Category Archives: City Commission

08/07/2018 Commission Meeting Agenda

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City Commission Meeting
Valley City, North Dakota
Tuesday, August 7, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from July 17, 2018 meeting and July 23, 24, 30 and August 1 meetings

Approval of Consent Agenda

A. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
B. Approve Monthly Bills for the City and Public Works in the Amount of $2,351,602.21
C. Approve Bingo and/or Raffle Permits for Barnes County Ducks Unlimited, Barnes County Senior Citizens Council, Inc., Valley City USBC Association
D. Approve Block off the Street Request for VCSU on September 6, 2018 from 5:30 pm to 9:00 pm on Central Avenue from 2nd Street N to 5th Street N
E. Approve Block off the Street Request for VCSU on August 17, 2018 from 3:30 pm to 7:30 pm on 2nd Avenue SW
F. Approve Block off the Street Request for VCSU on August 29, 2018 from 9:00 pm to Midnight on 2nd Avenue SW
G. Approve Parade Application for VCSU Homecoming on October 13, 2018 on Central Avenue

Roll Call: Magnuson Erickson Powell Bishop Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

O1. Approve second and final reading of Ordinance No. 1035, an Ordinance Amending & Re-enacting Title 18, Parks (City Attorney Schoenack)
Roll Call: Powell Bishop Magnuson Erickson Carlsrud

O2. Approve second and final reading of Ordinance No. 1036, an Ordinance Creating a Perpetual
Restrictive Covenant For Structures to be Removed in Accordance with State Water Commission (City Attorney Schoenack)
Roll Call: Bishop Magnuson Erickson Powell Carlsrud

O3. Approve first reading of Ordinance No. 1037, an Ordinance Amending & Re-enacting Title 3, Health & Sanitation (City Attorney Schoenack)
Roll Call: Erickson Bishop Magnuson Powell Carlsrud

O4. Approve first reading of Ordinance No. 1034, an Ordinance Amending & Re-enacting Title 6, Police Department (City Attorney Schoenack)
Roll Call: Magnuson Bishop Powell Erickson Carlsrud

O5. Approve first reading of Ordinance No. 1038, an Ordinance Amending & Re-enacting Title 19, Disasters & Emergencies (City Attorney Schoenack)
Roll Call: Powell Magnuson Erickson Bishop Carlsrud

Resolution

R1. Approve Resolution No. 2150, a resolution to approve the replat of Block 2 Beyer Industrial Acres (City Administrator Schelkoph)
Roll Call: Bishop Erickson Powell Magnuson Carlsrud

New Business

N1. Consider Conditional Use Permit duly submitted by Tom Morehouse of Star Enterprise/Strata on Lot 8 and 9 of South Valley Addition (City Administrator Schelkoph)
Roll Call: Erickson Magnuson Powell Erickson Carlsrud

N2. Consider NDDOT Urban Grant program award in amount of $1,643,000, for Streetscape & Lighting Project Phase II (Main Street, Central Avenue S, City Park) (City Administrator Schelkoph)
Roll Call: Magnuson Powell Bishop Erickson Carlsrud

N3. Consider 2 Year Contract with Valley City-Barnes County Development Corporation (Jennifer Feist)
Roll Call: Powell Erickson Magnuson Bishop Carlsrud

N4. Consider Request for Funds in the amount of $25,000 for Workforce Development by Valley City- Barnes County Development Corporation (Jennifer Feist)
Roll Call: Bishop Magnuson Powell Erickson Carlsrud

N5. Consider Increasing Contract Maximum for Construction Engineering for Paving Improvement District No. 113 by $16,950.00 (KLJ)
Roll Call: Erickson Powell Bishop Magnuson Carlsrud

N6. Consider Increasing Contract Maximum for Construction Engineering for 2017 Parking Lot Improvement District by $15,500 (KLJ)
Roll Call: Magnuson Erickson Powell Bishop Carlsrud

N7. Consider “Notice to Award” to Swanberg Construction for the Ultra Filtration Project at the Water Treatment Plant (City Administrator Schelkoph)
Roll Call: Powell Bishop Magnuson Erickson Carlsrud

N8. Consider “Notice to Proceed” to Swanberg Construction for the Water Treatment Plant Ultra Filtration Project (City Administrator Schelkoph)
Roll Call: Bishop Magnuson Erickson Powell Carlsrud

N9. Approve purchase of trench box in the amount of $12,435.00 from RDO Equipment Co. for Street & Water/Wastewater Departments (City Administrator Schelkoph)
Roll Call: Erickson Bishop Magnuson Powell Carlsrud

