Special City Commission Meeting
Saturday, March 10, 2018
12:00 PM
Call to Order
Roll Call
Pledge of Allegiance (please stand)
New Business
N1. Discuss flood protection with Senator Heitkamp
Author Archive: adminuser
03/08/2018 City Commission Proceedings
Valley City Commission Proceedings
March 8, 2018
5:00 PM Meeting, City Hall
President Carlsrud presided and continued with roll call at 5:00 PM.
Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.
Others Present: City Administrator Schelkoph, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen and Mike Strom from KLJ.
Pledge of Allegiance
Approval of Agenda – Addition of N4, N5
Approval of Minutes
Commissioner Bishop moved to approve the minutes of the February 20, 2018, seconded by Commissioner Powell. The motion passed unanimously.
Approval of Consent Agenda
- Approve raffle permit for Valley City Lions, Valley Quilters
- Approve Mechanical Contractor license for Dakota Plains Mechanical Corporation
- Approve parade application for ND State Firefighters Convention on June 1 on Central Avenue
Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.
Public Comments
There were no public comments.
Public Hearing
Open public hearing for beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Avenue S
President Carlsrud declared the public hearing open. Police Chief Hatcher had no issues with the transfer. James Leevers on behalf of County Bottle Shop stated that the employees will stay with the change in ownership. President Carlsrud declared the public hearing closed.
Consider beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Avenue S
Commissioner Bishop moved to approve the beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Ave S, seconded by Commissioner Magnuson. The motion passed unanimously.
Resolution
Approve Resolution No. 2133, a resolution Accepting Final Plans and Specifications for Paving Improvement District 115 (SU-2-990(055)059) and authorizing Engineer to Advertise for bid.
Chad Petersen stated that the 3rd Avenue SE reconstruction is scheduled for a May 11, 2018 bid opening. President Carlsrud clarified that the street lights will not be special assessed. Commissioner Pedersen moved to approve Resolution No. 2133, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2134, a resolution Accepting Final Plans and Specifications for Storm Sewer Improvement District 51 and authorizing Engineer to Advertise for bid.
Mike Strom reported that Storm Sewer Improvement District 51 is located adjacent to the ND Winter Show and will address erosion issues. Commissioner Bishop moved to approve Resolution No. 2134, seconded by Commissioner Powell. The motion passed unanimously.
Approve Resolution No. 2135, a resolution Accepting Final Plans and Specifications for Sanitary Sewer Improvement District 62 and authorizing Engineer to Advertise for bid.
Mike Strom indicated that Sanitary Sewer Improvement District 62 is primarily a sewer reline project and responded to Commissioner Bishop that an original portion of the project is now scheduled for full replacement at a later date. Commissioner Bishop moved to approve Resolution No. 2135, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2136, a resolution Approving Bid and Awarding Contract for Paving Improvement District 117.
Mike Strom recommended awarding bid for Paving Improvement District 117 to Northern Improvement in the amount of $572,988.55. Commissioner Powell moved to approve Resolution No. 2136, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2137, a resolution Approving Bid and Awarding Contract for John Deere Water Tower Recoating.
Mike Strom recommended awarding bid to Maguire Iron for John Deere Water Tower Recoating in the amount of $59,700. Commissioner Magnuson moved to approve Resolution No. 2137, seconded by Commissioner Powell. The motion passed unanimously.
New Business
Approve tobacco license for County Bottle Shop Inc. dba The Liquor Locker at 124 Central Avenue S
Emma Tufte indicated that the two tobacco license applications are due to change in ownership and will not exceed the allotted number of tobacco licenses. Commissioner Pedersen moved to approve the tobacco license for County Bottle Shop dba The Liquor Locker at 124 Central Avenue S, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve tobacco license for Leevers Foods, Inc. at 148 South Central Avenue
Commissioner Pedersen moved to approve the tobacco license for Leevers Foods, Inc. at 148 South Central Avenue, seconded by Commissioner Powell. The motion passed unanimously.
Approve Application for Property Tax Exemption Improvements to 628 11th Ave SW
Assessor Hansen stated that the Ridgeview Place Apartment will be making improvements that qualify it for a Property Tax Exemption and recommended the approval of the application. Commissioner Powell moved to approve the application for Property Tax Exemption Improvements at 628 11th Ave SW, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Special Alcohol Beverage Event Permit for City Lights at Barnes County Museum on March 15, 2018
Commissioner Pedersen moved to approve a special alcohol event permit for City Lights, seconded by Commissioner Magnuson. The motion passed unanimously.
Consider transferring ownership of a piece of City property to NDDOT
City Administrator Schelkoph reported that NDDOT has requested the transfer of city property to expand the right away along I-94 near West Main (parcel # 63-3021439) and install a box culvert. Schelkoph stated that the NDDOT project will bypass the city culvert and future repair of the city culvert, estimated to cost $500,000 to $600,000, will not be needed. Chad Petersen stated that NDDOT is planning to stabilize the area in 2018, reconstruct Interstate in 2019 and install the box culvert in 2019 or 2020.
Commissioner Magnuson moved to deed city property, parcel #63-3021439, to North Dakota Department of Transportation, seconded by Commissioner Powell. The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph reminded the public that Main Street will close beginning March 12 and continue for the next ten months.
City Updates & Commission Reports
City Attorney Mertins thanked Commissioners for setting up their new valleycity.us email accounts.
Chad Petersen from KLJ stated that Main Street has a truck detour route and two other detour routes that will be used – one during special events when Central Avenue is closed.
Commissioner Bishop thanked VCPD & VCFD members who take overnight and early morning calls for service.
President Carlsrud thanked the street, garbage and landfill crews for their work during the recent snow event. Carlsrud encouraged citizens to attend the ND Winter Show.
Adjourn
The meeting was adjourned at 5:34 pm.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City
03/08/2018 City Commission Agenda
City Commission Meeting
Thursday, March 8, 2018
5:00 PM
Call to Order
Roll Call
Pledge of Allegiance (please stand)
Approval of Agenda – Addition of N4, N5
Approval of Minutes
Minutes from February 20, 2018 meeting
Approval of Consent Agenda
- Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
- Approve Monthly Bills for the City and Public Works in the Amount of $1,600,085.24
- Approve Raffle Permits for Abused Persons Outreach Center, SVACTC Skills USA
- Approve Street Closure requests for Rally in the Valley on June 16, 2018
- Approve Parade Application for Rally in the Valley on June 16, 2018 on Central Avenue
Roll Call: Powell Pedersen Bishop Magnuson Carlsrud
Public Comments
Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.
- No personal attacks to persons present or not
- No inflammatory language used during time that you have the platform
- 5 minute maximum or as directed by the chair
- Thank you for participating in City Government.
Public Hearing
PH1. Open public hearing for beer and liquor license transfer request for County Bottle Shop, dba The Liquor Locker at 124 Central Avenue S
Declare public hearing open.
Close hearing.
Consider beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Avenue S
Roll Call: Pedersen Magnuson Bishop Powell Carlsrud
Resolution
R1. Approve Resolution No. 2133, a resolution Accepting Final Plans and Specifications for Paving Improvement District 115 (SU-2-990(055)059) and authorizing Engineer to Advertise for bid. (KLJ)
Roll Call: Bishop Pedersen Powell Magnuson Carlsrud
R2. Approve Resolution No. 2134, a resolution Accepting Final Plans and Specifications for Storm Sewer Improvement District 51 and authorizing Engineer to Advertise for bid. (KLJ)
Roll Call: Magnuson Bishop Powell Pedersen Carlsrud
R3. Approve Resolution No. 2135, a resolution Accepting Final Plans and Specifications for Sanitary Sewer Improvement District 62 and authorizing Engineer to Advertise for bid. (KLJ)
Roll Call: Powell Pedersen Bishop Magnuson Carlsrud
R4. Approve Resolution No. 2136, a resolution Approving Bid and Awarding Contract for Paving Improvement District 117. (KLJ)
Roll Call: Pedersen Powell Magnuson Bishop Carlsrud
R5. Approve Resolution No. 2137, a resolution Approving Bid and Awarding Contract for John Deere Water Tower Recoating. (KLJ)
Roll Call: Magnuson Bishop Powell Pedersen Carlsrud
New Business
N1. Approve tobacco license for County Bottle Shop Inc. dba The Liquor Locker at 124 Central Avenue S (City Auditor Richter)
Roll Call: Bishop Pedersen Powell Magnuson Carlsrud
N2. Approve tobacco license for Leevers Foods, Inc. at 148 South Central Avenue (City Auditor Richter)
Roll Call: Powell Bishop Pedersen Magnuson Carlsrud
N3. Approve Application for Property Tax Exemption Improvements to 628 11th Ave SW (City Assessor Hansen)
Roll Call: Pedersen Magnuson Bishop Powell Carlsrud
N4. Approve Special Alcohol Beverage Event Permit for City Lights at Barnes County Museum on March 15, 2018
Roll Call: Magnuson Powell Pedersen Bishop Carlsrud
N5. Consider transferring ownership of a piece of City property to NDDOT (City Administrator Schelkoph).
Roll Call: Bishop Powell Magnuson Pedersen Carlsrud
City Administrator’s Report
City Updates & Commission Reports
Adjourn
03/08/2018 Finance Meeting Agenda
City Commission Finance Meeting
Thursday, March 8, 2018
3:30 PM
Call to Order
Roll Call
Agenda items
- Public Works reports.
- Review 2019-2021 Project Information and Planning Forms for Submittal to the State Water Commission (KLJ)
- Discuss changes to the Liquor Ordinance to allow for a brew/tap room license (City Attorney Mertins)
- Discuss changes to the Liquor Ordinance to make mandatory server training for all employees that serve/sell alcohol (Commissioner Bishop & President Carlsrud)
- Discuss jail (President Carlsrud)
- Discuss exception to Residency Requirement: The City of Valley City requires that an employee of the City live within 15 minutes of the City limits. The City Administrator may make exceptions to this policy if extenuating circumstances warrant such action.
Adjourn
02/20/2018 City Commission Minutes
Valley City Commission Proceedings
February 20, 2018
5:00 PM Meeting, City Hall
President Carlsrud presided and continued with roll call at 5:00 PM.
Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.
Others Present: City Administrator Schelkoph, City Attorney Mertins, City Auditor Richter, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen and Mike Strom from KLJ.
Roll Call
Pledge of Allegiance
Approval of Agenda – No changes.
Approval of Minutes
Commissioner Bishop moved to approve the minutes from the February 6, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.
Approval of Consent Agenda
- Approve raffle permit for Valley City Lions, Valley Quilters
- Approve Mechanical Contractor license for Dakota Plains Mechanical Corporation
- Approve parade application for ND State Firefighters Convention on June 1 on Central Avenue
Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.
Public Comments
There were no public comments.
Resolution
Approve Resolution No. 2128, a resolution to Create Sanitary Sewer Improvement District No. 62
Mike Strom from KLJ reviewed the location of Sanitary Sewer No. 62. Commissioner Pedersen moved to approve Resolution No. 2128, seconded by Commissioner Powell. The motion passed unanimously.
Approve Resolution No. 2129, a resolution Approving Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimates of Probable Costs for Sanitary Sewer Improvement District No. 62
Mike Strom from KLJ stated that Sanitary Sewer No. 62 will include the re-lining of clay tile pipes at an estimated cost of $465,000. Commissioner Magnuson moved to approve Resolution No. 2129, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Resolution No. 2130, a resolution to Create Storm Sewer Improvement District No. 51
Mike Strom from KLJ reported that Storm Sewer Improvement District will address street flooding. Chad Petersen from KLJ stated that the engineering will address the erosion issues downstream. Commissioner Powell moved to approve Resolution No. 2130, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2131, a resolution Approving Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimates of Probable Costs for Storm Sewer Improvement District No. 51
Mike Strom from KLJ stated that this project has been on the list for a number of years. The estimated cost is $236,000. Commissioner Bishop moved to approve Resolution No. 2131, seconded by Commissioner Pedersen. The motion passed unanimously.
Approve Resolution No. 2132, a resolution Establishing Rates and Fees for Solid Waste Services
City Administrator Schelkoph stated that the solid waste services have not been adjusted in five years. The residential rates will be lowered while the commercial rates will be increased. Commissioner Magnuson moved to approve Resolution No. 2132, seconded by Commissioner Powell. The motion passed unanimously.
New Business
Approve Special Alcohol Event Permit for Eagles at North Dakota Winter Show March 3 – 10, 2018
Commissioner Magnuson moved to approve a special alcohol event permit, seconded by Commissioner Pedersen. The motion passed unanimously.
