Valley City Commission Proceedings
Tuesday, May 7, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell

Members absent: Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Approval of Agenda

Removal of R1 & N3

Approval of Minutes

Commissioner Powell moved to approve the minutes from the April 16 and April 25, 2019 meetings, seconded by Commissioner Bishop. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $2,862,367.57
3. Approve Mechanical Contractor License for 7 C’s Heating & Cooling, LLC
4. Approve Application to Block off Street for Bridge City Cruisers on June 15, 2019 for 100 block of East Main; 1^st, 2^nd, 3^rd, and 4^th blocks of Central Avenue N, 2^nd Street NE to Taco John’s, 2^nd Street NW to Wells Fargo drive in
5. Approve Parade Application for Bridge City Cruisers on June 15, 2019 on Central Avenue N

Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

There were no public comments.

Resolution

Removed R1) Consider Resolution No. 2203, a Resolution accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 50

Approve Resolution No. 2200, a Resolution creating Water Main Improvement District No. 101 for 2020 5^th Avenue NW Reconstruction Project

Chad Petersen from KLJ reported Resolution No. 2220 includes properties impacted by the watermain work on 5^th Avenue NW. Commissioner Powell moved to approve Resolution No. 2200, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2201, a Resolution creating Sanitary Sewer Improvement District No. 65 for 2020 5^th Avenue NW Reconstruction Project

Chad Petersen from KLJ reported the Resolution includes the sanitary sewer work part of 5^th Avenue NW reconstruction. Commissioner Magnuson moved to approve Resolution No. 2201, seconded by Commissioner Powell. The motion passed unanimously.

Approve Resolution No. 2202, a Resolution creating Storm Sewer Improvement District No. 53 for 2020 5^th Avenue NW Reconstruction Project

Chad Petersen from KLJ reported the Resolution identifies the properties impacted by the storm sewer work part of 5^th Avenue NW Reconstruction. Commissioner Bishop moved to approve Resolution No. 2202, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Consider decision document for 5^th Avenue NW Reconstruction Project (NDDOT Project No. SU-2-990(059)

Chad Petersen from KLJ reported the delay in bid opening was due to federal funding availability. A second public input meeting was held to discuss alternatives with 46 attendees, with materials provided to Commission [April 2, 2019 Finance Meeting]. Since there was an opportunity for public comment, Petersen stated the Commission needs to determine if the project will be completed and with which alternatives.

Commissioner Powell moved to approve Decision Document with Alternate C – 34 foot build with parking on one side where the difference between Alternative B & C is paid from the R&R fund (approximately $60,000), seconded by President Carlsrud.

Roll call: Magnuson – nay; Bishop – nay; Powell – aye; Carlsrud – aye.

City Auditor Richter stated a tie is a failed vote.

Commissioner Bishop stated citizens want no wider street and keep parking. Commissioner Powell believed people changed mind at/after second public input meeting.

Petersen stated the project is programmed for 2019 fiscal dollars, if the dollars are not allocated or spent in 2019, the City risks losing the funds.

Commissioner Magnuson concerned about property owners without access to property during project, and some citizens who do not want project to proceed.

Commissioner Powell asked the Commission to use the comments from the second meeting when property owners were more informed.

Petersen stated the final plans need to be submitted by August 1 which means preliminary plans need to be sent to the NDDOT by/around July 1. Prior to the July deadline, the environmental documents which include the decision document need to be submitted.

Petersen reviewed comments received for second public input meeting.

City Auditor Richter reported the district has been created, the property owners can still protest out the project as declaration of necessity has not been made.

Commissioner Bishop made a motion to reconsider the vote, seconded by Commissioner Magnuson. Motion carried.

Commissioner Powell moved for the project to go forward with confirmation of the 34’ wide street with parking on one side with the difference coming from the R&R fund, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Conditional Use Permit for Hochhalter Photography at 114 3^rd Street SE

City Attorney Martineck reported the Planning & Zoning Commission considered options for this request including either a re-zone or a Conditional Use Permit. The Planning & Zoning Commission recommends a Conditional Use Permit with signage to conform with R-4 requirements and that the property not be rented out for residential use. Commissioner Magnuson moved to approve the Conditional Use Permit, seconded by Commissioner Powell. The motion passed unanimously.

Removed: N3) Consider request from South Central Adult Services for $20,000 to support transit program

Approve 2019 Sidewalk Replacement bid from Mike’s Construction & Repair in the amount of $67,838.00

City Administrator Schelkoph reported e bids were received for the sidewalk replacement. Commissioner Bishop moved to approve the 2019 Sidewalk Replacement Bid from Mike’s Construction & Repair in the amount of $67,838, seconded by Commissioner Magnuson.

Approve Application for Property Tax Exemption for Improvements to Residential Building at 304 5^th Avenue NE

Assessor Hansen recommends approval for this application. Commissioner Bishop moved to approve the Application for Property Tax Exemption for Improvements at 304 5^th Avenue NE, seconded by Commissioner Powell. The motion passed unanimously.

