The City Commission Meeting will begin on Tuesday, August 2, 2022 at 3:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.
Members of the public may view the meeting online https://us06web.zoom.us/j/86154506886 or listen by calling (1 346 248 7799) Webinar ID: 861 5450 6886
Call to Order
Roll Call
Agenda items
Department reports.
Sanitation Department
Water Department
Electric Department
Fire Department
Police Department
Street Department
Administration
Review monthly bills/reports (10 minutes) – (Finance Director Richter)
Discuss Addition of 7th St NW to Storm Water Phase II. (City Engineer)
President Carlsrud called the meeting to order at 5:00 PM.
Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon
Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson
Pledge of Allegiance
Approval of Agenda
Move Consent Agenda F to New Business 1.
Approval of Minutes
Commissioner Bishop moved to approve the minutes from June 22nd, 2022 Commission Meeting, seconded by Commissioner Magnuson. Motion passed unanimously.
Approval of Consent Agenda
Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
Approve Application for Contractor renewal for Maple River Electric for the Period Ending May 31, 2023.
Approve VC Chamber Block off Street Application for Crazy Daze on July 27th from 7:00 AM to 6:00 PM.
Approve Application for Retail Tobacco License Renewal for the Dollar General Store.
Approve Special Alcohol Event Applications for the Eagles on July 14th, 21st and September 8 from 5:00 PM-10:00 PM for the Summer Nights on Central and Summer Vikes on Central Events.
Approve Special Alcohol Event Application for Brockopp Brewing on July 12th, 2022 for North Country Trail Event from 6:00 PM-7:30 PM.
Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.
Ordinance
Approve First Reading of Ordinance 1102, an Ordinance Approving the Extension of Sales, Use and Gross Receipts Taxes dedicated to City Infrastructure Renewal and Replacement Projects.
City Attorney Martineck stated this is just an extension of the current tax already in place and was approved by the voters at the last election.
Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
Approve First Reading of Ordinance 1104, an Ordinance Approving the Extension of Sales, Use and Gross Receipts Taxes Dedicated to Economic Development, Basic Industry, Job Development, Tax Relief Infrastructure, other Special Request, Service and Retail Business Development.
City Attorney Martineck stated this is just an extension of the current tax that is already in place and was approved by the voters at the last election.
Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.
Approve First Reading of Ordinance 1107, an Ordinance to Create and Enact Section 7-05-06 of the Valley City Municipal Code Relating to Use of Sidewalk for Outdoor Patio Area.
City Attorney Martineck stated this will allow business owners to set up an outdoor patio area on the sidewalk outside of their business. There will be several restrictions that are required and will require a permit process through the city.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve First Reading of Ordinance 1109, an Ordinance to Amend and Reenact Section 11-01-04 and Subsection 4 of Section 16-01-01 of the Valley City Municipal Code Related to the City’s Extraterritorial Zoning and Subdivision Jurisdiction.
City Attorney Martineck stated after the last Planning and Zoning Meeting it was recommended the city continue to follow state law with respect to our extraterritorial zoning and subdivision jurisdiction and these two changes put that into code.
Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.
Approve Second and Final Reading of Ordinance 1106, an Ordinance to Amend and Reenact Chapter 12-05 of the Valley City Municipal Code Regarding Cutting and Removal of Weeds and Grass.
City Attorney Martineck stated there are no changes from the first reading with the exception of under section 12-05-02 it will say the City Administrator or designated officer will be authorized.
Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
New Business
Approve Monthly Bills for the City and Public Works in the Amount of $2,600,650.21.
Finance Director Richter reported on the monthly expenses.
Appoint Vice President of the Valley City Commission.
Commissioner Gulmon made a motion to nominate Commissioner Magnuson.
Commissioner Erickson made a motion to nominate Commissioner Bishop, seconded by Commissioner Magnuson. Motion passed unanimously.
