4.5.2022 Commission Minutes

Posted on April 21, 2022April 21, 2022 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Call to Order

Meeting was called to order at 5:00 p.m.

Roll Call

Pledge of Allegiance

recognition for mayor for a day-sullivan Peterson

city government week proclamation

Approval of Agenda

Add Ord. 3

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the March 15^th, 2022 Commission meetings, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Raffle Permit for

VCHS DECA on April 28^th, 2022 at the VCHS.
- St. Catherine’s Knights of Columbus on May 25^th, 2022 at the Eagles.
- Kiwanis Valley City on April 25, 2022 at VCHS.
- Valley City Chamber of Commerce on June 18, 2022.
- VCPS Music Boosters on May 12, 2022.
- Valley City Education Association on May 20, 2022.

2. Approve 2022-2023 Contractor License Renewals for:

Hope Electric
ASAP Electric
Ace Plumbing
Tim’s Plumbing

3. Approve Relocation of Valley City Twisters Gymnastics Site Authorization from Bridges Bar and Grill to Brockopp Brewing through June 30, 2022.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1099, an Ordinance Combining the Variance Board and P&Z Committee.

City Attorney Martineck stated there were some administrative changes after speaking with Joel Quanbeck since the first reading and are highlighted in the second.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1100, an Ordinance to Amend and Reenact Section 5-03-06.2 for the VCMC Related to Animal Impoundment Fees.

City Attorney Martineck stated no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve First Reading of Ordinance 1101, an Ord to Amend & Reenact Section 110-07-08 of the VCMC Relating to Planning and Zoning Fees.

City Attorney Martineck stated this will allow the city to set a late application fee for zoning applications and also allow the city to set a fee to request a special meeting of the PZ Commission. The fees will be established at the last meeting.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Resolution

Approve Resolution 2358, a Resolution Amending the Master Fee Schedule.

City Attorney Martineck stated this resolution will establish an animal impound administration fee of $10, an appellate fee to appeal the zoning decision to the city commission of $100, expedited PZ commission for a variance or appeal of $300, establishes a Class I alcoholic beverages annual fee of $2250.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2359, a Resolution Approving Definitive Improvement Warrant, Series 2022 for Consolidated Sanitary Sewer & Water Main Improvement District No. 59.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,376,081.55.

Finance Director Richter provided the breakdown of expenditures for March.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Reclassification of Administrative Assistant for Public Works.

City Attorney Martineck stated the recommendation is to make the position at the front desk which is an Administrative Assistant for Public Works be reclassified as and Administrative Assistant I to and Administrative Assistant II.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve the City’s Selection to Purchase an Automated Garbage Truck from Sanitation Products Inc. with quote in the amount of $355,853.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve the City’s selection to purchase a crew cab pickup from Stoudt Ross Ford bid proposal in the amount of $30,426.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported due to the new fees being added on the MFS for things like expedited PZ meetings, Joel Quanbeck will be making a chart of when things are due so people are aware. The 6^th St project received final approval.

City Updates & Commission Reports

Finance Director Richter stated last week Eide Bailly was on site for our audit. It seems to be going well and we should have the final report in June for commission approval.

Tina Current reported the Equalization Meeting is April 12^th at 4 p.m. The appeal process needs to start at the city level.

Police Chief Hatcher reminded everyone about the first Coffee with the Cops taking place at Alley Beans.

Commissioner Gulmon congratulated Mayor for the Day Peterson. Cash reserves are strong. Sales tax through January is down a little bit from 2021 but well ahead of 2019 and 2020. Food and Beverage and Occupancy taxes increased.

Commissioner Bishop encouraged everyone to come out to meet with the officers tomorrow. All questions will be appreciated and it’s an informal way to get together.

Mayor for a Day Peterson thanked everyone for the fire truck ride.

Mayor Carlsrud asked residents to clean up around their garbage areas and to not set out bags of garbage to early allowing critters to get in them. Our crew is not responsible to pick up that mess. Clean up week is June 6^th.

Adjourn

Meeting was adjourned at 5:33 P.M.

