Category Archives: City Commission

12.19.2024 Special Commission Agenda

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Special City Commission Meeting
Valley City, North Dakota

Thursday, December 19, 2024
12:00 PM

The City Commission Meeting will begin on November 19, 2024 at 4:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/83881026475 or listen by calling (1 346 248 7799) Webinar ID: 838 8102 6475.

Call To Order
Roll Call

New Business

NB1.    Ratify Commission President’s approval of Memorandum of Commitment and Series D Small    Systems Amendment for Red River Valley Water Supply Project.

Roll Call:          Magnuson        Erickson           Gulmon            Bishop        Carlsrud

Adjourn

Agenda Available

12.17.2024 Commission Agenda

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City Commission Meeting
Valley City, North Dakota

Tuesday, December 17th, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, December 17th, 2024 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/81091038928 or listen by calling (1 346 248 7799) Webinar ID:  810 9103 8928.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Approval of Consent Agenda

  1. Approve Minutes from the 12.3.2024 Finance and Commission Meetings and the 12.6.2024 Special Meeting.    
  2. Approve the Raffle Permit requests for:                                                                                                 

      North Dakota Quarter Horse Association at ND Winter Show Building on 9.1.2025

      VCSU American Fisheries Society Student Subunit at VCSU on 2.28.2025

      North Dakota Hereford Association at Bank Forward on 12.20.2024

  • Approve 2025 License Renewals for:                                                                                                    

      South Central Adult Services, Vehicle for Hire

      Viking Drive Estates, Operate Mobile Home Park

      Sunrise Trailer Court, Operate Mobile Home Park

      Petro Serve USA #071, Permit to sell L.P. Gas

      Petro Serve USA #072, Permit to sell L.P. Gas

      Love’s Travel Stop #849, Permit to sell L.P. Gas

      Ross Tree Service, Tree Trimming and Removal Service License

      Badger Loader Services, LLC, Tree Trimming and Removal Service License

      Tate & Johns Enterprises, Tree Trimming and Removal Service License

      Johnny B’s Trees & Service, Tree Trimming and Removal Service License

      Kieffer Tree, Tree Trimming and Removal Service License

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud     

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

 

Ordinance

  1. Approve first reading of Ordinance No. 1165, an Ordinance to amend and reenact section 14-10-52.1 of the Valley City Municipal Code related to driving upon sidewalks. (City Attorney Martineck)                                                             

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

  • Approve first reading of Ordinance No. 1165, an ordinance to amend and reenact subsection 1 and paragraph 6 of subsection 2 of section 4-01-24 of the Valley City Municipal Code related to special event permits for sale of alcoholic beverages. (City Attorney Martineck)

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

 

Resolution                                                                                                                                     

  1. Approve Resolution 2468, A Resolution to Sell Property at Public Auction. (City Attorney Martineck) 

Roll Call:    Gulmon            Magnuson         Erickson           Bishop              Carlsrud

  • Approve Resolution 2469, A Resolution Approving Bid and Purchase Agreement for 70’x175’ metal shop located on Lots 6 and 7, East Riverside Park Addition (1416 Main Street East). (City Attorney Martineck)

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

New Business

N1.       Approve Monthly Bills for the City and Public Works in the Amount of $ 2,730,903. (Finance Director Klein)          

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud                       

N2.       Approve 2025 Amendment to Valley City Voluntary Flood Acquisition Program. (City Attorney Martineck)

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud                 

N3.        Approve NDDOT Urban Roads Project Submittal List for Fiscal Year 2026-2029. (City Engineer)

Roll Call:    Gulmon            Magnuson         Erickson           Bishop              Carlsrud                 

N4.       Approve Task Order Amendment for Preliminary & Design Engineering for Sanitary Sewer Reline & Incidentals.       (City Engineer)

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

N5.       Approve Task Order for 2025 Seal Coat for Preliminary & Design Engineering. (City Engineer)

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

N6.       Approve the 2025 Employee Policy and Procedures Manual. (City Attorney Martineck)                       

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

12.3.2024 Commission Agenda

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City Commission Meeting
Valley City, North Dakota

Tuesday, December 3, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, December 3, 2024, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/87473196556 or listen by calling (1 346 248 7799) Webinar ID:  874 7319 6556.