Appoint and Approve Reorganization of Commissioners’ Portfolios:
Portfolio
Board Member
Finance
Commissioner Gulmon
Public Works: Streets, Sanitation, Sewer, Water Distribution
Commissioner Erickson
Public Works: Electric & Water Treatment Plant
President Carlsrud
Police/Fire
Commissioner Bishop
Buildings/Grounds
Commissioner Magnuson
Commissioner Magnuson motioned to keep portfolios as they are, seconded by Commissioner Bishop. Motion passed unanimously.
Appoint and Approve Commissioner Assignments to Additional Committees and Boards.
Committee/Board
Number of Commissioners Assigned
Board Member
Valley City Planning & Zoning Commission
2 commissioners
President Carlsrud Commissioner Erickson
Valley City Library Board
1 commissioner
Commissioner Magnuson
City County Health Board
1 commissioner
Commissioner Gulmon
Barnes County Planning & Zoning Commission
2 commissioners
President Carlsrud Commissioner Bishop
Valley City-Barnes County Development Corporation
2 commissioners
Commissioner Bishop Commissioner Gulmon
Board for Community Service
1 commissioner
Commissioner Magnuson
Commissioner Gulmon motioned to keep committees and boards as they are, seconded by Commissioner Erickson. Motion passed unanimously.
Approve City Holiday Schedule.
City Attorney Martineck stated after recommendation we are voting on whether or not to follow the State holiday schedule.
Commissioner Bishop motioned to follow the State approved holiday schedule, seconded by Commissioner Gulmon. Motion passed unanimously.
Approve Recommendation from Renaissance Zone Authority Board to Approve the Application from Legacy Developments, LLC for a New Single-Family Residential Home and Designate it as VC-135.
Finance Director Richter stated the Renaissance Zone board met on June 24th and unanimously approved the 5-year property tax and 5-year income tax exemption with a property value up to $300,000.
Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.
Approve Task Order for NW Storm Sewer Phase 2-4th St NW/6th Ave NW & Secarse Drive.
Chad Petersen from KLJ stated this is to complete the design engineering for these areas. The plan is for this to be bid this this winter and construction in 2023.
Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.
Roll Call: Gulmon-aye Erickson-nay Bishop-aye Magnuson-aye Carlsrud-aye
Motion passed.
Receive Payment in Lieu of Taxes request for H & G Holdings, LLC and Schedule Date for a Public Hearing.
Finance Director Richter stated this is for the 36-plex on the NW part of town. We still need the list of competitors but after that is received if this is approved, we will publish on July 14 and 21 and schedule the public hearing for August 16th.
Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.
Roll Call: Magnuson-aye Gulmon-aye Erickson-nay Bishop-aye Carlsrud-aye
Motion passed.
Approve Final Review and Acceptance for the West End Lift Station.
Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
City Administrator’s Report
City Administrator Crawford reported the Love’s intersection now has the aprons added which are helping but this will not fix the issues that happen in the winter due to the grade of the hill. There are still some drainage issues that need to be finished up in some spots. If you are in an area that had a project and has been reseeded, please continue to mow the weeds. Nextera was able to bore underneath and now there will be a 3-4-week lull until they are back to finish. 12th Street ADA areas will be worked on first and then they will continue on with the mill and overlay.
Congratulations to Marshall Senf for being with the City for 25 years.
City Updates & Commission Reports
Chad Petersen from KLJ provided an update on 6th St. The concrete is done and replacing top soil this week. Paving is scheduled next week. Main Street contractors are grooving to get below the surface and using epoxy to mark the lines which will help with longevity and keep the lines below things like snow plow blades.
Commissioner Gulmon reported on finances and sales and occupancy tax.
Commissioner Bishop welcomed Anthony Erickson as our newest Police Officer.
Commissioner Erickson reminded everyone to have their garbage out by 7 am, the trucks have cameras and if was not out by that time they will not be coming back. There is a culvert that will be fixed at the main entrance of the Transfer Station on Tuesday which will cause congestion.
President Carlsrud thanked everyone for their work. We had a weather change in June with very little precipitation. Congratulations to Chad Petersen for 25 years with KLJ and Marshall Senf for 25 years with the City
President Carlsrud called the meeting to order at 2:30 PM.
