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12.02.2025 Commission Meeting Minutes

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City Commission Meeting
Valley City, North Dakota

Tuesday, December 02, 2025

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson, Finance Director Klein, City Administrator Crawford, City Attorney Martineck

Pledge of Allegiance

Approval of Agenda

No Changes

Approval of Consent Agenda

  1. Approve Minutes from the November 18, 2025 Finance Meeting and Commission Meeting
  2. Approve Contractors License
    1. Precision Concrete Cutters INC
  3. Approve Tree Trimming and Removal License
    1. Ross’ Tree Service
    1. Ground to Sky
  4. Approve Local Permit
    1. Raffle – VCSU Trap Club
    1. Raffle Board – Laine Schwehr Road to Recovery Benefit

Motion to approve by Commissioner Bishop, seconded by Commissioner Magnuson.

Roll Call: Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes          Motion Passed

Ordinance

Second and Final Reading of Ordinance 1181 to Rezone and Amend Zoning Map Lots 1-16, Block 22, Root’s Addition, City of Valley City (City Attorney Martineck)

Lots 1-16, Block 22, Root’s Addition to Valley City are re-zoned to R-4 Multi-Family Residential District.

Motion to approve by Commissioner Gulmon, seconded by Commissioner Erickson.

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes            Motion Passed

Second and Final Reading of Ordinance 1182 to Rezone and Amend Zoning Map Auditor’s Lot 1 and the S360’ of the E820’ of Auditor’s Lot 2 Both of the NW ¼ of Section 32-140N-58W, Barnes County (City Attorney Martineck)

Auditors Lot 1 and the S360’ of the E820’ of Auditor’s Lot 2 both of the NW¼ of Section 32-140N-58W in Barnes County, North Dakota, are re-zoned to AG Agricultural District.

Motion to approve by Commissioner Bishop, seconded by Commissioner Magnuson.

Roll Call: Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes          Motion Passed

First Reading of Ordinance 1183 To Amend and Reenact Sections 7-01-01 and 7-01-06 of the Valley City Municipal Code Related to Building Permits (City Attorney Martineck)

A building permit shall be required for the addition or enlargement of non-structural concrete, including but not limited to sidewalks, driveways, patios, parking pads, and equipment pads; however, a permit is not required if there is no change to the original footprint of an existing area of concrete.

Motion to approve with no fee by Commissioner Gulmon, seconded by Commissioner Erickson.

Roll Call: Erickson-Yes; Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Carlsrud-Yes          Motion Passed

First Reading of Ordinance 1184 to amend and reenact sections 10-01-03 and subsection 2 of section 10-05-02 of the Valley City Municipal Code related to stormwater permits (City Attorney Martineck)    

A stormwater permits for land disturbing activities on properties or activities exempt from submission of a storm water management plan is still required, in accordance with chapter 10-05.

Motion to approve by Commissioner Gulmon, seconded by Commissioner Erickson.

Roll Call: Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes          Motion Passed   

New Business

NB1. Set 2026 Commission Meeting Dates, Planning and Zoning Meetings, and Tax Equalization Meeting (City Administrator Crawford)

Motion to approve by Commissioner Gulmon, seconded by Commissioner Magnuson.

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes          Motion Passed

NB2. Approve Amendment No. 1 to Firm Electric Service Contract (No. 14-UGPR-1004) with Western Area Power Administration (City Attorney Martineck)

Motion to approve by Commissioner Bishop, seconded by Commissioner Gulmon

Roll Call: Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes          Motion Passed

NB3. Approve Renewable Energy Certificate (REC) Designated Entity Contract (No. 25-UGPR-95) with Missouri River Energy Services and Western Area Power Administration (City Attorney Martineck)

Motion to approve by Commissioner Bishop, seconded by Commissioner Gulmon.

