Monday, April 13, 2020
4:00 PM

The City Commission will meet on Monday, April 13, 2020 at 4:00 PM CT, via conference call. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may listen to the meeting by calling (701) 845-8150, enter conference id# 656635.

Call to Order

Roll Call

1. Auditor to read Sections 57-11-01, 03 and 07 of the North Dakota Century Code pertaining to the duties of the Board of Equalization.
   
2. President declares the hearing open
   • Report from Assessor
   • Requests from Property Owners
     
     The City Board of Equalization is accepting personal appeals from individual property owners via teleconference, written, or digital submissions. The State Board of Equalization will also hear appeals through these alternate methods this year. In-person attendance is not required, and appeals can be provided by email or letter; please contact your local assessor at 701-845-8123 or email sandy.hansen@valleycity.us, by noon April 13^th, 2020 to appeal the assessment.
     
3. Auditor’s report on any written communication
   
4. Motion to close hearing
   
   Roll Call:          Bishop              Magnuson        Powell              Erickson            Carlsrud
   
5. Commission to review the assessment books.  Motion to approve the assessment books as prepared by the City Assessor. (Note any changes to assessment books in separate motion).
   
   Roll Call:          Magnuson        Bishop              Erickson           Powell              Carlsrud

Adjourn

The City Commission will meet on Tuesday, April 7, 2020 at 5:00 PM CT, via Microsoft Teams. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online.

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Best Tasting Water Presentation (Eric Volk, ND Rural Water)

Approval of Agenda

Approval of Minutes

Minutes from March 18, 2020 meeting

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $
3. Approve Raffle Permits for Barnes County Wildlife Federation, Valley Quilters

Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

Public Comments

During the COVID-19 emergency, members of the public may request to make a public comment regarding city business by contacting City Hall (701) 845-1700 by 12 NOON on the day of the meeting to make arrangements.

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Ordinance

1. Approve second and final reading of Ordinance No. 1051, an Ordinance Annexing Auditor’s Lot 5 of the NE ¼ of the SW ¼ of Section 27, Township 140, Range 58 (Bridgetown Partners, Donny Eberle)
   
   Roll Call:          Erickson           Powell              Magnuson        Bishop              Carlsrud

 Resolution

• Approve Resolution No. 2251, a Resolution Approving Plat of Waterfront Meadows (City Attorney Martineck)
  
  Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

• Approve Resolution No. 2252, a Resolution Approving Plat of Plecity Mobile Home Park Addition (City Attorney Martineck)
  
  Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

New Business

1.  Update regarding garbage collection remainder of this week (President Carlsrud)

City Updates & Commission Reports
Adjourn

Valley City, North Dakota

Wednesday, April 1, 2020
11:00 AM

The City Commission will meet on Wednesday, April 1, 2020 at 11:00 AM CT, via Microsoft Teams, originating from City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND 58072. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online.

Call To Order
Roll Call

New Business

1. Discuss funding, including use of Renewal and Replacement fund, for new infrastructure in territories annexed to the City
   
   Roll Call:          Bishop              Magnuson        Erickson           Powell        Carlsrud
   
2. Consider Bridgetown Development requests related to Auditors Lot 5 of NE¼, Section 27, Township 140N, Range 58W, Barnes Country (Waterfront Meadows subdivision)
   1. Cost-share for infrastructure to new subdivision.
   2. Waiver of performance bond.
   3. Curb/gutter/street installation.
   4. Taxation of undeveloped lots.

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Adjourn

City Commission Meeting
Valley City, North Dakota
Wednesday, March 18, 2020
5:00 PM

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Approval of Agenda

Approval of Minutes

Minutes from March 3, 2020 meeting

Approval of Consent Agenda

1. Approve Electrician, Plumber and/or Mechanical Contractor License(s) for the following businesses:
   1. Differding Electric, LLC
   1. Hope Electric, Inc.
   1. Sheyenne River Repair
2. Approve House Movers License for the following businesses:
   1. Liechty Homes, Inc.