4.5.2022 Finance Minutes

Posted on April 21, 2022April 21, 2022 by Brandy Johnson

Called To Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop and Commissioner Erickson, Commissioner Gulmon

Others Present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Department Reports

Sanitation Supervisor Swart reported that clean up week has been set for June 6-11. Grass sites are open 24/7 all year long.

Water Superintendent Hesch reported fluorescent lights in the WTP in certain spots will be changed to LED. Meters were received from HACH and will be working on replacing those.

Electrical Supervisor Senf reported the crew has been trimming tree and replacing the purple fixtures around town. They will also replace the ones going out on the highway. Working on the downtown sub with HDR. Trying to line up a crane and sell the transformer.

Assistant Fire Chief Coit reported on the fire extinguisher services stating they continue to get more customers and it will get busier with time.

Police Chief Hatcher reported they are still working on hiring for the opening. There are 3 people that are going through the background process. This month will be the first of the monthly Coffee with Cops program. If it’s successful we’ll consider doing it monthly.

Kevin Jacobson reported the street department has been doing patching and cleaning. Water crew has been working on the lead and copper. There was a water leak that had to be fixed. Some residents have been mentioning orange water. We will work on flushing them but it can look clear doing that and then it sometimes loosens the rust in some of the older pipes. FI you have rusty water flush your cold water. Do not turn the hot on until it’s clear or it may get into your hot water heater.

Finance Director Richter stated the quarterly report for general engineering shows they are pretty much right on target.

Review the monthly bills/reports.

Finance Director Richter read the breakdown of the finance report with expenses totaling $1,376,082.

Discuss Placing Recycling Containers Eat of the Water Treatment Plant.

Commissioner Magnuson asked if we could put some on the flat land by the water treatment plant. After discussion it was decided to check into a different location.

Discuss Reclassification for Administrative Assistant for Public works Accounts.

Katie has given her notice and will be leaving the end of May. The proposal is to change that position as an Administrative Assistant II after Katie leaves.

Discuss Definitions for Alcoholic Beverage License Classifications.

City Attorney Martineck requested clarification in some areas of the alcoholic beverage license to make sure they are well defined and everyone is on the same page.

Master Fee Schedule Update.

City Attorney Martineck stated there will be a resolution to approve several fees based on ordinances that have been passed or will be passed and once again making sure everyone is on the same page. Discussion of the fees that were being changed took place.

Discuss Project to be included in the North Dakota Water Resources 2023 Water Development Plan.

Chad Petersen from KLJ discussed the plans that were currently on the plan and received confirmation that those projects will remain.

Progress Updated on Elks Building

Chad Petersen provided update with approximate construction beginning later this fall.

Discuss Infrastructure Funds 2022-2029

City Administrator Crawford presented a printout that each department listed what they felt were improvements that will need to be made so we can have an idea of future funding needs.

Adjourn

The meeting was adjourned at 4:51 PM.

3.15.2022 Commission Minutes

Posted on April 7, 2022April 7, 2022 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson,

Others: City Administrator Crawford, City Attorney Martineck via Zoom, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the March 1^st, 2022 Finance and Commission meetings, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of Consent Agenda

Approve Electrician, Plumber and/or Mechanical Contractor License(s) for the following businesses:

FMJ Electric LLC

PEC Solutions of the Dakotas LLC

Sheyenne River Repair

Approve Block Off Street Request for VCSU Ribbon Cutting/Grand Opening for the Center of the Arts on April 21, 2022 from 12pm-3pm.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1099, an Ordinance Combining the Variance Board and P&Z Committee.

City Administrator Crawford added in the case of someone needing a meeting sooner than the regularly scheduled meeting would be assessed a fee which is set by what we pay the current board for meeting.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve First Reading of Ordinance 1100, an Ordinance to Amend and Reenact Section 5-03-06.2 for the VCMC Related to Animal Impoundment Fees.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1092, an Ordinance to Amend and Reenact Certain Sections, Create and Enact New Sections, and Repeal Certain Sections of the Valley City Municipal Code to Conform to Biennial Legal Review of State Legislation.

No changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Second Reading of Ordinance 1097, an Ordinance to Amend and Reenact Subsection 1 of Section4-01-03 of the Valley City Municipal Code Creating of a New Class of Alcoholic Beverage License for Private Event or Entertainment Centers.

No changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1098, an Ordinance to Amend and Reenact Sections 7-01-07, 7-01-08, and 7-01-09; and Create and Enact Sections 7-01-09.1 to 7-01-09.5, Relating to Dangerous Buildings.

No changes from the first reading.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Resolution

Approve Resolution 2351, a Resolution accepting the USDA Grant Award in a Sum not to Exceed $217,000.

Commissioner Bishop moved to approve seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2352, a Resolution accepting the USDA Grant Award in a Sum not to Exceed $105,000.

Commissioner Magnuson moved to approve seconded by Commissioner Erickson. Motion passed unanimously.

Approve Resolution 2353, a Resolution accepting the USDA Grant Award in a Sum not to Exceed $34,000.

Commissioner Bishop moved to approve seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution No. 2354, a Resolution accepting Bid and Awarding Contract to Sellin Brothers Inc. for Project No. SU-2-990(060), PCN 23154-Paving Imp. District No. 123, Watermain Imp. District No. 102 and Sanitary Sewer Imp. District No. 66 (6^th St NW-5^th Ave NW to Central Ave N.)

Chad Petersen stated 5 bids were received by the DOT. The engineers estimate for the project was $1,617,587.50, Sellin bid $1,870,998. Do to the low bidder being about 15.7% over the engineers estimate we are required to do a bid analysis.

Commissioner Bishop moved to approve awarding the bid for the Project No SU-2-990 (061) contingent upon DOT approving the low bid and approving the contract to Sellin Brothers, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution No. 2355, a Resolution accepting Bids and Awarding Contract to Border States Paving Inc. for Project No. SU-CVD-2-990(061), PCN 23233-Paving Imp. District No. 124 (12^th St N-9^th Ave NW to 5thAve NE and 8^th Ave SE/Winter Show Rd).

Commissioner Bishop moved to approve seconded by Commissioner Erickson. Motion passed unanimously.

New Business

Approve the Cost Share Items that were Negotiated with Valley Plains Equipment for Consolidated Sewer & Water District No. 59 Costs that Exceeds $500,000.

City Administrator Crawford the bids that came in were above what was estimated. In the agreement it is stated that anything over $500,000 they want to renegotiate. We came to the agreement that costs that exceed $500,000 be split in half.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve City Engineer to draft a preliminary Cost Estimate for New Services/Road to New Subdivision.

City Administrator Crawford stated we talked about some of the new subdivision areas coming in and it was talked about doing a cost estimate for what it would take to get new services and roads to this new subdivision.

Chad Petersen figured the estimate would run around $800-$1000.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford presented videos of water runoff on the Love’s hill. Public Works was out digging to divert the run off but wanted to mention it as it is being worked on.

Austin Fritz’s last day is today and Katie Henderson’s last day will be the end of May. It’s not that they are unhappy here, they are both going back home.

The engineers had a 10-year project list, we had Clint and Kevin prioritize what they thought was important. The biggest reason for doing this is so we can look ahead at the finances.

City Updates & Commission Reports

Public Works Manager Jacobson stated he had just watched a webinar that WAPA had and they had completed a rate study and in the last few years. Our rates from WAPA have gone down but they said for sure they’ll be going back up. It will have about a $300,000 impact on us and will start January 2023.

Police Chief Hatcher stated the patches they ordered for the autism fundraiser are in. They have FD and PD patches and are $10 each and proceeds will go to the ND Autism Center in West Fargo. They also have a program that they have over there that we are hoping to bring to Valley City.

President Carlsrud thanked all the employees for the work they do.

Adjourn

Meeting was adjourned at 5:48 P.M.