Roll Call: Erickson-Yes; Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Carlsrud-Yes          Motion Passed

NB4. Approve Public Assistance Grant Program Subgrant Agreement for FEMA-4888-DR and Designate Finance Director Klein as the Primary Agent and City Administrator Crawford as the Alternate Agent (Finance Director Klein)

Motion to approve by Commissioner Magnuson, seconded by Commissioner Gulmon

Roll Call: Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes          Motion Passed

NB5. Approve Task Order for Preliminary & Design Engineering for 2026 Pavement Improvement Project (Various Locations) (City Engineer)

Engineer Petersen discussed the 2026 mill and overlay and seal coat construction project. This agreement is for preliminary and design engineering at a maximum compensation of $92,500.00.

Motion to approve by Commissioner Gulmon, seconded by Commissioner Bishop.

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-No; Gulmon-Yes; Carlsrud-Yes           Motion Passed

NB6. Approve IIJA Grid Resilience Grant Contract (City Administrator Crawford)

Motion to approve by Commissioner Bishop, seconded by Commissioner Gulmon.

Roll Call: Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes          Motion Passed

City Administrator’s Report

City Administrator Crawford updated on progress of the Public Works Service Center, still on track with budget and timing.
City Updates & Commission Reports

Commissioner Gulmon reviewed Food and Beverage, Sales, and Occupancy Tax

Adjourn

Meeting was adjourned at 5:35pm

Minutes Available text with City of Valley City Logo above

11.18.2025 Commission Meeting Minutes

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City Commission Meeting
Valley City, North Dakota

Tuesday, November 18, 2025

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Erickson, Commissioner Gulmon, Commissioner Magnuson, Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner

Pledge of Allegiance

Approval of Agenda

Change Wording on New Business No.5 to Approve Selling All Available 2026 REC Allocations

Commissioner Bishop Motioned to Approve, Seconded by Commissioner Magnuson.

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes      Motion passed

Approval of Consent Agenda

  1. Approve Minutes from the November 04, 2025 (Finance Director Klein)
  2. Approve Local Contractors License
    1. Freeman Trades
  3. Approve Application for Local Permit (Raffle)
    1. VCSU Student Chapter of the Wildlife Society
    1. S.H.I.N.E Dance Team

Commissioner Erickson Motioned to Approve, Seconded by Commissioner Bishop

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes      Motion passed

Public Hearing

  1. Open Public Hearing Regarding Ordinance 1181 to Rezone and Amend Zoning Map Lots 1-16, Block 22, Root’s Addition, City of Valley City.

No Public Comments.

Motion to Close Hearing by Commissioner Magnuson, Seconded by Commissioner Gulmon.

Roll Call:   Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes Motion Passed  

Approve First Reading of Ordinance 1181 to Rezone and Amend Zoning Map Lots 1-16, Block 22, Root’s Addition, City of Valley City.

Motion to Approve by Commissioner Bishop, Seconded by Commissioner Magnuson.

Roll Call: Erickson-Yes; Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Carlsrud-Yes   Motion Passed

  • Open Public Hearing Regarding First Reading of Ordinance 1182 to Rezone and Amend Zoning Map Auditor’s Lot 1 and the S360’ of the E820’ of Auditor’s Lot 2 Both of the NW ¼ of Section 32-140N-58W, Barnes County.

No Public Comments.

Motion to Close Hearing by Commissioner Magnuson, Seconded by Commissioner Gulmon.

Roll Call: Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes   Motion Passed

Approve First Reading of Ordinance 1182 to Rezone and Amend Zoning Map Auditor’s Lot 1 and the S360’ of the E820’ of Auditor’s Lot 2 Both of the NW ¼ of Section 32-140N-58W, Barnes County.

Motion to Approve by Commissioner Bishop, Seconded by Commissioner Magnuson.

Roll Call:   Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes Motion Passed

  • Open Public Hearing Regarding Liquor License Application for Sho3 LLC dba Econo Lodge.

Tina Babbler (Sho3 LLC Manager) was Present and Stated She Can Answer Any Questions.

No Questions or Comments.

Motion to Close Hearing by Commissioner Gulmon, Seconded by Commissioner Bishop.

Roll Call:   Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes Motion Passed

Approve Application for Alcoholic Beverage License Application for Sho3 LLC dba Econo Lodge.

       Motion to Approve by Commissioner Bishop, Seconded by Commissioner Gulmon.