Roll Call:          Magnuson        Erickson          Powell              Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Ordinance

1.  Approve first reading of Ordinance No. 1051, an Ordinance Annexing Auditor’s Lot 5 of the NE ¼ of the SW ¼ of Section 27, Township 140, Range 58 (Bridgetown Partners, Donny Eberle)
   
   Roll Call:          Powell              Bishop             Magnuson        Erickson          Carlsrud

Resolution

1. Approve Resolution No. 2246, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 120 (NDDOT Project No. UGP-2-999(051), PCN 2280) on Central Avenue S (City Auditor Richter)
   
   Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud
   
2. Approve Resolution No. 2247, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 121  (2020 Seal Coat) (City Auditor Richter)
   
   Roll Call:          Bishop             Erickson          Powell              Magnuson        Carlsrud
   
3. Approve Resolution No. 2248, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 121 (2020 Seal Coat) (KLJ)
   
   Roll Call           Magnuson        Erickson          Powell              Bishop             Carlsrud

New Business

1.  Rural Opioid Prevention Education & Support (ROPES) Update (Theresa Will, City County Health District)

City Updates & Commission Reports
Adjourn

VALLEY CITY, NORTH DAKOTA
Tuesday, March 17, 2020 3:00 PM

This meeting has been cancelled as of 12:30 PM on Tuesday, March 17, 2020.

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE (PLEASE STAND)

NEW BUSINESS

1. Approve Resolution No. 2248, a Resolution Declaring COVID-19 Emergency (City Attorney Martineck)
   Roll Call: Magnuson Powell Erickson Bishop Carlsrud
   
2. Review applications and select finalists for City Administrator position.
   Executive Session with City Administrator Selection Committee Members. Meeting must be closed pursuant to N.D.C.C. section 44-04-18.27
   Roll Call: City Commissioners
   Committee Members

Adjourn

City Commission Meeting
Valley City, North Dakota

Tuesday, March 3, 2020
5:00 PM

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Approval of Agenda

Approval of Minutes

Minutes from February 18, 2020 meeting

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $
3. Approve Block off the Street Request for Sheyenne Valley Soapbox Derby Association on June 6, 2020 on Central
4. Approve Electrician, Plumber and/or Mechanical Contractor License(s) for the following businesses:
   • Bakkegard & Schell, Inc.
   • Dakota Electric Construction Inc., Co.
   • Enterprise Electric, Inc.
   • Grotberg Electric, Inc.
   • Grotberg Electric, Inc. dba Triton Mechanical
   • Hi-Line Electric, Inc.
   • John’s Refrigeration & Electric, Inc.
   • Kohn Electric, LLC
   • Moorhead Electric, LLC
   • Peterson Mechanical, Inc.
   • RJ’s Plumbing & Heating, Inc.
   • Scott’s Electric, Inc.
   • Wrigley Mechanical, Inc.
5. Approve House Movers License for the following businesses:
   • Carrington House Movers, Inc.

Roll Call:          Powell              Erickson          Magnuson        Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

New Business

1. Receive Update Regarding 2020 Census (Krystle Hartsell)
   
2. Approve Recommendations from the Visitors Committee (Bobby Koepplin, Chair):
   • Recommendation to include and/or amend a 12 month deadline to use funds with an option for a 6 month extensions for the Image Enhancement Grant, Image Enhancement Grant for Historic Buildings, and the Food & Beverage Grant
   • Recommendation to implement the deadlines as presented for outstanding projects including Wild Prairie Bakery, Brockopp Brewing, Ivy Real Estate, Chamber of Commerce – Rosebud
     
     Roll Call:          Bishop             Magnuson        Erickson          Powell              Carlsrud
     
3. Consider Site Authorization for Valley City Hockey and Figure Skating Club at Youth Sports Complex (City Auditor Richter)
   
