Category Archives: City Commission Agendas

05/01/2018 City Commission Agenda

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City Commission Meeting
Tuesday, May 1, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Proclamation for Stroke Awareness Month

Proclamation for Arbor Day

Approval of Agenda

Approval of Minutes

Minutes from April 17, 2018 meeting

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $2,884,496.63
  3. Approve Electrician and/or Plumber Licenses for Tim’s Plumbing, Valley Electric
  4. Approve Raffle Permit for Sheyenne Valley Bowmen, Valley City Fire Department

Roll Call:          Bishop              Magnuson        Powell              Pedersen            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

O1. Approve second and final reading of Ordinance No. 1031, an Ordinance Amending Title 4, Alcoholic Beverages (City Attorney Mertins)
Roll Call:          Pedersen           Powell              Bishop              Magnuson            Carlsrud

New Business

N1. Approve Recommendation from Renaissance Zone Board for 523 Legacy Lane for a 5 year income tax exemption and a 5 year property tax exemption up to $250,000 for purchase of a new home, and designate it as VC-84 (pending receipt of Certificate of Good Standing) (Jim Knutson)
Roll Call:          Magnuson        Bishop              Powell              Pedersen            Carlsrud

N2. Approve Recommendation from Renaissance Zone Board for 1036 7th Avenue NW for a 5 year income tax exemption and a 5 year property tax exemption for new construction, and designate it as VC-108 (pending receipt of Certificate of Good Standing) (Jim Knutson)
Roll Call:          Powell              Bishop              Pedersen           Magnuson            Carlsrud

N3. Approve Special Alcohol Beverage Event Permit for Hi-Line Hospitality at VCSU on May 10, 2018 for Employee Recognition Dinner (City Auditor Richter)
Roll Call:          Bishop              Powell              Magnuson        Pedersen            Carlsrud

N4. Approve Construction Engineering Services with KLJ for Paving Improvement District No. 116 in the amount of $56,500 (KLJ)
Roll Call:          Magnuson        Bishop              Powell              Pedersen            Carlsrud

N5. Approve Construction Engineering Services with KLJ for Sanitary Improvement District No. 62 in the amount of $6,700 (KLJ)
Roll Call:          Pedersen           Magnuson        Bishop              Powell              Carlsrud

N6. Approve Construction Engineering Services with KLJ for Storm Sewer Improvement District No. 51 in the amount of $10,900 (KLJ)
Roll Call:          Powell              Magnuson        Pedersen           Bishop              Carlsrud

N7. Consider implementation of Request For Proposal process for two 2019 Construction projects (City Administrator Schelkoph)
Roll Call:          Bishop              Pedersen           Magnuson         Powell              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

04/17/2018 City Commission Agenda

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City Commission Meeting
Tuesday, April 17, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from April 3 and April 10, 2018 meetings and April 10, 2018 Board of Equalization meeting

Approval of Consent Agenda

  1. Approve Raffle Permit for Barnes County Wildlife Federation, Disabled American Veterans, Express Wrestling
  2. Approve Electrician, Plumber and/or Mechanical Contractor license for ASAP Electric, RJ’s Plumbing & Heating, Inc.
  3. Approve Block off the Street Request for Valley City Public Schools on April 28, 2018 on 4th Street NW from Central Avenue to 2nd Avenue
  4. Approve Block off the Street Request for Valley City State University Residence Life on May 3, 2018 on Viking Drive from Student Center to intersection of 8th Avenue
    Roll Call:          Magnuson        Pedersen           Bishop              Powell             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

New Business

N1. Approve NDDOT Cost Participation, Construction & Maintenance Agreement for NDDOT Project No. UGP-SU-2-990(057), Central Avenue from Main to 12th St N (KLJ)
Roll Call:          Magnuson        Pedersen           Bishop              Powell             Carlsrud

N2. Consider approving Amendment No. 1 for Preliminary & Design Engineering Services with KLJ for NDDOT Project No. UGP-SU-2-990(057), PCN 22043 (Central Avenue) (KLJ)
Roll Call:          Bishop              Powell              Magnuson        Pedersen            Carlsrud