N10. Consider interest rate for 2017 & 2018 Special Assessment Projects that will be financed
with 2018 bond issuance (City Auditor Richter)
Roll Call: Magnuson Bishop Powell Erickson Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

08/07/2018 Finance Meeting Agenda

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City Commission Finance Meeting
Valley City, North Dakota
Tuesday, August 7, 2018
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Public Works reports.
  2. Out of State Travel Request:
    • Rustebakke to Ottertail MN for a 2 day Background Investigations for Police Applicants course 8-30 and 8-31.
  3. Discuss purchase of trench box in the amount of $12,435.00 for Street & Water/Wastewater Departments (City Administrator Schelkoph)
  4. Review customer credit card usage costs, and possible surcharges (PW Accountant Jacobson)
  5. Discussion of city speed limits (Commissioner Powell)
  6. Present Bid document from Swanberg Construction and notice to award and proceed (City Administrator Schelkoph)
  7. Discuss NDDOT Urban Grant Program Award for Streetscape & Lighting Project Phase II and City financing (City Administrator Schelkoph & Finance Director Richter)
  8. Discuss interest rate for 2017 & 2018 Special Assessment Projects (City Auditor Richter)

Adjourn

08/01/2018 Special Budget Meeting Agenda

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Special City Commission Meeting
Valley City, North Dakota
Wednesday, August 1, 2018
7:00 AM

Reconvene & Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

N1. Continue discussing first draft of 2019 budget

N2. Approve proposed 2019 Salaries for City of Valley City

            Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

N3. Approve 2019 Preliminary Budget

            Roll Call:          Bishop              Erickson           Magnuson        Powell              Carlsrud

Reconvene on Monday, August 6, 2018 at 7:00 AM

OR

Adjourn

07/30/2018 Special Budget Meeting Agenda

Posted on by

Special City Commission Budget Meeting
Valley City, North Dakota
Monday, July 30, 2018
7:00 AM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

N1. Continue discussing first draft of 2019 budget

N2. Approve proposed 2019 Salaries for City of Valley City

            Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

N3. Approve 2019 Preliminary Budget

            Roll Call:          Bishop              Erickson           Magnuson        Powell                  Carlsrud

Reconvene on Wednesday, August 1st at 7:00 AM

OR

Adjourn

07/24/2018 Special Budget Meeting Agenda

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Special City Commission Meeting
Tuesday, July 24, 2018
7:00 AM

Call to Order

Roll Call

Pledge of allegiance (please stand)

New Business

N1. Consider committee recommendation to hire KLJ for construction engineering on 3rd Avenue SE reconstruction project (UGP-SU-2-990(059)059 PCN 21846).
Roll Call: Magnuson Powell              Bishop              Erickson            Carlsrud

N2. Continue discussing first draft of 2019 budget.

Adjourn

07/02/2018 Finance Meeting Agenda

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City Commission Finance Agenda
Monday, July 2, 2018
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Public Works reports.
  2. Update on PFP expenditures and SWC reimbursements (City Auditor Richter)
  3. Discuss Organizational requests for Annual Budget- specifically South Central Senior Transit (City Administrator Schelkoph)
  4. Review Public Works policy on meter exemption charges (Lead Accounting Clerk Kiefert)
  5. Review costs associated with Valley City State University sign on John Deere Water Tower (City Administrator Schelkoph)
  6. Review engineering Water Treatment Plant contract with AE2S with Commission and report on project to date (City Administrator Schelkoph)
  7. Present Bid document from Swanberg Construction and notice to award and proceed (City Administrator Schelkoph)
  8. Discuss Increasing Contract Maximum for Construction Engineering for Paving Improvement District No. 113 by $16,950.00 (KLJ)
  9. Discuss Increasing Contract Maximum for Construction Engineering for 2017 Parking Lot Improvement District by $15,500 (KLJ)

Adjourn

07/02/2018 City Commission Minutes

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Valley City Commission Proceedings
July 2, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Police Chief Hatcher, Chad Petersen from KLJ.

Presentation by Fire Department to Retiring Officer

Fire Chief Retterath presented Lieutenant Brad Tipke with a plaque for his 30 years of service to the Valley City Fire Department.

Approval of Agenda  – Remove Consent D, Addition of Consent E, Remove N6, N7

Approval of Minutes

Commissioner Bishop moved to approve the minutes from June 19 and 26, 2018 meetings, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $1,633,475.65
  3. Approve Raffle Permit for Barnes County Historical Society, CHI Health at Home – Hospice, Red Knights
  4. Approve Carnival License for
  5. Approve alcoholic beverage license for Captains Pub

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1033, an ordinance repealing and replacing amending Title 11, Zoning
City Attorney Mertins stated the Ordinance No. 1033 is part of the recodification project with the majority of the changes being clerical in nature, however there are some substantive changes. Planning & Zoning Commission held a public hearing on June 20, 2018 and recommends approval of Ordinance No. 1033.

