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06/18/2019 City Commission Agenda

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City Commission Meeting

Valley City, North Dakota
Tuesday, ­June 18, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda – Addition of Consent D.h., F, R1; Removal of N1

Approval of Minutes

Minutes from June 4 and June 11, 2019 meetings

Approval of Consent Agenda

  1. Approve Raffle Permit for CHI Mercy Health Foundation, Shine
  2. Approve 2019-2020 Renewal of Cabaret License for Fraternal Order of Eagles Aerie 2192
  3. Approve 2019-2020 Renewal of Retail Tobacco Licenses for the following businesses:
    1. Brothers III
    2. County Bottle Shop, Inc. dba The Liquor Locker
    3. Dakota Silver
    4. Dakota Plains Ag at 807 W Main Ave
    5. Dakota Plains Ag at 151 9th Ave NW
    6. Eagles Aerie Club 2192
    7. Family Dollar, Inc.
    8. Farmers Union Oil Company of Moorhead dba PetroServe USA #071
    9. Leevers Foods, Inc. at 148 South Central Ave
    10. Leevers Foods, Inc. at 424 2nd Ave NE
    11. And all complete licenses received before 10 AM, on Friday, June 28.
  4. Approve Renewal of Alcoholic Beverage Licenses for the following businesses:
    1. Boomer’s Corner Keg
    2. Captain’s Pub
    3. County Bottle Shop, Inc. dba The Liquor Locker
    4. Dakota Silver
    5. Jimmy’s Pizza
    6. Town & Country Club
    7. VC Developers LLC dba Bridges Bar & Grill
    8. American Legion Post 60
    9. And all complete license applications received before 10 AM, on Friday, June 28 and approved by the Police Chief, Fire Chief and Auditor
  5. Approve Block off the Street Request for Valley City Chamber of Commerce on Central Avenue N and on 2nd Street N for Summer Nights on Central on July 11, 18 and 25, 2019
  6. Approve Block off the Street Request for On the Move for Let’s Walk Valley City on Chautauqua Blvd from 6th Street NE to 12th Street NE on July 22, 2019

Roll Call:          Bishop              Powell              Magnuson        Erickson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

PH1) Public Hearing for Transfer of Class B and Class C Alcoholic Beverage Licenses to Dakota Silver, LLC
Declare public hearing open. Close hearing.

Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

Consider Transfer of Class B and Class C Alcoholic Beverage Licenses to Dakota Silver, LLC

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

Resolution

R1) Approve Resolution No. 2208, a Resolution Approving Replat of Lot 9, South Valley Addition (City Attorney Martineck)

Roll Call:          Powell              Bishop              Magnuson        Erickson           Carlsrud

New Business

REMOVED: N1) Consider 2019-2020 Renewal of Class B & Class G Alcoholic Beverage Licenses for Brockopp Brewing, LLC with 6 month extension for construction pursuant to V.C.M.C. 4-01-11(1.b.iii) (City Attorney Martineck)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

N2) Approve Special Alcohol Event Permit for Valley City Eagles Aerie 2192 on Central Avenue for Summer Nights on Central Event on July 11, 18 and 25, 2019 (City Auditor Richter)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

N3) Approve Appointing Board Members for the following open positions, effective July 1, 2019 (City Auditor Richter)

  1. Valley City Barnes County Library Board for 3 year term – Joseph DeMasi, Tim Kadrmas
  2. Planning & Zoning Commission for 5 year term – Jim Wright
  3. Renaissance Zone Board for 3 year term – Kristi Anderson, Jim Knutson, Anthony Kobbervig
  4. Special Assessment Commission for 6 year term – Paul Dahlberg
  5. Zoning Board of Adjustment (Variance) for 3 year term – Anthony Kobbervig, Mike Schell
    Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

N4) Approve Administration of City of Valley City’s local sales, use and gross receipts taxes by State Tax Commissioner for 2019 – 2021 biennium (City Auditor Richter)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

N5) Consider recommendation from Visitors Committee for Image Enhancement Grant for Josh & Alison Kasowski (City Administrator Schelkoph)

Roll Call:          Powell              Erickson           Bishop              Magnuson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

Streetscape I Update: Central Avenue N

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All of the concrete work on Phase 1 was completed on Saturday. The crews will be completing the joint sealing and clean-up Monday, June 10. Once complete, the temporary construction traffic control signs will be removed and 4-way stop signs will be installed at the intersection of 2nd St N and Central Avenue.