Consider engineering contract to hire AE2S to design and provide oversight to install pretreatment and RO soak facilities at the Water Treatment Plant
City Administrator Schelkoph reported that the State Water Commission agreed to a 90/10 cost share for the costs associated with the UF system replacement and Water Treatment Plant upgrades; and agreed that Devils Lake water caused the damage to the UF system. The City will install a flocculator and baffles; connect the reverse osmosis system to the UF system to soak the UF system in reverse osmosis water; purchase one train of UF filters and pay for engineering costs. The City share is $58,800 to be paid from the Public Works Capitol Budget.
Commissioner Pedersen thanked City Administrator Schelkoph for his efforts with State Water Commission. City Administrator Schelkoph thanked Wade Hesch and Sherry Keys for their work with GE and AE2S to identify and address the issues caused by Devils Lake water.
Commissioner Magnuson moved to approve the engineering contract with AE2S, seconded by Commissioner Powell. The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph reported that Mayor Carlsrud and himself will be attending the American Public Power Association in Washington, D.C. APPA will be addressing the proposal to sell off the assets of WAPA. Schelkoph reported that Main Street will be closed for ten months.
City Updates & Commission Reports
City Attorney Mertins reported that on February 14, papers were filed to request a temporary restraining order and preliminary injunction on the streetscape project by Robert Drake. NDIRF will provide an attorney. City Administrator Schelkoph stated that the utility rates will not be raised to provide funding for this project; nor will special assessments be utilized; local funding is provided by money budgeted to replace street lights on Central Avenue with a 4 to 1 match from the state.
Chad Petersen from KLJ stated that Main Street will re-open for a few weeks at the end of this week.
Commissioner Magnuson stated that the initiative was intended to revitalize downtown district and improve Valley City.
President Carlsrud reported that the Chamber of Commerce is working with local businesses and community events to address business owner concerns during construction. Carlsrud thanked city employees for their efforts with snow removal.
Commissioner Pedersen was excited to serve as a pilot community for the statewide main street initiative.
Adjourn
The meeting was adjourned at 5:44 pm.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City
02/20/2018 City Commission Agenda
City Commission Meeting
Tuesday, February 20, 2018
5:00 PM
Call to Order
Roll Call
Pledge of Allegiance (please stand)
Approval of Agenda
Approval of Minutes
Minutes from February 6, 2018 meeting
Approval of Consent Agenda
- Approve raffle permit for Valley City Lions, Valley Quilters
- Approve Mechanical Contractor license for Dakota Plains Mechanical Corporation
- Approve parade application for ND State Firefighters Convention on June 1 on Central Avenue
Roll Call: Powell Bishop Pedersen Magnuson Carlsrud
Public Comments
Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.
- No personal attacks to persons present or not
- No inflammatory language used during time that you have the platform
- 5 minute maximum or as directed by the chair
- Thank you for participating in City Government.
Resolution
R1. Approve Resolution No. 2128, a resolution to Create Sanitary Sewer Improvement District No. 62 (KLJ)
Roll Call: Bishop Pedersen Powell Magnuson Carlsrud
R2. Approve Resolution No. 2129, a resolution Approving Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimates of Probable Costs for Sanitary Sewer Improvement District No. 62 (KLJ)
Roll Call: Magnuson Bishop Powell Pedersen Carlsrud
R3. Approve Resolution No. 2130, a resolution to Create Storm Sewer Improvement District No. 51 (KLJ)
Roll Call: Pedersen Powell Magnuson Bishop Carlsrud
R4. Approve Resolution No. 2131, a resolution Approving Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimates of Probable Costs for Storm Sewer Improvement District No. 51 (KLJ)
Roll Call: Powell Pedersen Bishop Magnuson Carlsrud
R5. Approve Resolution No. 2132, a resolution Establishing Rates and Fees for Solid Waste Services (City Administrator Schelkoph)
Roll Call: Magnuson Bishop Powell Pedersen Carlsrud
New Business
N1. Approve Special Alcohol Event Permit for Eagles at North Dakota Winter Show March 3 – 10, 2018
Roll Call: Bishop Pedersen Powell Magnuson Carlsrud
N2. Consider engineering contract to hire AE2S to design and provide oversight to install pretreatment and RO soak facilities at the Water Treatment Plant (City Administrator Schelkoph)
Roll Call: Pedersen Magnuson Bishop Powell Carlsrud
City Administrator’s Report
City Updates & Commission Reports
Adjourn
New Rates & Fees Approved for Solid Waste Services
The City Commission approved new rates for the Public Works Solid Waste Services for a billing issued on or after March 5, 2018.