Roll Call: Erickson-Yes; Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Carlsrud-Yes   Motion Passed

Resolution

Resolution No 2505 a Resolution Approving Conditional Use Permit Auditors Lot 1 and the S 360’ of the E 820’ of Auditor’s Lot 2 NW¼ Section 32-140-58.

Motion to Approve by Commissioner Magnuson, Seconded by Commissioner Erickson.

Roll Call:  Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes        Motion Passed

New Business

NB1. Approve Monthly Bills for the City and Public Works in the Amount of $3,275,415

Motion to Approve by Commissioner Gulmon, Seconded by Commissioner Bishop.

Roll Call: Bishop-Yes; Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Carlsrud-Yes          Motion Passed

NB2. Approve Employee Assistance Program Contract Renewal – The Village

Motion to Approve by Commissioner Gulmon, Seconded by Commissioner Bishop.

Roll Call: Magnuson-Yes; Erickson-Yes; Gulmon-Yes; Bishop-Yes; Carlsrud-Yes         Motion Passed

NB3.  Rescind Approval of Resolution 2503, A Resolution Authorizing Bids for Cropland Lease – Auditor’s Lot 2 NE1/4 31-140-58 and Auditor’s Lot 1 NW1/4 32-140-58

Motion to Approve by Commissioner Magnuson, Seconded by Commissioner Gulmon.

Roll Call: Erickson-Yes; Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Carlsrud-Yes         Motion Passed

NB4.  Approve Addendum to Farm Lease for One Year Pursuant to Contract Dated April 18, 2024 — Auditor’s Lot 2 NE1/4 31-140-58 and Auditor’s Lot 1 NW1/4 32-140-58

Motion to Approve by Commissioner Bishop, Seconded by Commissioner Magnuson.

Roll Call:  Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes        Motion Passed

NB5. Approve Selling All Available 2026 REC Allocations.

Motion to Approve by Commissioner Bishop, Seconded by Commissioner Magnuson.

Roll Call:  Gulmon-Yes; Bishop-Yes; Magnuson-Yes; Erickson-Yes; Carlsrud-Yes        Motion Passed

City Administrator’s Report

City Administrator Crawford Reported on the New Service Center, Underground Utilities and Masonry Work Have Begun. Crews are Working Around Weather Conditions to Maintain Progress.


City Updates & Commission Reports

Finance Director Klein Noted the State Water Commission Preliminary Meeting is Scheduled for Thursday and the City is Seeking Funding for Water Tower Removal and Other Infrastructure.

Commissioner Gulmon Reported the Budget is Tracking Well, With Revenues Exceeding Expenses and Reserves Within Plan.

President Carlsrud Remined Residents to Enjoy the Upcoming Light Parade and Thanked City Staff for Their Work on Holiday Decorations and Storm Cleanup.

Adjourn

Meeting was adjourned at 5:21 P.M.

Minutes Available text with City of Valley City Logo above

11.4.2025 Commission Minutes

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President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Erickson, Commissioner Gulmon, Commissioner Magnuson, Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Removed: Resolution 2505. A Resolution Approving Conditional Use Permit Auditors Lot 1 and the 360’ of the E 820’ of Auditor’s Lot 2 NW1/4 Section 32-140-58 (to be placed on the next agenda)
Added to Consent Agenda: Raffle permit for VCSU American Fisheries Society Student Subunit
Added to New Business:

  • NB2: Approve purchase of parcel 63-6040144 for $871.03

Motionto approve agenda changes by Commissioner Bishop, seconded by Commissioner Gulmon.
Roll Call: Erickson – Yes; Gulmon – Yes; Bishop – Yes; Magnuson – Yes; Carlsrud – Yes Motion passed

APPROVAL OF CONSENT AGENDA

A. Approve Minutes from the October 21, 2025, Finance & Commission Meetings
B. Approve Local Contractor Application
 a. Escape Fire Protection, Inc. – Vadnais Heights, MN
 b. Tecta America Dakotas – Fargo, ND
C. Approve Gaming Site Authorization License
 a. ND Chapter of Delta Waterfowl, Inc.
 b. Valley Twisters Gymnastics Club, Inc.
D. Approved Raffle Permit
 a. VCSU Fisheries Society Subunit

Motion to approve by Commissioner Bishop, seconded by Commissioner Magnuson.
Roll Call: Erickson – Yes; Gulmon – Yes; Bishop – Yes; Magnuson – Yes; Carlsrud – Yes Motion passed

PUBLIC HEARING

Opened Public Hearing for Alcoholic Beverage License Application for Bon Bon Café

No one appeared for the public hearing.

