N1. Consider NDDOT UGP-SU-2-990(057)PCN 22043 Bid Items for the Streetscape Project
Roll Call: Bishop Pedersen Powell Magnuson Carlsrud
President Carlsrud presided and continued with roll call at 5:00 PM.
Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen from KLJ.
President Carlsrud presented Commissioner Magnuson with his Leader achievement from the ND League of Cities.
Commissioner Powell moved to approve the minutes from March 8 and March 10, 2018 meetings, seconded by Commissioner Magnuson. The motion passed unanimously.
Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.
There were no public comments.
Approve Resolution No. 2138, a Resolution to Designate Authorized Representative for the City of Valley City as a Member of Missouri Basin Municipal Power Agency d/b/a Missouri River Energy Services
City Administrator Schelkoph recommended that Marshall Senf serve as a delegate to attend and vote at the MRES annual meeting, with Schelkoph serving as an alternate delegate.
Commissioner Bishop moved to approve Resolution No. 2138, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2139, a Resolution Accepting Final Plans, Specifications and Estimate of Probable Cost for Project No. UGP-SU-2-990(057) [Central Ave – Concrete Pavement Repair, Sidewalk, Curb & Gutter, Storm Sewer Modifications, Decorative Lighting and Traffic Signals], and authorizing Engineer to Advertise for bid
Chad Petersen from KLJ stated that the proposed project is scheduled to be bid through NDDOT on May 11, 2018. The estimated construction cost is $1.9 million that includes $1.5 million for Streetscape portion of the project.
Commissioner Bishop inquired if the pending litigation impacts the Commission’s actions. City Attorney Mertins indicated that the oral arguments are scheduled for April 11.
Commissioner Powell moved to approve Resolution No. 2139, seconded by Commissioner Pedersen.
Chad Petersen stated that construction would start Monday, June 18 after Rally in the Valley with major completion by mid-October.
Commissioner Magnuson inquired there are ways to help inform business owners of the construction impacts. City Administrator Schelkoph stated that he is exploring a construction camera.
The motion passed unanimously.
Consider approving 2019-2021 Project Information and Planning Forms (Permanent Flood Protection, Water Main and Mill Dam Rehabilitation) for submittal to the State Water Commission
Chad Petersen reviewed the 2019-2021 Project Information & Planning Forms to include Permanent Flood Protection, Water Main and Mill Dam Rehabilitation. The City is submitting cost share requests for 2019-2021 for a $14 million of Permanent Flood Protection project, $1.5 million for water main project in NE & NW. $1.27 million for Mill Dam Rehabilitation project. Petersen stated this is a pre-planning process the State Water Commission uses prior to prioritizing and asking the legislature for funding.
Commissioner Pedersen moved to approve the 2019-2021 Project Information & Planning Forms, seconded by Commissioner Magnuson. The motion passed unanimously.
Consider using the Infrastructure Renew and Replacement Fund 290 for a portion of the Final Payment to NDDOT for 9th Ave NW Reconstruction Project
City Administrator Schelkoph stated that the City needs to fund $28,000 to finalize the settlement costs. Schelkoph recommended that the balance of the expenses for 9th Ave NW be paid from the Infrastructure Renew & Replacement Fund.
Petersen stated that approximately $50,000 of liquidated damages was returned to the local share – reflected in Special Assessments and impact to Renew & Replacement Fund.
Commissioner Pedersen moved to approve the final payment for 9th Ave NW to NDDOT, seconded by Commissioner Magnuson. The motion passed unanimously.
Consider VCBC Development Corporation Request to Retain 0% Loan Funds
Jennifer Feist from the VCBC Development Corporation requested that returned FLEX Pace funds be kept by the VCBC Development Corporation to assist businesses. Feist clarified that the $69,841 is already been paid out of the city sales tax fund. City Auditor Richter requested that the payment information be made available to the City.
Commissioner Powell moved to approve VCBC Development Corporation request to retain 0% loan funds, seconded by Commissioner Bishop. The motion passed unanimously.
Approve 2018 City Forester Contract
City Administrator Schelkoph requested the approval of the 2018 City Forester Contract with a 2.3% increase in salary from the 2017 contact. Mr. Willis Wagar will work May 15, 2018 – September 15, 2018.
Commissioner Magnuson moved to approve the 2018 City Forester Contract, seconded by Commissioner Pedersen. The motion passed unanimously.