N3. Approve Permanent Flood Protection Phase IV buyout purchase of 229 4th Ave SE for the appraised value of $155,000 (City Administrator Schelkoph)
Roll Call:          Pedersen           Bishop              Powell              Magnuson            Carlsrud

N4. Approve Gaming Site Authorization for Valley City Eagles Aerie 2192 Fraternal Order of Eagles at 345 12th Ave NE; Hi-Line Hospitality, LLC at 2369 Elm Street; The Labor Club, 214 2nd Street NE; My Bar Valley City LLC, 240 East Main Street; and Main Street Off Sale LLC – Tavern 94, 455 Wintershow Road (City Auditor Richter)
Roll Call:          Powell              Magnuson        Pedersen           Bishop              Carlsrud

N5. Approve Gaming Site Authorization for ND Wildlife Federation at Valley City Eagles, 345 12th Ave NE on April 6, 2019 (City Auditor Richter)
Roll Call:          Magnuson        Powell              Pedersen           Bishop              Carlsrud

N6. Approve Special Alcohol Beverage Event Permit for City Lights at VCSU on April 25, 2018 for VCBCDC Annual Banquet (City Auditor Richter)
Roll Call:          Pedersen           Magnuson        Bishop              Powell              Carlsrud

Public Hearing

PH1. Open Public Hearing regarding Special Assessments confirmed by the Special Assessment
Commission for Paving Improvement District No. 112

Declare hearing open.
Close hearing.
Roll Call:          Pedersen           Powell              Bishop              Magnuson            Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 112
Roll Call:          Bishop              Powell              Magnuson        Pedersen            Carlsrud

PH2. Open Public Hearing regarding Special Assessments confirmed by the Special Assessment
Commission for Paving Improvement District No. 113

Declare hearing open.
Close hearing.
Roll Call:          Powell              Magnuson        Pedersen           Bishop              Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 113
Roll Call:          Magnuson        Bishop              Powell              Pedersen            Carlsrud

 

PH3. Open Public Hearing regarding Special Assessments confirmed by the Special Assessment
Commission for 2017 Parking Lot Improvement District

Declare hearing open.
Close hearing.
Roll Call:          Pedersen           Powell              Bishop              Magnuson            Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for 2017 Parking Lot Improvement District
Roll Call:          Bishop              Magnuson        Powell              Pedersen            Carlsrud

Ordinance

O1. Approve first reading of Ordinance No. 1031, an Ordinance Amending Title 4, Alcoholic Beverages (City Attorney Mertins)
Roll Call:          Powell              Pedersen           Magnuson         Bishop              Carlsrud

Resolution

R1. Approve Resolution No. 2144, a Resolution of Sponsorship for After School Latch Key Program dba TL Childcare CDBG Loan Fund Application (Brenda Moritz, SCDRC)
Roll Call:          Bishop              Powell              Magnuson        Pedersen            Carlsrud

R2. Approve Resolution No. 2140, a Resolution Accepting Bid and Awarding Contract for Sanitary Sewer Improvement District No. 62 to Swanberg Construction in the amount of $234,938 (KLJ)
Roll Call:          Magnuson        Powell              Pedersen           Bishop              Carlsrud

R3. Approve Resolution No. 2141, a Resolution Accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 51 to DL Barkie Construction, Inc. in the amount of $167,665 (KLJ)
Roll Call:          Pedersen           Magnuson        Bishop              Powell              Carlsrud

R4. Approve Resolution No. 2143, a Resolution to Designate Authorized Representative for the City of Valley City as a Member of Missouri Basin Municipal Power Agency d/b/a Missouri River Energy Services (City Administrator Schelkoph)
Roll Call: Powell              Magnuson        Pedersen           Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

04/10/2018 Special City Commission Agenda

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Special City Commission Meeting
Tuesday, April 10, 2018
7:00 AM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