Commissioner Magnuson moved to approve first reading of Ordinance No. 1033, seconded by Commissioner Bishop. The motion passed unanimously.

New Business

Approve Application to Block off Street on July 28, 2018 by the Thundering Saints on the 200 block of Main Street East, or the 100 block of 3rd Avenue SE if reconstruction has not begun
City Administrator Schelkoph reviewed this application to block off street and recommends no delay of construction project to hold the event. Schelkoph supports the preferred option of 3rd avenue as long as reconstruction has not begun.

Commissioner Magnuson moved to approve the Application to Block off the Street with preference for Third Avenue with Main as the backup option, seconded by Commissioner Bishop. The motion passed unanimously.

Approve the Visitors Committee recommendation for an extension for completing the installation of replacement interpretive and map panels along the Scenic Byway to December 31, 2018
City Auditor Richter stated Bobby Koepplin has requested an additional extension for the installation of the signs Commissioner Bishop moved to approve the extension until December 31, 2018, seconded by Commissioner Powell. The motion passed unanimously.

Approve Public Works Policy on Meter Exception Charges
City Administrator Schelkoph stated there are three proposed changes to current policy that would now require fees to be collected for the following services:

SNOWBIRDS/SEASONAL SHUTOFF:

In the case of a Water meter if they shut off valve themselves no charge for disconnect or reconnect but must notify the office when they leave and when they return to have base charges suspended. To have shut off done by Public Works, Disconnect/Reconnect fees will apply.

IRRIGATION METERS:

The fees to turn on and shut off Electric meters for irrigation will be $40.00 to disconnect and a $40.00 to reconnect. This is now by location not account holder.

SHORT TERM ELECTRIC METERS:

In the case of an Electric meter that is installed for commercial purposes and is there for under 6 months they will be charged an install fee to include Labor and Equipment.

Commissioner Magnuson moved to approve the meter exception charges, seconded by Commissioner Erickson. The motion passed unanimously.

Consider “Notice to Award” to Swanberg Construction for the Ultra Filtration Project at the Water Treatment Plant
City Administrator Schelkoph stated the requested numbers have not been received from AE2S. Schelkoph will postpone N4 & N5 until the information is received.

Consider “Notice to Proceed” to Swanberg Construction for the Water Treatment Plant Ultra Filtration Project

N6) Consider Increasing Contract Maximum for Construction Engineering for Paving Improvement District No. 113 by $16,950.00 (KLJ)

N7) Consider Increasing Contract Maximum for Construction Engineering for 2017 Parking Lot Improvement District by $15,500 (KLJ)

City Administrator’s Report

City Administrator Schelkoph thanked citizens for their patience during road construction.

City Updates & Commission Reports

Fire Chief Retterath stated fireworks sales and usage has begun and reminded the public to be safe and use with permissible hours.

Chad Petersen from KLJ provided a construction update highlighting the mill & overlay on 7th Street will begin next week; 8th Avenue will continue to be a one-way for the next two to three weeks; seal coat for Paving Improvement District No. 117 will begin this week. The revisions to the Permanent Flood Protection staining will be ready for review at the end of the week.

City Administrator Schelkoph clarified that if you see No Parking signs, you can park on there on the 4th but not on the 5th or 6th during daylight hours.

Commissioner Magnuson welcomed Commissioner Erickson to commission.

President Carlsrud thanked members for service.

Adjourn

The meeting was adjourned at 5:28 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

06/26/2018 Special City Commission Minutes

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Valley City Special Commission Proceedings
June 26, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen from KLJ.

New Business

Receive the Barnes County Official Canvassed Abstract and the Certificate of Election from the Primary Election held on June 12, 2018

City Auditor Richter reviewed the results from the June 18, 2018 Barnes County Canvassing Board meeting.