President Carlsrud thanked Willis Wagar for agreeing to serve.
Approve Application for Property Tax Exemption for Improvements to Commercial Building at 1109 Main Street W
City Assessor Hansen provided a do pass recommendation as Grotberg Electric meets the criteria for the Property Tax Exemption.
Commissioner Bishop moved to approve the application for property tax exemption at 1109 Main Street W, seconded by Commissioner Powell. The motion passed unanimously.
Approve Special Alcohol Beverage Event Permit for Valley City Eagles 2192 at North Dakota Winter Show Event Center March 26 – 28, 2018
Commissioner Bishop moved to approve the Special Alcohol Beverage Event Permit, seconded by Commissioner Magnuson. The motion passed unanimously.
President Carlsrud stated Senator Heitkamp is working on legislation regarding the FEMA lot.
City Administrator Schelkoph stated that the ultra-filtration (UF) replacement costs are 90% State Water Commission, 10% local cost share. Filters have been ordered. Schelkoph & President Carlsrud attended the APPA meeting in Washington, D.C. and met with Senator and Representatives to discuss ownership of WAPA and pole attachment authorizations. Schelkoph stated that Main Street will be closed for 10 months; the elevators at Mill Dam should be demolished by end of the week with a local cost share of $41,000. Please keep emergency routes and sidewalks clear during snowfall.
City Auditor Richter stated that the transition is well underway for the employee retirement plan to move to a local agent, Tom Glandt with Vanguard.
Fire Chief Retterath encouraged citizens to test sump pumps and ensure they are properly wired. The ND State Fire Convention will be held in Valley City, community members are invited to attend the motivational speaker’s presentation on Friday, June 1 and a parade.
Commissioner Magnuson encouraged KLJ to hold a pre-construction meeting with better details for business owners.
President Carlsrud stated that the Valley City Public Schools and Barnes County Commission will meet at a joint session on March 27 to discuss topics including the SRO, mental health concerns, etc. Carlsrud stated the first committee meeting to discuss the status of the Barnes County jail was held. Carlsrud reminded the public that the river is not safe.
The meeting was adjourned at 5:45 pm.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City
Minutes from March 8 and March 10, 2018 meetings
Roll Call: Bishop Pedersen Powell Magnuson Carlsrud
Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.
R1. Approve Resolution No. 2138, a Resolution to Designate Authorized Representative for the City of Valley City as a Member of Missouri Basin Municipal Power Agency d/b/a Missouri River Energy Services (City Administrator Schelkoph)
Roll Call: Powell Pedersen Bishop Magnuson Carlsrud
R2. Approve Resolution No. 2139, a Resolution Accepting Final Plans, Specifications and Estimate of Probable Cost for Project No. UGP-SU-2-990(057) [Central Ave – Concrete Pavement Repair, Sidewalk, Curb & Gutter, Storm Sewer Modifications, Decorative Lighting and Traffic Signals], and authorizing Engineer to Advertise for bid (KLJ)
Roll Call: Pedersen Powell Magnuson Bishop Carlsrud
N1. Consider approving 2019-2021 Project Information and Planning Forms (Permanent Flood Protection, Water Main and Mill Dam Rehabilitation) for submittal to the State Water Commission (KLJ)
Roll Call: Magnuson Bishop Powell Pedersen Carlsrud
N2. Consider using the Infrastructure Renew and Replacement Fund for a portion of the Final Payment to NDDOT for 9th Ave NW Reconstruction Project (City Administrator Schelkoph)
Roll Call: Bishop Powell Magnuson Pedersen Carlsrud
N3. Consider VCBC Development Corporation Request to Retain 0% Loan Funds (Jennifer Feist)
Roll Call: Powell Bishop Pedersen Magnuson Carlsrud
N4. Approve 2018 City Forester Contract (City Administrator Schelkoph)
Roll Call: Pedersen Magnuson Bishop Powell Carlsrud
N5. Approve Application for Property Tax Exemption for Improvements to Commercial Building at 1109 Main Street W (City Assessor Hansen)
Roll Call: Magnuson Powell Pedersen Bishop Carlsrud
N6. Approve Special Alcohol Beverage Event Permit for Valley City Eagles 2192 at North Dakota Winter Show Event Center March 26 – 28, 2018
Roll Call: Bishop Pedersen Powell Magnuson Carlsrud
President Carlsrud presided and continued with roll call at 12:00 PM.