N1. Consider alleged violation of Alcoholic Beverage Ordinance by American Legion Club
Roll Call:          Magnuson        Bishop              Powell              Pedersen            Carlsrud

N2. Consider proposed disposition for American Legion Club regarding violation of Alcoholic Beverage Ordinance
Roll Call:          Pedersen           Powell              Bishop             Magnuson            Carlsrud

Adjourn

04/10/2018 Board of Equalization Meeting

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Board of Equalization Meeting
Tuesday, April 10, 2018
4:00 PM

Call to Order

  1. Auditor to read Sections 57-11-01, 03 and 07 of the North Dakota Century Code pertaining to the duties of the Board of Equalization.
  2. President declares the hearing open
    1. Report from Assessor
    2. Requests from Property Owners
    3. Auditor’s report on any written communication
  3. Motion to close hearing
    Roll Call:          Powell              Magnuson        Bishop              Pedersen            Carlsrud
  4. Commission to review the assessment books. Motion to approve the assessment books as prepared by the City Assessor. (Note any changes to assessment books in separate motion).
    Roll Call:          Pedersen           Bishop              Powell              Magnuson            Carlsrud

Adjourn

04/03/2018 City Commission Meeting

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City Commission Meeting
Tuesday, April 3, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Recognition of Mayor for a Day

City Government Week Proclamation

Approval of Agenda – Remove Consent C, N9 & N11

Approval of Minutes

Minutes from March 20 and March 29, 2018 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $2,646,288.49
  3. Approve Block off the Street Request for Valley City High School on April 28, 2018 on 4th Street NW from Central Avenue to 2nd Avenue NW
  4. Approve Request to Block off the Street for Valley City Public Schools on May 9, 2018 on 2nd Ave NW from 4th Street NW to 5th Street NW
  5. Approve Raffle Permit for Valley City Area Chamber of Commerce

Roll Call:          Powell              Bishop              Pedersen           Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

New Business

N1. Consider financial support for the South Central Seniors Transportation (Pat Hansen)
Roll Call:          Bishop              Pedersen           Magnuson         Powell              Carlsrud

N2. Consider Request for $7,500 from the Reserved Streetscape Project Funds for Chamber of Commerce for one-time construction marketing (Bobby Koepplin)
Roll Call:          Pedersen           Magnuson        Bishop              Powell              Carlsrud

N3. Consider Food & Beverage Grant Request for Chamber of Commerce in the amount of $32,000 (Bobby Koepplin)
Roll Call:          Magnuson        Powell              Pedersen           Bishop              Carlsrud

N4. Consider Image Enhancement Grant from Mobility Plus Rehabilitation, Ltd. in the amount of $1,000 (Bobby Koepplin)
Roll Call:          Powell              Pedersen           Magnuson         Bishop              Carlsrud

N5. Approve awarding bid for planting of trees for the ND Forest Service grant to Pine Country Nursery in the amount of $14,617.00 (Bobby Koepplin)
Roll Call:          Bishop              Magnuson        Powell              Pedersen            Carlsrud

N6. Receive the Valley City Fire Department Annual Report (Fire Chief Retterath)

N7. Approve part-time staff for VCFD to create pre-plan building fire protection program (Fire Chief Retterath)
Roll Call:          Pedersen           Powell              Bishop              Magnuson            Carlsrud

N8. Approve Gaming Site Authorization for Edgar A. Fisher Post 60 of the American Legion
Roll Call:          Magnuson        Bishop              Powell              Pedersen            Carlsrud

N9. REMOVED – Approve NDDOT Cost Participation, Construction & Maintenance Agreement for UGP-SU-2-990(057), Central Avenue from Main to 12th St N (KLJ)
Roll Call:          Powell              Magnuson        Pedersen           Bishop              Carlsrud

N10. Approve NDDOT Cost Participation, Construction & Maintenance Agreement for UGP-SU-2-990(055)059, 3rd Avenue SE from 4th St SE to Main St (KLJ)
Roll Call:          Bishop              Powell              Magnuson        Pedersen            Carlsrud

N11. Approve 2017 Year end transfers and assigned funds as prepared by City’s Finance Director (City Auditor Richter)
Roll Call:          Pedersen           Bishop              Powell              Magnuson            Carlsrud

N12. Appoint contact for the ND Water Coalition State Water Commission (City Administrator Schelkoph)
Roll Call:          Magnuson        Pedersen           Bishop              Powell             Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

03/29/2018 Special City Commission Agenda

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Special City Commission Meeting
Thursday, March 29, 2018
7:00 AM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

N1. Consider NDDOT UGP-SU-2-990(057)PCN 22043 Bid Items for the  Streetscape Project
Roll Call:          Bishop              Pedersen           Powell              Magnuson             Carlsrud

Adjourn

03/27/2018 Special Joint Boards Meeting

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Special Joint Boards Meeting
Valley City Town & Country Club
Tuesday, March 27, 2018
5:30 PM

Call to Order

Roll Call

Presentations to Include:

  • Mental Health
  • Jail
  • SRO/Law Enforcement
  • Emergency Response

Adjourn

03/20/2018 City Commission Agenda

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City Commission Meeting
Tuesday, March 20, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda – Additions to Consent Agenda, as indicated

Approval of Minutes

Minutes from March 8 and March 10, 2018 meetings

Approval of Consent Agenda

  1. Approve Raffle Permits for Catherine’s Parish KC’s, Valley City Trap Club
  2. Approve Electrician, Plumber and/or Mechanical Contractor licenses for
    1. Ace Plumbing
    2. All American Plumbing & Heating
    3. Bakkegard & Schell, Inc.
    4. Engles Electric
    5. Enterprise Electric, Inc.
    6. Grotberg Electric, Inc.
    7. Grotberg Electric, Inc. dba Triton Mechancial
    8. Hi-Line Electric, Inc.
    9. Home Heating, Plumbing & A/C, Inc.
    10. John’s Refrigeration & Electric, Inc.
    11. Keith’s Air Conditioning, Refrigeration & Heating, Inc.
    12. Kohn Electric, LLC
    13. Manning Mechanical, Inc.
    14. Moorhead Electric, Inc.
    15. Overn Electric, LLC
    16. Peterson Mechanical, Inc.
    17. Red River Electric, Inc.
    18. Ryan Mechanical, Inc.
    19. Scott’s Electric, Inc.
    20. Sheyenne Mechanical
    21. Sheyenne River Repair
    22. Wrigley Mechanical, Inc.
    23. And all license applications received before April 1, 2018 approved by the Auditor’s Office.
  3. Approve House Mover licenses for
    1. Carrington House Moving, Inc.
    2. Liechty Homes Inc.
    3. Schmit Incorporated
    4. And all license applications received before April 1, 2018 approved by the Auditor’s Office.

Roll Call:          Bishop              Pedersen           Powell              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

R1. Approve Resolution No. 2138, a Resolution to Designate Authorized Representative for the City of Valley City as a Member of Missouri Basin Municipal Power Agency d/b/a Missouri River Energy Services (City Administrator Schelkoph)
Roll Call:          Powell              Pedersen           Bishop              Magnuson            Carlsrud

R2. Approve Resolution No. 2139, a Resolution Accepting Final Plans, Specifications and Estimate of Probable Cost for Project No. UGP-SU-2-990(057) [Central Ave – Concrete Pavement Repair, Sidewalk, Curb & Gutter, Storm Sewer Modifications, Decorative Lighting and Traffic Signals], and authorizing Engineer to Advertise for bid (KLJ)
Roll Call:          Pedersen           Powell              Magnuson        Bishop              Carlsrud

New Business

N1. Consider approving 2019-2021 Project Information and Planning Forms (Permanent Flood Protection, Water Main and Mill Dam Rehabilitation) for submittal to the State Water Commission (KLJ)
Roll Call: Magnuson Bishop              Powell              Pedersen            Carlsrud