3.1.2022 Commission Minutes

Posted on March 16, 2022March 16, 2022 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the February 15^th, 2022 Commission meetings, seconded by Commissioner Erickson. Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Electrician, Plumber and/or Mechanical Contractor License(s) for the following businesses:

Bakkegard & Schell, Inc.
1. BDT Mechanical, LLC
1. Differding Electric, LLC
1. Enterprise Electric, Inc.
1. Grotberg Electric, Inc
1. Grotberg Electric Inc, dba Triton Mechanical
1. John’s Refrigeration & Electric, Inc.
1. Hi-Line Electric, Inc.
1. Kohn Electric, LLC
1. Peterson Mechanical Inc.
1. RJ’s Plumbing & Heating Inc.
1. Scott’s Electric, Inc.
1. Wrigley Mechanical, Inc.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1092, an Ordinance to Amend and Reenact Certain Sections, Create and Enact New Sections, and Repeal Certain Sections of the Valley City Municipal Code to Conform to Biennial Legal Review of State Legislation.

City Attorney Martineck stated these are changes to conform to the state level.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve First Reading of Ordinance 1097, an Ordinance to Amend and Reenact Subsection 1 of Section 4-01-03 of the Valley City Municipal Code Creating of a New Class of Alcoholic Beverage License for Private Event or Entertainment Centers.

City Attorney Martineck stated this is to create a new class of alcohol license along with specific restrictions.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve First Reading of Ordinance 1098, an Ordinance to Amend and Reenact Sections 7-01-07, 7-01-08, and 7-01-09; and Create and Enact Sections 7-01-09.1 to 07-01-09.5, Relating to Dangerous Buildings.

City Attorney Martineck stated this ordinance is revising the current ordinance to add language defining what a dangerous building is and adding additional language that needs to be in place in order to enforce the ordinance.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Resolution

Approve Resolution 2348, a Resolution Declaring Sufficiency of Protest for Paving Improvement District No.123.

Finance Director Richter stated no protests were received.

Commissioner Magnuson moved to approve seconded by Commissioner Bishop. Motion passed unanimously.

Approve Resolution 2349, a Resolution Declaring Sufficiency of Protest for Paving Improvement District No. 124.

Finance Director Richter stated no protests were received.

Commissioner Gulmon moved to approve seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2350, a Resolution Accepting Bids and Awarding Contract for Consolidated Sewer & Water District No. 59 (Nextera).

Tracy Eslinger stated based off the bids received they recommend awarding to KPH.

Commissioner Bishop moved to approve seconded by Commissioner Erickson. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,287,284.10.

Finance Director Richter reported the bills include construction projects of $42,900; debt service at $10,660; fire hall addition $132,800; MRES $435,900; the occupancy tax was transferred to the Park District in the amount of $51,210; payroll and benefits $393,373; PFP $41,267; prepaid insurance $16,500; property taxes $47,537 and VCBCDC $5,000 leaving $110,091 for operations.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Discuss Viking Drive Estates.

City Administrator Crawford stated she feels they are going ahead with what we are asking. The only concern is a discharge to the adjacent property.

Commissioner Erickson moved to approve that segment one is completed by fall of 2022 and reevaluate the project for the next step after that, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Gaming Site Authorization for the Thundering Saints, Inc. through June 30, 2022 at Bridges Bar and Grill.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Consider Amending the Claw back Requirements for Food & Beverage Funds from 5 Years to 3 Years Including Recent Funding Approval for TBD Inc. for Sky Lanes Bowling Center.

Jennifer Feist requested the claw back requirement be changed as the Development Corp. feels 3 years is a sufficient timeframe and provides accountability.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously

Consider Request from VCBCDC for $25,000 for a Primary Sector Relocation Fund.

Jennifer Feist stated these funds will be a dollar to dollar up to $1,000 match with the company and would be required to live in Barnes county.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve De-Obligation of Funds of $260,800 for the Permanent Flood Protection Acquisitions 1-4.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Task Order for Construction Engineering for Master Lift Station Improvements.

Chad Petersen stated NPC was awarded the bid. We do not have a start date but we need to get the contract in place so materials can be ordered.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call: Magnuson-aye Erickson-nay Bishop- aye Gulmon-aye Carlsrud-aye

Motion carried.

City Administrator’s Report

City Administrator Crawford reported as of right now the city is not interested in contributing any money to the Little Dam but we are willing to take over the maintenance after the project is completed. There’s another subdivision looking to go to the west and if that’s the case water pressure could become an issue. There has been discussion about a new water tower and with that in mind we’d like to do a study on water pressure to help with the decision on what needs to be done.

City Updates & Commission Reports

Chad Petersen reported the preliminary traffic signal inspection for the signals at Main Street and Central and Main and 2^nd Ave. was completed. Signals are running the way they are supposed to as far as the video detection. There were issues with one of the ped heads so they did take that offline and will fix that within the next week or two and then come back and test again.

Commissioner Gulmon stated the budget is reflecting strong reserves in both the general fund and Public Works. Sales tax for 2021 was a record year in Valley City.

Commissioner Erickson stated tv’s will no longer be accepted at the landfill, you have to take them to Fargo. Going forward we will also not be able to take cardboard either.

President Carlsrud thanked our employees.

Adjourn

Meeting was adjourned at 5:48 P.M.

3.1.2022 Finance Meeting

Posted on March 16, 2022March 16, 2022 by Brandy Johnson

Called To Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop and Commissioner Erickson, Commissioner Gulmon

Others Present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Department Reports

Sanitation Supervisor Swart reported that she attended a training the end of January and there are new guidelines that the State Health Department has come out with so we are working on transitioning to follow those. One of those being we cannot accept TVs at the transfer station anymore. We are considered an inert landfill and our garbage gets hauled out to Fargo. Fargo is allowing Valley City residents to bring one TV/month. More information is listed on the website. Fargo will also not be accepting any cardboard.

Water Superintendent Hesch reported they received a certificate that we are in compliance with the State Health Department. We will also be offering tours to the 5^th graders for City Government week.

Electrical Lineman Cory Buck reported on behalf of Electrical Supervisor Senf. There was 1 outage for the month. YTD there were 4 outages which were all equipment related.

Fire Chief Magnuson reported 17 calls for service, majority being rescue calls.

Police Chief Hatcher reported the patches came in yesterday so we’re hoping in the next month to have an official announcement. Discussion took place around the fees and processes that take place when veterinary services take place.

Operations Supervisor Klemisch reported they are receiving calls due to the melting water and freezing. We’ll keep evaluating as temps rise. There was a water break by Valley Flooring about 3 weeks ago. A new person was hired for the water department and will start on March 7^th.

Tracy Eslinger stated there was a bid opening for the Nextera Water and Sewer project and there were three bidders. KPH was low bidder and we recommend to award contract to them.

Review the monthly bills/reports.

Finance Director Richter due to us being short on time we can move forward.

Discuss Viking Drive Estates

City Administrator Crawford stated due to being short on time she will discuss during her reports in the commission meeting since no action is needed.

Discuss City Licensing of General Contractors

City Attorney Martineck stated it had been asked why we don’t require local licensing for general contractors when we do it for others? Just bringing it to the commission’s attention if it’s something you would be interested in starting to do.

Adjourn

The meeting was adjourned at 4:55 PM.

2.15.2022 Commission Minutes

Posted on March 8, 2022March 8, 2022 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the February 1st, 2022 Finance and Commission meetings, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of Consent Agenda

Approve Application for Raffle Permit for the Following:

Sheyenne Valley Area Career & Technology Center on April 1, 2022 at the Technology Center.

Dakota Plains Ag on March 14^th at Dakota Plains Ag.

ND Appaloosa Horse Club on August 21, 2022 at the North Dakota Winter Show.

Valley City Fire Department on April 9, 2022 at the Eagles Club.

Approve Application for Electrical Contractor License for Skeels Electric.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1096, an Ordinance to Rezone and Amend Zoning Map, Lots 1 and 6 of Hidden Ponds Estates PUD.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Resolution

Approve Resolution 2347, a Resolution Approving Plat of Tvedt’s Subdivision in the Extraterritorial Jurisdiction of the City of Valley City.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Consider Variance from V.C.M.C section 16-01-06(4), Sanitary Sewer Requirement for New Subdivisions.

City Attorney Martineck stated essentially it was Joel Quanbeck’s finding that there was not a hardship that would qualify under municipal code that would grant the variance however based ion this being a single family lot and the distance from the house to the sewer line being 650 feet the PZ Commission voted to recommend granting the variance as long as the Tvedts entered into a developers agreement so if there is any further development closer to their residence they would have to hook up to the sewer at that time.

Commissioner Bishop moved to approve with the following stipulations:

If the sewer moves closer, they have to hook up

If there’s further development of that area they have to hook up and

If their system fails, they have to hook up

seconded by Commissioner Magnuson. Motion passed unanimously.

New Business

Approve Change in Members of Planning and Zoning Commission.

Jeff Erickson will replace Mike Bishop on the PZ Commission.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Discuss Creation of New Class of License for Sale of Alcoholic Beverages at Event Centers and/or Recreational Facilities.

City Attorney Martineck stated he was approached by Kayla Cash and discussion took place around our current alcohol licenses due to interest in purchasing Woodland Lodge as a venue.

Presentation by Kayla Cash of 845 Holdings.

Lauren Nelson and Kayla Cash gave a presentation on their plans for Woodland Lodge if purchased.

City Attorney Martineck stated it was added to the agenda more so to decide how the city would proceed. If you wanted to move forward, we would work on an ordinance for a new class of license with the conditions that the commissioners are looking for so we are looking about a month away from final approval.

Consensus was to move forward with a first reading.

Approve Special Alcohol Beverage Event Permits for the FOE Arie 2192 at the North Dakota Winter Show on:

March 5, 2022 for the Concert from 5-10pm.

March 9-13, 2022 for the Golden Buckle Bar from 11am-10pm.

March 31, 2022 for the Tour of Bands from 4-11pm.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Applying for USDA Grant Funds.

City Administrator Crawford stated she was at a meeting and heard about a first come first serve grant so she spoke with Gary, Avis and Brenda and had them come up with anything for capital improvement. The first one was for the automated garbage truck, cans, hardware and software. The second is for the digger truck and the last one would be the police and street vehicles that were in the budget. If this goes through, we would get a grant for around $348,000.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Concur with Awarding the West Main Slide Repair Project (No. NHU-2-094(175)928, PCN 22934) to Gladen Construction Inc. in the amount of $896,136.75.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford had nothing to report.

City Updates & Commission Reports

Finance Director Richter commended Gwen for spearheading the grant.

Assessor Hansen stated her and Tina will be attending the NDAAO Winter Workshop.

Police Chief Hatcher stated they will be ordering 200 autism patches for the PD and FD. April is autism awareness month and we are working with the ND Autism Center in West Fargo to make it into a fundraiser.

President Carlsrud thanked everybody for their efforts.

Adjourn

Meeting was adjourned at 5:23 P.M.

1.4.2022 Commission Minutes

Posted on January 19, 2022January 19, 2022 by Brandy Johnson

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Deputy Auditor Klein

Pledge of Allegiance

Approval of Agenda

Remove N6

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the December 21^st, 2022 meeting, seconded by Commissioner Gulmon. Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1093, and Ordinance to Amending and Reenacting Chapter 20-06 of the Valley City Municipal Code re City Lodging Tax.

City Attorney Martineck reported no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1094, an Ordinance to Amend and Enact Section 15-01-16.2 of the Valley City Municipal Code regarding Surface Drainage and Storm Sewer System Cleaning and Maintenance Fee.

City Attorney Martineck reported no changes from the first reading.
Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Resolution

Approve Resolution 2331, a Resolution Authorizing the Issuance and Sales of $859,000 Wastewater Treatment Assessment Warrant, Series 2022 for 7^th Ave NW Reconstruction Project.

Finance Director Richter stated this is our financing source that we will special assess out for the sanitary sewer and storm sewer.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Resolution 2332, a Resolution Authorizing the Issuance and Sales of $180,000 Water Treatment Assessment Warrant, Series 2022 for 7^th Ave NW Reconstruction.

Finance Director Richter stated this is our financing for the watermain replacement and is at a 2% interest rate.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $990,351.12.

Finance Director Richter stated there were $990,351 in expenditures for December which includes construction projects at $26,419; fire hall addition at $28,088; MRES at $265,106; payroll & benefits at $469,430; PFP CLOMR at $38,521; VCBCDC at $42,500 leaving $120,287 as the balance for operations

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Consider Visitor’s Committee Request for Approval of Changes to the Image Enhancement Grant and Valley City Tourism Development Grant Guidelines as Presented.

