moved to approve the Preliminary & Design Engineering Agreement for Paving Improvement District No. 119B, seconded by Commissioner Bishop. The motion passed unanimously.

Consider 6 month extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11(1.b.iii)
City Attorney Martineck stated Brockopp Brewing, LLC is requesting a 6 month extension with a submitted construction plan to allow the license to continue without use.

Commissioner Bishop moved to approve the six month extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider Renaissance Zone Authority Board recommendation for 5 year income tax exemption and 5 year property tax exemption on improvements of Rehabilitation at 114 E Main Street by Brockopp Brewing, LLC, and designate it as VC-115 pending certificate of good standing
City Administrator Schelkoph reported the RZ Board provides a due pass recommendation for VC-115. Commissioner Magnuson moved to approve a 5 year income tax exemption and 5 year property tax exemption on improvements for Rehabilitation at 114 E Main Street by Brockopp Brewing, LLC and designate it as VC-115 pending certificate of good standing, seconded by Commissioner Powell. The motion passed unanimously.

Removed: Consider Visitors Committee recommendation for Image Enhancement Grants for Brockopp Brewing, LLC

Removed: Consider Visitors Committee recommendation to change the project plan for $7,500 from the Reserved Streetscape Project Funds for the Chamber of Commerce

Approve accepting bid from Puklich Chevrolet for 2019 Chevrolet Tahoe for VCPD in the amount of $39,205
Police Chief Hatcher requested approval for 2019 Chevrolet Tahoe in amount of $39,205 with trade-in and reuse of equipment from 2015 Chevrolet Tahoe which provides the best value for the City.

Commissioner Bishop moved to approve accepting the bid, seconded by Commissioner Powell.

Commissioner Magnuson declared conflict of interest. Commissioner Bishop moved to allow Commissioner Magnuson to vote, seconded by Commissioner Powell. Motion carried.

The motion passed unanimously.

Approve Gaming Site Authorization for North Dakota Winter Show on March 10, 2019 at NDWS, 700 7th Street SE
City Auditor Richter reported this is an annual gaming site authorization request from North Dakota Winter Show. Commissioner Powell moved to approve the gaming site authorization, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph thanked city employees for their work during cold maintaining city infrastructure, and the VCFD. Schelkoph provided a legislative update on HB 1066 and SB 2020. VCPW is working to catch up on garbage and will pickup extra garbage on regular garbage day. Wind chills, and broken trucks contributed to the delay.

City Updates & Commission Reports

City Auditor Richter reported the City has been approved for a $746,000 loan at 2% for the storm sewer project along Wintershow Road.
Fire Chief Magnuson asked the public to call a plumber when sewer vents are plugged. Please remove snow from furnace vents on the side of your home and keep fire hydrants clear.
Chad Petersen from KLJ stated the Paving Improvement District No. 119 Public Input Meeting will be held on February 7. A public input meeting for Paving Improvement District No. 118 (5th Avenue NW) will be held on February 21 at 5:30 PM at the HAC.
Commissioner Powell thanked Thrifty White Drug for their investment in Valley City.
Commissioner Bishop thanked the VCFD & VCPD for their work.
President Carlsrud thanked the electrical department for the new lighting in the Chambers. Carlsrud reported the Water Treatment Plant construction has been proceeding. He recognized Commissioner Magnuson 25 years of service to the Valley City Fire Department.

Adjourn

Meeting was adjourned at 5:40 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City