Category Archives: Announcements

07/22/2019 Special City Commission Minutes

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Monday, July 22, 2019

7:00 AM City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell

Members Absent: Commissioner Erickson

Others Present: City Administrator Schelkoph, Finance Director Richter, Deputy Auditor Klein, City Attorney Martineck, Police Chief Hatcher

New Business

Discuss first draft of 2020 Budget

Auditor Richter reported that the value of a mill increased by an estimated $192 from last year to an estimated value of $17,400. The County Auditor will determine the actual value of a mill later in Dec 2019. New growth and properties that moved off the exempt status attributed to $170 of the increase and the balance of $22 is the result of changes in valuations on existing properties.  To maintain the 0 mill increase, the city would need to decrease its mills by 1.1 mills from 2019 budget which is an increase of $18,677 in property tax revenue. The first draft of the budget is presented with 4.97 mills increase from last year, an increased the amount of $101,600 which is 3%.

To ensure financial strength and stability, cash reserves increased by $46,186 which brings the total budgeted reserves to $965,000 which is 30% of general fund appropriations as recommended in the guidelines set in the City’s Fund Balance policy. The General fund revenues increased by $29,921 and expenditures increased by 101,748.

The proposed salaries in the 2020 budget includes a 1.3% cost of living allowance (COLA) increase and a step increase in the 25 year salary schedule. Cost of Living Adjustment (COLA) is calculated using the Consumer Price Index, in the U.S. Department of Labor, Bureau of Labor Statistics report for the Midwest Region from May 2018 to May 2019.

Adjourn

At 8:10 AM Meeting Adjourned until 7:00 AM Tuesday, July 23, 2019.

Attested to by:

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

09/17/2019 City Commission Agenda

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Tuesday, September 17, 2019 5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from September 3, 2019

Approval of Consent Agenda

  1. Approve Raffle Permit for Sheyenne Care Center
  2. Approve Parade Application for Valley City State University Homecoming on September 28, 2019 on Central Avenue at 10:30 AM
  3. Approve Block off Street Request on 4th Street NE for City-County Health District on October 1, 2019 from 4:00 – 7:00 PM for the Welcome to the Block Party

Roll Call:          Powell              Erickson           Magnuson        Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

PH1. Public Hearing for 2020 Annual Budget (City Auditor Richter)
Declare public hearing open.
Close hearing.

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

Approve first reading of Ordinance No. 1050, the 2020 Annual Budget Ordinance (City Auditor Richter)

Roll Call:          Erickson           Powell              Magnuson        Bishop              Carlsrud

Ordinance

O1. Approve second and final reading of Ordinance No. 1049, an Ordinance Amending Title 14, Motor Vehicles & Traffic (City Attorney Martineck)

Roll Call:          Bishop              Erickson           Magnuson        Powell              Carlsrud 

New Business

N1. Consider recommendation to begin Renewal Application for Valley City Renaissance Zone (Jim Knutson, Chair)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

N2. Consider construction extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11(1.b.iii) (City Attorney Martineck)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

N3. Consider the purchase of Christmas decorations for the new street lights on Central and Main St. for $14,000 (City Administrator Schelkoph)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

N4. Consider approving Construction Engineering Agreement for Permanent Flood Protection Phase III with KLJ in an amount not to exceed $182,500 (KLJ)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

09/03/2019 City Commission Agenda

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Tuesday,­ September 3, 2019
5:00 PM

Call to Order
Roll Call
Pledge of Allegiance (please stand)
Approval of Agenda
Approval of Minutes

Minutes from August 20 & 29, 2019 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $                
  3. Approve Raffle Permit for Barnes County Historical Society
  4. Approve Block off the Street Request for VCSU on September 27, 2019 on College Street SW from 2nd Avenue SE to 2nd Avenue SW for Presidential Inauguration Concert at 8 PM

Roll Call:          Erickson           Powell              Magnuson         Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws”
*A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1. Approve second and final reading of Ordinance No. 1048, an Ordinance Amending Title 5, Animals (City Attorney Martineck)
    Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud
  2. Approve first reading of Ordinance No. 1049, an Ordinance Amending Title 14, Motor Vehicles & Traffic Specifically 14-10-49(17), Stopping, standing, or parking prohibited in specific places (City Attorney Martineck)
    Roll Call:          Magnuson         Bishop              Powell              Erickson            Carlsrud

Resolution

  1. Approve Resolution No. 2217, a Resolution Approving Final Plans and Specifications for 5th Ave NW Reconstruction – NDDOT Project No. SU-2-990(059) [Paving Improvement District No. 118, Water Main Improvement District No. 101, Sanitary Sewer Improvement District No. 65 and Storm Sewer Improvement District No. 53] and Authorize Advertisement for Bids (KLJ)
    Roll Call:          Bishop              Erickson           Magnuson         Powell              Carlsrud