N2. Consider using the Infrastructure Renew and Replacement Fund for a portion of the Final Payment to NDDOT for 9th Ave NW Reconstruction Project (City Administrator Schelkoph)
Roll Call:          Bishop              Powell              Magnuson         Pedersen            Carlsrud

N3. Consider VCBC Development Corporation Request to Retain 0% Loan Funds (Jennifer Feist)
Roll Call:          Powell              Bishop              Pedersen           Magnuson            Carlsrud

N4. Approve 2018 City Forester Contract (City Administrator Schelkoph)
Roll Call:          Pedersen           Magnuson        Bishop             Powell              Carlsrud

N5. Approve Application for Property Tax Exemption for Improvements to Commercial Building at 1109 Main Street W (City Assessor Hansen)
Roll Call:          Magnuson        Powell              Pedersen           Bishop              Carlsrud

N6. Approve Special Alcohol Beverage Event Permit for Valley City Eagles 2192 at North Dakota Winter Show Event Center March 26 – 28, 2018
Roll Call:          Bishop              Pedersen           Powell              Magnuson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

03/08/2018 City Commission Agenda

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City Commission Meeting
Thursday, March 8, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda – Addition of N4, N5

Approval of Minutes

Minutes from February 20, 2018 meeting

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $1,600,085.24
  3. Approve Raffle Permits for Abused Persons Outreach Center, SVACTC Skills USA
  4. Approve Street Closure requests for Rally in the Valley on June 16, 2018
  5. Approve Parade Application for Rally in the Valley on June 16, 2018 on Central Avenue

Roll Call:          Powell              Pedersen           Bishop              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

PH1. Open public hearing for beer and liquor license transfer request for County Bottle Shop, dba The Liquor Locker at 124 Central Avenue S

Declare public hearing open.

Close hearing.

Consider beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Avenue S

Roll Call:          Pedersen           Magnuson        Bishop             Powell              Carlsrud

Resolution

R1. Approve Resolution No. 2133, a resolution Accepting Final Plans and Specifications for Paving Improvement District 115 (SU-2-990(055)059) and authorizing Engineer to Advertise for bid. (KLJ)

Roll Call:          Bishop              Pedersen           Powell              Magnuson            Carlsrud

R2. Approve Resolution No. 2134, a resolution Accepting Final Plans and Specifications for Storm Sewer Improvement District 51 and authorizing Engineer to Advertise for bid. (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Pedersen            Carlsrud

R3. Approve Resolution No. 2135, a resolution Accepting Final Plans and Specifications for Sanitary Sewer Improvement District 62 and authorizing Engineer to Advertise for bid. (KLJ)

Roll Call:          Powell              Pedersen           Bishop              Magnuson            Carlsrud

R4. Approve Resolution No. 2136, a resolution Approving Bid and Awarding Contract for Paving Improvement District 117. (KLJ)

Roll Call:          Pedersen           Powell              Magnuson        Bishop              Carlsrud

R5. Approve Resolution No. 2137, a resolution Approving Bid and Awarding Contract for John Deere Water Tower Recoating. (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Pedersen            Carlsrud

New Business

N1. Approve tobacco license for County Bottle Shop Inc. dba The Liquor Locker at 124 Central Avenue S (City Auditor Richter)

Roll Call:          Bishop              Pedersen           Powell              Magnuson      Carlsrud

N2. Approve tobacco license for Leevers Foods, Inc. at 148 South Central Avenue (City Auditor Richter)

Roll Call:          Powell              Bishop              Pedersen           Magnuson            Carlsrud

N3. Approve Application for Property Tax Exemption Improvements to 628 11th Ave SW (City Assessor Hansen)

Roll Call:          Pedersen           Magnuson        Bishop             Powell              Carlsrud

N4. Approve Special Alcohol Beverage Event Permit for City Lights at Barnes County Museum on March 15, 2018

Roll Call:          Magnuson        Powell              Pedersen           Bishop              Carlsrud

N5. Consider transferring ownership of a piece of City property to NDDOT (City Administrator Schelkoph).

Roll Call:          Bishop              Powell              Magnuson         Pedersen            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn