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04/25/2019 Public Input Meeting: Comprehensive & Transportation Plan

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PUBLIC INPUT MEETING

WHY?
Valley City is developing a Comprehensive and Transportation Plan to serve as a guide for the City’s growth and development through the year 2045. Join us for our final Community Workshop to review the Draft Comprehensive and Transportation Plan and provide your comments.

WHEN?
Thursday, April 25, 2019
Open House: 5:30 p.m. to 8:00 p.m.
Formal Presentation at 6:30 p.m.

WHERE?
Hi-Liner Activity Center (HAC)
493 Central Ave N
Valley City, ND 58072

OPEN HOUSE CONDUCTED BY
The City of Valley City, ND Department of Transportation (NDDOT), and Stantec Consulting
Representatives from the City of Valley City, NDDOT, and Stantec Consulting will be on hand to answer your
questions and discuss your concerns.

WRITTEN STATEMENTS or comments about this project
must be mailed by May 9, 2019 to David Schelkoph; City Administrator; 254 2nd Ave NE, PO Box 390, Valley City, ND 58072
Email: dschelkoph@valleycity.us
Note: “Public Input Meeting” in email subject heading.
Or submit comments on our website:
www.valleycity2045.com

To request accommodations for disabilities and/or language assistance, contact David Schelkoph at 701-
845-8120, dschelkoph@valleycity.us, at least five (5) days in advance of the meeting.

04/09/2019 Board of Equalization Agenda

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Board of Equalization
Valley City, North Dakota
Tuesday, April 9, 2019
4:00 PM

Call to Order

Roll Call

  1. Auditor to read Sections 57-11-01, 03 and 07 of the North Dakota Century Code pertaining to the duties of the Board of Equalization.
  2. President declares the hearing open
    1. Report from Assessor
    2. Requests from Property Owners
    3. Auditor’s report on any written communication
  3. Motion to close hearing

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

  1. Commission to review the assessment books. Motion to approve the assessment books as prepared by the City Assessor. (Note any changes to assessment books in separate motion).

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Adjourn

04/02/2019 Commission Meeting Agenda

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City Commission Meeting

Valley City, North Dakota
Tuesday,­ April 2, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Recognition of Mayor for a Day

City Government Week Proclamation

Presentation of Safe Drinking Water Act Certificate of Achievement

Approval of Agenda

Approval of Minutes

Minutes from March 19, 2019; March 28, 2019 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $            
  3. Approve Application to Block off Street for Sheyenne Valley Backing the Badge 6K Run on May 4, 2019 for route as submitted
  4. Approve Application to Block off Street for Sheyenne Valley Soapbox Derby on June 8-9, 2019 on Central Avenue from 3rd Street N to 9th Street N
  5. Approve Raffle Permits for Education Foundation for Valley City Public Schools, Valley City Area Chamber of Commerce
  6. Approve Tree Trimming & Removal Service License for Mike’s Construction & Repair

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

R1) Approve Resolution No. 2194, a Resolution Approving Final Plans and Specifications for Permanent Flood Protection Phase 2A and Permanent Flood Protection Phase 3 and Authorizing Engineer to Advertise for Bids (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

New Business

N1) Approve VCFD Officer List (Fire Chief Magnuson)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Followed by:

  1. Oath of Office for Assistant Fire Chief
  2. Presentation of VCFD Officers

N2) Approve bid for new sander truck (City Administrator Schelkoph)
Roll Call: Erickson Powell              Bishop              Magnuson            Carlsrud

N3) Approve 2019 City Forester Contract (City Administrator Schelkoph)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