Next Resolution No. 2468             Next Ordinance No. 1165

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

 Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.                                                                                                                       
  2. Approve Minutes from the 11.19.2024 Special Commission Meeting and 11.19.2024 Commission Meeting.

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

2466, Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of     Probable Costs for Paving Improvement District No. 130, Sanitary Sewer Improvement District No. 70, Storm        Sewer Improvement District No. 56., and Water Main Improvement District No. 106. (City Engineer) 

2467, Resolution Declaring Necessity of Improvements for Paving Improvement District 130. (City Engineer)

New Business

N1.       Approve Property Buyout of 1010 2nd St SE in the amount of $39,710. (City Administrator Crawford)

N2.       Approve Property Buyout of 227 10th Ave SE in the amount of $6,930. (City Administrator Crawford)

N3.       Approve 2024 Zoning Districts Map for Valley City. (City Administrator Crawford)                                   

N4.       Consider Merchant Processing Agreement with Evolv and Service Fee Processing Agreement with GovCard. (Finance Director Klein)

N5.       Consider & Approve moving the February 18th Finance & Commission Meetings to Thursday, February 20th, 2025. (City Administrator Crawford)                                                                                                     

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

12.3.2024 Finance Agenda

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City Commission Finance Meeting

Valley City, North Dakota

Tuesday, December 3, 2024

2:30 PM

The City Commission Meeting will begin on Tuesday, December 3, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/82443500486 or listen by calling (1 346 248 7799) Webinar ID: 824 4350 0486.

Call to Order

Roll Call

Agenda items

  1. Department reports.

            Department Spotlight – Sanitation Department

  1. Sanitation Department                                                                                     
    1. Water Department
    1. Electric Department
    1. Fire Department/Dangerous Buildings
    1. Police Department                                                                                           
    1. Street Department
    1. Administration
  • Discuss GovCard for City Hall, Police Department & Municipal Court. (Finance Director Klein)                                                                                                                  
  • Review Change Orders for NW Reconstruction Project (2nd Ave NW, 3rd St NW, 4th St N) (City Engineer)                                                                                                          
  • Discuss Special Event Permits for Sale of Alcoholic Beverages. (Attorney Martineck)        
  • Discuss Possible Update to PFP Buyout Policy. (City Administrator Crawford)         
  • Discuss PFP Property Buyout of 506 3rd St SE. (City Administrator Crawford)
  • Discuss PFP Property Buyout of 512 E Main. (City Administrator Crawford)
  • Assessor’s Report on Exempt Properties. (City Assessor Current)                             

Adjourn

Minutes Available text with City of Valley City Logo above

11.19.2024 Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Tuesday, November 19, 2024



President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add N8. Approve Member Participation and Subscription Endorsement for NDPHIT Renewal and N9. Amend to use 2024 Public Works Salary Expenses for the ARPA Funds Designation.

Remove Consent Agenda Item B.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

PROCLAMATION FOR SMALL BUSINESS SATURDAY

November 30, 2024 is being Proclaimed as Small Business Saturday. Support small businesses and merchants on Small Business Saturday and to Shop Small throughout the year.

APPROVAL OF CONSENT AGENDA

  1. Approve Minutes from the 11.5.2024 Finance and Commission Meetings.                             
  2. Approve Public Hearing to consider suspension of Alcoholic Beverage License D3 218: failure to complete and submit Beverage Server Training Paperwork.
  3. Approve 2024-25 Contractor Licenses for:                                                                             
    1. All Finish Concrete of West Fargo, ND
    1. I’ll Tile & Stone, Inc of Detroit Lakes, MN
    1. 701 Caulking of Bismarck, ND
    1. Commercial Cleaning Services of Echo, MN

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

RESOLUTION

RES 2458, a Resolution Creating Paving Improvement District No. 130.                               