Motion to close public hearing by Commissioner Magnuson, seconded by Commissioner Gulmon.
Roll Call: Gulmon – Yes; Bishop – Yes; Magnuson – Yes; Erickson – Yes; Carlsrud – Yes      Motion passed

Motion to approve Application for Alcoholic Beverage License for Bon Bon Café by Commissioner Bishop, seconded by Commissioner Magnuson.
Roll Call: Bishop – Yes; Magnuson – Yes; Erickson – Yes; Gulmon – Yes; Carlsrud – Yes      Motion passed

RESOLUTION

Motion to approve RESOLUTION 2506: A Resolution Authorizing the Issuance and Sale of $600,000 Wastewater Treatment Improvement Warrant, Series 2025 by Commissioner Gulmon, seconded by Commissioner Magnuson. These funds will be used for the special assessments in the Sanitary Sewer Reline Project No. 72
Roll Call: Erickson – Yes; Gulmon – Yes; Bishop – Yes; Magnuson – Yes; Carlsrud – Yes         Motion passed

NEW BUSINESS

NB1. Motion to approve changes to Employee Policy and Procedure Manual by Commissioner Gulmon, seconded by Commissioner Magnuson.
Roll Call: Gulmon – Yes; Bishop – Yes; Magnuson – Yes; Erickson – Yes; Carlsrud – Yes          Motion passed

NB2. Approve purchase of parcel 63-6040144 for $871.03
Motion to approve by Commissioner Bishop, seconded by Commissioner Gulmon. This parcel is on the Barnes County Real Estate Forfeited for Delinquent Taxes list and the City would like to purchase for a future project.
Roll Call: Erickson – Yes; Gulmon – Yes; Bishop – Yes; Magnuson – Yes; Carlsrud – Yes        Motion passed

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported on Service Center updates

CITY UPDATES & COMMISSION REPORTS

City Engineer Peterson presented updates on sanitary sewer reline project.

City Attorney Martineck reported on City employee updates and openings

Adjourn

Meeting adjourned at 5:15 PM.

Minutes Available text with City of Valley City Logo above

10.21.2025 Commission Minutes

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President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, Police Chief Horner.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No Changes.

APPROVAL OF CONSENT AGENDA

  1. Approve Minutes from the 10.7.2025 Commission & 10.10.2025 Special Commission Meetings.
  2. Approve Extension of City Administrator’s Contract.

Commissioner Bishop moved to approve the consent agenda with the exception of extending the City Administrator contract to 2030 instead of 2029, seconded by Commissioner Magnuson.

Motion passed unanimously.

RESOLUTION

RES 2503. A Resolution Authorizing Bids for Cropland Lease – Auditor’s Lot 2 NE1/4 31-140-58 and Auditor’s Lot 1 NW1/4 32-140-58.

Commissioner Gulmon moved to approve Authorizing Bids for Cropland Lease with a $70 per acre minimum bid, seconded by Commissioner Erickson.

Motion passed unanimously.

RES 2504. A Resolution Establishing Fee for Water Tower Infrastructure.

Commissioner Gulmon moved to approve Water Tower Infrastructure fee of $1.90 per water meter, seconded by Commissioner Bishop.

Motion passed unanimously.

NEW BUSINESS

  • Approve Monthly Bills for the City and Public Works in the Amount of $3,569,764.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

  • Approve 2024 Audit Report prepared by Brady Martz.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

  • Approval of Master Police Officer position.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

  • Approve 2026-2030 School Resource Officer Contract.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

N5. Approve ND DWR Construction Cost-Share Application for Northwest Standpipe Replacement Project. 

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

N6. Approve Award – Northwest Area Water System Improvements. 