Approve Application for Property Tax Exemption for Improvements to Residential Building at 560 4^th Street NW

Assessor Hansen recommends approve for this application. Commissioner Powell moved to approve the Application for Property Tax Exemption for Improvements at 560 4^th Street NW, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve 2019-2020 Gaming Site Authorization Renewal for Valley City Eagles Aerie 2192 Fraternal Order of Eagles at Eagles; Captain’s Pub; The Labor Club; My Bar Valley City LLC; Hi-Line Hospitality, LLC dba City Lights; Main Street Off Sale LLC dba Tavern 94

City Auditor Richter reported no significant changes in the annual renewal request. Commissioner Magnuson moved to approve the 2019-2020 Gamin Site Authorization Renewals for Valley City Eagles Aerie 2192, seconded by Commissioner Powell. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported that with Streetscape I, Central Avenue is closed; in addition, Main Street is closed. Both will be open for Rally in the Valley.

City Updates & Commission Reports

City Attorney Martineck reported Planning & Zoning Commission voted to move its meeting to the second Wednesday of the month beginning in June. A Social Media Committee has been established. CHI Mercy Health is provided an employee training event addressing workplace and domestic violence training.

Building/Fire Inspector Andersen reminded citizens cleanup week is next week. Property maintenance violations will be sent after cleanup week.

Chad Petersen from KLJ reported Central Avenue will be open for Rally in the Valley. Bids were received for Phase IIA & Phase III of Permanent Flood Protection – looking to clarify a few items before awarding the contract. If property owner have concern, contact KLJ regarding the pilings.

Commissioner Powell appreciated positive attitude from downtown businesses.

Commissioner Magnuson asked the public to support businesses on Central Avenue, be careful for street closures and be patient.

President Carlsrud thanked VCFD for cleanup efforts; thanked media for attending Main Street Initiative celebration last week. Carlsrud offered thanks to city cleanup crews. Cleanup properties. Support downtown.

Adjourn

Meeting was adjourned at 5;44 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Special Valley City Commission Proceedings
Thursday, April 25, 2019
5:45 PM, City Hall

President Carlsrud called the meeting to order at 5:45 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck.

New Business

Approve Raffle Permit for Valley City Kiwanis Club
Commissioner Erickson moved to approve the raffle permit, seconded by Commissioner Bishop. The motion passed unanimously.

Adjourn

Meeting was adjourned at 5:50 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, April 16, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Arbor Day Proclamation

President Carlsrud read the Arbor Day Proclamation, proclaiming May 3, 2019 as Arbor Day.

Approval of Agenda – Addition of N9

Approval of Minutes

Commissioner Bishop moved to approve the minutes from April 2, 2019 & April 9, 2019 Board of Equalization meetings, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

1. Approve Raffle Permit for Barnes County Wildlife Federation, Disabled American Veterans
2. Approve Block off the Street for Valley City Fire Department on Central Avenue from 4^th Street to 5^th Street N on May 1, 2019
3. Approve Block off Street for Valley City High School Prom on May 4, 2019 on 4^th Street NW from Central Avenue to 2^nd Avenue
4. Approve Electrician and/or Plumber License for Hope Electric; Wrigley Mechanical, Inc.

Commissioner Bishop moved to approve consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Public Comments

There were no public comments.

Resolution

R1) Consider Resolution No. 2195, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 119

R2) Consider Resolution No. 2196, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 119B

R3) Consider Resolution No. 2197, a Resolution Accepting Bid and Awarding Contract for Sanitary Sewer No. 64

R4) Consider Resolution No. 2198, a Resolution Accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 52

R5) Consider Resolution No. 2199, a Resolution Accepting Bid and Awarding Contract for Water Main Improvement District No. 100

Chad Petersen from KLJ reported two bids for Paving Improvement Districts No. 119 & 119B, Sanitary Sewer Improvement District No. 64, Storm Sewer Improvement District No. 52, Water Main Improvement District No. 100 were received on April 3, 2019 as one contract. The engineer’s estimate was $2,891,161.70. The low bid was $3,346,199.25 which is 15.74% over Engineer’s estimate. The impact to the R&R fund is in excess of $360,000 as additional costs would be bore by the City due to existing caps to property owners. Due to impact to future projects, Petersen recommends postponing and re-biding the project in fall 2019. City Administrator Schelkoph concurred with Petersen.

Commissioner Magnuson moved to reject items R1 – R5, as the bids were over estimate, seconded by Commissioner Erickson.

Commissioner Powell inquired about factors to the overage. Petersen reported the concrete and storm sewer portions of the project were over estimate. Petersen also stated bids may be high due to the timing of the bid, completion/start dates.

The motion passed unanimously.

New Business

Consider transferring Access easement from the NDDOT (Love’s development) to create a right of way easement for the city that will support the extension of a south side frontage road along the interstate

City Administrator Schelkoph asked the Commission for approval to create a city street within the newly annexed portion of the City. NDDOT has retained access and ownership of the west side of Love’s property to ensure access for Swanberg Construction. To resolve the issue, Schelkoph asked NDDOT to allow the City to take over the easement which allows access to both Swanberg Construction & Love’s development. Schelkoph asked the Commission for permission to begin negotiations with NDDOT. Schelkoph stated his vision is to provide a frontage road along the south side of interstate while maintaining public access for Swanberg Construction and future development. Love’s will construct the road to the current guidelines and specifications of the City.

Commissioner Powell moved to approve the transfer of the access easement from NDDOT, seconded by Commissioner Bishop. The motion passed unanimously.

Approve bid for Electrical Department bucket truck from Terex in the amount of $221,650.00

City Administrator Schelkoph stated the City received two bids for a bucket truck to replace the old aerial truck. Schelkoph recommends accepting the low bid. Commissioner Bishop inquired if the current truck will be traded in. Schelkoph expects to sell the truck through bid process.

Commissioner Bishop moved to approve bid for purchase of bucket truck from Terex in the amount of $221,650; seconded by Commissioner Erickson. The motion passed unanimously.

Approve Permanent Flood Protection Phase IV buyout purchase at 310 2^nd Ave SW for $185,000

City Administrator Schelkoph stated the buyouts properties are on the list approved by State Water Commission. Schelkoph stated there is $380,000 available to purchase buyout properties in the future. Schelkoph stated the properties presented today are for the Permanent Flood Protection Phase IV construction project with the exception of 537 4^th Street SW which is in the City’s best interest as it is difficult to protect. The $11 million in construction funds is still being considered in 2019 ND Legislative Session.

Commissioner Erickson moved to approve the Permanent Flood Protection Phase IV buyout at 310 2^nd Avenue SW, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Permanent Flood Protection Phase IV buyout purchase at 206 4^th St SW for $68,000

Commissioner Erickson moved to approve the Permanent Flood Protection at 206 4^th Street SW, seconded by Commissioner Powell. The motion passed unanimously.

Approve Permanent Flood Protection Phase IV buyout purchase at 537 4^th St SW for $114,000

Commissioner Bishop moved to approve the Permanent Flood Protection at 537 4^th Street SW, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Application for Property Tax Exemption for Improvement to Residential Building at 958 2^nd St NW

City Assessor Hansen stated demolition has already begun. The applicant pulled the building permit last week. The guidelines state that “construction must not have begun prior to approval.” Commissioner Powell moved to approve the application for Property Tax Exemption for Improvement at 958 2^nd Street NW, seconded by Commissioner Erickson.

Commissioner Bishop inquired if demolition is part of permit. Building Inspector Andersen stated the City does not issue a demolition permit as part of a remodel. City Administrator Schelkoph recommends approval.

The motion passed unanimously.

Consider request from South Central Adult Services for $20,000 to support transit program

President Carlsrud stated Pat Hansen, Director of South Central Adult Services inquired if funding approved for 2019. City Auditor Richter stated 2018 request was funded $5,000 from small projects and $15,000 from the electrical fund. President Carlsrud recommended that Hansen be in attendance for discussion. City Administrator Schelkoph recommends that with 60,000 rides a 25 cent rate increase would bring in $30,000. Commissioner Bishop asked to discuss with Hansen in attendance. Consensus was reached to discuss at the May finance and commission meetings.

Approve Special Alcohol Beverage Event Permit for American Legion at VCSU Student Union on April 23, 2019 for Development Corporation & Chamber of Commerce Annual Banquet

Commissioner Magnuson moved to approve the Special Alcohol Beverage Event Permit for American Legion, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for City Lights at VCSU Student Union on May 9, 2019 for VCSU Employee Recognition Dinner

Commissioner Erickson moved to approve Special Alcohol Beverage Event Permit for City Lights, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported the Spring 2019 flood threat has bene greatly reduced. The river is less than 12’ and the inputs to lake are going down. A reduction in outflows from dam is expected as early as tomorrow.

City Updates & Commission Reports

Public Works Accountant Jacobson reported on the Tyler Connect conference in Texas; Jacobson is prepared for the migration and changes with Incode 10.
Building Inspector Andersen announced that Cleanup Week is coming; please clean your yards.
Fire Chief Magnuson invited parents and Commissioners to attend Operation Prom Night on May 1. Water is still high – don’t use river yet.
Chad Petersen from KLJ stated Storm Sewer Improvement District No. 50 bids were received last week. Bids are $171,000 over the Engineer’s Estimate and will be discussed at the May 7 meeting. Streetscape Phase I construction is expected to begin in next few weeks. A public meeting for business owners will be held Thursday, April 25 at 6 PM. Permanent Flood Protection Phase II construction: most of floodwalls are done with few 15’ pours and columns remaining. Starting floodwalls by old powerhouse with goal to be done in early June. KLJ expects to do concrete work on Main Street in May-June.
Commissioner Erickson asked the public to please use recycling center, it is open.
Commissioner Powell encouraged the public to read the Times Record news article.
President Carlsrud thanked Times Record and Newsdakota. Work begins on alleys again. Congratulations to VCHS Speech Team for 3^rd consecutive win.

Adjourn

Meeting was adjourned at 5:49 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

2019 Board of Equalization Proceedings
April 9, 2019
4:00 PM City Hall

President Carlsrud presided and continued with roll call.

Members present: Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson.

Members absent: Commissioner Powell.

Others Present: City Administrator Schelkoph, Finance Director Richter, Assessor Hansen, City Attorney Martineck, Police Chief Hatcher.

Finance Director Richter read North Dakota Century Code sections 57-11-01, 03 and 07 pertaining to the duties of the Board of Equalization.

President Carlsrud declared the hearing open at 4:04 P.M. City Assessor Sandy Hansen reported the changes in property values within the city for 2019. An overall summary was read and submitted, with the breakdown as follows:

City Assessor Hansen reported the parcel for Love’s Annexation will be added to the rolls with approximately $550,000 of true and full value at the County Equalization meeting as the documents were recorded after the City deadline.

Forty-eight notices of increase were sent out. The following property owners contacted City Assessor Hansen regarding the notice of increase for 2019.

No written comments were received by City Auditor.

Commissioner Bishop moved to close the hearing, seconded Commissioner Magnuson. The motion passed unanimously.

Commissioner Erickson moved to approve the assessment book as prepared by the City Assessor with the true and full value set at $646,800 for parcel number 63-2900062, seconded by Commissioner Bishop.

Adjourn

The meeting was adjourned at 4:54 p.m.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Special Commission Proceedings
Thursday, March 28, 2019
5:30 PM, City Hall

President Carlsrud called the meeting to order at 5:30 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ.

Resolution

Consider Resolution No. 2192, a Resolution Declaring Flood Emergency

City Administrator Schelkoph is expecting a 14 to 16’ flood stage, this is subject to change if there is a rain event. For financial reimbursement purposes, a flood emergency declaration is part of the process. The probabilistic forecast from March 11, 2019 is out of date. Lake Ashtabula is at 1257’ today. Schelkoph contacted National Weather Service (NWS) in Grand Forks. The thaw-freeze cycle is favorable with flow expected to enter the Sheyenne at Warwick and along the Baldhill Creek due to snow pack. Schelkoph stated biggest risk is a rain event.

Schelkoph stated the City has been undergoing Permanent Flood Protection which reduces the number of sandbags needed. At 16 feet, the City will need 10,000 sandbags. Chad Petersen from KLJ stated 7,800 yards of clay will be needed. At 18’, 28,000 sandbags and 40,000 yards of clay is required.

Schelkoph state the City will follow the plans for storm gates and low roadways/bridges. [Foss] Music Building at VCSU requires no work at a 16’ flood. When help is needed from Army Corp of Engineers (USACOE), will call for help at that time.

Schelkoph recommended to the Commission to approve the emergency today and call for USACOE help at a later date if needed.

Commissioner Magnuson moved to approve Resolution No. 2192, seconded by Commissioner Powell. The motion passed unanimously.

Consider Resolution No. 2193, a Resolution Requesting Emergency Flood Assistance from USACOE

Schelkoph stated anything below 15’ flood state requires little response and the City can handle internally. If forecast is over 15’ feet, Schelkoph will ask Commission to review and consider the resolution at later date.

Steve Urness stated the stream gauges are viewable on newsdakota.com under “Water Watch.”

Adjourn

Meeting was adjourned at 5:57 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, March 19, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell. Commissioner Erickson joined the meeting at 5:02 PM.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Proclamation Recognizing Vietnam Veterans Day

President Carlsrud read the proclamation recognizing Vietnam Veterans Day on March 29, 2019. Warren Ventsch, Al Schuldt, and Jim Verwey, members of the Valley City ND Cares Steering Committee were in attendance and recognized.

Approval of Agenda

Removal of Consent A.r. Sheyenne Mechanical.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from March 5, 2019 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Electrician, Plumber and/or Mechanical Contractor licenses for
   1. ASAP Electric
   2. Bakkegard & Schell, Inc.
   3. Bentson Electric
   4. Dakota Electric Construction Co., Inc.
   5. Differding Electric, LLC
   6. Enterprise Electric, Inc.
   7. Grotberg Electric, Inc.
   8. Grotberg Electric, Inc. dba Triton Mechanical
   9. Hi-Line Electric, Inc.
   10. Home Heating, Plumbing & A/C, Inc.
   11. Jamestown Electric
   12. John’s Refrigeration & Electric, Inc.
   13. Keith’s Air Conditioning, Refrigeration & Heating, Inc.
   14. Kohn Electric, LLC
   15. Kollman Furnace Repair
   16. Peterson Mechanical, Inc.
   17. Scott’s Electric, Inc.
   18. Sheyenne Mechanical
   19. Tom’s Electric, LLC
   20. Valley Electric Service, Inc.
   21. And all license applications received before April 1, 2019 and approved by the Auditor’s Office.
2. Approve House Mover licenses for
   1. Carrington House Moving, Inc.
   2. Liechty Homes, Inc.
   3. And all license applications received before April 1, 2019 and approved by the Auditor’s Office.

Commissioner Magnuson moved to approve consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Public Comments

There were no public comments.

Resolution

R1) Approve Resolution No. 2182, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 119

R2)Approve Resolution No. 2183, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 119B

City Auditor Richter reported that there were no protests received for Paving Improvement District No. 119B and 5.34% of affected properties protested in Paving Improvement District No. 119.

Commissioner Bishop moved to approve R1 & R2, seconded by Commissioner Erickson. The motion passed unanimously.

R3) Approve Resolution No. 2184, a Resolution Approving Preliminary Engineers report & directing preparation of detailed plans, specifications & estimates of probable cost for Sanitary Sewer District No. 64

R4) Approve Resolution No. 2185, a Resolution Approving Preliminary Engineers report & directing preparation of detailed plans, specifications & estimates of probable cost for Storm Sewer District No. 52

R5) Approve Resolution No. 2186, a Resolution Approving Preliminary Engineers report & directing preparation of detailed plans, specifications & estimates of probable cost for Water Main District No. 100

Chad Petersen from KLJ reported the above districts are associated with Paving Improvement Districts No. 119 & 119B. The preliminary reports were provided as part of the Paving documents in January 2019.

Commissioner Powell moved to approve R3, R4, and R5, seconded by Commissioner Bishop. The motion passed unanimously.

R6) Approve Resolution No. 2187, a Resolution Approving Final Plans and Specifications for Paving Improvement District No. 119 and Authorizing Engineer to Advertise for Bids

R7) Approve Resolution No. 2188, a Resolution Approving Final Plans and Specifications for Paving Improvement District No. 119B and Authorizing Engineer to Advertise for Bids

R8) Approve Resolution No. 2189, a Resolution Approving Final Plans and Specifications for Sanitary Sewer District No. 64 and Authorizing Engineer to Advertise for Bids

R9) Approve Resolution No. 2190, a Resolution Approving Final Plans and Specifications for Storm Sewer District No. 52 and Authorizing Engineer to Advertise for Bids

R10) Approve Resolution No. 2191, a Resolution Approving Final Plans and Specifications for Water Main District No. 100 and Authorizing Engineer to Advertise for Bids

Chad Petersen from KLJ reported all five improvement districts have been developed into one bid package with bids scheduled to be received April 3, 2019.

Commissioner Bishop moved to approve R6, R7, R8, R9 and R10, seconded by Commissioner Erickson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported the City, US Army Corp of Engineers, ND Department of Emergency Services and the Barnes County Emergency Manager discussed the preliminary outlook for the Sheyenne River with 50% chance of 18 feet. As of today, the City has not declared an emergency.

Schelkoph stated HB 1066, Prairie Dog bill has been approved and ready for governor signature, expecting $3 million every biennium for infrastructure replacement. SB 2020 is the State Water Commission budget which includes Phase IV Permanent Flood Protection funding.

City Updates & Commission Reports

PW Accountant Jacobson reported the snow removal budget for 2019 is gone.
Fire Chief Magnuson reported former Fire Chief Schlittenhart passed away. Magnuson asked the public to stay off the river as the thaw begins.
Chad Petersen from KLJ reported PFP Phase II construction continues by the Elks building with plans to complete pours within the next week. Streetscape Phase II public input meeting is on Thursday, March 21.
President Carlsrud once again thanked veterans for their service; thanked outdoor crews for their work.

Adjourn

Meeting was adjourned at 5:23 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, March 5, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Approval of Agenda – Addition of Consent D

Approval of Ainutes

Commissioner Erickson, Commissioner Magnuson. Minutes from February 19, 2019 meeting

The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $1,344,029.17
3. Approve Raffle Permit for Valley Quilters
4. Approve Raffle Permit for Valley City Trap Club, Sheyenne Valley Career & Technical Center Skills USA

Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Powell. The motion passed unanimously.

Ordinance

Approve second and final reading of Ordinance No. 1045, an Ordinance relating to the annexation of a tract of land located southeast of I-94 and Exit 292, described as Parcel 1B-1 and Parcel 1B-2 in Section 28, Township 140N, Range 58W, County of Barnes, State of North Dakota (parcels #41-2840415, 41-2830335)

City Attorney Martineck stated there are no changes for second and final reading of Ordinance No. 1045 regarding the annexation of the Love’s property. Commissioner Magnuson moved to approve the second and final reading of Ordinance No. 1045, seconded by Commissioner Erickson. The motion passed unanimously.

Resolution

Approve Resolution No. 2178, a Resolution Adopting Updated Hydrology for the Sheyenne River from the 2012 US Army Corps of Engineers Feasibility Study of Flood Protection

Chad Petersen from KLJ reported the US Army Corp of Engineers updated the hydrology from 7200 cfs to 7600 cfs. For Permanent Flood Protection planning, the City has used the 7600 cfs. As part of the long-range Permanent Flood Protection planning, the KLJ is working with FEMA to update the CLOMR. As part of this process, Petersen recommends official adoption of 7600 cfs by the City.

Commissioner Powell moved to approve Resolution No. 2178, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2179, a Resolution Creating Sanitary Sewer Improvement District No. 64

Chad Petersen from KLJ reported Sanitary Sewer District No. 64 is located in the Paving 119 & 119B reconstruction projects.

Commissioner Bishop moved to approve Resolution No. 2179, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2180, a Resolution Creating Storm Sewer Improvement District No. 52

Chad Petersen from KLJ reported Storm Sewer District No. 52 work will be included in Paving 119. The Storm Sewer drainage extends beyond the paving improvement district. The drainage area will be included in the improvement district except for areas outside of city limits.

Commissioner Erickson moved to approve Resolution No. 52, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2181, a Resolution Creating Water Main Improvement District No. 100

Chad Petersen from KLJ stated Water Main District No. 100 for the area of Paving Improvement District Nos. 119 & 119B. Water Main Improvements will be made on 7^th Avenue NW and 2^nd Avenue NE.

Commissioner Magnuson moved to approve Resolution No. 2181, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Approve NDDOT Cost Participation, Construction, and Maintenance Agreement for Project No. SU-SS-2-990(053)057 (Wintershow Road, 4^th Avenue, 8^th Avenue SW and I-94 Exit 292 NE Ramp) Storm Drain, Manholes, Inlets and Seeding

Chad Petersen from KLJ reported this project addresses flooding on Wintershow Road. The road is on Urban Road corridor. Eligible portions of the project will be funded with federal funds (80.93% cost share, up to $600,000) with other portions of the project being paid by the State as there is benefit to NDDOT along I-94 near the northeast ramp and behind Riverview Drive. Bid opening is scheduled for April 12.

Commissioner Powell moved to approve the NDDOT Cost Participation, Construction, and Maintenance Agreement for Project No. SU-SS-2-990(053)057, seconded by Commissioner Erickson. The motion passed unanimously.

Approve purchase Peterbilt 567 Tandem Chassis, grouped with Galbreath U5DPK2000 Hook Lift Hoist and Pitbull PB24 Trailer for $215,309.00 from Sanitation Products

City Administrator Schelkoph stated both he and Street Superintendent Differding recommend this purchase, which is not the low bid but the best bid for the City.

Commissioner Erickson moved to approve purchase as recommended for $215,309.00 from Sanitation Products, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

There was no City Administrator’s report.

City Updates & Commission Reports

Fire Chief Magnuson thanked the Street Department for clearing fire hydrants and the VCFD for their response to a high number of accidents.
Chad Petersen from KLJ stated Reiners will return next week to install stop locks and gaskets on Permanent Flood Protection Phase II. A public input meeting for Streetscape II is scheduled for March 21.
Commissioner Erickson reminded the public that if you are worried about your pipes freezing, leave your water trickle especially if the water is 35 degrees or lower.
President Carlsrud thanked city employees, the VCPD & VCFD for working in the cold.

Adjourn

Meeting was adjourned at 5:16 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, February 19, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Members absent: Commissioner Magnuson.

Others Present: City Administrator Schelkoph, Deputy Auditor Klein, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Lieutenant Rustebakke, Chad Petersen from KLJ.

Approval of Agenda

There were no changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the February 5, 2019 meeting, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

1. Approve Raffle Permit for Dakota Plains Ag, North American Game Warden Museum, Valley City Baseball Association, Valley City Lions

Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Public Hearing

Public Hearing to consider the petition to Annex the a tract of land located southeast of  I-94 and Exit 292, submitted by Roserock Holdings, LLC

President Carlsrud declared the public hearing open.

Tim Logan, adjacent landowner, inquired if there was an issue with the city ordinances as the Valley City Trap Team & Club will be 900’ from the property line to city [limits]. City Attorney Martineck stated no current ordinances impact the location of the shooting range and that North Dakota Century Code makes it difficult for Cities to restrict shooting ranges that have been in existence as long as this one. Commissioner Powell inquired about the direction of the shots. Logan stated eastward.

Steve Walters, Real Estate Property Manager for Love’s Travel Stops & Country Stores, appeared by phone. Walters stated if the City has no concerns, Loves does not have any concerns.

Chuck Mielke, President of the Trap Club, stated the Club is considering expanding its hours beyond Tuesday evening to possibly include Thursday, Friday and Sundays as the Club now has 200 members with 57 VCHS students participating.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Powell. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1045, an Ordinance relating to the annexation of a tract of land located southeast of I-94 and Exit 292, described as Parcel 1B-1 and Parcel 1B-2 in Section 28, Township 140N, Range 58W, County of Barnes, State of North Dakota (parcels #41-2840415, 41-2830335)

Commissioner Powell moved to approve Ordinance No. 1045, seconded by Commissioner Erickson.

City Attorney Martineck reported the appropriate notices have been received and provided. The motion passed unanimously.

Approve second and final reading of Ordinance No. 1044, an Ordinance creating and enacting Section 7-03-05.1 of the Valley City Municipal Code, relating to removal of snow and ice from sidewalk, and repealing Section 23-15 of the Valley City Municipal Code

City Attorney Martineck stated there were no changes from the first reading of Ordinance No. 1044.

Commissioner Bishop moved to approve the second and final reading of Ordinance No. 1044, seconded by Commissioner Erickson. The motion passed unanimously.

New Business

Presentation of 2018 Valley City Fire Department Annual Report

Scott Magnuson reported 102 calls for service were received in 2018 which is down from two years ago. VCFD logged 1310 training hours, 96 hours for office meetings and 851 hours for PrePlan Program.

Approve Visitors Committee Recommendation for Image Enhancement Grant Application for Foell Chiropractic Clinic up to $1,000 for signage

City Administrator Schelkoph reported the Visitors Committee provided a due pass recommendation.

Commissioner Powell moved to approve the Image Enhancement Grant Application for Foell Chiropractic Clinic up to $1,000 for signage, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Visitors Committee Recommendation for Image Enhancement Grant for Historic Buildings Grant Application for Brockopp Brewing, LLC up to $15,000 subject to conditions set forth by Visitors Committee

City Administrator Schelkoph reported the Visitors Committee provided a due pass recommendation with the conditions as stated in the materials. Commissioner Bishop moved to approve the Image Enhancement Grant for Historic Buildings for Brockopp Brewing, LLC up to $15,000 subject to conditions set forth by Visitors Committee, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for Valley City Eagles Aerie 2192 at North Dakota Winter Show on March 5 – 9, 2019
Commissioner Erickson moved to approve the Special Alcohol Beverage Event Permit for Valley City Eagles Aerie 2192 at ND Winter Show on March 5 – 9, 2019, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for VFW Post 2764 at North Dakota Winter Show on March 8, 2019

Commissioner Erickson moved to approve the Special Alcohol Beverage Event Permit for VFW Post 2764 at North Dakota Winter Show on March 8, 2019, seconded by Commissioner Bishop. The motion passed unanimously.