RES 2459, a Resolution Creating Water Main Improvement District No. 106.                                   

RES 2460, a Resolution Creating Sanitary Sewer Improvement District No. 70.                                

RES 2461, a Resolution Creating Storm Sewer Improvement District No. 56.

Commissioner Bishop moved to combine and approve together Resolutions 2458, 2459, 2460 and 2461, seconded by Commissioner Gulmon. Motion passed unanimously.

RES 2462, a Resolution for Establishing Electric Utility Rates. Exhibit in Materials.                        

Commissioner Gulmon moved to approve with an effective date of February 1, 2025, seconded by Commissioner Bishop. Motion passed unanimously.

RES 2463, a Resolution for Establishing Water Utility Rates. Exhibit in Materials.                           

Commissioner Bishop moved to approve with an effective date of February 1, 2025, seconded by Commissioner Magnuson. Motion passed unanimously.

RES 2464, a Resolution for Establishing Sewer Utility Rates.  Exhibit in Materials.                           

Commissioner Magnuson moved to approve with an effective date of February 1, 2025, seconded by Commissioner Gulmon. Motion passed unanimously.

RES 2465, a Resolution for Establishing Rates & Fees for Solid Waste Service. Exhibit in Materials.         

Commissioner Gulmon moved to approve with an effective date of February 1, 2025 and to update the Master Fee Schedule, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the amount of $2,727,896.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve 2025 Board Meeting Schedule.                                                                     

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Property Buyout of 823 2nd St NE in the amount of $55,110.            

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Property Buyout of 915 2nd St SE in the amount of $51,480.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Contract for Prisoner Boarding with Barnes County Correctional Center.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Public Works Capital and Operating Budgets for year 2025.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

2024 Annual Forester Report given by Bob Anderson, City Forester.

Approve Member Participation and Subscription Endorsement for NDPHIT Renewal.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Amend to use 2024 Public Works Salary Expenses for the ARPA Funds Designation in the amount of $999,721.93.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared an update from David Wick for the work being done on the roadway section as the inner circle storm drains and have now stopped concrete work for this year.  They will continue next summer. There are a few trailers that Fire Chief Magnuson and herself will need follow up on. The Tree Lighting Ceremony will be held the Saturday after Thanksgiving at 7:00PM at the Veteran’s Park. Enjoy the parade of lights & then attend the tree lighting in the park.

Finance Director Klein thanked Gary Jacobson on his hard work on the Public Works Department Budget. He did a great job.   

Engineer Eslinger discussed the letter that was just mailed out regarding the Lead Service Line Inventory and explained the goal of the first step in the project for the inventory of Lead Service Lines. The goal of the project is to ultimately remove all lead and galvanized lines from our system and to know what type of lines are out there. This is a multi-step program. A diagram explaining the lines and who is responsible for what portion of the lines was added to the materials.

Commissioner Gulmon recognized and thanked the city employees for all their work in putting up the Christmas lights. It is a big effort and very much appreciated.

Commissioner Magnuson thanked Gary Jacobson for all his work on the 2025 Public Works Budget. He explained that we keep our property taxes low by increasing the rates on utilities. We try to keep the profit margin low but still make some money to cover costs. He asked for the numbers to be compared to a few neighboring areas and what is being charged, Valley City is doing well. Have a Happy Thanksgiving and with the snow coming, drive safe.

Mayor Carlsrud thanked our Employees working on all the outside activities seen around town and those working on the inside activities that may not be seen as much. The City was visited by a couple State Representatives to view our permanent flood protections. They were able to see where the appropriated funds were used and they liked what they saw.

ADJOURN

Meeting was adjourned at 5:57 PM.