Pending funding approval. Commissioner Bishop moved to approve the Northwest Area Water System Project bids as follows Contract 1: Maguire Iron, Inc. in the amount of $2, 749,000.00, Contract A: Maguire Iron, Inc. in the amount of $165,000.00, Contract 2: Swanberg Construction in the amount of $545,954.00, Contract 3: Hi-Line Electric in the amount of $176,901.00, seconded by Commissioner Gulmon.

Motion passed unanimously.

Motion passed unanimously.

N7. Approve Amendment to Section A.2.3.1 of Guaranteed Maximum Price Amendment to Construction Manager at Risk Agreement with McGough Construction — Substantial Completion Date October 19, 2026.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported that the standing pile of soil from the new Service Center location site has been hauled to the permitted site. We received official word that the grant we had been working on for the transmission line replacement has been approved in the amount of $715,468.

ADJOURN – 5:23 P.M.

Minutes Available text with City of Valley City Logo above

10.10.2025 Special Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Friday, October 10, 2025

President Carlsrud called the meeting to order at 9:00 AM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

Others Present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, Police Chief Horner and City Engineer Petersen.

PLEDGE OF ALLEGIANCE

NEW BUSINESS

Approve Special Assessments for Storm Sewer Improvement District No. 55.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ADJOURN

Meeting was adjourned at 9:04 AM.

Minutes Available text with City of Valley City Logo above

10.7.2025 Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Tuesday, October 7, 2025

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon, City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, City Assessor Drabus, Fire Chief Magnuson, Police Chief Horner, City Engineer Petersen, City Engineer Eslinger.

Pledge of Allegiance

Approval of Agenda

Commissioner Gulmon moved to remove NB3. Approve Interim Financing Agreement, Series F, for Red River Valley Water Supply Project and NB4. Approve opening a CD in the amount of $2,000,000 at Dacotah Bank, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approval of Consent Agenda

  1. Approve Minutes from the 9.16.2025 Finance and Commission Meetings.
  2. Approve Contractor Licenses:
    1. Advanced Striping, Inc. – Fargo
    1. Sieg Construction – Valley City
    1. Vita Roofing LLP – Fargo
  3. Approve Local Raffle Permit:
    1. Valley City Area Chamber of Commerce
    1. Trinity Lutheran WELCA
    1. St. Catherine School
    1. SHINE

Commissioner Bishop moved to approve contingent on Sieg Construction providing updated Liability Insurance form, seconded by Commissioner Gulmon.

Motion passed unanimously.

Public Hearing

Declared Public Hearing Open Regarding Special Assessment Projects: Paving Improvement District No. 126, Water Main Improvement District No. 104, Sanitary Sewer Improvement District No. 68, and Storm Sewer Improvement District No. 55.

Commissioner Bishop moved to close, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 126, Water Main Improvement District No. 104, Sanitary Sewer Improvement District No. 68 and Storm Sewer Improvement District No. 55.

Commissioner Magnuson moved to approve the Special Assessments as recommended by the Special Assessment Committee with the exception of Storm Sewer Improvement District No. 55 which was tabled for further review, seconded by Commissioner Gulmon.

Motion passed unanimously.

Declared Public Hearing Open Regarding Special Assessment Projects: Paving Improvement District No. 128, Water Main Improvement District No. 105, and Sanitary Sewer Improvement District No. 69.

Commissioner Bishop moved to close, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 128, Water Main Improvement District No. 105, and Sanitary Sewer Improvement District No. 69.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Ordinance

ORD 1179. Second and final reading of Ordinance 1179, an Ordinance to create and enact Section 01-01-17 of the Valley City Municipal Code related to billing and fees for city services.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORD 1180. Second and final reading of Ordinance 1180, an Ordinance Adopting the 2026 Annual City Budget.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Resolution

RES 2502. A Resolution authorizing filing of application with the North Dakota Department of Environmental Quality for a loan under the Clean Water Act and/or the Safe Drinking Water Act.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

New Business

NB1. Approve Accepting Award for Back the Blue Funds.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NB2. Approve Agreement with the ND Department of Health and Human Services for the Police Department to develop the Responsible Tobacco Retailer Training Project.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford covered updates on construction progress, including soil removal and groundwork for the Service Center building, with soil being consolidated to one location for efficiency. Also, announced there will be an open house event on Wednesday October 8th for PFP homes, allowing residents to view items for potential auction.