Roll Call
Members present: President Carlsrud, Commissioner Bishop and Commissioner Erickson, Commissioner Gulmon, Commissioner Magnuson
Others Present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson
Commission Topics
Discussion took place around the following topics:
Estimated 2023 Prairie Dog Funding
Fargo Landfill Contract
Department Reports
Sanitation Department
Sanitation Supervisor Swart reported they got a new compost turner and have been borrowing a magnet to drag to help prevent flat tires. There is a good pile of wood chips ready for residents to get. Please make sure your garbage is out by 7:00 AM. There has been cross-training taking place so the times might not be the same each time and we will not come back if it is not out by 7:00 AM. There is a culvert that needs to be fixed at the Transfer Station by the main gate and may affect traffic.
Water Department
Water Superintendent Hesch reported we are dry now and people are out watering so we are working some Sundays. There are signs of some algae bloom.
Electric Department
Electrical Superintendent Senf reported 5 outages-3 squirrels, 1 bird and 1 tree. Lights are being replaced and trees are being trimmed.
Fire Department
Fire Chief Magnuson reported on the fire report for June. New rescue truck is now on-line. There are several community events the Fire Department will be participating in.
Fire extinguishers numbers are lower than anticipated. Part of this is due to permits and the rise in nuisance calls so there will be a plan in place to streamline these and next time you’ll see a rise in the numbers.
Police Department
Police Chief Hatcher reported there will be an exercise with VCSU for a mass casualty incident and the plan is to do a drill sometime in August or September. There is another opening for a police officer again.
Street Department
Operations Supervisor Klemisch reported they are flushing hydrants. The forester has been busy so trees are getting worked on too, and mowing is a full-time job for a few people.
Administration
Finance Director Richter presented the engineering quarterly report which shows we are where we should be.
Review monthly bills/reports
Finance Director Richter reported $2,600,650.21 in expenses for June.
Discuss Contractor License
City Administrator Crawford stated the electricians, plumbers, HVAC all need to be licensed, but contractors do not. Many years ago, there was one in place but through an initiated ordinance it was eliminated. Discussion took place regarding whether or not to require contractors to have a license.
Update on Elks.
Chad from KLJ stated they are soliciting quotes for the gates for the discharge to order ahead of time. Hoping to have the bid opening beginning of August. Construction will be scheduled to take place next spring.
Discuss City Holiday Schedule
City Attorney Martineck provided a comparison of the city, state, federal and county holidays. Discussion took place around if any changes should be made to the current schedule.
Discuss 2022 Spring Flood Updates
City Administrator Crawford reported that she heard July 25th Biden will declare the federal emergency. With the steps that need to take place we can start the process and if it isn’t declared we can hold the bids for 30 days if needed.
Discuss Existing Ordinances Related to Parking and Storage of Vehicles, Boats and Trailers.
City Attorney Martineck stated the ordinances currently in place are not easily enforced. The plan is to take the current ordinances and add how it will be enforced and the procedures that will take place.
Update on Crestwood
Operations Superintendent Klemish stated they are running with new water line. We will see if there is any federal funding for this area to have another study on the stability of the ground.
The City Commission Meeting will begin on Thursday, July 7th, 2022 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. The meeting is also available to view online https://us06web.zoom.us/j/83870808506 or listen by calling (1 346 248 7799) Webinar ID: 838 7080 8506.
CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE (PLEASE STAND) APPROVAL OF AGENDA APPROVAL OF MINUTES
Approve Minutes from the June 22nd, 2022 Commission Meeting.