04/02/2019 Finance Agenda

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City Commission Finance Meeting
Valley City, North Dakota
Tuesday, April 2, 2019
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. Review recommendation for new tandem sander chassis and body (City Administrator Schelkoph and PW Superintendent Differding)
  4. Discuss Public Works Snow Removal Budget (Public Works Accountant Jacobson)
  5. Discuss Love’s water service (City Administrator Schelkoph)
  6. Barnes County Jail Location & Discussion (President Carlsrud, Commissioner Bishop)
  7. Review Washington, DC trip (City Administrator Schelkoph)
  8. Review VCFD Officer List (Fire Chief Magnuson)
  9. Update on 5th Avenue NW Reconstruction Project (KLJ)

Adjourn

03/28/2019 Special Commission Meeting

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Special City Commission Meeting

Valley City, North Dakota
Thursday, March 28, 2019
5:30 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Resolution

R1) Consider Resolution No. 2192, a Resolution Declaring Flood Emergency (City Administrator Schelkoph)
Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

R2) Consider Resolution No. 2193, a Resolution Requesting Emergency Flood Assistance from USACOE (City Administrator Schelkoph)

Roll Call:          Bishop              Powell              Erickson           Magnuson            Carlsrud

Adjourn

03/19/2019 Commission Meeting Agenda

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City Commission Meeting
Valley City, North Dakota
Tuesday, March 19, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Proclamation Recognizing Vietnam Veterans Day

Approval of Agenda

Approval of Minutes

Minutes from March 5, 2019 meeting

Approval of Consent Agenda

  1. Approve Electrician, Plumber and/or Mechanical Contractor licenses for
    1. ASAP Electric
    2. Bakkegard & Schell, Inc.
    3. Bentson Electric
    4. Dakota Electric Construction Co., Inc.
    5. Differding Electric, LLC
    6. Enterprise Electric, Inc.
    7. Grotberg Electric, Inc.
    8. Grotberg Electric, Inc. dba Triton Mechanical
    9. Hi-Line Electric, Inc.
    10. Home Heating, Plumbing & A/C, Inc.
    11. Jamestown Electric
    12. John’s Refrigeration & Electric, Inc.
    13. Keith’s Air Conditioning, Refrigeration & Heating, Inc.
    14. Kohn Electric, LLC
    15. Kollman Furnace Repair
    16. Peterson Mechanical, Inc.
    17. Scott’s Electric, Inc.
    18. Sheyenne Mechanical
    19. Tom’s Electric, LLC
    20. Valley Electric Service, Inc.
    21. And all license applications received before April 1, 2019 approved by the Auditor’s Office.
  2. Approve House Mover licenses for
    1. Carrington House Moving, Inc.
    2. Liechty Homes, Inc.
    3. And all license applications received before April 1, 2019 approved by the Auditor’s Office.

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

R1) Approve Resolution No. 2182, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 119 (City Auditor Richter)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

R2) Approve Resolution No. 2183, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 119B (City Auditor Richter)

Roll Call:          Powell              Erickson           Bishop              Magnuson            Carlsrud

R3) Approve Resolution No. 2184, a Resolution Approving Engineers report & directing preparation of detailed plans, specifications & estimates of probable cost for Sanitary Sewer District No. 64, Storm Sewer District No. 52 and Water Main District No. 100 (KLJ)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

R4) Approve Resolution No. 2185, a Resolution Approving Final Plans and Specifications for Paving Improvement District No. 119, Paving Improvement District No. 119B, Sanitary Sewer District No. 64, Storm Sewer District No. 52 and Water Main District No. 100 and Authorizing Engineer to Advertise for Bids (KLJ)

Roll Call:          Erickson           Magnuson        Powell              Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

03/21/2019 Public Input Meeting: Main Street, Central Ave S & City Park Proposed Improvements

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Public Input Meeting

WHY?
To discuss proposed improvements to Main St, Central Ave S and City Park in Valley City. The project consists of adding decorative lighting, benches, and trash receptacles throughout the project area; curb and gutter improvements along Main St and Central Ave S; installation of two traffic signals along Main St; and mill and overlay along Central Ave S.

WHEN?
March 21, 2019
Formal Presentation: 5:15 p.m.
Open House: 5:00 p.m. to 7:00 p.m.