New Business

  1. Approve Amendment to Engineering Agreement for 5th Avenue NW Reconstruction in an amount not to exceed $40,000 (KLJ)
    Roll Call:          Erickson           Bishop              Magnuson         Powell              Carlsrud
  2. Consider the Meter Data Management contract from MRES for the City (City Administrator Schelkoph)
    Roll Call:          Powell              Erickson           Bishop              Magnuson            Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

09/03/2019 Finance Agenda

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City Commission Finance Meeting
Valley City, North Dakota
Tuesday, September 3, 2019
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. Receive 2018 Audit Report (City Auditor Richter)
  4. Discuss Meter Data Management contract with MRES for City (City Administrator Schelkoph)
  5. Continue review of Cost Share & Project Planning (City Administrator Schelkoph)

Adjourn

08/29/2019 Special City Commission Agenda

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Thursday, August 29, 2019

12:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

  • Approve Raffle Permit for Hi-Liner Booster Club (City Auditor Richter)

Roll Call:          Erickson           Powell              Magnuson        Bishop              Carlsrud

  • Approve Application for Fireworks Display Permit for RES Pyro at Valley City State University on August 29, 2019 (Fire Chief Magnuson)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

Adjourn

09/17/2019: 2020 Preliminary Budget Hearing

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The Preliminary Budget of the City of Valley City, North Dakota for the calendar year ending December 31, 2020, has been completed and is on file in the City Auditor’s Office where it may be examined. The City Commission will hold a public hearing at 5:00 P.M., September 17, 2019, at City Hall in Valley City, North Dakota for the purpose of receiving comments from the citizens of Valley City. The final adoption of the budget and fixing the annual tax will be on October 1, 2019.

This hearing is held for the opportunity of the citizens to participate with respect to city budgets. Any taxpayer may appear and discuss any item of expenditure or enter objections to any item or the amount therein.

2020 Preliminary Budget

Notice of Public Hearing for Integrated Resource Plan 07/16/2019

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NOTICE OF PUBLIC HEARING

A Public Hearing on the City of Valley City Integrated Resource Plan (IRP) for the Valley City Public Works is scheduled for July 16 at 5:00pm at City Hall.

The City of Valley City has prepared an IRP as required by Western Area Power Administration (Western) under its Energy Planning and Management rules. An IRP must be completed by the City of Valley City to renew its long-term power supply agreement with Western.

An IRP involves planning for future energy resources by evaluating a full range of alternatives, including traditional energy sources, power purchases, energy conservation and efficiency, and renewable resources, in order to provide adequate and reliable service to consumers at the lowest system cost. An IRP should support municipal utility goals and schedules.

The IRP Summary Report can be viewed at City Hall during business hours. In addition to commenting on the IRP at the Public Hearing, written comments can be submitted to the City of Valley City during business hours before the Public Hearing.

Gary Jacobson
Public Works Accountant

Notice of Board Openings 2019

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NOTICE OF BOARD OPENINGS FOR CITY OF VALLEY CITY

The City of Valley City has openings effective July 1 for:

  • Valley City Barnes County Library Board – 3 year term, 2 openings.

Please submit your name, address and phone number on paper to the Valley City Auditor’s Office, PO Box 390, Valley City, or etufte@valleycity.us if you are interested by June 4, 2019, 5 p.m.

Arbor Day Foundation Names 2018 Valley City Tree City USA

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Valley City, ND was named a 2018 Tree City USA by the Arbor Day Foundation in honor of its commitment to effective urban forest management.

Valley City achieved Tree City USA recognition by meeting the program’s four requirements: a tree board or department, a tree care ordinance, an annual community forestry budget of at least $2 per capita and an Arbor Day observance and proclamation.

“Tree City USA communities see the impact an urban forester has in a community first hand,” said Dan Lambe, president of the Arbor Day Foundation. “Additionally, recognition brings residents together and creates a sense of community pride, whether it’s through volunteer engagement or public education.”

Trees provide multiple benefits to a community when properly planted and maintained. They help to improve the visual appeal of the neighborhood, increase property values, reduce home cooling costs, remove air pollutants and provide wildlife habitat, among many other benefits.

3rd Avenue SE Reconstruction – Construction Update

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Beginning July 30: 3rd Avenue SE Reconstruction

The 3rd Avenue SE Reconstruction Project is starting on Monday, July 30th, 2018. 3rd Avenue SE will be closed from Main St to 4th St SE. Traffic control signs will be installed on Friday, July 27th. The road and sidewalks will remain closed for the remainder of the project. A signed detour will be provided along 2nd Ave SE. The adjacent blocks of 2nd St SE and 3rd St SE will be closed to thru traffic, allowing only local traffic. 4th St SE and the 3rd Ave SE bridge will remain open with intermittent disruptions. If you have any questions regarding the project, please contact KLJ at 845-4980.

3rd Avenue SE Reconstruction Map 7-30-2018