City Updates & Commission Reports

Finance Director Klein announced that Brady Martz will be giving a quick overview of our 2024 audit at the next meeting.

Police Chief Horner reminded residents about parking regulations for the winter months.

City Engineer Eslinger reported the bids for the Water Tower project have been posted and are due Wednesday October 15, 2025.

Commissioner Gulmon provided a financial update, noting that revenues were outpacing expenses, but sales tax was down compared to the previous year.

Adjourn – 5:44 PM

Minutes Available text with City of Valley City Logo above

9.16.2025 Commission Minutes

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Members present: President Carlsrud, Commissioner Erickson, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon.

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, City Engineer Petersen, City Engineer Eslinger, Police Chief Horner. 

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Commissioner Bishop moved to remove NB2. Approve Valley City NW Water Tower Opinion of Probable Cost and Discussion Project Cost Saving Options, seconded by Commissioner Magnuson.

Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

  1. Approve Minutes from the 9.2.2025 Commission Meetings.
  2. Approve Contractor License:
    1. Sperle Masonry Inc. – West Fargo
    1. Legacy Building Solutions, LLC – South Haven MN
    1. Nelson Construction LLC – Oriska
    1. David L Singleton – Valley City
  3. Approve Contractor License Renewal:
    1. Abel’s Remodeling SRVS

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

PUBLIC HEARING

Open public Hearing Regarding the 2026 Annual City Budget.

Commissioner Bishop moved to close, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORDINANCE

ORD 1176. Second and Final reading of Ordinance 1176, an Ordinance to amend and reenact Section 8-04-06 of the Valley City Municipal Code related to tobacco license violations.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

ORD 1177. Second and Final reading of Ordinance 1177, an Ordinance to create and enact Title 21 of the Valley City Municipal Code related to gaming.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

ORD 1178. Second and Final reading of Ordinance 1178, an Ordinance to amend and reenact Sections 15-01-09 and 15-01-16 of the Valley City Municipal Code related to public works accounts receivable.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

ORD 1179. First reading of Ordinance 1179, an Ordinance to create and enact Section 01-01-17 of the Valley City Municipal Code related to billing and fees for city services.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORD 1180. First Reading of Ordinance 1180, an Ordinance Adopting the 2026 Annual City Budget.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

RESOLUTION

RES 2501. A Resolution Approving Final Plans, Specifications and Authorizing Engineer to Advertise for Bids for Northwest Area Water System Improvements.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $1,708,011.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the Service Center project.

City Engineer Petersen gave an update on construction projects.

City Engineer Eslinger gave an update on the Water Tower project bids.

Commissioner Erickson reminds local citizens the last tree pickup day is September 25th and to please call Public Works to get your name on the list.

ADJORN

Minutes Available text with City of Valley City Logo above

9.2.2025 Commission Minutes

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Members present: President Carlsrud, Commissioner Erickson, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon.

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, City Engineer Petersen, City Engineer Eslinger, Police Chief Horner. 

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No changes made.

APPROVAL OF CONSENT AGENDA

  1. Approve Minutes from the 8.19.2025 Finance & Commission Meetings.
  2. Approve Local Raffle Permits:
    1. Dakota Rider MC
    1. Sheyenne Valley Friends of Animals
    1. Valley City USBC Association
  3. Approve Contractor License’s:
    1. Dakota Electric Construction CO. Inc. – Fargo
    1. Border Construction – Fargo
    1. Asphalt Surface Technologies Corporation dba ASTECH Corp. – St. Cloud, MN
    1. Pierce Lee Roofing – Fargo
    1. Western Products Inc. – Fargo
    1. All New Gutter Service Inc. – Fargo
    1. Singh Contracting Inc. – Bismarck
    1. Sprinturf LLC – Daniel Island, SC
    1. Peterson Sheet Metal, Inc. – Bemidji, MN
  4. Approve Contractor License Renewal:
    1. Construction Engineers, Inc.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORDINANCE

ORD 1176. First reading of Ordinance 1176, an Ordinance to amend and reenact Section 8-04-06 of the Valley City Municipal Code related to tobacco license violations.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

ORD 1177. First reading of Ordinance 1177, an Ordinance to create and enact Title 21 of the Valley City Municipal Code related to gaming.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORD 1178. First reading of Ordinance 1178, an Ordinance to amend and reenact Sections 15-01-09 and 15-01-16 of the Valley City Municipal Code related to public works accounts receivable.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

RESOLUTION

RES 2500. A Resolution amending the Master Fee Schedule.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NEW BUSINESS

Approve Agreement for Cost-Share Reimbursement for Valley City Permanent Flood Protection not to exceed $9,595,675.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Consider Visitor Committee recommendation to approve the Image Enhancement Grant Application for Bakkegard and Schell in the amount up to $7500 for the renovations and signage of their current building at 159 12th Ave SE.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Consider Visitor Committee recommendation to change the current Image Enhancement Application and Guidelines to include “other buildings that meet the criteria of the Image Enhancement purpose as determined by the committee.”

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Application for Residential Improvement exemption – 605 Central Ave N.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Application for Residential Improvement exemption – 638 3rd St. SE.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Review Valley City NW Water Tower Opinion of Probable Cost and Discussion Project Cost Saving Options.

No action was needed.

Approve terms of soil remediation at 98.9 acres in the NE Quarter of Section 10, TWP 141N, Range 59W, and Auditor’s Lot 2 of the NE Quarter of Section 31, TWP 140N, Range 58W.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve Change Order for Sanitary Sewer improvement district 72 – Reline Project.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the Service Center.

Finance Director Klein provided a reminder that the budget hearing will be next meeting and special assessments for 2024 will be going out.

City Engineer Petersen gave an update on construction projects.

Operations Superintendent Klemisch gave a mosquito spraying update.

ADJORN

Minutes Available text with City of Valley City Logo above

8.19.2025 Commission Minutes

Posted on by

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson.

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, Police Chief Horner.

PLEDGE OF ALLEGIANCE

OATH OF OFFICE FOR POLICE OFFICER CODY PERDUE

APPROVAL OF AGENDA

Add NB7. Approve Change Order for Sanitary Sewer Reline Project.

Add the District 24 Republican Raffle Permit to the Consent Agenda.

Commission Bishop moved to add the District 24 Republican Raffle Permit to the Consent Agenda, and to add NB7. Approve change order for sanitary sewer reline project, seconded by Commissioner Gulmon.

Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

  1. Approve Minutes from the 8.5.2025 Commission Meeting.
  2. Approve Local Raffle Permits:
    1. VCSU Foundation – Booster Club
    1. Hi-Liners Booster Club Inc.
    1. CHI Mercy Health Foundation
    1. Barnes County Senior Citizens Council, Inc.
    1. District 24 Republican

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

RESOLUTION

RES 2498. A Resolution Authorizing Filing of Application with the North Dakota Department of Environmental Quality for a $600,000 Loan through the Clean Water State Revolving Fund.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

RES 2499. A Resolution Authorizing Transfer of 832 4th Ave NE.

Commissioner Gulmon moved to approve contingent on keeping Mindy’s Garden, seconded by Commissioner Bishop.

Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $2,287,683.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Transfer of 832 4th Ave NE to Valley City Public Schools.

Commissioner Gulmon moved to remove this agenda item, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve the Valley City Barnes County Development Corporation request to fund the Recruiting & Retention Coordinator Position for 3 Years at $80,000/Year with funds sourced from City Sales Tax dedicated to Economic Development.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve the Valley City Barnes County Development Corporation request for an additional $10,000/year for 3 Years for the Resource Development Specialist Position with funds sourced from City Sales Tax dedicated to Economic Development.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Option Agreement and Form of Easement for State Interoperability Radio Network Tower to be constructed by Allo Towers.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve terms of license authorizing City to use a portion of the South Half of the Southwest Quarter 27-140-58 for additional soil remediation.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve Change Order for Sanitary Sewer Reline Project.

