City Commission Finance Meeting
Valley City, North Dakota
Tuesday, September 16, 2025
2:30 PM
Called to Order
President Carlsrud called the meeting to order at 2:30 PM.
Roll Call
Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.
Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, Police Chief Horner, City Engineer Petersen, City Engineer Eslinger.
Agenda Items
Review monthly bills/reports. Finance Director Klein reviewed the monthly bills and reports.
Discuss Valley City NW Water Tower. City Engineer Eslinger reviewed the cost options with the project and what the 30 year loan payments would look like. Consensus was the City would do a $500,000 down payment and look at a $2 base fee per meter monthly charge on utility billing.
Review CD Renewal Options. The Commission reviewed CD rate options. Consensus was to renew the rates at Dacotah Bank for 7 months and going forward the Finance Committee will determine CD renewals and report to the City Commission.
Review Settlement Agreement for the 2nd Ave 3rd St. NE Reconstruction Project. Commissioner Bishop moved to add Review Settlement Agreement for the 2nd Ave 3rd St. NE Reconstruction Project to the agenda, seconded by Commissioner Erickson.
Motion passed unanimously.
City Engineer Petersen reviewed the Notice of Intent and change orders with STRATA. The dollar amount paid by the City and NDDOT would not change due to these documents. Consensus was to move forward.
Department Reports
Department Spotlight – New Employees since 1.1.2025
Sanitation Department Forman Swart reported on getting new software for the Transfer Station.
Water Department Water Treatment Superintendent Hesch reported on the lagoon.
Electrical Department Electrical Superintendent Senf reported on progress of current projects.
Fire Department Fire Chief Magnuson reported monthly calls and blighted buildings.
Police Department Police Chief Horner reported monthly calls for service and discussed vehicle purchase in 2026. Commission agreed for the Police Department to purchase the Ford Explorer in 2026. Chief Horner updated the Commission on Back the Blue funds awarded and a potential agreement with ND Department of Health and Human Services to develop the Responsible Tobacco Retailer Training Project.
Street Department Operations Superintendent Klemisch reported on progress of current projects.
Administration
City Administrator Crawford discussed Ordinance changes and PFP Buyouts. Discussed the Preliminary & Design Engineering services for the Exit 292/Loves Access Flex Fund Application. Commissioners agreed to pay 5% of the project, which is a 50/50 cost share with the County for the local 10% share.
Finance Director Klein discussed current CD’s and gave an update on changes made to the budget.
Adjourn – 4:42 PM