APPROVAL OF CONSENT AGENDA
A. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge. B. Approve Application for Contractor renewal for Maple River Electric for the Period Ending May 31, 2023. C. Approve VC Chamber Block off Street Application for Crazy Daze on July 27th from 7:00 AM to 6:00 PM. D. Approve Application for Retail Tobacco License Renewal for the Dollar General Store. E. Approve Special Alcohol Event Applications for the Eagles on July 14th, 21st and September 8 from 5:00 PM-10:00 PM for the Summer Nights on Central and Summer Vikes on Central Events. F. Approve Special Alcohol Event Application for Brockopp Brewing on July 12th, 2022 for North Country Trail Event from 6:00 PM-7:30 PM. Roll Call: Magnuson Erickson Gulmon Bishop Carlsrud
PUBLIC COMMENTS
Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations. No personal attacks to persons present or not No inflammatory language used during time that you have the platform 5-minute maximum or as directed by the chair Thank you for participating in City Government.
ORDINANCE
Approve First Reading of Ordinance 1102, an Ordinance Approving the Extension of Sales, Use and Gross Receipts Taxes dedicated to City Infrastructure Renewal and Replacement Projects. (City Attorney Martineck) Roll Call: Bishop Magnuson Erickson Gulmon Carlsrud
Approve First Reading of Ordinance 1104, an Ordinance Approving the Extension of Sales, Use and Gross Receipts Taxes Dedicated to Economic Development, Basic Industry, Job Development, Tax Relief Infrastructure, other Special Request, Service and Retail Business Development. (City Attorney Martineck) Roll Call: Gulmon Bishop Magnuson Erickson Carlsrud
Approve First Reading of Ordinance 1107, an Ordinance to Create and Enact Section 7-05-06 of the Valley City Municipal Code Relating to Use of Sidewalk for Outdoor Patio Area. (City Attorney Martineck) Roll Call: Erickson Gulmon Bishop Magnuson Carlsrud
Approve First Reading of Ordinance 1109, an Ordinance to Amend and Reenact Section 11-01-04 and Subsection 4 of Section 16-01-01 of the Valley City Municipal Code Related to the City’s Extraterritorial Zoning and Subdivision Jurisdiction. (City Attorney Martineck) Roll Call: Bishop Magnuson Erickson Gulmon Carlsrud
Approve Second and Final Reading of Ordinance 1106, an Ordinance to Amend and Reenact Chapter 12-05 of the Valley City Municipal Code Regarding Cutting and Removal of Weeds and Grass. (City Attorney Martineck) Roll Call: Gulmon Bishop Magnuson Erickson Carlsrud
NEW BUSINESS
N1. Approve Monthly Bills for the City and Public Works in the Amount of $2,600,650.21. Roll Call: Bishop Magnuson Erickson Gulmon Carlsrud N2. Appoint Vice President of the Valley City Commission. Roll Call: Magnuson Gulmon Erickson Bishop Carlsrud N3. Appoint and Approve Reorganization of Commissioners’ Portfolios: a. Finance b. PW Streets, Sanitation, Sewer, Water Distribution c. PW Electric and Water Treatment Plant d. Police/Fire e. Building/Grounds Roll Call: Bishop Magnuson Gulmon Erickson Carlsrud N4. Appoint and Approve Commissioner Assignments to Additional Committees and Boards. f. Valley City Planning and Zoning Commissioner (2 Commissioners). g. Valley City Library Board (1 Commissioner) h. City County Health Board (1 Commissioner) i. Barnes County Planning and Zoning (2 Commissioners) j. Valley City-Barnes County Development Corporation (2 Commissioners) k. Board for Community Service (1 Commissioner) Roll Call: Erickson Bishop Magnuson Gulmon Carlsrud N5. Approve City Holiday Schedule. (City Attorney Martineck) Roll Call: Gulmon Bishop Magnuson Erickson Carlsrud N6. Approve Recommendation from Renaissance Zone Authority Board to Approve the Application from Legacy Developments, LLC for a New Single-Family Residential Home and Designate it as VC-135. (Finance Director Richter) Roll Call: Erickson Bishop Magnuson Gulmon Carlsrud N7. Approve Task Order for NW Storm Sewer Phase 2-4th St NW/6th Ave NW & Secarse Drive. (City Engineer) Roll Call: Gulmon Erickson Bishop Magnuson Carlsrud N8. Receive Payment in Lieu of Taxes request for H & G Holdings, LLC and Schedule Date for a Public Hearing. (Finance Director Richter) Roll Call: Magnuson Gulmon Erickson Bishop Carlsrud N9. Approve Final Review and Acceptance for the West End Lift Station. (City Engineer) Roll Call: Bishop Magnuson Gulmon Erickson Carlsrud
CITY ADMINISTRATOR’S REPORT CITY UPDATES & COMMISSION REPORTS ADJOURN
The City Commission Meeting will begin on Thursday, July 7th, 2022 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.