Exhibit A – Solid Waste Rate Chart Effective March 5, 2018
Exhibit B – Transfer Station Rates Effective March 5, 2018
Local Law Enforcement & City-County Health District Launch Anonymous Tip Line
Free app allows residents to send anonymous tips directly to police from their smartphone
VALLEY CITY, ND – February 12, 2018 – The Valley City Police Department now allows the public to share important public safety information anonymously by sending them a secure message about crimes or suspicious activity in Valley City via a free smartphone app and text line.
Used by over 1,200 communities throughout the U.S. and many communities in North Dakota, tip411 enables anyone with a cell phone or web browser access to send anonymous tips to law enforcement. Tips are received via an interface that allows for secure web and text based conversations. Tip411 enables the public to share an anonymous tip with police and lets the officers respond back creating an anonymous two-way conversation.
The VC BarnesCo. Tips App puts a powerful new crime-fighting tool into the hands of community members of all ages. The App can be downloaded free via the Google Play Store or iTunes App Store.
“We believe the public is our greatest law enforcement resource,” said Police Chief Phil Hatcher of the Valley City Police Department. “Tip411 has been successful in communities across the U.S. and here in North Dakota. It is a safe and secure way for community members to share important information with police without the fear of retribution. It will help our residents play a more active role in keeping Valley City safe.”
Anyone with a cell phone may also send an anonymous tip to Valley City Police Department by texting VCPOLICE and their message/tip to 847411 (tip411). Tip411 should not be used in place of 911 in an emergency.
The VC BarnesCo. Tips App and tip411 anonymous text-a-tip system are 100% anonymous, as the technology removes all identifying information before police see the tip and there is no way to identify the sender.
“The Partnership for Success grant allows us to address underage drinking in Barnes County, and will support the first thirty-six months of tip line service,” said Katie Beyer, Prevention Specialist at City-County Health District. “We’ve enjoyed successful collaboration with law enforcement in the adoption of this service, and we commend their proactive approach to harm-reduction in our community.”
Valley City Public Schools and the Barnes County Sheriff’s Office also allow the public to share important public safety information via tip411. School Resource Officer Sean Hagen will manage the tip line for Valley City Public Schools using the keyword HILINERTIPS. Sheriff Randy McClaflin will manage the tip line for the rural areas of Barnes County using the keyword BCSHERIFF.
Those with questions are asked to call the Valley City Police Department at 701-845-3110.
Main Street Closure – 02/12/2018 to 02/21/2018
VALLEY CITY, ND –
Permanent Flood Protection Phase 2 work will resume in Valley City. Beginning Monday February 12, 2018, Main Street will be closed between Central Ave and 5th AVE NW. Local traffic will be permitted to businesses inside of the road closures. Business signing will be provided. The contractor will be resuming pile driving as well as staging materials and will need to have their crane and materials on Main Street during this time. For the safety of the traveling public traffic will be detoured onto 2nd Street NW during this shut down. Truck deliveries are encouraged to seek alternative routes. The road closure will last through February 21. Additional updates will be provided as needed.
02/06/2018 City Commission Minutes
Valley City Commission Proceedings
February 6, 2018
5:00 PM Meeting, City Hall
President Carlsrud presided and continued with roll call at 5:04 PM.
Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.
Others Present: City Administrator Schelkoph, City Attorney Mertins, City Auditor Richter, Assessor Hansen, Public Works Accountant/Manager Jacobson, Police Chief Hatcher, Dave Andersen, Chad Petersen from KLJ, Gary Retterath.
Roll Call
Pledge of Allegiance
Approval of Agenda – Remove N1, Consent D
Approval of Minutes
Commissioner Bishop moved to approve the minutes from January 16 and January 26, 2018 meetings, seconded by Commissioner Powell. The motion passed unanimously.