Members present: Commissioner Pedersen, Commissioner Bishop, Commissioner Powell.
Members absent: Commissioner Magnuson
Others Present: City Administrator Schelkoph, Senator Heidi Heitkamp, Senator Larry Robinson, Chad Petersen from KLJ
Discuss flood protection with Senator Heitkamp
City Administrator Schelkoph indicated that the purpose of the meeting was to discuss a FEMA lot at 481 Viking Drive that was purchased in 1993. A portion of the floodwall has been built on this FEMA lot. Chad Petersen from KLJ stated during the construction of Permanent Flood Protection Phase I, the City avoided FEMA lots in the construction of the flood wall by purchasing land through the State Water Commission program. Schelkoph reported that during the Community Rating System (CRS) program implementation, Building Inspector Andersen determined that a portion of the floodwall was built on a FEMA lot. Chad Petersen reported that the estimated cost to remove the existing floodwall and replace with clay levee would be $400,000 to $500,000. Senator Heitkamp reported removing the existing floodwall and replacing with clay levee would require an act of Congress. Senator Heitkamp is working to include an amendment on an upcoming bill to allow the flood wall to remain in place. President Carlsrud thanked the Senator for her efforts.
The meeting was adjourned at 12:24 pm.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City
N1. Discuss flood protection with Senator Heitkamp
President Carlsrud presided and continued with roll call at 5:00 PM.
Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.
Others Present: City Administrator Schelkoph, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen and Mike Strom from KLJ.
Commissioner Bishop moved to approve the minutes of the February 20, 2018, seconded by Commissioner Powell. The motion passed unanimously.
Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.
There were no public comments.
Open public hearing for beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Avenue S
President Carlsrud declared the public hearing open. Police Chief Hatcher had no issues with the transfer. James Leevers on behalf of County Bottle Shop stated that the employees will stay with the change in ownership. President Carlsrud declared the public hearing closed.
Consider beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Avenue S
Commissioner Bishop moved to approve the beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Ave S, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2133, a resolution Accepting Final Plans and Specifications for Paving Improvement District 115 (SU-2-990(055)059) and authorizing Engineer to Advertise for bid.
Chad Petersen stated that the 3rd Avenue SE reconstruction is scheduled for a May 11, 2018 bid opening. President Carlsrud clarified that the street lights will not be special assessed. Commissioner Pedersen moved to approve Resolution No. 2133, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2134, a resolution Accepting Final Plans and Specifications for Storm Sewer Improvement District 51 and authorizing Engineer to Advertise for bid.
Mike Strom reported that Storm Sewer Improvement District 51 is located adjacent to the ND Winter Show and will address erosion issues. Commissioner Bishop moved to approve Resolution No. 2134, seconded by Commissioner Powell. The motion passed unanimously.
Approve Resolution No. 2135, a resolution Accepting Final Plans and Specifications for Sanitary Sewer Improvement District 62 and authorizing Engineer to Advertise for bid.
Mike Strom indicated that Sanitary Sewer Improvement District 62 is primarily a sewer reline project and responded to Commissioner Bishop that an original portion of the project is now scheduled for full replacement at a later date. Commissioner Bishop moved to approve Resolution No. 2135, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2136, a resolution Approving Bid and Awarding Contract for Paving Improvement District 117.
Mike Strom recommended awarding bid for Paving Improvement District 117 to Northern Improvement in the amount of $572,988.55. Commissioner Powell moved to approve Resolution No. 2136, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2137, a resolution Approving Bid and Awarding Contract for John Deere Water Tower Recoating.
Mike Strom recommended awarding bid to Maguire Iron for John Deere Water Tower Recoating in the amount of $59,700. Commissioner Magnuson moved to approve Resolution No. 2137, seconded by Commissioner Powell. The motion passed unanimously.
Approve tobacco license for County Bottle Shop Inc. dba The Liquor Locker at 124 Central Avenue S
Emma Tufte indicated that the two tobacco license applications are due to change in ownership and will not exceed the allotted number of tobacco licenses. Commissioner Pedersen moved to approve the tobacco license for County Bottle Shop dba The Liquor Locker at 124 Central Avenue S, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve tobacco license for Leevers Foods, Inc. at 148 South Central Avenue
Commissioner Pedersen moved to approve the tobacco license for Leevers Foods, Inc. at 148 South Central Avenue, seconded by Commissioner Powell. The motion passed unanimously.