Members of the public may view the meeting online https://us06web.zoom.us/j/84957804964 or listen by calling (1 346 248 7799) Webinar ID: 849 5780 4964
Call to Order
Roll Call
Agenda items
Commission Topics
Estimated 2023 Prairie Dog Funding
Fargo Landfill Contract
Department reports.
Sanitation Department
Water Department
Electric Department
Fire Department
Police Department
Street Department
Administration
Review monthly bills/reports (10 minutes) – (Finance Director Richter)
4. Fire Extinguisher Services Financial Report. (Fire Chief Magnuson)
The Elected Officials Oaths of Office will begin on Tuesday, June 28, 2022 at 4:45 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE (please stand)
Receive the Barnes County Official Canvassed Abstract and the Certificate of Election from the Primary Election held on June 14, 2022. (Finance Director Richter)
Roll Call: Magnuson Bishop Erickson Gulmon Carlsrud
President Carlsrud called the meeting to order at 5:00 PM.
Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon
Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson
Pledge of Allegiance
Approval of Agenda
Remove N6
Approval of Minutes
Commissioner Bishop moved to approve the minutes from June 22nd Meeting, seconded by Commissioner Magnuson. Motion passed unanimously.
Approval of Consent Agenda
Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
Approve Application for Tobacco License Renewal for the following:
Dakota Silver, LLC
Brothers III Sports
Casey’s Retail Company
FOE Aerie 2192
Approve Application for the Alcohol Beverage License Renewal for the Following:
Dakota Silver
My Bar
The Clubhouse Lounge, LLC
Main Street Off Sale, LLC
Jimmy’s Pizza
Hi Line Hospitality, LLC
FOE Aerie 2192
Approve Application for Raffle Permits for the Following:
El Zagal Valley Flag Corps on August 27, 2022 at the Eagles.
CHI Mercy Health Foundation on October 25th, 2022 at the Eagles.
Valley City Parks and Recreation on August 6, 2022 at Chautauqua Park.
VCSU Foundation/Booster Board on June 10, 2022 at the VC Town and Country Club.
VCSU Foundation/Booster Board on November 5, 2022 at VCSU’s Lokken Stadium.
Approve Application to Block off the Street for the following:
Central Ave from Main Street to 5th St N and Main Street from Central to 2nd Ave E on June 18th for the Rally in the Valley Events and Car Show.
Main St from Central Ave to 2nd Ave E on June 18th for the Street Dance from Brockopp Brewing.
Section of 9th Ave SW for Cal Ripken and Little League Ball from Valley City Baseball Association.
Central Ave N from Wells Fargo to Valley Service including alleyways by Vault & NuCara on July 14, July 21 and September 8 from 1 pm to 10 pm for Summer Nights on Central & Summer Vikes on Central.
Approve Application for Parade for the following
VC Chamber of Commerce on Central Ave from 12th St N to 4th St S on June 18th at 10 am for Rally in the Valley.
VC Barnes County Development Corp on Central Ave from Walking Bridge to 2nd St N on September 8th from 6-6:30 pm for Summer Vikes on Central.
Approve Special Alcohol Beverage Event Application for the following:
Brockopp Brewing, LLC on June 18th, 2022 from 7pm-12am for the Rally in the Valley Street Dance.
Captain’s Pub on June 18th, 2022 from 7pm-12am for the Rally in the Valley Street Dance.
Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.
Resolution
Approve Resolution 2364, a Resolution Approving Sale of GE Transformer No. F-961679.
Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve Site Authorization Renewals for the Thundering Saints at Boomers Corner Keg and Bridges Bar and Grill from July 1, 2022-June 30, 2023.
Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.
Approve New Site Authorization Requests from Valley City Baseball Association from June 1, 2022-June 30, 2022 at Brockopp Brewing and from July 1, 2022-June 30, 2023 at Brockopp Brewing and City Lights Supper Club.
Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.
Consider Rescheduling the June 21st Commission Meeting and July 7th Finance and Commission Meetings.
Due to conflicts and the holiday, it was requested to move the June 21st meeting to June 22nd and the July 5th Finance and Commission Meetings to the 7th.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve Recommendation from the Renaissance Zone Authority Board to Approve the Application from Richard and Pat North for a 5-year State Income Tax Exemption and a 5-year Property Tax Exemption Capped at $300,000 Valuation on a new Cold Storage Building and designate it as VC-134.
Finance Director Richter stated the RZ Authority Board met on May 26 and made a motion and approved unanimously that this project move forward for your approval. Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Hear and Determine Sufficiency of Written Protests against Proposed Annexation Set forth in Resolution 2360.
City Attorney Martineck stated Resolution 2360 was already approved and we did not receive any protests. At this point we are waiting for written consent from the DOT and will record the annexation.
Approve Nextera Extension on Water and Sewer Main in the Amount of $102,408.50.
Commissioner Bishop moved to approve the amount of $102,408.50 with the City’s portion being a maximum of $25,486.59, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve Valley Plains Sewer/Water -National Guard Temporary Right of Entry Agreement.
City Administrator Crawford stated this is allowing entry in the Nation Guard area to do some set up for construction.
City Attorney Martineck added as part of the project they will be removing a 50 ft. section of the fence and putting up a temporary fence daily. Once the project is complete, they will replace the section.
Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
Approve Construction Engineering Agreement for Water/Sanitary Sewer Extensions to Nextera Addition.
Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.
Roll Call: Bishop-aye Magnuson-aye Erickson-nay Gulmon-aye Carlsrud-aye
Motion carried.
City Administrator’s Report
City Administrator Crawford provided updates on several of the construction projects and capital improvement projects in process for 2022.
City Updates & Commission Reports
City Assessor Hansen provided an update on the county equalization meeting. There were no protests but were a couple of corrections.
Commissioner Gulmon reported on the finances for April.
Commissioner Erickson reported that this week is clean up week. If you have questions please call the landfill.
President Carlsrud stated when there is an emergency situation, we have to jump through a lot of hoops so we can have opportunity for cost sharing. We will be cleaning up as soon as we can. For clean up week, please sort your materials. You can also bring your items to the transfer station this week at no change if you are a citizen of Valley City.
If you are campaigning for office you can have yard signs but they cannot be on boulevards.
Thanks to all our employees and citizens of Valley City for what you do to make our city better and thank you to the commissioners for serving.
President Carlsrud called the meeting to order at 3:35 PM.
Roll Call
Members present: President Carlsrud, Commissioner Bishop and Commissioner Erickson, Commissioner Gulmon, Commissioner Magnuson
Others Present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson
Department Reports
Sanitation Department
Operations Superintendent Klemisch reported that the 3rd truck is not up and running yet so just using 2 trucks for clean-up week. One of our new hires passed half their CDL permit, just need to do the air-brake portion.
Electric Department
Electrical Superintendent Senf reported 4 outages-3 squirrels and one bad underground. Took down some flood walls and will start on the street lighting on 6th St. Brandon is now back to full time.
Fire Department
Fire Chief Magnuson reported that it was almost a record setting month on calls. The building is 99.9% complete. The new rescue truck showed up and the radio was put in.
Police Department
Police Chief Hatcher reported the autism fundraiser has finished up with right around $4600 being raised. We are still working on bringing a program here. The new officer showed up on June 1st so we are full staffed again.
Street Department
Operations Supervisor Klemisch reported they were busy with clean-up week and the flood has set them behind. Water nodes are in and being exchanged. Crestwood has two water breaks. We tried fixing one but the hill just keeps sliding so for safety reasons we pulled the guys out. We’re looking at options, there’s a lot of movement going on up there.