Minutes Available text with City of Valley City Logo above

11.19.2024 Special Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Tuesday, November 19, 2024



President Carlsrud called the meeting to order at 4:00PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson, Commissioner Bishop, City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner and Administrative Assistant Hintz

PUBLIC HEARING

Open Public Hearing to Consider Suspension of Alcoholic Beverage License 2024-B223 and 2024-C224 for Failure to Complete Transfer Paperwork and Violation of Code V.C.M.C. 4-01-05(7) Regarding Failure to Submit Quarterly Responsible Beverage Server Training Roster.

Greg Burchill, with Tavern 94, shared their reasoning for not turning in the transfer paperwork for the B223 and C224 Alcoholic Beverage Licenses. He believes that the new owner, when the sale is final. Will go with the D Restaurant License so no transfer will be necessary.  He intends to keep the B and C license to use for another possible reason.

Commissioner Magnuson and Attorney Martineck explained the limitations on the D License and explained the requirements on the B and C Licenses. Attorney Martineck clarified the 60-day limitations once the business is sold or the License comes back to the City.

Commissioner Magnuson moved to close the hearing, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Suspension of Alcoholic Beverage License 2024-B223 and 2024-C224.

Attorney Martineck shared that the Server Training Report was turned in about 20 minutes prior to this meeting. This was due on 9/30/2024 but that point can be removed. That no sale of the establishment has happened makes the lack of transfer paperwork a moot point. The lack of Communication is the remaining issue. Martineck stated that any change to the License Application must be reported in 30 days to the City. No communication was made in the past 3 months until just prior to this meeting.

No action was taken by the Commission.

ADJOURN

Meeting was adjourned at 4:37PM.

Minutes Available text with City of Valley City Logo above

11.5.2024 Finance Minutes

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City Commission Finance Meeting

Valley City, North Dakota

Tuesday, November 5, 2024

2:30 PM

Called to Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon

Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz

Agenda Items

GovCard for City Hall, Police Department & Court.

Finance Director Klein shared the need to be able to take credit card payments in the Auditor’s Department. GovCard is a solution that several cities are using. It is a no cost, secure solution to this need. Commissioner Gulmon asked that local financial establishments be given a chance to offer their solution. Klein will reach out & bring quotes to the next meeting.  

Annexation of Woodland.

City Administrator Crawford discussed who this would affect and what the benefits to those involved would be. The consensus of the Commission was to start moving forward with this process.

PFP Buyout of 512 E Main.

Discussion was had on the proposed buyout of 512 East Main and the plans on how to proceed with this purchase. City Administrator Crawford recommends moving forward. The Commission agrees.

2025 Board Meeting Schedule.

Finance Director Klein went over the proposed meeting schedule for the 2025 Finance and Commission meetings. This will be added to the 11/19/24 Commission Agenda for final approval.

2023 Audit Report by Brady Martz

Matt Laughlin with Brady Martz and Associates, PC, shared the findings of the 2023 Auditor’s Report. The audit was completed in accordance with the auditing standards in the United States of America. The Commission felt that the audit went well and thanked Finance Director Klein and her Department for their work.

Department Reports

Sanitation Department

Sanitation Supervisor Swart reported that all is going well in her Department at the moment. Container placement has been going well.  

Water Department

Water Superintendent Hesch reported that water usage is trending down which is normal as we head into winter & cooler weather.   

Electric Department

Electrical Superintendent Senf reported 4 outages last month, 3 were due to squirrels. His Department is keeping busy with completing projects around Valley City.

Fire Department

Fire Chief Magnuson went over his Calls for October. His Department has been on a few tough calls recently and he thanks them for everything that they do.

Police Department

Police Chief Horner went over his Calls for Service Report. He shared that the Police Department was awarded a grant to cover the upgrades needed on security at both the Police Department & the Water Treatment Plant. Chief Horner also shared the activities around town that his Squad has been participating in.

Street Department

Operations Supervisor Klemisch reported that all hydrants should be flushed as well as 245 of the 300 nodes that need replacing are completed. Sand trucks are ready to go when needed. Street cleaning is continuing.  

Administration

Administrator Crawford told the Commission that The City did receive a signed copy for the buyout property at 231 9th Ave NE. They agreed to the terms as determined by the Commission. This process has been started. Administrator Crawford reported that there are 57 remaining properties for the PFP Buyouts. Letters were mailed to those property owners this week. Lead line letters are also being mailed, they will go out when billing does to save on costs. This is another required step in the lead line process.  Discussion was also had on the tearing down of the building at 1416 Main St E to make room for the New Service Center. The plan will be to move ahead with the process to bid on the removal with guidelines set regarding time frames and expectations.

City Attorney Martineck explained the reasoning for the item on the Consent Agenda for Liquor License violations. The establishment in under new ownership and management since possibly August 1st. They have also not turned in their required Responsible Beverage Server Training Report which was due on September 30. 

Agenda Items Continued

Proposed Public Works Budgets for FY25

Public Works Accountant Jacobson reported on the proposed Public Works Budget for 2025. With the Commissioners consent, he will move forward with the approval process at the next Commission Meeting.

Rate Increase requests for Public Works

Public Works Accountant Jacobsonshared with the Commissioner that the rates that the City pays for Utilities will be increasing in 2025. To cover the cost of these increases, Jacobson proposed a few different scenarios for increasing the Customer’s Utility rates.The Commissioner agreed on the rate increase that they feel is appropriate and let Jacobson know to start the process to seek approval on  the new rates.

Adjourn

The meeting was adjourned at 4:33 PM.

Minutes Available text with City of Valley City Logo above

10.1.2024 Finance Minutes

Posted on by

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, October 1, 2024

2:30 PM

Called to Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon

Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Lieutenant Rustebakke, Administrative Assistant Hintz

Commission Topics

President Carlsrud started the discussion on drafting an ordinance about camping and tenting in the City of Valley City. The consensus was to go ahead with an ordinance now to avoid issues that may arise in the future. 

Agenda Items

Finance Director Klein went over the Quarterly Engineers Report. The consensus was to use any unused funds designated for Engineering for the purpose verifying alley encroachments as this has been a recent topic of discussion. 

Administrator Crawford and Attorney Martineck discussed the current PFP guidelines and the policy updates that they recommend. This included the raising of the $50,000. to $75,000 for PFP buyouts without needing Pre-Commission approval. Any buyout over the 75,000. will need Commission approval. Discussion on Fair Market Value which = Appraisal + 10%. Garages and out buildings could be purchased back for $1000. And must provide a timeline for the removal. House structures, if deemed appropriate, will be put up for live auction and require a minimum bid of $1000. The Street Department will take care of disposal of the basement and clearing of the property.

Department Reports

Sanitation Department

Sanitation Supervisor Swart went over the Container Count Report and reminded all that you need to leave 3’ around your container, have it set out by 7:00AM and face the handle to your house.  

Water Department

Water Superintendent Hesch reported that everything seems to be running smoothly as we transition into fall.   

Electric Department

Electrical Superintendent Senf reported on the 5 outages last month. His Crew is very busy finishing the underground at the trailer court. They are waiting on the permit from the railroad for the work by the Fish Hatchery.

Street Department

Dan Bernhardt shared a new updated map of Valley City that includes an explanation of each parcel in the City. 

Operations Supervisor Klemisch stated that his Departments are currently working on flushing the hydrants around town. 216 nodes have been changed out. The final tree/branch pickup took place last week as well as two condemned structures were taken down & removed.  

Fire Department

Fire Chief Magnuson went over his Calls for Service Report. There were 22 calls. The truck is ready for aerial testing.  National Fire Prevention Week is October 6-12. Fire Extinguisher servicing is a few months behind but will be catching up this month.

He also reported on the Dangerous Building processes currently taking place and how they are doing. Discussion took place on how a building gets reported and that all must follow the guidelines. The form is available on the website. 