 

2018 Primary Election- Canvassed Results
State of North Dakota Results Downloaded at 6/19/2018 9:40:18 AM
Mayor – Valley City Dave  Carlsrud write-in
1105 352
Write-In Votes
Matt  Pederson 3
Alan  Adams 1 # votes %
Jordyn  Heck 1 Dave Carlsrud 1105 82%
Donald  Bauer 1 Bob Drake 239 18%
Lloyd  Nelson 2 Total 1344
Duane  Magnuson 3
Trent  Moritz 1
Herb  Carneal 1
Bob  Drake 239
Ken  Reid 1
Jim  Jensen 1
Gary  Schlagel 1
Scattered (non Qualified) 97
352
Commissioner – Valley City Jeffrey  Erickson Duane  Magnuson Corey  Neseth write-in
683 944 642 397
Write-In Votes
Ken  Reid 14
Lloyd  Nelson 3
David  Kline 1
Bob  Drake 18
Dean  Pederson 1
Ben   Kjelland 1
Gary  Schlagel 2
Jack  Moritz 1
Leon  Pytlik 1
George  Dutton 2
Jeff  Edwards 1
Lilie  Schoenack 1
Matt  Pedersen 351
397
Park Board Member – Valley City Park Michael  Lentz William  Murray Susan  Kringlie Jenni Lou Russi write-in
859 992 1089 685 215
Results provided by the Office of North Dakota Secretary of State

 

Appoint and approve Vice President to Valley City Commission

Commissioner Bishop moved to appoint Commissioner Magnuson as Vice President, seconded by Commissioner Powell.  The motion passed unanimously.

Approve reorganization of Commissioners’ Portfolios

  1. Finance – Commissioner Powell
  2. PW Streets, Sanitation & Sewer, Water Distribution – Commissioner Erickson
  3. PW Electric & Water Treatment Plant – President Carlsrud
  4. Police & Fire – Commissioner Bishop
  5. Building & Grounds – Commissioner Magnuson

Commissioner Powell moved to approve the reorganization of Commissioners’ Portfolios, seconded by Commissioner Magnuson. The motion passed unanimously.

Appoint and approve Commissioner Assignments to additional committees and boards

Commissioner Bishop is willing to serve as a liaison to the VC-BC Development Corporation and requested a replacement for the Planning & Zoning Commissions.  Commissioner Erickson is willing to serve on the Valley City Planning & Zoning Commission and the Barnes County Planning & Zoning Commission.

Commissioner Magnuson moved to appoint Commissioner Erickson to the Valley City Planning & Zoning Commission and the Barnes County Planning & Zoning Commissions, seconded by Commissioner Powell. The motion passed unanimously.

Newly Elected Officials Orientation

Emma Tufte stated the North Dakota League of Cities (NDLC) Annual Conference is September 15 – 18, 2018. President Carlsrud reminded Commissioners of the NDLC Newly Elected Officials training on July 10, 2018.

Adjourn

The meeting was adjourned at 5:09 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

07/17/2018 City Commission Agenda

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City Commission Meeting
Tuesday, July 17, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda – Remove N3

Approval of Minutes

Minutes from July 2, 2018 meeting

Approval of Consent Agenda

  1. Approve bingo permit for Chamber of Commerce
  2. Approve Electrician License for Dakota Electric Construction Co., Inc.

Roll Call:          Powell              Erickson           Magnuson        Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

O1. Approve first reading of Ordinance No. 1035, an Ordinance Amending & Re-enacting Title 18, Parks (City Attorney Mertins)
Roll Call:          Erickson          Bishop          Magnuson          Powell          Carlsrud

O2. Approve first reading of Ordinance No. 1036, an Ordinance Creating a Perpetual Restrictive Covenant For Structures to be Removed in Accordance with State Water Commission (City Auditor Richter)
Roll Call:          Bishop          Magnuson          Erickson          Powell          Carlsrud

New Business

N1. Appoint Shannon Little Dog to the Renaissance Zone Authority Board for remainder of 3 year term that began July 1, 2018 (City Auditor Richter)
Roll Call:          Magnuson          Powell          Bishop          Erickson          Carlsrud

N2. Approve recommendation from Renaissance Zone Authority Board to approve application for purchase of new home by Edward & Jilletta Anderson at 448 13th Street NW with a 5 year income tax exemption and a 5 year property tax exemption up to $250,000 for purchase of new home, designate it as VC-109 (pending receipt of good standing) (Jim Knutson, Chair)
Roll Call:          Powell          Bishop          Magnuson          Erickson          Carlsrud

N3. Approve amendment to contract with City Attorney Martinek (City Administrator Schelkoph)

N4. Consider decorating Central Avenue for Crazy Daze (City Administrator Schelkoph)
Roll Call:          Bishop          Magnuson          Powell          Erickson          Carlsrud

N5. Approve new gaming site authorization for Valley City Eagles at Captain’s Pub (City Auditor Richter)
Roll Call:          Magnuson          Erickson          Powell          Bishop          Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn