Category Archives: City Commission

10.17.2023 Commission Agenda

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The City Commission Meeting will begin on Tuesday, October 17, 2023 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/85935043248 or listen by calling (1 346 248 7799) Webinar ID:  859 3504 3248.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (roll call vote needed when changes made to the agenda)

Approval of Minutes

Approve Minutes from the October 3, 2023 Finance and Commission Meetings.

Approval of Consent Agenda

  1. Approve Application for Use of National Guard Building. Schindler Events. Nov 30 – Dec 3, 2023.
  2. Approve Application for Contractor License. Priority Contracting, Fargo ND.

Roll Call:          Gulmon            Bishop             Magnuson        Erickson          Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1. Approve Second and Final Reading of Ordinance No. 1142, an Ordinance to Amend and Reenact Section 1-01-16 of the Valley City Municipal Code Relating to Purchasing. (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

2 Approve Second and Final Reading of Ordinance No 1143, an Ordinance to Amend and Reenact Section 4-01-01 of the Valley City Municipal Code Relating to Owners of Premises Licensed for Retail Sale of Alcoholic Beverages. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

3. Approve Second and Final Reading of Ordinance No 1144, an Ordinance to Amend and Reenact Section 14-35-12 of the Valley City Municipal Code Relating to Enforcement of Parking Tickets. (City Attorney Martineck)

Roll Call:          Erickson          Gulmon            Bishop             Magnuson        Carlsrud

4. Approve First Reading of Ordinance No. 1145, an Ordinance to Amend and Reenact Section 5-03-11 of the VCMC related to disposition of owner-surrendered animals.  (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

5. Approve First Reading of Ordinance No. 1146, an Ordinance to Amend and Reenact Sections 15-05-01 and 15-05-04 of the VCMC related to use of City Dumpsters.  (City Attorney Martineck)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

 

Resolution

R1.     Approve Resolution 2422. A Resolution establishing new rates to provide the receipts to fund necessary operations and expenses of the electric utility department of the Public Works Department of the City of Valley City for 2024. (Public Works Accountant/Manager Jacobson)

Roll Call:          Gulmon            Bishop             Magnuson        Erickson          Carlsrud

R2.     Approve Resolution 2423. A Resolution Amending the Master Fee Schedule. (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

R3.     Approve Resolution 2424. A resolution approving plat of Sheyenne Valley School Addition. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

R4.  Approve Resolution 2425, a Resolution to Sell Real Property at Private Sale.  (City Attorney Martineck)

Roll Call:          Erickson          Gulmon           Magnuson        Bishop             Carlsrud

 

New Business

N1. Approve Property Buyout of 446 8th Ave NE for $94,600 which is 110% of the assessed value of $86,000. (Finance Director Klein)

Roll Call:          Gulmon            Bishop             Magnuson        Erickson          Carlsrud

N2. Request for Funding Considerations from the Valley City-Barnes County Development Corporation. (Jennifer Feist)

  1. Malach USA – Laser Equipment Purchase
  2. Relocation Fund Expansion of Use
  3. Small Projects – Funding request of $20,000.
  4. Roundtable Finds – Funding Request of $50,000 per year for 3 years.

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N3. Approve Site Authorization for North Dakota Winter Show at the ND Winter Show Event Center South Exhibit Building in December 2023 and March 2024. (Finance Director Klein)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

N4. Approve Task Order for Construction Engineering for Phase 2 NW Storm Sewer Reconstruction Project (Paving 126, Sanitary 68, Storm 55 and Water Main 104). (City Engineer)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N5. Approve 2023 Valley City Urban Limits Boundary Map. (City Engineer)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

N6.  Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing LLC, on October 21 from 10:00 am to 3:00 pm.  (Finance Director Klein)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

9.26.2023 Special Commission Minutes

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CALL TO ORDER
President Carlsrud called the meeting to order at 12:00 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson, Commissioner Bishop via phone.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

APPROVAL OF CONSENT AGENDA

Approve Application from Hi-Line Hospitality, LLC for a Special Alcohol Beverage Event Permit to be held Saturday, September 30, 2023 at Lokken Field/Stadium beginning at 2PM – 3rd Quarter.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 12.02 PM.

Minutes Available text with City of Valley City Logo above

9.18.2023 Commission Minutes

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CALL TO ORDER
President Carlsrud called the meeting to order at 5:00 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

VALLEY CITY/BARNES COUNTY MENTAL HEALTH AWARENESS WEEK PROCLAMATION

APPROVAL OF AGENDA

APPROVAL OF MINUTES

Commissioner Erickson moved to approve the minutes from the September 7, 2023 Finance and Commission Meetings, seconded by Commissioner Gulmon. Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Application for Use of National Guard Building. Schindler Events. October 19-22.

Approve Parade Application for VCSU Homecoming Parade September 23. Start time 10:30AM. Central.

Approve Contractor Licenses for Central Trenching.

Approve Raffle Application for Valley City Town & Country Club October 26.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

PUBLIC HEARING

Public Hearing for 2024 City Budget.

President Carlsrud declared the public hearing open.

There were no public comments.

Finance Director Klein reported on the increase in premiums for the 2024 Health Insurance Premiums. The amounts levied for the Final 2024 Budget did not change from what was discussed during the Preliminary Budget Meetings.

Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Gulmon. Motion passed unanimously. 

ORDINANCE

Approve First Reading of Ordinance 1141 an Ordinance Adopting the 2024 City Budget.  Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

RESOLUTION

Approve Resolution 2417, a Resolution Creating Paving Improvement District No. 128. (Engineer Petersen)

Approve Resolution 2418, a Resolution Creating Sanitary Sewer Improvement District No. 69. (Engineer Petersen)

Approve Resolution 2419, a Resolution Creating Water Main Improvement District No. 105. (Engineer Petersen)

These resolutions relate to the Urban Grant Reconstruction Project. This Project was partially funded by the ND DOT for street improvements, a cost share request will be submitted for the water main replacement and special assessment districts are being created for the local share. This Project is scheduled to be bid through the ND DOT on November 17, 2023 with construction beginning 2024.

Commissioner Magnuson moved to approve all 3 Resolutions as listed, seconded by Commissioner Gulmon. Motion passed unanimously.

NEW BUSINESS

Approve Application to Operate a Mobile Home Park by Dane Feldhaus, Sunrise Trailer Court.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

CITY ADMINISTRATOR REPORT

With the sidewalks near the west entrance being closed due to Construction, Tana will be covering the north entrance of City Hall and the doors will remain open in all departments. The plan is to only block the Police entrance for a maximum of 2 days. Will update sidewalk and street closures after Wednesday Morning’s Construction Meeting.  League of Cities training begins Wednesday, September 20 and MRES Tech training September 27 & 28. Jamestown Truck agreement has been completed. Working with Peterbilt to get the part to fix our truck, this may be happening sooner than previously reported. Employees are doing their part to try and get this taken care of.

CITY ATTORNEY REPORT

CITY UPDATES & COMMISSION REPORTS

Engineer Petersen reported that the sidewalk construction did start on the 2nd Ave Project. Most of the underground work was completed last week. The completion date is looking to be October 13.

ADJOURN

Meeting was adjourned at 5:29 p.m.

Minutes Available text with City of Valley City Logo above

9.7.2023 Finance Minutes

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Called to Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Gulmon, and Commissioner Erickson

Others present: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz

  1. Department Reports

Sanitation Department

Sanitation Supervisor Swart reported on the Grass Site Area and reminded all that no whole trees are to be taken to the grass site. This site is only for Valley City Citizens. Also, when dumping clippings, please empty your bags and take your bags or throw them in the trash. Automated Garbage Truck update, if you place your trash can in front of your driveway put it on the street. The Arm needs at least a 3’ clearance all the way around the can to be able to dump it. Garbage must be out by 7 AM or even the night before. Handles and wheels should face your house. Lids should be closed. No excess garbage around your trash can will be picked up, that is the responsibility of the homeowner.

Please check the City’s website, Facebook page, Instagram, Times Record, KOVC, and CSI Cable for Holiday schedules and inclement weather changes. Discussion on the notification of Citizens for customer service concerns when Garbage is not picked up by the truck.

Water Department

Water Supervisor Hesch reported some numbers on usage comparing July and August. Demand has dissipated. Shared the average usage daily as well as the max usage in a day. July’s usage was higher than Augusts this year.

Electric Department

Electrical Superintendent Senf reported on a good August. Only 1 outage due to weather. Columbia Grain project is now complete. Several projects planned for this fall. Senf discussed the lighting around town. Parts are coming to correct the color and lumen issue. If you notice a pole down or out, please report it to Public Works so that a service order can be started and taken care of.

Fire Department

Fire Chief Magnuson reported that fire calls were down for service but up for rescue calls. Last month the Trucks were all tested and serviced, and all are working and passed inspection. Fire Fighter 1 Class is finishing up. Testing will be on the morning of September 16. Magnuson reported that they tested and added 3 new members to the squad. Side by Side will be ready to go in service soon. Grass, weeds and junk calls are handled weekly.

Police Department

Assistant Police Chief Rustebakke reported the police department put a reminder out to the Citizens that starting next month you need to keep your camper and boats off of the streets.

Street Department

Operations Supervisor Klemisch reported that they are working on cleaning the storm lift stations. Salt is scheduled for delivery on Tuesday hauling sand in as well. September 18 Rural Water will be training on hydrants. September 19 Rural Water will be putting on a Wastewater Seminar. Working on concrete projects but waiting on the actual concrete.

  • Review monthly bills/reports (Finance Director Klein)

Finance Director Klein reported on the August expenditures. $2,627,118.00 Total

Renewal of 2 CDs, renewed for 5.1% and set up a new CD @ 11 months at a 5.1% rate in the amount of $800,000.00.

  • Discuss continued use of Fargo Landfill. (Public Works Accountant Jacobson)

Jacobson compared charges between Fargo Landfill with Jamestown Landfill. The decision was to negotiate with both Landfills and determine the correct place to contract with.

  • Discuss Garbage Hook Truck out of commission. (Public Works Accountant Jacobson)

The current Hook Truck was having Def Issues and now needs parts for the ECM that has quit. Parts are about 2 years out. Jacobson gave a price comparison to hauling ourselves using our trucks, having Valley Recycling haul or renting a truck from Jamestown. Recommendation is to rent a truck then to use our own but first we check again with Peterbilt to see what they will do for us. Talk to Ken about pulling a pup. Martineck will review the rental agreement. Added to the Commission Meeting Agenda for approval of signatures.

  • Discuss ordinances to address parking ticket enforcement and alcoholic beverage license requirements. (City Attorney Martineck)

Currently the ordinance reads that the license holder must also be the title holder of the building. Requesting a change to the ordinance that a tenant or purchaser for contract for deed can hold the liquor license. The second half of this item is that the collection of parking tickets currently does not give the Police Department the authority to collect on past due tickets. It was suggested that a tiered process would give the Police Department a better enforcement tool.

  • Removed prior to Meeting
  • Review cost proposals for audit services. (Finance Director Klein)

Requests went to 6 Companies, 3 replied. One was determined insufficient. Cost proposals were shown between Eide Bailly and Brady Martz. It was decided to go with the lower bid awarding the Audit to Brady Martz.

  • KPH request to forgive liquidated damages. (City Administrator Crawford)

The Commission requested that Crawford negotiate for the City and not accept their current proposal. This will be added as a new agenda item for the Commission Meeting.

  • Personal Leave – compared to State annual leave. (City Administrator Crawford)

Discussion on current annual leave earnings and when hiring in this competitive time, it was determined that the City earns less than the State Employees. Holidays were previously changed to match the State. The Commission agreed and this change will take effect on January 1, 2024. Martineck will update the Policy.

  1. Issued Conditional Letter of Map Revision for the City of Valley City, ND case No. 23-08-0015R – (City Administrator Crawford)

The CLOMR has been approved. CLOMR letter and the map were discussed as well as the interior flooding and drainage. The letter was a requirement to be mailed as part the process.

  1. Discuss removing abandoned fuel tank located in street right of way in conjunction with street project. (City Engineer Peterson)

4th St W and Central Avenue, it was determined that there are abandoned fuel tanks. This will be taken care of at the same time as the street project but will not be included in the project.

  1. 2022 Audit Report by Eide Bailly. (Finance Director Klein)

Courtney Richman with Eide Bailly joined via Zoom and shared the executive summary for the 2022 Audit findings. The City received a “clean” audit finding.

Adjourn

The meeting was adjourned at 4:59 PM.

Minutes Available text with City of Valley City Logo above

8.1.2023 Finance Minutes

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Called to Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, and Commissioner Erickson

Others present: City Attorney Martineck, City Administrator Crawford via Zoom, Deputy Auditor Klein, Administrative Assistant Hintz

Department Reports

Sanitation Department

Sanitation Supervisor Swart reported on the automated garbage process and stated that the numbers for trash cans facing the wrong direction is down. Hint: the handle should always face your house. She also reminded us that any branches left at the grass sites should be 3’ in diameter or smaller.

Fire Department

Assistant Fire Chief Coit reported on the calls for service for July. Scuba gear was tested and checked over this past week. He is now working on fire extinguishers & fire inspections. He will be attending the National Flood Protection Insurance Program sponsored by FEMA.

Police Department

Police Chief Hatcher reported the police department is working on a transition plan with his leaving this Friday 8.4.23.

Electric Department

Electrical Superintendent Senf reported on the current outage report. He discussed the “blinks” that people are experiencing are caused mainly by squirrels, birds & trees. The city is running on 2 subs and using 9 circuits. Project with Columbia Grain to switch lines from overhead to underground, Senf will be ordering the equipment for this project pending approval by the commission and an agreement has been signed by both parties.

Street Department

Operations Supervisor Klemisch reported that there was a water leak in front of Alley Beans, he feels that there will be more digging and repairing of couplers and pipe as this project continues. The work being done on 5th Ave NW is not a city project: A Resident is putting in a new sewer service. 3 Employees passed their CDL test. This makes all Employees in that department licensed CDL drivers. The Team is also working on the School Crossing painting.  Salt has been ordered.

Review monthly bills/reports

Deputy Auditor Klein reported on the July expenditures.

Discussion on Viking Estates

David Wick commented on facilitating the work progress on the Viking Drive Estates and other projects.

Discussion on VCMC 5-01-20. Feeding of deer and wild birds prohibited

City Attorney Martineck discussed the ordinance. Brandi Johnson reported on the issues that she is encountering when enforcing such as homeowners scattering large amounts & large pieces of corn and bread. Suggested that the feed must be in some type of feeder or container. Concerned for the amount of deer, vermin and rodents that this feeding causes.

Adjourn

The meeting was adjourned at 4:04 PM.

Minutes Available text with City of Valley City Logo above

9.7.2023 Commission Minutes

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CALL TO ORDER
President Carlsrud called the meeting to order at 5:07 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson, Commissioner Gulmon.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz

Pledge of Allegiance

Constitution week proclamation

Approval of Agenda

Addition of N7 and N8.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the August 15 Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Sanitation Department, Water Department, Electric Department, Fire Department, Police Department, and the Street Department.

Approve 2023-2024 Application for Contractor Licenses for the following:

  1. Indigo Signworks, Inc. dba Indigo Signs
    1. Bridge City Landscaping and Excavating LLC
    1. Citywide Electric LLC
    1. Nations Roof, LLC

Approve Raffle Permits for the following:

  • Valley City United States Bowling Congress Assn, Monthly 9/7/2023 through 6/30/2024 at Sky Lanes
    • SHINE on 10/7/2023 at the Eagles
    • Dakota State Auxiliary from 10/7/2023 to 4/20/2024, Final drawing at the Valley City Eagles

Approve Parade Application for Valley City Public Schools on 9/22/2023 starting at 4:00PM. Homecoming. Central Avenue.

Approve Application to Block Off Street for Valley City Barnes County Development Corp Fireworks Show 9/7/2023 at 8:45pm to 9:15 PM.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Ordinance

A pprove Second and Final Reading of Ordinance 1138, an ordinance to amend and reenact sections 8-06-06 and 8-06-09 of the Valley City Municipal Code related to emerald ash borer. (City Attorney Martineck)

Approve Second and Final Reading of Ordinance 1139, an ordinance to amend and reenact section 5-01-20 of the Valley City Municipal Code related to feeding wild animals. (City Attorney Martineck)

Approve Second and Final Reading of Ordinance 1140, an ordinance to amend and reenact section 15-06-06 of the Valley City Municipal Code related to contractor excavation bonds. (City Attorney Martineck)

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $2,627,118.11. (Finance Director Klein)           

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve 2022 Audit Report Prepared by Eide Bailly. (Finance Director Klein)

Eide Bailly shared their findings of the 2022 Audit and the City received “clean” rating and the City is in a good financial position for favorable bond ratings.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Accept Cost Proposal for Audit Services. (Finance Director Klein)

Requests for proposals were sent to 6 companies, 3 responded. It was decided to go with the low bidder Brady Martz.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously

Approve Request from Valley City Barnes County Development Corp for Building Purchase to Assist Freedom Machine Group. (Jennifer Feist)

Request submitted by the Development Corp to assist in the purchase of a building. Travis Gray with Freedom Machine spoke about future expansion and employment opportunities.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Consider Request for Native Growth Area at 1150 West Main St, Concept Dentistry. (City Attorney Martineck)

Martineck shared information about the Valley City Municipal Code regarding weeds and wild flowers and the needing of an exemption for the Concept Dentistry location. Brian Bulik discussed the benefits of wildflowers and native grasses even in small areas and that this is a new trend of natural landscaping. The Commission had discussion on this area and approved an exemption with the understanding that all noxious weeds, as determined by the ND State Noxious Weed List, will be removed.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Marketing & Promotion of Valley City Service Agreement. (City Attorney Martineck)

Contract is basically the same as the previous contract and is working so no reason not to sign.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Consider Request from KPH Regarding Liquidated Damages. (City Administrator Crawford)

Approve to forgive 6 days of LD’s charged to KPH bringing the total to $73,500.00.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve President Carlsrud to Sign the Rental Agreement for the Hook Truck. (City Attorney Martineck)

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

Announced that the CLOMR was approved and now we can move forward with the phases for the flood protection. Still working on the garbage collection and the automated truck. Please make sure that your garbage is out before 7:00 AM and that your garbage can is accessible. Two alleys will be taken out of the pickup rotation, one between 6th & 7th Ave NW and 2nd & 3rd ST NW, and another one between 5th & 6th Ave & 4th & 5th St. Notices will be sent.

City Attorney’s Report

Continue to make progress on the Police Chief Search. All 3 candidates completed the background questionnaire and that is now in the hands of the background investigator and will hopefully have all that information back by September 11 or 12. At that time the committee will meet again and make a final decision.

city updates & commission Reports

Finance Director Klein mentioned that her office is working on Special Assessment letters for projects that were constructed in 2022. They are the 6th St NW Project, 12th St N Mill & Overlay, and Seal Coat on East Main. The letters will be sent and the publication will be in the newspaper. Reminder that the next Commission meeting will be held on Monday, September 18. The first reading of the ordinance for the 2024 budget.

City Assessor Current shared that the 2023 Notice of Estimated Property Tax letter and a flyer for the Homestead Credit were mailed. The income level was increased to 70 thousand and there have been several people coming in to get help on completing the form.

City Engineer Peterson gave an update on the 2nd Avenue construction project. They are progressing well. Main Street opened up last week. The Public Works Service Center site survey work has been started.

City Engineer Eslinger updated that the water service line inventory which is primarily to determine lead service lines, Moore Engineering received a work order request from that Department of Environmental Quality. Work order Should start on September 11, 2023 & finish on April 1, 2024. This will determine a minimal number of testing sites. The Northwest Water Tower Study analysis of the water pressure zone is done and they have identified 4 locations for a water tower.

Commissioner Gulmon stated that the Finance Committee met and approved expenses through July 2024. Sales tax report from June shows that we had the largest month of revenue in 5 years. Food & Beverage, Occupancy and Highway taxes were all up.

Commissioner Erickson reminded all on the garbage cans to have the handles face your house, place the can where the truck will have easy access and any garbage that is not in the can will not be picked up. First time you will receive a notice and we may come back, this would not happen a second time. The grass site is not for whole trees, they can be taken out tot eh landfill.

Commissioner Bishop thanked the Police Department for keeping things going while the search continues for a Police Chief. Thank you as well to the Fire Department.

President Carlsrud talked about the CLOMR and thanked all who worked on it and what that will do for our community. Thank you to the city employees for getting everything prepared as we move into fall and into the next season.

 

Adjourn

Meeting was adjourned at 5:56 PM

Agenda Available

10.3.2023 Finance Agenda

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 The City Commission Meeting will begin on Tuesday, October 3, 2023 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/89189098368or listen by calling (1 346 248 7799) Webinar ID: 891 8909 8368.

Call to Order

Roll Call

Agenda items

  1. Commission Topics
    1. Commission Duties Review (President Carlsrud)
  2. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department
    1. Police Department
    1. Street Department
    1. Administration
  3. Review monthly bills/reports (10 minutes) – (Finance Director Klein)
  4. Waste Hauler Permit. (Sanitation Supervisor Swart)
  5. Fire Extinguisher Services Financial Report.  (Fire Chief Magnuson)
  • KPH LD’s New Request. (City Administrator Crawford)
  • Discuss buyout of 446 8th Ave NE for $94,600 (assessed+10%) (City Administrator Crawford)
  • Codification of City Purchasing Policy. (Attorney Martineck)
  • Dupont Class Action Settlement – PFAs Water Litigation (Attorney Martineck)
  • Discuss Application for Transportation Alternatives Program Projects for Federal Fiscal Year 2026. (City Engineer)
  • Discuss Proposed Revisions to Valley City Urban Limits Boundary Map. (City Engineer)
  • Review Requested Electric Rate Increases. (Public Works Accountant/Manager Jacobson)
  1. Digital Signage. (Commissioner Magnuson)

Adjourn

Agenda Available

9.7.2023 Finance Agenda

Posted on by

The City Commission Meeting will begin on Thursday, September 7th, 2023 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/83706646294 or listen by calling (1 346 248 7799) Webinar ID: 837 0664 6294.

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department
    1. Police Department
    1. Street Department
    1. Administration
  2. Review monthly bills/reports (10 minutes) – (Finance Director Klein)
  3. Discuss continued use of Fargo Landfill. (Public Works Accountant Jacobson)
  4. Discuss Garbage Hook Truck out of commission. (Public Works Accountant Jacobson)
  5. Discuss ordinances to address parking ticket enforcement and alcoholic beverage license requirements. (City Attorney Martineck)
  6. Discuss Wildlife Management within city limits. (City Attorney Martineck)
  7. Review Cost Proposals for Audit Services – (Finance Director Klein)
  8. KPH Request to Forgive LD’s – (City Administrator Crawford)
  9. Personal Leave – Compare to State Annual Leave – (City Administrator Crawford)
  10. Issued conditional letter of map revision for the City of Valley City, ND, Case No. 23-08-0015R ­- (City Administrator Crawford)
  11. Discuss removing abandoned fuel tank located in street right of way in conjunction with street project. (City Engineer)
  12. 2022 Audit Report by Eide Bailly – (Finance Director Klein) Begins at 4:00 PM.

Adjourn

Agenda Available

10.3.2023 Commission Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, October 3, 2023, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/81201930723 or listen by calling (1 346 248 7799) Webinar ID:  812 0193 0723

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Roll Call: (When needed)

Approval of Minutes

Approve Minutes from the September 18, 2023 Commission Meeting and the September 26, 2023 Special Commission Meeting.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
  2. Approve 2023-2024 Application for Contractor License for Allstar Construction Residential Operating Company, LLC.
  3. Approve 2023-2024 Renewal Application for Contractor License for Scherbenske Inc.
  4. Approve Raffle Application for St. Catherines School Fall Auction on November 11, 2023, at the Valley City Eagles.

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

PH 1.    Public Hearing Regarding Special Assessment Projects:

Paving Improvement District No. 123.  – 6th St. NW Reconstruction

Water Main Improvement District No. 102. – 6th St. NW Reconstruction

Sanitary Sewer Improvement District No. 66. – 6th St. NW Reconstruction

Paving Improvement District No. 124. – 12th St. N. Mill & Overlay

Paving Improvement District No. 122. – East Main St. Seal Coat

Declare Public Hearing Open.
Close Public Hearing.

Roll Call:          Erickson          Gulmon            Bishop             Magnuson        Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 123, Water Main Improvement District No. 102, Sanitary Sewer Improvement District No. 66, Paving Improvement District No. 124, and Paving Improvement District No. 122. (Finance Director Klein)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson                      Carlsrud

Ordinance

1. Approve Second and Final Reading of Ordinance 1141, an Ordinance Adopting the 2024 City Budget. (Finance Director Klein)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

2. Approve First Reading of Ordinance No. 1142, an Ordinance to Amend and Reenact Section 1-01-16 of the Valley City Municipal Code Relating to Purchasing. (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

3. Approve First Reading of Ordinance No 1143, an Ordinance to Amend and Reenact Section 4-01-01 of the Valley City Municipal Code Relating to Owners of Premises Licensed for Retail Sale of Alcoholic Beverages. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

4. Approve First Reading of Ordinance No 1144, an Ordinance to Amend and Reenact Section 14-35-12 of the Valley City Municipal Code Relating to Enforcement of Parking Tickets. (City Attorney Martineck)

Roll Call:          Erickson          Gulmon            Bishop             Magnuson        Carlsrud

Resolution

Resolution 2420 Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of Probable Costs for Paving Improvement District No. 128, Watermain Improvement District No. 105 and Sanitary Improvement District No. 69. (City Engineer)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

Resolution 2421 Declaring Necessity of Improvements in Paving Improvement District No. 128. (City Engineer)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

New Business

N1.  Appoint Chief of Police Nicholas Horner. (City Attorney Martineck)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

Oath Of Office

Chief of Police Nicholas Horner

N2. Approve Monthly Bills for the City and Public Works in the Amount of $     . (Finance Director Klein)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

N3. Approve Site Authorization for ND Wildlife Federation at the Valley City Eagles Club on April 6, 2024. (Finance Director Klein)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N4. Approve First Addendum to Landfill Use Agreement with VC. (Public Works Accountant/Manager Jacobson)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop Carlsrud

N5. Consider Cost-Share Agreement with Department of Water Resources Consolidating Permanent Flood Protection Projects (City Engineer)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

9.26.2023 Special Commission Meeting

Posted on by

The City Commission Meeting will begin on Tuesday, September 26th, 2023 at 12:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/83455451864 or listen by calling (1 346 248 7799) Webinar ID: 834 5545 1864

Call To Order
Roll Call

New Business

N1.      Approve Application from Hi-Line Hospitality, LLC for a Special Alcohol Beverage Event Permit to be held Saturday, September 30th, 2023 at Lokken Field/Stadium beginning at 2PM – 3rd Quarter. (Finance Director Klein)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

Adjourn