Consider extending the protest deadline for Paving Improvement District No. 119 to March 11, 2019

City Administrator Schelkoph stated at the public meeting for Paving Improvement District No. 119, property owners inquired about the associated costs of sewer, water and storm sewer. A second public meeting will be held on February 26.

Chad Petersen from KLJ stated the Paving Improvement District No. 119B meeting will also be held February 26 and the protest period will now coincide with Paving Improvement District No. 119. Petersen stated a new letter will be sent out to property owners.

Commissioner Powell moved to extend the protest deadline for Paving Improvement District No. 119 to March 11, 2019, seconded by Commissioner Bishop. The motion passed unanimously.

Consider updated procedure for Commission meeting agendas

Deputy Auditor Klein reviewed the updated procedure for Commission meeting agendas in which the agendas will not be published in the Times Record.

Beginning May 1, 2019, City Commission agendas will be available at City Hall, www.valleycity.us or distributed by email. To signup, email etufte@valleycity.us

City Attorney Martineck stated publication of the agenda is not required by law but notification is required. Commissioner Powell stated he likes the direction of utilizing website.

Commissioner Powell moved to approve, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reviewed Missouri River Energy Services (MRES) and his position on the board representing the City of Valley City.

Schelkoph provided an update on HB 1066 and SB 2020.

Schelkoph thanked City crews for clearing snow this winter and asked property owners to remove snow – if needed, use a private contractor.

City Updates & Commission Reports

Chad Petersen from KLJ stated the second public input meeting for 5^th Avenue NW (Paving 118) is scheduled for Thursday, February 21.

Commissioner Powell thanked City employees for snow removal. Thanked Brockopps & Foell for investing in VC.

President Carlsrud thanked city employees for snow removal and VCFD for their work.

Adjourn

Meeting was adjourned at 5:41 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Brenda Klein, Deputy Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, February 5. 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell

Members absent: Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Approval of Agenda

Remove N4 & N5

Approval of Minutes

Commissioner Bishop moved to approve the minutes from January 15, 2019 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $2,262,276.07

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1044, an Ordinance creating and enacting Section 7-03-05.1 of the Valley City Municipal Code, relating to removal of snow and ice from sidewalk, and repealing Section 23-15 of the Valley City Municipal Code

City Attorney Martineck reported that Ordinance No. 1044 creates the removal of snow and ice from sidewalk within 24 hours in the recodified code. Commissioner Bishop moved to approve Ordinance No. 1044, seconded by Commissioner Magnuson. The motion passed unanimously.

Resolution

Approve Resolution No. 2173, a Resolution Amending the Master Fee Schedule to Include Penalties for Violation of V.C.M.C. 7-03-05, Relating to Unlawful Removal of Snow, Slush or Ice.
City Attorney Martineck reported this Resolution includes the fees for violation of V.C.M.C. 7-03-05. Commissioner Powell moved to approve Resolution No. 2173, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2174, a Resolution Approving Contract between the City of Valley City and Western Area Power Administration for Roles & Duties Related to Transmission Operator Services and Approving Transmission Operator Procedure
City Administrator Schelkoph stated this Resolution provides an operating agreement for Western Area Power Administration (WAPA), which clarifies that WAPA will operate and maintain the two breakers that the City owns at the WAPA substation for security reasons. Commissioner Powell moved to approve Resolution No. 2174, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2175, a Resolution Amending Paving Improvement No. 119-B (2^nd Avenue NE from 5^th Street NE to 7^th Street NE)

Chad Petersen from KLJ stated Paving Improvement District No. 119-B will add onto the current Paving Improvement District No. 119 to provide a single project to bid. The protest period will be held separately. Petersen stated the sewer main has been an issue in this district. After video work was completed, relining was not possible and replacements are needed. After looking at watermain and paving conditions, KLJ recommends full reconstruction along this corridor. Commissioner Magnuson moved to approve Resolution No. 2175, seconded by Commissioner Powell. The motion passed unanimously.

Approve Resolution No. 2176, a Resolution Approving Preliminary Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimate of Probable Costs for Paving Improvement District No. 119-B (2^nd Avenue NE from 5^th Street NE to 7^th Street NE)

Chad Petersen from KLJ stated the surface was last resurfaced in 1979 and is in fair to poor condition. The watermain dates back to 1922. The Proposed improvements include reconstructing the roadway with curb, gutter, ADA ramps, sanitary sewer and watermain. The estimated cost is $535,000.

Commissioner Powell inquired about the Prairie Dog Bill. City Administrator Schelkoph stated if passed, the City would receive an estimated $1.5 to $1.7 million per year for infrastructure projects.