Review monthly bills/reports
Finance Director Richter reported $1,574,550 in expenses for May.
Update on Elks.
Chad from KLJ stated they only received one bid on this project. The engineer’s estimate was $250,000 and the bid was $375,000. We would like to rebid and have it installed early next year. We would also request the City purchase the flap gate and some of the other longer lead time materials so we can get them here and KLJ would reimburse at 100%. This would help expedite things and they would be under the City’s warranty.
Discuss outdoor seating during warm weather for Main and Central.
City Administrator Crawford stated other cities have food or drinks in downtown outdoor seating areas and it has been requested that we look into it.
Discuss Changing the date of the June 21st Commission Meeting and July Finance & Commission Meetings.
Due to Conflicts and the holiday it was requested to change the upcoming meetings from June 21st to June 22nd and July 5 to July 7th.
Discuss City Utility Disposition Letter.
City Administrator Crawford stated this did not need discussion at this time.
Discuss Options for Nextera Extension on Water Main.
City Administrator Crawford stated it would be best for the city if we brought the main down further for further growth.
Discuss NDDOT Transportation Alternative Program-Winter Show Shared-Use Path.
money.
Chad from KLJ stated the state sent out a notification that they are changing the guidelines of what the Path program looks like, basically how they are funding projects and the cap levels. We would like to resubmit the request due to the new cap levels.
President Carlsrud called the meeting to order at 2:30 PM.
Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson (2:34) and Commissioner Gulmon
Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson
Discuss Buyout of Pumps that were rented for the 2022 Flood Fight.
Finance Director Richter stated they will apply the rental towards the purchase price. Clint’s recommendation was to purchase them. These have already been purchased because each day we kept them it was an additional rental cost so this is more informative.
Commissioner Bishop motioned to pay for the pumps, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve Purchase of Skid Steer.
Operations Superintendent Klemisch stated we received bids back with John Deere being the lowest bid which included the trade-in value. The only issue there is that they have a November deliver timeframe leaving us all summer without. Bobcat has a shorter delivery time along with a rental we can use until we receive it and would also take some of the rental cost off the overall price. We also have a bobcat so some of the attachments would work.
Request was made for Klemisch to check with John Deere about a rental and Valley Plains on purchase.
Consider Options on Disposal of Clay (How and Where).
City Administrator Crawford stated some individuals were looking for clay. We have the Parks and Rec approved through the SHPO so they can add some clay in Pioneer Park. We can give to Strata or we can offer it to any of the residents to use for fill. We would need to get the information to the public and make a minimum requirement for the amount they take. If it goes to a private place, we do not need to get extra certification but if there is somewhere else that is government owned it has to be. Strata is already a certified disposal site.
Commissioner Bishop motioned to have the clay disposed of at the Parks and Rec site and the contractor’s certified disposal site, seconded by Commissioner Magnuson. Motion passed unanimously.
Discuss Putting Out for Bid Options.
Levee Removal with or without Restoration.
City Administrator Crawford stated a contractor had mentioned maybe we could bid out the removal and restoration separately.
Decision was made to bid them together.
Assign Contracting Officer.
City Administrator Crawford stated in 2011 it looked like KLJ helped Jon Cameron get the information together. This time since we have an actual city engineer should they be the assigned officer?
Commissioner Gulmon motioned to enter into an agreement with the city engineer, seconded by Commissioner Magnuson. Motion passed unanimously.
Discuss Additional Flood Recovery.
City Administrator Crawford said the state has not turned in the request for a federal disaster yet. The reason for this is the higher the disaster the more likely you are to get money at the percentage you are hoping. They are putting all the emergencies together so the snow that caused the electric problems and the flooding issues. We can continue to move forward but we need to make sure we are taking pictures and documenting everything as we are doing them.
The City Commission Meeting will begin on Wednesday, June 22nd, 2022 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.
The meeting is also available to view online https://us06web.zoom.us/j/86912158246 or listen by calling (1 346 248 7799) Webinar ID: 869 1215 8246.
Call To Order
Roll Call
Pledge of Allegiance (please stand)
Oath of Office for Police Officer Anthony Erickson
Approval of Agenda
Approval of Minutes
Approve Minutes from the June 7th Special City Commission, Finance and Commission Meetings.
Approval of Consent Agenda
Approve Application for Alcohol Beverage License Renewal for the Following:
Mosby LLC dba Boomers Corner Keg
Brockopp Brewing LLC
Skylane Bowling Alley
Bridges Bar and Grill
Captains Pub
Valley City Town & Country Club
Approve Application for Contractor Renewal for Magnum Electric LLC for June 1, 2022-May 31, 2023.
Approve Application for Raffle Permits for the Following:
Red Knights Motorcycle Club ND 1 on September 11, 2022 at the Eagles.
SHINE on August 26, 2022 at Hanna Field.
Sons of the American Legion from November 26, 2022 through January 7, 2023.
Leanne Wiest Benefit on June 25, 2022 at the Eagles.
Roll Call: Erickson Bishop Magnuson Gulmon Carlsrud
Public Comments
Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.
No personal attacks to persons present or not
No inflammatory language used during time that you have the platform
5-minute maximum or as directed by the chair
Thank you for participating in City Government
Ordinance
Approve First Reading of Ordinance 1106, an Ordinance to Amend and Reenact chapter 12-05 of the Valley City Municipal Code Regarding Cutting and Removal of Weeds and Grass. (City Attorney Martineck)
Roll Call: Gulmon Erickson Bishop Magnuson Carlsrud
Resolution
Approve Resolution 2365, a Resolution Approving Plat of Charnetski Subdivision in the Extraterritorial Jurisdiction of the City of Valley City. (City Attorney Martineck)
Roll Call: Bishop Magnuson Gulmon Erickson Carlsrud
2. Approve Resolution 2366, a Resolution Approving Replat of Lot 1 Block 2 of Svenningsen First Subdivision in the Extraterritorial Jurisdiction of the City of Valley City. (City Attorney Martineck)
Roll Call: Erickson Bishop Magnuson Gulmon Carlsrud
New Business
Approve Joint Powers Agreement for City Control and Maintenance of Little Dam. (City Attorney Martineck)
Roll Call: Magnuson Erickson Bishop Gulmon Carlsrud
2. Approve Agreement for Municipal Court Inmate Boarding at Barnes County Correctional Center. (City Attorney Martineck)
Roll Call: Bishop Magnuson Gulmon Erickson Carlsrud
3. Approve Appointments for the Following Committees and Terms: (Finance Director Richter)
Renaissance Zone Board-3 Openings, 4 Year Term
Bill Corwin
Dana Rustebakke
Open Position
Library Board-2 Openings, 3 Year Term
Alan Blume
Annie Beauchman
Roll Call: Gulmon Erickson Bishop Magnuson Carlsrud
4. Library Update. (Hilde VanGijssel)
5. Approve Buyout of 918 2nd St SE for $56,980 which is $51,800 assessed value with 10%. (City Administrator Crawford)
Roll Call: Bishop Erickson Gulmon Magnuson Carlsrud
6. Authorize City Staff to Negotiate and Enter into Lease Agreement with Valley Radiator and Recycling for Three Vehicles. (PW Manager Jacobson)
Roll Call: Gulmon Erickson Bishop Magnuson Carlsrud
7. Approve Site Authorization Renewals for the Valley City Eagles Aerie 2192 Fraternal Order of Eagles at the following locations for July 1, 2022 through June 30, 2023: (Finance Director Richter)
My Bar
Labor Club
Captain’s Pub
Tavern 94
Eagles
Roll Call: Magnuson Gulmon Erickson Bishop Carlsrud
8. Approve Bid Package for Removal of Emergency Clay Levees. (City Engineer)
Roll Call: Bishop Magnuson Gulmon Erickson Carlsrud
City Administrator’s Report City Updates & Commission Reports Adjourn