They are anticipating early to mid-afternoon on Monday, June 10 for the opening.

Work will resume on Phase 2 (the segment from 3rd St N through 5th St N) on Monday, June 17th…after Rally in the Valley.

06/11/2019 Special Commission Meeting Agenda

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Special City Commission Meeting

Valley City, North Dakota
Tuesday, June 11, 2019
12:00 Noon

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

N1) Approve Special Alcohol Beverage Event Permit for American Legion on June 15, 2019 in its green space and patio (City Auditor Richter)

Roll Call:          Bishop              Powell              Magnuson        Erickson            Carlsrud

Adjourn

05/21/2019 Commission Minutes

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Valley City Commission Proceedings
Tuesday, May 21, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Erickson, Commissioner Powell.

Members absents: Commissioner Magnuson, Commissioner Bishop.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ.

Approval of Agenda – Addition of N3 & N4, Consent C

Approval of Minutes

Commissioner Erickson moved to approve the minutes from May 7 & May 14, 2019 meetings, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

  1. Approve Raffle Permit for Bridge City Cruisers
  2. Approve Plumbing License for Ace Plumbing and Tim’s Plumbing, LLC
  3. Approve Raffle Permit for Sheyenne River Valley National Scenic Byway Foundation

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Resolution

Approve Resolution No. 2204, a resolution approving preliminary engineer’s report & directing preparation of detailed plans, specifications & estimates of probable cost for Paving Improvement District No. 118 (5th Avenue NW)

Chad Petersen from KLJ stated the Documented Catex serves as the preliminary engineer’s report. Bid opening is planned for November 8, 2019 with final plans due August 1, 2019 to NDDOT. Commissioner Powell moved to approve Resolution No. 2204, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Resolution No. 2205, a resolution declaring necessity of improvements in Paving Improvement District No. 118 (5th Avenue NW)

Chad Petersen from KLJ stated notifications to property owners and publication will done this week with an upcoming public meeting regarding special assessments. Commissioner Erickson moved to approve Resolution No. 2205, seconded by Commissioner Powell. The motion passed unanimously.

Approve Resolution No. 2206, a Resolution Authorizing the Issuance and Sale of $746,000 Storm Water Assessment Warrant, Series 2019 (Storm Sewer Improvement District No. 50)

City Auditor Richter reported the City applied for a State Revolving Loan Fund for Storm Sewer Improvement District No. 50. At that time, the district was bigger and the fund request was at $746,000. Richter is waiting for confirmation from Bank of ND that the City may take a lower amount, between $400,000 to $425,000 (estimated special assessment amount). The City will draw when the project is complete and begin incurring interest at that time, which is set at 2%. Commissioner Powell moved to approve Resolution No. 2206, seconded by Commissioner Erickson. The motion passed unanimously.

New Business

Consider options for Valley Recycling Contract

City Auditor Richter asked for clarity regarding the Profit & Loss statement. President Carlsrud inquired about possible rate increase. Faul stated this would allow him to put out all dumpsters and encourage small businesses to share dumpsters with possibility to bag different products and place in one dumpster. Faul expects bigger businesses to still pay for dumpster rental. Faul is considering option to crush glass.

President Carlsrud stated the City has quotes from Waste Management and recommends a committee weigh the options. Commissioner Erickson reminded that the contract is up in June and decisions need to be made soon. City Attorney Martineck could take action at the next meeting or allow Faul to rescind his notice. Commissioner Erickson and Commissioner Powell volunteered to serve on the committee with a meeting Friday, May 24 at 6 AM.

Receive transit report from South Central Adult Services
Pat Hansen reviewed the impact of funding without City $20,000. Hansen is recommending shutting down the taxi service without increasing rates to transit service. In order to do so, Hansen needs to have public meeting with 21 day notice and then cannot shut down within 30 days of hearing. If fares are increased, Hansen expects a loss of federal funding. Commissioner Powell asked for clarification regarding taxi drivers.

Hilde van Gijssel, taxi driver, stated she was surprised by number of riders got to work via taxi.

John Thompson, spoke in favor of providing adequate funding for services.

Commissioner Powell asked if $10,000 would allow South Central Adult Services to get through until January. Hansen stated yes.

Commissioner Erickson recommended placing request on agenda again. President Carlsrud said this can be brought back at next meeting.

Approve Special Alcohol Beverage Event Permit for The Labor Club on June 8, 2019

Kerry Anderson spoke in favor of the taxi service. Anderson stated the application is for the Labor Club’s 20th Anniversary Party which will include a dance. Anderson inquired about dropping power in the parking lot. Commissioner Powell moved to approve the application, seconded by Commissioner Erickson. The motion passed unanimously.

Consider Block off the Street Request for VFW on May 27, 2019 on 100 block of Main Street East

City Auditor Richter reported the indemnification agreement was signed “under protest.” City Attorney Martineck stated if there were damages, could argue that VFW signed “under protest” or doesn’t understand which means there may be legal issues if damages occur. Commissioner Powell recommended the VFW fill the form out again and agree to indemnity clause, as not to leave the City liable. The Police Chief and VCPW will need to approve as well. Commissioner Erickson wanted the Application to Block off the Street application and the “under protest” language removed.

Commissioner Erickson moved to approve under stipulation that proper form is completed and extra language is removed, seconded by Commissioner Powell. The motion passed unanimously.

City Administrator Report

There was no City Administrator report.

CITY UPDATES

Building Inspector Andersen asked the public to please remember Memorial Day.

Chad Petersen from KLJ reported work on Central Ave Streetscape is progressing with three of the four bump outs poured. Plan is to have work completed by June 7 with Phase II to begin after Rally in the Valley. The concrete street on Main is complete, work continues along roadway until June 7.

Commissioner Powell encouraged people to be downtown and take a look at the bump outs.

President Carlsrud encouraged people to shop and eat downtown. Thanked employees for their work.

Adjourn

Meeting was adjourned at 6:04 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

 

2019 Block Parties Proclamation

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Whereas, block parties nationwide can help reduce crime by getting to know your neighbors and develop a sense of community; and

Whereas, block parties help to develop a sense of neighborhood spirit, safety and unity; and

Whereas, Valley City plays a vital role in assisting the Valley City Police Department through joint crime, drug and violence prevention efforts in Valley City and is supporting block parties locally; and

Whereas, it is essential that all citizens of Valley City be aware of the importance of crime prevention programs and impact that their participation can have on reducing  crime, drugs and violence in Valley City; and

Whereas, police-community partnerships, neighborhood safety, awareness and cooperation are important to the life and health of a community;

Now Therefore, the Valley City Commission, hereby calls upon all citizens of Valley City to join with neighborhoods and communities across America to host or attend a block party in your neighborhood.

Further Let it be Resolved, that the Valley City Commission, hereby proclaims the summer and early fall in Valley City to be a time to get to know your neighbors and celebrate by hosting or attending a block party.

Dave Carlsrud, Mayor
June 4, 2019

06/04/2019 Commission Agenda

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City Commission Meeting

Valley City, North Dakota
Tuesday,­ June 4, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from May 21, 2019 meeting

Proclamation Declaring Block Parties

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $            
  3. Approve Raffle for ND Red Knights Chapter 1
  4. Approve Electrician License for JDP Electric, Inc.; Scott Roemmich Electric, LLC
  5. Approve Rally in the Valley Parade on June 15, 2019 on Central Avenue from 12th Avenue NW to Main Street
  6. Approve Application to Block off Street for Valley City Chamber of Commerce for Crazy Dayz on July 24, 2019 on Central Avenue from 2nd Street N to 4th Street N and 3rd Street N from alley by Nearly Nu to alley by Times Record
  7. Approve Application to Block off Street for Valley City Chamber of Commerce for Rally in the Valley on June 15, 2019 on Central Avenue from 5th Street N to Main Street

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

PH1) Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Sanitary Sewer Improvement District No. 62 (City Auditor Richter)

Declare public hearing open.

Close hearing.

Roll Call:           Magnuson        Erickson           Powell              Bishop              Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Sanitary Sewer Improvement District No. 62

Roll Call:           Bishop              Powell              Magnuson        Erickson            Carlsrud

PH2) Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 117 (City Auditor Richter)

Declare public hearing open.

Close hearing.

Roll Call:           Powell              Bishop              Magnuson        Erickson            Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 117

Roll Call:           Erickson           Bishop              Magnuson        Powell              Carlsrud

PH3) Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 114 (City Auditor Richter)

Declare public hearing open.

Close hearing.

Roll Call:           Magnuson        Powell              Bishop              Erickson            Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 114

Roll Call:           Bishop              Erickson           Powell              Magnuson            Carlsrud

PH4) Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Storm Sewer Improvement District No. 51 (City Auditor Richter)

Declare public hearing open.

Close hearing.

Roll Call:           Powell              Erickson           Bishop              Magnuson            Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Storm Sewer Improvement District No. 51

Roll Call:           Erickson           Magnuson        Powell              Bishop              Carlsrud

Resolution

R1) Consider Resolution No. 2207, a Resolution accepting Bid and Awarding Contract for Permanent Flood Protection Phase 2A and Permanent Flood Protection Phase 3 to Reiner Contracting, Inc. in the amount of $3,885,067.09 (KLJ)

Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

New Business

N1) Consider approving Construction Engineering Agreement for Permanent Flood Protection Phase 2A with KLJ in an amount not to exceed $315,000 (KLJ)

Roll Call:          Bishop              Powell              Erickson           Magnuson            Carlsrud

N2) Consider approving Construction Engineering Agreement for Project No. SU-SS-2-990(053)057 (Storm Sewer Improvement District No. 50) with KLJ in an amount not to exceed $175,500 (KLJ)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

N3) Discuss Harm Reduction Services & Syringe Services Program (City County Health District)

N4) Consider funding for South Central Adult Services (Pat Hansen, Director)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

N5) Consider surcharge for Credit Card Use (President Carlsrud)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

N6) Approve Electrical Department contribution of material and labor to the Hi-Liner Athletic Complex Phase II (City Administrator Schelkoph)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

N7) Approve Application for Property Tax Exemption for Improvements to Residential Building at 421 3rd Avenue NW (City Assessor Hansen)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

N8) Approve Annual Gaming Site Authorization for ND Wildlife Federation at Eagles on April 4, 2020 (City Auditor Richter)

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

N9) Approve Annual Gaming Site Authorization for Thundering Saints, Inc. at Boomer’s Corner Keg (City Auditor Richter)

Roll Call:          Magnuson        Erickson           Powell              Bishop        Carlsrud

N10) Approve Annual Gaming Site Authorization for Valley City Hockey & Figure Skating Club at Valley City Town & Country Club (City Auditor Richter)

Roll Call:          Bishop              Powell              Erickson           Magnuson            Carlsrud

N11) Approve Special Alcohol Event Permit for Boomer’s Corner Keg on June 16, 2019 at Dakota Riders MC Hillclimb (City Auditor Richter)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

06/04/2019 Finance Agenda

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City Commission Finance Meeting
Valley City, North Dakota
Tuesday, June 4, 2019
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
  2. Discuss electrical work for Phase II of the Hanna Field project (Electrical Superintendent Senf)

  3. Discuss pump station failure on Main Street (KLJ)

  4. Review monthly bills/reports (10 minutes) – (President Carlsrud)

  5. Discuss Harm Reduction Services & Syringe Services Program (City County Health District)
  6. Discuss Request for South Central Transit (Pat Hansen, Director)

  7. Discuss Credit Card Surcharge (President Carlsrud)

  8. Discuss Master Service Agreement for Engineering (Commissioner Bishop)

Adjourn

VCPW to Flush Fire Hydrants

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The Valley City Public Works Department will be flushing hydrants in the city beginning, May. 13th, 2019. Water pressure may vary and residents may notice discolored water conditions during this time; however, the water will remain safe to drink. To avoid any inconvenience, residents should check their water before doing laundry, and store water for drinking and cooking.

Call Public Works at 845-0380 if you have any questions.

Preventing Mosquitoes In & Around the Home

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Protect your home against mosquitoes

Protect your home against mosquitoes

  1. Remove standing water where mosquitoes could lay eggs:
    • Eliminate unnecessary water holding containers, especially tires, large cans and bottles.
    • Keep clean water in children's wading pools & drain when not in use.
    • Keep ditches and streams adjoining your property free of grass clippings, garbage, and other debris, which obstruct the natural flow of water.
    • Keep weeds & grass cut short during the summer months. Report vacant lots that are not maintained properly to city officials.
    • Make sure stored boats are covered or water drained out of them completely. Store small boats upside down.
    • Change water in birdbaths, fountains and troughs weekly.
    • Clean roof gutters.
  2. Control mosquitoes inside your home
    • Maintain proper screening for windows and doors.
    • An indoor fogger or spray can be used to kill mosquitos. Mosquitos rest in dark, humid places. Always follow the precautions and instructions on the label.
  3. Protect yourself and others
    • Wear light colored, long pants and long-sleeved shirts when outside.
    • Stay indoors during the evening and early morning hours when mosquitoes are most active.

 

Valley City Public Works: Mosquito Program

Valley City Public Works will fog for mosquitos throughout the summer. Prior to scheduled application, Public Works will announce upcoming dates in the Times Record and on KOVC stations. Generally, this will occur in the evenings.

05/14/2019 Special Commission Minutes

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Special Valley City Commission Proceedings
Tuesday, May 14, 2019
7:00 AM, City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ.

Resolution

Consider Resolution No. 2203, a Resolution accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 50

City Administrator Schelkoph stated the bids were $160,000 over the Engineer’s Estimate, mostly due to underground boring. Schelkoph reported boring costs have increased recently and the bids are in line with what other cities have received. Schelkoph expects no change in bids if project is bid again. Bids came in at $0.92 per square foot for the local share. The 2012 9th Avenue NW Storm Sewer costs came in at $0.27 per square foot. Schelkoph outlined the percentage assessed and the cost per square foot options. Schelkoph recommends 35% of the local share be assessed which is $0.32 per square foot.

Schelkoph stated the R&R fund can cash flow this project, however there will be an impact to future projects. Schelkoph believes the future funding from the Prairie Dog Bill will allow the city to address this overage. Schelkoph will call for a special commission meeting in June to address the Prairie Dog Bill, the future of infrastructure projects and cost ratios.

Schelkoph expects the City will be able to maintain the near term projects if the 35% or $0.32 is assessed.

Schelkoph stated since the project was first planned, properties have installed detention ponds.

Chad Petersen from KLJ reviewed the stormwater management plans from the three properties; looking at the discharge pipes and the rate of discharge flows. For Stoudt Ross Ford, Petersen recommends 61.24% reduction, Grand Stay Hotel at 15.75% reduction, USDA at 14.68% reduction.

Schelkoph stated during rain events, Wintershow Drive will flood which leads to erosion issues and stalled cars. In the past, water would drain into the former gravel pit. With the development of the area, the 18” pipe is not adequate to handle the flows. The proposed project provides a 36” pipe to handle the flows. The storm sewer will divert water to the south into the interstate right of way.

Petersen stated federal and state cost share is 45% of construction costs. For the portions in NDDOT right of way and urban road system, 80% of construction costs will be covered.

Petersen does not expect boring costs to go down with future bidding.

Commissioner Magnuson asked what the worst case scenario is if the project is delayed a couple years.

Petersen stated dollars have been planned since 2014. The City risks losing federal dollars programmed for 2019. Petersen does not foresee additional federal dollars available for this project as portions are outside urban road system.

Petersen expects availability of contractors and potential for increasing costs due to additional work available through Prairie Dog bill.

Commissioner Magnuson would prefer to reduce the cost of the projects with the Prairie Dog bill money versus additional projects.

Commissioner Bishop concerned spending money [Prairie Dog bill] that the City doesn’t have yet.

Petersen stated each time the hill washes out, there is recovery time and costs involved to VCPW.

Magnuson stated the City might be better able to handle costs further down the road.

City Auditor Richter would have $1 mil carry over and have cash flow in 2019 to cover costs of this project. Richter reported State Revolving Loan funds have been received.

Schelkoph stated this is a good plan with prices that have been confirmed, not sure if better time.

Petersen stated the cost was prohibitive to add curb and gutter on hill. Schelkoph stated VCPW has added drainage tile to address springs on 4th Avenue.

Petersen would need to review with NDDOT if federal money is available to the City.

Commissioner Powell stated if the City waits 4 years, with inflation at two percent it is still an $150,000 increase to the City.

Commissioner Magnuson wants to build up the R&R fud

Commissioner Magnuson moved to proceed forward with project, seconded by Commissioner Powell.

Roll Call: Erickson – aye; Powell – aye; Bishop – nay; Magnuson – aye; Carlsrud – aye. Motion carried.

New Business

Consider request from South Central Adult Services for $20,000 to support transit program

City Administrator Schelkoph reported budgets have been created to reflect work plans. If approved, recommends taking $20,000 from VCPW which impacts the cash reserves that have been built up for the Service Center project.

Commissioner Powell stated this is good cause, but not in budget.

Schelkoph stated the county is giving $100,000 which in essence is 25% from citizens of VC.

Commissioner Magnuson stated this is a well needed service which should be budgeted and requested during budget season.

Commissioner Erickson asked South Central Adult Services to come up with ideas to generate moneys.

President Carlsrud asked staff to offer flat budgets. Carlsrud would like to see some adjustment in transit rates.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion failed unanimously.

Consider options for Valley Recycling Contract

Commissioner Erickson reported Valley City Recycling is working on business plan. Commissioner Magnuson expect recycling to stay open. Commissioner Erickson offered a possible increased cost to households. Schelkoph stated there are approximately 2400 residential VCPW accounts and 200 commercial accounts. Consensus was to review at the May 21 meeting.

Approve Emergency Repair of Standpipe Water Tower in the amount of $52,500

City Administrator Schelkoph reported the roof of the standpipe water tower fell and blew off in last storm. Reports indicate that when ice broke it broke into the water and then bobbed into the roof, breaking supports.

Schelkoph stated a temporary repair is not possible. Schelkoph recommends repairing the roof and finding a solution for the future as insurance will cover $44,000 and the City’s cost has increased with this claim.

Commissioner Erickson moved to repair with direction look at future plans, seconded by Commissioner Bishop. The motion passed unanimously.

Adjourn

Meeting was adjourned at 8:06 AM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City