Approve Application for Property Tax Exemption Improvements to 628 11th Ave SW
Assessor Hansen stated that the Ridgeview Place Apartment will be making improvements that qualify it for a Property Tax Exemption and recommended the approval of the application. Commissioner Powell moved to approve the application for Property Tax Exemption Improvements at 628 11th Ave SW, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Special Alcohol Beverage Event Permit for City Lights at Barnes County Museum on March 15, 2018
Commissioner Pedersen moved to approve a special alcohol event permit for City Lights, seconded by Commissioner Magnuson. The motion passed unanimously.
Consider transferring ownership of a piece of City property to NDDOT
City Administrator Schelkoph reported that NDDOT has requested the transfer of city property to expand the right away along I-94 near West Main (parcel # 63-3021439) and install a box culvert. Schelkoph stated that the NDDOT project will bypass the city culvert and future repair of the city culvert, estimated to cost $500,000 to $600,000, will not be needed. Chad Petersen stated that NDDOT is planning to stabilize the area in 2018, reconstruct Interstate in 2019 and install the box culvert in 2019 or 2020.
Commissioner Magnuson moved to deed city property, parcel #63-3021439, to North Dakota Department of Transportation, seconded by Commissioner Powell. The motion passed unanimously.
City Administrator Schelkoph reminded the public that Main Street will close beginning March 12 and continue for the next ten months.
City Attorney Mertins thanked Commissioners for setting up their new valleycity.us email accounts.
Chad Petersen from KLJ stated that Main Street has a truck detour route and two other detour routes that will be used – one during special events when Central Avenue is closed.
Commissioner Bishop thanked VCPD & VCFD members who take overnight and early morning calls for service.
President Carlsrud thanked the street, garbage and landfill crews for their work during the recent snow event. Carlsrud encouraged citizens to attend the ND Winter Show.
The meeting was adjourned at 5:34 pm.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City
Minutes from February 20, 2018 meeting
Roll Call: Powell Pedersen Bishop Magnuson Carlsrud
Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.
PH1. Open public hearing for beer and liquor license transfer request for County Bottle Shop, dba The Liquor Locker at 124 Central Avenue S
Declare public hearing open.
Close hearing.
Consider beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Avenue S
Roll Call: Pedersen Magnuson Bishop Powell Carlsrud
R1. Approve Resolution No. 2133, a resolution Accepting Final Plans and Specifications for Paving Improvement District 115 (SU-2-990(055)059) and authorizing Engineer to Advertise for bid. (KLJ)
Roll Call: Bishop Pedersen Powell Magnuson Carlsrud
R2. Approve Resolution No. 2134, a resolution Accepting Final Plans and Specifications for Storm Sewer Improvement District 51 and authorizing Engineer to Advertise for bid. (KLJ)
Roll Call: Magnuson Bishop Powell Pedersen Carlsrud
R3. Approve Resolution No. 2135, a resolution Accepting Final Plans and Specifications for Sanitary Sewer Improvement District 62 and authorizing Engineer to Advertise for bid. (KLJ)
Roll Call: Powell Pedersen Bishop Magnuson Carlsrud
R4. Approve Resolution No. 2136, a resolution Approving Bid and Awarding Contract for Paving Improvement District 117. (KLJ)
Roll Call: Pedersen Powell Magnuson Bishop Carlsrud
R5. Approve Resolution No. 2137, a resolution Approving Bid and Awarding Contract for John Deere Water Tower Recoating. (KLJ)
Roll Call: Magnuson Bishop Powell Pedersen Carlsrud
N1. Approve tobacco license for County Bottle Shop Inc. dba The Liquor Locker at 124 Central Avenue S (City Auditor Richter)
Roll Call: Bishop Pedersen Powell Magnuson Carlsrud
N2. Approve tobacco license for Leevers Foods, Inc. at 148 South Central Avenue (City Auditor Richter)
Roll Call: Powell Bishop Pedersen Magnuson Carlsrud
N3. Approve Application for Property Tax Exemption Improvements to 628 11th Ave SW (City Assessor Hansen)
Roll Call: Pedersen Magnuson Bishop Powell Carlsrud
N4. Approve Special Alcohol Beverage Event Permit for City Lights at Barnes County Museum on March 15, 2018
Roll Call: Magnuson Powell Pedersen Bishop Carlsrud
N5. Consider transferring ownership of a piece of City property to NDDOT (City Administrator Schelkoph).