WHERE?
Hi-Liner Activity Center
493 Central Ave N, Valley City, ND

OPEN HOUSE
CONDUCTED BY
ND Department of Transportation (NDDOT), the City of Valley City, and KLJ

This meeting is designed to allow for public input which is required for compliance with the National Environmental Policy Act of 1970, National Historic Preservation Act of 1966, and Section 4(f) of the Department of Transportation Act of 1966.

Representatives from the NDDOT, City of Valley City, and KLJ will be on hand to answer your questions and discuss your concerns.

WRITTEN STATEMENTS or comments about this project must be sent by April 5, 2019, by mail to Chad Petersen, KLJ, 1010 4th Ave SW, Valley City, ND 58072, or by email to chad.petersen@kljeng.com with “Public Input Meeting” in the e-mail subject heading.

The NDDOT will consider every request for reasonable accommodation to provide:

  • an accessible meeting facility or other accommodation for people with disabilities,
  • language interpretation for people with limited English proficiency (LEP), and
  • translations of written material necessary to access NDDOT programs and information.

Appropriate provisions will be considered when the Department is notified at least 10 days prior to the meeting date or the date the written material translation is needed.

To request accommodations, contact Paula Messmer, Civil Rights Division, NDDOT at 701-328-2978 or civilrights@nd.gov. TTY users may use Relay North Dakota at 711 or 1-800-366-6888.

02/19/2019 Commission Minutes

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Valley City Commission Proceedings
Tuesday, February 19, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Members absent: Commissioner Magnuson.

Others Present: City Administrator Schelkoph, Deputy Auditor Klein, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Lieutenant Rustebakke, Chad Petersen from KLJ.

Approval of Agenda

There were no changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the February 5, 2019 meeting, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

  1. Approve Raffle Permit for Dakota Plains Ag, North American Game Warden Museum, Valley City Baseball Association, Valley City Lions

Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Public Hearing

Public Hearing to consider the petition to Annex the a tract of land located southeast of  I-94 and Exit 292, submitted by Roserock Holdings, LLC

President Carlsrud declared the public hearing open.

Tim Logan, adjacent landowner, inquired if there was an issue with the city ordinances as the Valley City Trap Team & Club will be 900’ from the property line to city [limits]. City Attorney Martineck stated no current ordinances impact the location of the shooting range and that North Dakota Century Code makes it difficult for Cities to restrict shooting ranges that have been in existence as long as this one. Commissioner Powell inquired about the direction of the shots. Logan stated eastward.

Steve Walters, Real Estate Property Manager for Love’s Travel Stops & Country Stores, appeared by phone. Walters stated if the City has no concerns, Loves does not have any concerns.

Chuck Mielke, President of the Trap Club, stated the Club is considering expanding its hours beyond Tuesday evening to possibly include Thursday, Friday and Sundays as the Club now has 200 members with 57 VCHS students participating.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Powell. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1045, an Ordinance relating to the annexation of a tract of land located southeast of I-94 and Exit 292, described as Parcel 1B-1 and Parcel 1B-2 in Section 28, Township 140N, Range 58W, County of Barnes, State of North Dakota (parcels #41-2840415, 41-2830335)

Commissioner Powell moved to approve Ordinance No. 1045, seconded by Commissioner Erickson.

City Attorney Martineck reported the appropriate notices have been received and provided. The motion passed unanimously.

Approve second and final reading of Ordinance No. 1044, an Ordinance creating and enacting Section 7-03-05.1 of the Valley City Municipal Code, relating to removal of snow and ice from sidewalk, and repealing Section 23-15 of the Valley City Municipal Code

City Attorney Martineck stated there were no changes from the first reading of Ordinance No. 1044.

Commissioner Bishop moved to approve the second and final reading of Ordinance No. 1044, seconded by Commissioner Erickson. The motion passed unanimously.

