Category Archives: Announcements

07/23/2019 Special City Commission Minutes

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Tuesday, July 23, 2019

7:00 AM Meeting, City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, Finance Director Richter, Deputy Auditor Klein, City Attorney Martineck, Police Chief Hatcher, Fire Chief Magnuson.

Ordinance

Approve second and final reading of Ordinance No. 1046, An Ordinance to Amend and Reenact portions of Title 4 (Alcoholic Beverages) of the Valley City Municipal Code

Commissioner Magnuson moved to approve Ordinance No. 1046, seconded by Commissioner Erickson. The motion passed unanimously.

Resolution

Approve Resolution No. 2214 a Resolution Amending the Master Fee Schedule

Attorney Martineck stated that Resolution No 2214 amends the master fee schedule to add a Class H Brewer taproom annual fee of $500. Also added the master fee schedule is a $200 late fee for alcoholic beverage applications that are not received by the first Monday in June for the licensing period of July 1 of that year to June 30 of the following year.

Commissioner Bishop recommended a late fee of $250 for the first day and $100 every day thereafter, until the license fee and complete application is received. Commissioner Magnuson recommended the $100 fee would be for every business day thereby excluding Saturday and Sundays.

Commissioner Bishop moved to charge a $250 late fee for the first day and $100 for every business day thereafter, until the license fee and complete application is received, seconded by Commissioner Erickson. The motion passed unanimously.

NEW BUSINESS

Continue discussing 2020 Budget

Attorney Martineck and Chris Westerhausen for the Municipal Courts each presented their 2020 budget requests. Both were received with no changes from the commissioners.

The commissioners listened to the following requests made by VC organizations:

Jenni Richman for the Sheyenne Valley Friends of Animals requested the same support as in 2019 which is $1,000 plus and revenue for dog license net of the cost of the veterinary bills incurred by the city to impound stray cats and dogs.

Wes Anderson, Curator of the Barnes County Historical Society requested support the Museum as in prior years which was $4,000.

Hilde van Gijssel, board member of the Public Library requested $141,000 equivalent to 8.1 mills for the 2020 budget and an addition $5,000 for signage, fencing, and to establish library branches at other Barnes County locations.

Hilde van Gijssel, treasurer for Bridges Art Council requested financial support of $1,000 which is the same as in 2019.

Hilde also request an additional $1,000 to help support an arts administrator, which would be a new position for ten hours per week. The goal is to combine the Bridges arts Council and the VCSU Community School of the Arts to create a new organization call Bridges Arts Council of Valley City/Barnes County.

Fire Chief Magnuson presented his budget to the Commissioners

Commissioner Bishop stated that he reviewed the fire department’s budget thoroughly and was satisfied with it as presented. The fire hall capital improvements included LED lighting upgrades, furnace and electrical upgrades, $30,000 towards an addition to the fire hall and a homeland security grant to replace access doors and for a video camera security system. Capital budget for equipment included $75,000 towards a new pumper truck.

Police Chief Hatcher presented his department and capital budget to the Commissioners

General operations increased by $9,000. Will being at full staff for the first time numerous years, some operational items were increased including vehicle service and repairs. Hoping to see an increase in parking fines with the new position added in 2019. Police commissioner Bishop reviewed the department’s budget and was satisfied with it as presented.

Chief Hatcher will continue with the vehicle replacement schedule and budgeted $40,000 to replace the 2013 Tahoe in 2020. He also budgeted $20,000 for mobile vision body cams and a server. He had been asked to look into adding the body cams for the officers on duty. Attorney Martineck remarked that body cams are very beneficial when it comes to jury trials. It gives the jurors evidence of what was said and occurred. Commissioner Bishop said that it was important to keep up with technology and $20,000 is well worth the protection for both the officers and citizens alike.

ADJOURN

Meeting adjourned at 8:50 AM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

07/22/2019 Special City Commission Minutes

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Monday, July 22, 2019

7:00 AM City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell

Members Absent: Commissioner Erickson

Others Present: City Administrator Schelkoph, Finance Director Richter, Deputy Auditor Klein, City Attorney Martineck, Police Chief Hatcher

New Business

Discuss first draft of 2020 Budget

Auditor Richter reported that the value of a mill increased by an estimated $192 from last year to an estimated value of $17,400. The County Auditor will determine the actual value of a mill later in Dec 2019. New growth and properties that moved off the exempt status attributed to $170 of the increase and the balance of $22 is the result of changes in valuations on existing properties.  To maintain the 0 mill increase, the city would need to decrease its mills by 1.1 mills from 2019 budget which is an increase of $18,677 in property tax revenue. The first draft of the budget is presented with 4.97 mills increase from last year, an increased the amount of $101,600 which is 3%.

To ensure financial strength and stability, cash reserves increased by $46,186 which brings the total budgeted reserves to $965,000 which is 30% of general fund appropriations as recommended in the guidelines set in the City’s Fund Balance policy. The General fund revenues increased by $29,921 and expenditures increased by 101,748.

The proposed salaries in the 2020 budget includes a 1.3% cost of living allowance (COLA) increase and a step increase in the 25 year salary schedule. Cost of Living Adjustment (COLA) is calculated using the Consumer Price Index, in the U.S. Department of Labor, Bureau of Labor Statistics report for the Midwest Region from May 2018 to May 2019.

Adjourn

At 8:10 AM Meeting Adjourned until 7:00 AM Tuesday, July 23, 2019.

Attested to by:

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

09/17/2019 City Commission Agenda

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Tuesday, September 17, 2019 5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from September 3, 2019

Approval of Consent Agenda

  1. Approve Raffle Permit for Sheyenne Care Center
  2. Approve Parade Application for Valley City State University Homecoming on September 28, 2019 on Central Avenue at 10:30 AM
  3. Approve Block off Street Request on 4th Street NE for City-County Health District on October 1, 2019 from 4:00 – 7:00 PM for the Welcome to the Block Party

Roll Call:          Powell              Erickson           Magnuson        Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

PH1. Public Hearing for 2020 Annual Budget (City Auditor Richter)
Declare public hearing open.
Close hearing.

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

Approve first reading of Ordinance No. 1050, the 2020 Annual Budget Ordinance (City Auditor Richter)

Roll Call:          Erickson           Powell              Magnuson        Bishop              Carlsrud

Ordinance

O1. Approve second and final reading of Ordinance No. 1049, an Ordinance Amending Title 14, Motor Vehicles & Traffic (City Attorney Martineck)

Roll Call:          Bishop              Erickson           Magnuson        Powell              Carlsrud 

New Business

N1. Consider recommendation to begin Renewal Application for Valley City Renaissance Zone (Jim Knutson, Chair)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

N2. Consider construction extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11(1.b.iii) (City Attorney Martineck)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

N3. Consider the purchase of Christmas decorations for the new street lights on Central and Main St. for $14,000 (City Administrator Schelkoph)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

N4. Consider approving Construction Engineering Agreement for Permanent Flood Protection Phase III with KLJ in an amount not to exceed $182,500 (KLJ)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

Construction Updates: Central Avenue Pavement Repairs

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Work is continuing along Central Avenue and 12th Street N. On Monday, September 9th, traffic will be switched from the westbound lane to the eastbound lane along 12th Street N with one lane of traffic being maintained and controlled by temporary traffic signals. Central Avenue will continue to be closed to traffic from the entrance to Hanna Field north to 12th Street N. Access to the Sheyenne Care Center and Hanna Field Parking lot will continue to be provided from the south. Access to the residential area north of 12th Street, including Central Avenue, 14th St NW and Courts A, B & C will continue to be provided to the north and along 3rd Ave NW.

Also beginning Monday, September 9th, will be the closure of the intersection of 6th Street N and Central Avenue N to facilitate the concrete repairs in this location. This intersection closure is anticipated to last approximately one week.

Additional updates will be provided as needed.

Construction Notice: Winter Show Road – Storm Sewer 50

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Road Closure on Winter Show Road from 4th Avenue SW to Stoudt Ross Ford & Grandstay Hotel shared driveway.

Starting on September 9th, 2019 Wintershow Road will be closed from 4th Ave SW to the shared driveway, which will also be closed, of Stoudt Ross Ford and the Grandstay Hotel. The West access to Stoudt Ross Ford will remain open and the East access to the Grandstay hotel will also remain open during this time. The closure will remain in effect for two weeks until September 23rd, 2019.

A truck route detour will be in effect during the duration of the closure. The detour will run from 8th Ave SW to Main Street and then back up to Wintershow Road via 12th Ave SE.

Updated maps for all road closures will be posted on the City of Valley City’s webage (https://www.valleycity.us/) when they are taking affect. If you have any questions regarding the project please contact KLJ at (701) 845-4980.

09/03/2019 City Commission Agenda

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Tuesday,­ September 3, 2019
5:00 PM

Call to Order
Roll Call
Pledge of Allegiance (please stand)
Approval of Agenda
Approval of Minutes

Minutes from August 20 & 29, 2019 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $                
  3. Approve Raffle Permit for Barnes County Historical Society
  4. Approve Block off the Street Request for VCSU on September 27, 2019 on College Street SW from 2nd Avenue SE to 2nd Avenue SW for Presidential Inauguration Concert at 8 PM

Roll Call:          Erickson           Powell              Magnuson         Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws”
*A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1. Approve second and final reading of Ordinance No. 1048, an Ordinance Amending Title 5, Animals (City Attorney Martineck)
    Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud
  2. Approve first reading of Ordinance No. 1049, an Ordinance Amending Title 14, Motor Vehicles & Traffic Specifically 14-10-49(17), Stopping, standing, or parking prohibited in specific places (City Attorney Martineck)
    Roll Call:          Magnuson         Bishop              Powell              Erickson            Carlsrud

Resolution

  1. Approve Resolution No. 2217, a Resolution Approving Final Plans and Specifications for 5th Ave NW Reconstruction – NDDOT Project No. SU-2-990(059) [Paving Improvement District No. 118, Water Main Improvement District No. 101, Sanitary Sewer Improvement District No. 65 and Storm Sewer Improvement District No. 53] and Authorize Advertisement for Bids (KLJ)
    Roll Call:          Bishop              Erickson           Magnuson         Powell              Carlsrud

New Business

  1. Approve Amendment to Engineering Agreement for 5th Avenue NW Reconstruction in an amount not to exceed $40,000 (KLJ)
    Roll Call:          Erickson           Bishop              Magnuson         Powell              Carlsrud
  2. Consider the Meter Data Management contract from MRES for the City (City Administrator Schelkoph)
    Roll Call:          Powell              Erickson           Bishop              Magnuson            Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

09/03/2019 Finance Agenda

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City Commission Finance Meeting
Valley City, North Dakota
Tuesday, September 3, 2019
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. Receive 2018 Audit Report (City Auditor Richter)
  4. Discuss Meter Data Management contract with MRES for City (City Administrator Schelkoph)
  5. Continue review of Cost Share & Project Planning (City Administrator Schelkoph)

Adjourn

08/29/2019 Special City Commission Agenda

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Thursday, August 29, 2019

12:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

  • Approve Raffle Permit for Hi-Liner Booster Club (City Auditor Richter)

Roll Call:          Erickson           Powell              Magnuson        Bishop              Carlsrud

  • Approve Application for Fireworks Display Permit for RES Pyro at Valley City State University on August 29, 2019 (Fire Chief Magnuson)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

Adjourn

8th Avenue SW & Winter Show Road Construction Impacts

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Construction is transitioning to Winter Show Road for the Storm Sewer Improvement District 50 project. The first phase of construction included a shoulder closure along 8th Avenue Southwest and the westbound off ramp reduction of speed at the 292 interchange of I-94.

Construction will transition to Winter Show Road east of 4th Avenue Southwest to 2nd Avenue Southeast in the south boulevard. The south shoulder will be closed for safety and traffic will be shifted north. One access to the Grand Stay and Stoudt Ross Ford will always be open.

Additional updates will be provided as construction progresses. Any questions or concerns during construction should be addressed to KLJ at (701)845-4980.

Upcoming Street Closures on Central Avenue N

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The concrete pavement repair in Valley City continues along Central Avenue N.

Beginning Monday, August 26, 2019, Central Avenue will be closed between 6th St N and 9th St N. The intersections at 6th St N and 9th St N will remain open at this time.

Beginning Tuesday, September 3, 2019, Central Avenue will be closed to traffic from the entrance to Hanna Field north to 12th Street N. Access to the Sheyenne Care Center and Hanna Field Parking lot will be provided from the south. Access to the residential area north of 12th Street, including Central Avenue, 14th St NW and Courts A, B & C will be provided to the north and along 3rd Ave NW. Traffic along 12th Street North will be limited to one lane and will be controlled by traffic signals during this time. Additional updates will be provided as needed.