Roll Call: Bishop Powell Magnuson Pedersen Carlsrud
President Carlsrud presided and continued with roll call at 5:00 PM.
Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.
Others Present: City Administrator Schelkoph, City Attorney Mertins, City Auditor Richter, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen and Mike Strom from KLJ.
Commissioner Bishop moved to approve the minutes from the February 6, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.
Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.
There were no public comments.
Approve Resolution No. 2128, a resolution to Create Sanitary Sewer Improvement District No. 62
Mike Strom from KLJ reviewed the location of Sanitary Sewer No. 62. Commissioner Pedersen moved to approve Resolution No. 2128, seconded by Commissioner Powell. The motion passed unanimously.
Approve Resolution No. 2129, a resolution Approving Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimates of Probable Costs for Sanitary Sewer Improvement District No. 62
Mike Strom from KLJ stated that Sanitary Sewer No. 62 will include the re-lining of clay tile pipes at an estimated cost of $465,000. Commissioner Magnuson moved to approve Resolution No. 2129, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Resolution No. 2130, a resolution to Create Storm Sewer Improvement District No. 51
Mike Strom from KLJ reported that Storm Sewer Improvement District will address street flooding. Chad Petersen from KLJ stated that the engineering will address the erosion issues downstream. Commissioner Powell moved to approve Resolution No. 2130, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2131, a resolution Approving Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimates of Probable Costs for Storm Sewer Improvement District No. 51
Mike Strom from KLJ stated that this project has been on the list for a number of years. The estimated cost is $236,000. Commissioner Bishop moved to approve Resolution No. 2131, seconded by Commissioner Pedersen. The motion passed unanimously.
Approve Resolution No. 2132, a resolution Establishing Rates and Fees for Solid Waste Services
City Administrator Schelkoph stated that the solid waste services have not been adjusted in five years. The residential rates will be lowered while the commercial rates will be increased. Commissioner Magnuson moved to approve Resolution No. 2132, seconded by Commissioner Powell. The motion passed unanimously.
Approve Special Alcohol Event Permit for Eagles at North Dakota Winter Show March 3 – 10, 2018
Commissioner Magnuson moved to approve a special alcohol event permit, seconded by Commissioner Pedersen. The motion passed unanimously.
Consider engineering contract to hire AE2S to design and provide oversight to install pretreatment and RO soak facilities at the Water Treatment Plant
City Administrator Schelkoph reported that the State Water Commission agreed to a 90/10 cost share for the costs associated with the UF system replacement and Water Treatment Plant upgrades; and agreed that Devils Lake water caused the damage to the UF system. The City will install a flocculator and baffles; connect the reverse osmosis system to the UF system to soak the UF system in reverse osmosis water; purchase one train of UF filters and pay for engineering costs. The City share is $58,800 to be paid from the Public Works Capitol Budget.
Commissioner Pedersen thanked City Administrator Schelkoph for his efforts with State Water Commission. City Administrator Schelkoph thanked Wade Hesch and Sherry Keys for their work with GE and AE2S to identify and address the issues caused by Devils Lake water.
Commissioner Magnuson moved to approve the engineering contract with AE2S, seconded by Commissioner Powell. The motion passed unanimously.
City Administrator Schelkoph reported that Mayor Carlsrud and himself will be attending the American Public Power Association in Washington, D.C. APPA will be addressing the proposal to sell off the assets of WAPA. Schelkoph reported that Main Street will be closed for ten months.
City Attorney Mertins reported that on February 14, papers were filed to request a temporary restraining order and preliminary injunction on the streetscape project by Robert Drake. NDIRF will provide an attorney. City Administrator Schelkoph stated that the utility rates will not be raised to provide funding for this project; nor will special assessments be utilized; local funding is provided by money budgeted to replace street lights on Central Avenue with a 4 to 1 match from the state.
Chad Petersen from KLJ stated that Main Street will re-open for a few weeks at the end of this week.
Commissioner Magnuson stated that the initiative was intended to revitalize downtown district and improve Valley City.
President Carlsrud reported that the Chamber of Commerce is working with local businesses and community events to address business owner concerns during construction. Carlsrud thanked city employees for their efforts with snow removal.
Commissioner Pedersen was excited to serve as a pilot community for the statewide main street initiative.
The meeting was adjourned at 5:44 pm.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City