   Roll Call:          Erickson          Bishop             Magnuson        Powell              Carlsrud
   
4. Approve Purchase of Freightliner Truck with Leach Packer for Sanitation Department for net purchase price of $175,316.00 (Sanitation Department Head Swart)
   
   Roll Call:          Magnuson        Powell              Bishop             Erickson          Carlsrud
   
5. Approve Purchase of Trailer from M&G Trailer Sales in the Amount of $13,822.50 for the Electrical Department (Public Works Accountant Jacobson)
   
   Roll Call:          Powell              Bishop             Erickson          Magnuson        Carlsrud
   
6. Consider Amendment to Engineering Agreement for Permanent Flood Protection Phase IV (KLJ)
   
   Roll Call:          Bishop             Erickson          Magnuson        Powell              Carlsrud
   
7. Consider Cost-Share Request to ND State Water Commission for Additional Engineering Services for CLOMR Process (KLJ)
   
   Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud

City Updates & Commission Reports
Adjourn

Tuesday, February 18, 2020
5:00 PM

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Approval of Agenda

Approval of Minutes

Minutes from February 4, 2020 meeting

Approval of Consent Agenda

1. Approve Raffle Permit for Dakota Plains Ag

Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Resolution

1. Approve Resolution No. 2244, a Resolution Approving Final Plans, Specifications, and Estimate of Probable Costs and Authorizing Engineer to Advertise for Bids for Streetscape II (NDDOT Project No. UGP-2-999(051), PCN 22280) and Paving Improvement District No. 120 (KLJ)
   
   Roll Call:          Magnuson        Powell              Bishop             Erickson          Carlsrud
   
2. Approve Resolution No. 2245, a Resolution Approving Final Plans, Specifications, and Estimate of Probable Costs and Authorizing Engineer to Advertise for Bids for Paving Improvement District No. 121 (2020 Seal Coat) (KLJ)
   
   Roll Call:          Powell              Erickson          Magnuson        Bishop             Carlsrud

New Business

1. Approve Conditional Use Permit Application filed by CEI Engineering & Associates, Inc. for Love’s Travel Stop & Country Store (City Attorney Martineck)
   Roll Call:          Bishop             Magnuson        Erickson          Powell              Carlsrud
   
2. Approve Recommendations from the Visitors Committee (City Auditor Richter):
   • Recommendation to include and/or amend a 12 month deadline to use funds with an option for a 6 month extensions for the Image Enhancement Grant, Image Enhancement Grant for Historic Buildings, and the Food & Beverage Grant
   • Recommendation to implement the deadlines as presented for outstanding projects including Wild Prairie Bakery, Brockopp Brewing, Ivy Real Estate, Chamber of Commerce – Rosebud
     
     Roll Call:          Erickson          Bishop             Magnuson        Powell              Carlsrud
     
3. Approve recommendation to purchase receiver boxes for Transfer Station (Sanitation Department Head Swart)
   Roll Call:          Bishop             Powell              Magnuson        Erickson          Carlsrud
   
4. Approve recommendation to accept bids for pickup for Transfer Station (Sanitation Department Head Swart)
   Roll Call           Magnuson        Powell              Erickson          Bishop             Carlsrud
   
5. Approve Gaming Site Authorization for VC Eagles Aerie 2192 at North Dakota Winter Show February 29 – March 7, 2020 (City Auditor Richter)
   Roll Call:          Erickson          Magnuson        Powell              Bishop             Carlsrud
   
6. Approve Change for 2020 Board Calendar for March 3, June 2, September 1 and December 1 Finance Meetings to begin at 2:30 PM (City Auditor Richter)
   Roll Call:          Powell              Erickson          Bishop             Magnuson        Carlsrud
   
7. Consider plan for City Administrator screening and interviews (President Carlsrud)
   Roll Call:          Bishop             Powell              Magnuson        Erickson          Carlsrud

City Updates & Commission Reports
Adjourn