Police Department

Police Lieutenant Rustebakke went over the Calls for Service Report and what calls and contacts are included in that report. The Commissioners would like them to report on most all contacts with the public so the Department receives credit for all their work. Battle of the Badges will be taking place on October 8 & 9 at Stoudt Miller.

Agenda Items Continued

City Administrator Crawford brought up the purchase agreement for 231 9th Ave NE. This was presented at the September 17th Commission meeting and tabled until this Finance Meeting. Currently, the sellers are asking for $139,000. plus the Sellers keep the house and garage structures which they will move. Consensus of the Commission is to offer $139,000. The seller can than purchase the garage for $1000. and the house structure will go up for auction and can be purchased with bids. 

City Administrator Crawford shared with the Commissioners that the Auditor’s Department would like them to discuss moving the monthly finance meeting to the 3rd Tuesday of the month. This would allow for all Departments to get their reports handed in prior to the agenda be posted. The consensus was to try this for the 2025 meetings.

President Carlsrud shared the most current information on the Red River Water Supply Project and that the Commissioners should make a decision tonight as to buy in or not. This will be discussed at the Commission meeting.  

Adjourn

The meeting was adjourned at 4:49 PM.

Minutes Available text with City of Valley City Logo above

11.5.2024 Commission Minutes

Posted on by

City Commission Meeting
Valley City, North Dakota

Tuesday, November 5, 2024


President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Remove Item C from the Consent Agenda. Add Item 5. under New Business. 

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
  2. Approve Minutes from the 10.15.2024 Commission Meeting and the 10.21.2024 Special Commission Meeting and the 10.28.2024 Special Commission Meeting.                                 
  3. Approve public hearing to consider suspension of alcoholic beverage licenses 2024-B208 and 2024-C209: failure to pay administrative penalty.        
  4. Approve public hearing to consider suspension of alcoholic beverage licenses 2024-B223 and 2024-C224: failure to complete Transfer Paperwork.
  5. Approve Gaming Site Authorization for ND Chapters of Delta Waterfowl Inc on February 22, 2025, at the Eagles.
  6. Approve Raffle Permits for:                                                                                                   
  7. VCSU Trap Shooting Club, Raffle on 4.24.2025 at VCSU.
  8. Education Foundation for VCPS, Raffle & Bingo on 11.21.2024 at VCHS Cafeteria.
  9. VCSU Student Chapter of the Wildlife Society, Raffle on 2.27.25 at VCSU.
  10. Approve 2024-25 Contractor Licenses for:                                                                             
  11. Olauson Duct Cleaning, Oriska ND – Contractor
  12. Roughrider Signs & Designs, Jamestown, ND – Contractor
  13. DD’S Decks N More, LLC, Barnesville, MN – Contractor

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

ORDINANCE

Approve Second and Final Reading of Ordinance No. 1163 an Ordinance to create and enact section 7-04-23 of the Valley City Municipal Code related to prohibited camping.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Second and Final Reading of Ordinance No. 1164 an ordinance to create and enact a new section of chapter 11-03 of the Valley City Municipal Code related to a university zoning district.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NEW BUSINESS

1. Approve 2023 Audit Report prepared by Brady Martz.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

2. Lease of Vehicle with option to Purchase. Recycling.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

3. Consider the Visitor’s Committee recommendation to Approve the Image Enhancement Grant Application for JBJ Properties in the amount of up to $7500. for the renovations and upgrades to his business at 1010 7th St SE.           

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

4. Consider the Visitor’s Committee recommendation to Approve the Image Enhancement Grant Application for L & H Shoe Shop in the amount of $350. for the replacement of their storefront banner/sign at 125 Central Ave S.

      Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

      Motion passed unanimously.

5. Authorize Sale of Building at 1416 Main St E for Public Sale.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford thanked Finance Director Klein and the Auditor’s Department for all their work on the 2023 Audit, great job. Training was held for the Department Heads where they all learned their “Working Genius” and how to use that knowledge when working with their teams. Commend the Fire Department for all of your work. There have been some tough calls these past few weeks. 