Approval of Consent Agenda
- Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
- Approve Monthly Bills for the City and Public Works in the Amount of $2,349,194.09
- Approve raffle permits for Barnes County Ducks Unlimited, Native American Culture Club, North American Game Warden Museum
- Approve mechanical contractor license for Dakota Plains Mechanical
Commissioner Pedersen moved to approve the consent agenda, Commissioner Magnuson. The motion passed unanimously.
Public Comments
There were no public comments.
Resolution
Approve Resolution No. 2125, a resolution to amend a fee for parking tickets.
City Attorney Mertins introduced Resolution No. 2125, this will bring the Valley City in conformance NDCC. Commissioner Powell moved to approve Resolution No. 2125, seconded by Commissioner Magnuson.
Police Chief Hatcher stated that ten dollars is a sufficient fee for parking violations in comparison to other fees in Valley City and indicated that the timing is a concern for the department. City Attorney Mertins stated that it would be feasible to amend the criminal code to allow a ten dollar fee; in order to do so, this could be done through an ordinance at the next meeting. City Administrator Schelkoph stated that the passage of the twenty dollar fine may limit parking violations.
Commissioner Magnuson inquired if enforcing parking ticket non-payment issues might be addressed separately.
City Administrator Schelkoph recommend the passage of the twenty dollar fee.
Roll call vote: Bishop AYE; Magnuson NAY; Pedersen NAY; Powell NAY; Carlsrud AYE. Motion failed.
Approve Resolution No. 2126, a resolution determining sufficiency of protest for Paving Improvement District No. 117
City Auditor Richter reported that protests were received for Paving Improvement District No. 117 with 2.25% in Swanke Addition and 0.46% for seal coat.
Commissioner Pedersen moved to approve Resolution No. 2126, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Resolution 2127, Accepting Final Plans and Specifications for Paving Improvement District No. 117 and authorizing Engineer to advertise for bid.
Chad Petersen from KLJ reviewed Paving Improvement District No. 117. The estimated project cost is $720,000. Commissioner Powell moved to approve Resolution No. 2127, seconded by Commissioner Magnuson. The motion passed unanimously.
New Business
Approve sale of Lot 6, Riverview Drive Third Addition for $7,013.
City Administrator Schelkoph presented the bid received for Lot 6, Riverview Drive Third Addition. Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Application for Property Tax Exemption for Improvement to 240 13th St NE.
City Assessor Hansen provided overview of the Property Tax Exemption for Improvements program and stated that 240 13th Street NE meets the criteria. Commissioner Magnuson moved to approve the application, seconded by Commissioner Powell. The motion passed unanimously.
Approve Application for Property Tax Exemption for Improvement to 426 3rd St NW.
City Assessor Hansen reported that 426 3rd St NW will be a complete remodel and meets the criteria for the program. Commissioner Pedersen moved to approve, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Memorandum of Understanding between State of ND ITD and City of Valley City for statewide interoperable radio network
City Attorney Mertins stated that the ND Legislative Assembly in 2017 made the state interoperable radio network a statewide priority. Police Chief Hatcher stated that this will allow multiple agencies the ability to talk over the same frequencies when responding to a single incident.
Commissioner Bishop moved to approve the Memorandum of Understanding, seconded by Commissioner Magnuson. The motion passed unanimously.
Award bid for demolition of Elevators & Steel Bins located at Mill Dam to Swanberg Construction in the amount of $164,500.00.
City Administrator Schelkoph reported that six contractors bid on this project with the low bid made by Swanberg Construction. Commissioner Pedersen moved to award bid for demolition to Swanberg Construction, seconded by Commissioner Bishop. The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph will be attending a State Water Commission on Thursday to request funding for the damaged filters at the Water Treatment Plant.
City Updates & Commission Reports
City Auditor Richter reported that the 2018 Regular Election includes President, 2 Commissioners, 3 Park Board Members. Information available at City Hall or website. Candidates must file by Monday April 9.
Fire Chief Retterath reminded residents to uncover fire hydrants in neighborhoods; check gas meters to ensure that the meters are uncovered as well.
Chad Petersen from KLJ provided update on Permanent Flood Protection Phase II construction.
Commissioner Powell stated that the parking lot lighting looks good.
President Carlsrud thanked Commission and city employees.
Adjourn
The meeting was adjourned at 5:38 pm.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City