Bobby Koepplin stated there was a unanimous due pass recommendation for the changes. Major changes to the Image Enhancement were the increase from $5000 to $7500, took out the $1000 restriction for landscaping and $1000 restriction for signage. We removed the requirement that you couldn’t apply again within 10 years.

Valley City Tourism biggest change is the name change. We changed the jurisdiction to be within the city. We added allowing for profit entity but they must maintain insurance and operate for a minimum of 5 years or will be required to refund to the city. Also added that they must be current on PW utilities and property taxes.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Consider Visitor’s Committee Recommendation for Image Enhancement Grant for Smith Lumber in the amount up to $7,500.

Bobby Koepplin stated Smith Lumber stated this grant would be for new signage. The Visitor’s committee made unanimous recommendation of up to $7500 from the Image Enhancement Grant Funds.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Consider Visitor’s Committee Recommendation for Image Enhancement Grant for VC Chamber of Commerce in the amount up to $20,273.36.

The Visitors Committee recommends approval of up to $20,273.36 for Downtown Streetscape accessories.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Consider Visitor’s Committee Recommendation for Tourism Development Grant for Sky Lanes.

The Visitor’s Committee recommends approve a of up to 75% of the bowling equipment and repairs up to $40,000 and recommends the Drake’s request $10,000 of Roundtable funding from the Development Corporation. This will also include the claw back provisions.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

~~Approve Mobile Home Park Renewal for Viking Drive Estates.~~

Approve Rescheduling March 1^st Finance and Commission Meeting.

This item will be tabled in the event that the event that is a conflict gets cancelled.

Review and Award bid for 2022 PD Vehicle Purchase.

Police Chief Hatcher stated we have sent out bids and at that time none of the manufacturers were comfortable giving bids so we delayed it until December. The bid closing was the 30^th and at this time we only received one bid-from Stoudt Ross Ford. Recommendation is for this 2022 budget purchase to be awarded to Stoudt Ross Ford.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported that we are behind with the garbage as many are aware, we are having truck issues. As time allows, we will finish what was missed. The employees that were not able to be in a garbage truck were put in snow removal equipment. They can only operate for 12 hours at a time. We know there is still work to be done and we are working on it. Side note, there is a lot of cardboard out there. Recycling saves time and money for everyone. Thanks to our staff for what they are doing and what they are going through. There are always some complainers but the majority of the community has been supportive and it’s been great to see the teamwork.

As for the emergency route, that was changed back when 5^th Ave NE went through from Main up to the North City limits. The only thing was the 6^th Ave E signs were not taken down.

City Updates & Commission Reports

Finance Director Richter reported we will start our preparing for our audit, the fieldwork will take place the end of March.

Fire Chief Magnuson reminded people to watch their vents and gas meters and new batteries in your detectors.

Police Chief Hatcher reported they are looking for a new hire, there is one opening. Please have your numbers on your house. Thanks to the residents on the snow emergency routes, we had very few people parking on the route during the last snowfall. Reminder that if you can’t see the hydrant, it is still there so do not park in front of it. The same thing goes for sidewalks.

Commissioner Gulmon reported that the Finance Committee met to review the budgets. To date the City has very strong reserves in the general fund and public works. Public Works net income to date is running very close to the budget other than the garbage fund which was addressed at the last meeting. Sales tax report was very positive. City Sales Tax through October was up about 29% over last year.

Commissioner Erickson reported the hook truck is now fixed. Christmas tree pickup has not been scheduled as of yet but you can take them to the tree pile. Thanks to Public Works for all their work. For those of you that don’t go to other towns or drive down their side streets, we did pretty good.

Commissioner Bishop thanked Public Works for all the hard work and long hours. Thanks to the FD and PD for the jobs they do. We stay home in the bad weather while they’re out helping people. There are a lot of hydrants that are buried, go clean around those so if they fire department has to use them, they don’t have to waste time cleaning them first.

President Carlsrud thanked the folks utilizing the available grants and investing in the city. Thanks to the Street Department and the whole team for doing a great job.

Adjourn

Meeting was adjourned at 5:48 P.M.