City Engineer Peterson gave what should be the last update on the Construction projects happening around Valley City for 2024. All projects should be complete with just a small bit of cleanup to do.

Commissioner Gulmon congratulated Finance Director Klein & Staff on the very good 2023 Audit with some minor findings. He also thanked the Fire Department & volunteers for all they do to protect our city. Go vote!

Commissioner Erickson reminded all to please take your pumpkins to the grass site and not to throw them away in your trash.

Mayor Carlsrud “Hats Off” to all the City Departments for getting everything done around town and being ready for the next season. Marvelous job on the budgets this year.  Reminder that Veteran’s Day is coming, please thank a veteran. Thank you to the Commissioner for serving. Congratulations to Brenda Klein for completing the MRES Leadership Training course. Kudos to all of you that make are Community successful!  

ADJOURN

Meeting was adjourned at 5:17 P.M.

11.19.2024 Commission Agenda

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City Commission Meeting
Valley City, North Dakota

Tuesday, November 19, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, November 19, 2024 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/84062493880 or listen by calling (1 346 248 7799) Webinar ID:  840 6249 3880.

Next Resolution No. 2466             Next Ordinance No. 1165

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

PROCLAMATION FOR SMALL BUSINESS SATURDAY

November 30, 2024, is being Proclaimed as Small Business Saturday. Support small businesses and merchants on Small Business Saturday and to Shop Small throughout the year.                                                        

Approval of Consent Agenda

  1. Approve Minutes from the 11.5.2024 Finance and Commission Meetings.                     
  2. Approve Public Hearing to consider suspension of Alcoholic Beverage License D3 218: failure to complete and submit Beverage Server Training Paperwork.                                                    
  3. Approve 2024-25 Contractor Licenses for:                                                                     
    1. All Finish Concrete of West Fargo, NDI’ll Tile & Stone, Inc of Detroit Lakes, MN701 Caulking of Bismarck, ND
    1. Commercial Cleaning Services of Echo, MN

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

  1. RES 2458, a Resolution Creating Paving Improvement District No. 130.                                                 

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

  • RES 2459, a Resolution Creating Water Main Improvement District No. 106.                                         

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

  • RES 2460, a Resolution Creating Sanitary Sewer Improvement District No. 70.                                  

Roll Call:    Gulmon            Magnuson         Erickson           Bishop              Carlsrud

  • RES 2461, a Resolution Creating Storm Sewer Improvement District No. 56.                                        

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

  • RES 2462, a Resolution for Establishing Electric Utility Rates.                                                         

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

  • RES 2463, a Resolution for Establishing Water Utility Rates.                                                                

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

  • RES 2464, a Resolution for Establishing Sewer Utility Rates.                                                               

Roll Call:    Gulmon            Magnuson         Erickson           Bishop              Carlsrud

  • RES 2465, a Resolution for Establishing Rates & Fees for Solid Waste Service.                                       

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

New Business

N1. Approve Monthly Bills for the City and Public Works in the Amount of $2,727,896.                               

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

N2. Approve 2025 Board Meeting Schedule.  (Finance Director Klein)                                                               

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

N3. Approve Property Buyout of 823 2nd St NE in the amount of $55,110. (City Administrator Crawford)                  

Roll Call:    Gulmon            Magnuson         Erickson           Bishop              Carlsrud

N4. Approve Property Buyout of 915 2nd St SE in the amount of $51,480. (City Administrator Crawford)                    

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

N5. Approve Contract for Prisoner Boarding with Barnes County Correctional Center. (Police Chief Horner)  

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

N6. Approve Public Works Capital and Operating Budgets for year 2025. (Public Works Accountant Gary Jacobson)                                                                                                                                                                           

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

N7. 2024 Annual Forester Report by Bob Anderson.

City Administrator’s Report
City Updates & Commission Reports
Adjourn