New Business

Presentation of 2018 Valley City Fire Department Annual Report

Scott Magnuson reported 102 calls for service were received in 2018 which is down from two years ago. VCFD logged 1310 training hours, 96 hours for office meetings and 851 hours for PrePlan Program.

Approve Visitors Committee Recommendation for Image Enhancement Grant Application for Foell Chiropractic Clinic up to $1,000 for signage

City Administrator Schelkoph reported the Visitors Committee provided a due pass recommendation.

Commissioner Powell moved to approve the Image Enhancement Grant Application for Foell Chiropractic Clinic up to $1,000 for signage, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Visitors Committee Recommendation for Image Enhancement Grant for Historic Buildings Grant Application for Brockopp Brewing, LLC up to $15,000 subject to conditions set forth by Visitors Committee

City Administrator Schelkoph reported the Visitors Committee provided a due pass recommendation with the conditions as stated in the materials. Commissioner Bishop moved to approve the Image Enhancement Grant for Historic Buildings for Brockopp Brewing, LLC up to $15,000 subject to conditions set forth by Visitors Committee, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for Valley City Eagles Aerie 2192 at North Dakota Winter Show on March 5 – 9, 2019
Commissioner Erickson moved to approve the Special Alcohol Beverage Event Permit for Valley City Eagles Aerie 2192 at ND Winter Show on March 5 – 9, 2019, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for VFW Post 2764 at North Dakota Winter Show on March 8, 2019

Commissioner Erickson moved to approve the Special Alcohol Beverage Event Permit for VFW Post 2764 at North Dakota Winter Show on March 8, 2019, seconded by Commissioner Bishop. The motion passed unanimously.

Consider extending the protest deadline for Paving Improvement District No. 119 to March 11, 2019

City Administrator Schelkoph stated at the public meeting for Paving Improvement District No. 119, property owners inquired about the associated costs of sewer, water and storm sewer. A second public meeting will be held on February 26.

Chad Petersen from KLJ stated the Paving Improvement District No. 119B meeting will also be held February 26 and the protest period will now coincide with Paving Improvement District No. 119. Petersen stated a new letter will be sent out to property owners.

Commissioner Powell moved to extend the protest deadline for Paving Improvement District No. 119 to March 11, 2019, seconded by Commissioner Bishop. The motion passed unanimously.

Consider updated procedure for Commission meeting agendas

Deputy Auditor Klein reviewed the updated procedure for Commission meeting agendas in which the agendas will not be published in the Times Record.

Beginning May 1, 2019, City Commission agendas will be available at City Hall, www.valleycity.us or distributed by email. To signup, email etufte@valleycity.us

City Attorney Martineck stated publication of the agenda is not required by law but notification is required. Commissioner Powell stated he likes the direction of utilizing website.

Commissioner Powell moved to approve, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reviewed Missouri River Energy Services (MRES) and his position on the board representing the City of Valley City.

Schelkoph provided an update on HB 1066 and SB 2020.

Schelkoph thanked City crews for clearing snow this winter and asked property owners to remove snow – if needed, use a private contractor.

City Updates & Commission Reports

Chad Petersen from KLJ stated the second public input meeting for 5th Avenue NW (Paving 118) is scheduled for Thursday, February 21.

Commissioner Powell thanked City employees for snow removal. Thanked Brockopps & Foell for investing in VC.

President Carlsrud thanked city employees for snow removal and VCFD for their work.

Adjourn

Meeting was adjourned at 5:41 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Brenda Klein, Deputy Auditor
City of Valley City

Public Service Announcement: Frozen Pipes

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With the long stretch of cold weather, Valley City Public Works is advising…

If you have had your water pipes freeze up in the past, please be sure to let your water service trickle. If you check the temperature of your water, it should not be below 35 degrees. If it is, let the water trick and notify the Public Works office at (701) 845-0380 and we can adjust the bill.