Commissioner Bishop moved to approve giving the City Administrator the authorization to approve change order up to $75,000 for the sanitary sewer reline project, seconded by Commissioner Erickson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported last week at the State Water Commission Meeting we requested funds for 9.59 million dollars, for the continuation of the construction of phase 4 and design of phase 5 and 6 of our Permanent Flood Protection and that was approved. The metal portion of the new Service Center building will be delivered at the end of August. City Engineer Petersen was brought up to explain the removal of contaminated soil and DEQ requirements we follow. Based on his understanding talking to their Environmental Specialists working with DEQ, the intent is not to remove all the legacy contaminant soils on the site. Following the excavation of the material required for the project, baseline samples are taken from the bottom and/or the sidewalls of the excavation limits to document the remaining levels of contamination beyond the construction limits. This is done for future construction activity on the site that may encounter these soils.

Police Chief Horner spoke on what is allowed for passing school buses now that school is back in session. When there are flashing yellow lights you are allowed to pass the school bus but always be watching for the kids, when there is a red stop sign out and lights turn to red both lanes of travel must stop until the sign retracts and the lights turn off.

City Engineer Petersen gave an update on the Flood Protection Projects, as well as the Shared Use Path Project. Seal Coat work will start on Monday.

Commissioner Gulmon acknowledged and gave credit to Gwen and Chad Petersen of KLJ for all the work and time they put into securing 9 ½ million dollars in Permanent Flood Protection for Valley City.

Commissioner Erickson reminded residents there is a recycling center and to please use it.

Commissioner Bishop echoed onto Commissioner Gulmon’s report and thanks for the good job from Gwen and Chad. 

Mayor Carlsrud tagged onto Commission Erickson’s report and reminded those to use the recycling center. Thanks to whole staff still cleaning up from the storms this summer while doing their regular jobs. Thanks the Commissioners for serving.

Meeting was adjourned at 5:39 P.M.

Minutes Available text with City of Valley City Logo above

8.5.2025 Commission Minutes

Posted on by

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson

Members absent: Commissioner Gulmon

Others: City Administrator Crawford (via zoom), City Attorney Martineck (via zoom), Finance Director Klein, Deputy Auditor Johnson, City Engineer Petersen, Police Chief Horner. 

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No changes.

APPROVAL OF CONSENT AGENDA

Approve Minutes from the 7.15.2025 Finance and Commission Meetings.

Approve Minutes from the 7.28.2025 Special Commission Meeting

Approve Contractor License:

South Peak Holdings LLC dba Skinner Roofing, Grand Forks

Approve Site Authorization Renewal:

North Dakota Winter Show at North Dakota Winter Show Event Center

Approve House Movers License:

Carrington House Movers, LLC, Carrington

Approve Local Raffle Permit

Valley City Junior Golf Association

Commissioner Bishop moved to approve the Consent Agenda contingent on receiving updated certificate of insurance for Carrington House Movers, LLC, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORDINANCE

ORD 1173. Second and Final Reading of Ordinance 1173, an Ordinance to amend and reenact chapter 11-09 of the Valley City Municipal Code related to standards for floodplain development.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORD 1174.  Second and Final Reading of Ordinance 1174, an omnibus ordinance to amend and reenact sections of the Valley City Municipal Code relating to the 2025 state legislative session.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Roll Call Vote: Bishop – Aye, Magnuson – Aye, Erickson – Nay, Carlsrud – Aye.

Motion Passed.

NEW BUSINESS

Approve purchase of property at 628 Main Street E. (Parcel 63-3110126) as a PFP Buyout in the amount of $38,170.     

Commissioner Magnuson moved to approve contingent on approval by Department of Water Recourses, seconded by Commissioner Bishop.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the Public Works Service Center job site.

CITY UPDATES & COMMISSION REPORTS

City Finance Director informed the Commission that the public hearing for the 2026 Budget is on September 16th at 5 P.M.

City Engineer Petersen gave an update on the Seal Coat Project and the Winter Show Road Shared Use Path Project.

President Carlsrud thanked all City employees and the Commissioners for serving.

ADJOURN

Meeting was adjourned at 5:14 P.M.