Commissioner Bishop moved to approve Resolution No. 2176, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2177, a Resolution Declaring Necessity of Improvements for Paving Improvement District No. 119-B (2^nd Avenue NE from 5^th Street NE to 7^th Street NE)

Chad Petersen from KLJ stated this Resolution will begin the protest period and KLJ will schedule a public input meeting. Commissioner Magnuson moved to approve Resolution No. 2177, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Consider approving Preliminary & Design Engineering Agreement for Paving Improvement District No. 119B with KLJ in an amount not to exceed $42,500
Chad Petersen from KLJ for preliminary & design engineering agreement in hourly, not to exceed format. Commissioner Magnuson moved to approve the Preliminary & Design Engineering Agreement for Paving Improvement District No. 119B, seconded by Commissioner Bishop. The motion passed unanimously.

Consider 6 month extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11(1.b.iii)
City Attorney Martineck stated Brockopp Brewing, LLC is requesting a 6 month extension with a submitted construction plan to allow the license to continue without use.

Commissioner Bishop moved to approve the six month extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider Renaissance Zone Authority Board recommendation for 5 year income tax exemption and 5 year property tax exemption on improvements of Rehabilitation at 114 E Main Street by Brockopp Brewing, LLC, and designate it as VC-115 pending certificate of good standing
City Administrator Schelkoph reported the RZ Board provides a due pass recommendation for VC-115. Commissioner Magnuson moved to approve a 5 year income tax exemption and 5 year property tax exemption on improvements for Rehabilitation at 114 E Main Street by Brockopp Brewing, LLC and designate it as VC-115 pending certificate of good standing, seconded by Commissioner Powell. The motion passed unanimously.

Removed: Consider Visitors Committee recommendation for Image Enhancement Grants for Brockopp Brewing, LLC

Removed: Consider Visitors Committee recommendation to change the project plan for $7,500 from the Reserved Streetscape Project Funds for the Chamber of Commerce

Approve accepting bid from Puklich Chevrolet for 2019 Chevrolet Tahoe for VCPD in the amount of $39,205
Police Chief Hatcher requested approval for 2019 Chevrolet Tahoe in amount of $39,205 with trade-in and reuse of equipment from 2015 Chevrolet Tahoe which provides the best value for the City.

Commissioner Bishop moved to approve accepting the bid, seconded by Commissioner Powell.

Commissioner Magnuson declared conflict of interest. Commissioner Bishop moved to allow Commissioner Magnuson to vote, seconded by Commissioner Powell. Motion carried.

The motion passed unanimously.

Approve Gaming Site Authorization for North Dakota Winter Show on March 10, 2019 at NDWS, 700 7^th Street SE
City Auditor Richter reported this is an annual gaming site authorization request from North Dakota Winter Show. Commissioner Powell moved to approve the gaming site authorization, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph thanked city employees for their work during cold maintaining city infrastructure, and the VCFD. Schelkoph provided a legislative update on HB 1066 and SB 2020. VCPW is working to catch up on garbage and will pickup extra garbage on regular garbage day. Wind chills, and broken trucks contributed to the delay.

City Updates & Commission Reports

City Auditor Richter reported the City has been approved for a $746,000 loan at 2% for the storm sewer project along Wintershow Road.
Fire Chief Magnuson asked the public to call a plumber when sewer vents are plugged. Please remove snow from furnace vents on the side of your home and keep fire hydrants clear.
Chad Petersen from KLJ stated the Paving Improvement District No. 119 Public Input Meeting will be held on February 7. A public input meeting for Paving Improvement District No. 118 (5^th Avenue NW) will be held on February 21 at 5:30 PM at the HAC.
Commissioner Powell thanked Thrifty White Drug for their investment in Valley City.
Commissioner Bishop thanked the VCFD & VCPD for their work.
President Carlsrud thanked the electrical department for the new lighting in the Chambers. Carlsrud reported the Water Treatment Plant construction has been proceeding. He recognized Commissioner Magnuson 25 years of service to the Valley City Fire Department.

Adjourn

Meeting was adjourned at 5:40 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, January 15, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

President Carlsrud called to order at 5:00 PM.

President Carlsrud read the Main Street ND Proclamation and declared Valley City a Main Street ND Community.

Approval of Agenda

There were no changes to the agenda.

Approval of Minutes

Commissioner Bishop, Commissioner Magnuson moved to approve the minutes from January 3, 2019 meeting. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Raffle Permit for Barnes County Ducks Unlimited

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Resolution

Approve Resolution No. 2171, a Resolution Approving Engineers Report & Directing Preparation of Detailed Plans, Specifications & Estimates of Probable Construction Cost for Paving Improvement District No. 119
Chad Petersen from KLJ stated Paving Improvement District No. 119 is part of the Northwest Storm Sewer Phase I improvements. The project will be in done conjunction with sanitary sewer, storm sewer and water main so with the extensive underground work, KLJ recommends full reconstruction of roadway. The total project cost is approximately $2.5 million.

Commissioner Bishop inquired if NDDOT cost share involved. Petersen stated the project will be funded through a 50-50 cost share from R&R fund with cost to the property owners capped at $125/linear foot. This street has been on the list for a number of years. Petersen stated the district was created on November 6, 2018.

Commissioner Powell moved to approve Resolution No. 2171, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2172, a Resolution Declaring the Necessity for Paving Improvement District No. 119
Chad Petersen from KLJ start protest period will start on January 18 with a public meeting planned for February 7, 2019.

Commissioner Erickson moved to approve Resolution No. 2172, seconded by Commissioner Bishop. The motion passed unanimously.

New Business

Consider approving closeout letter to NDDOT for Project No. SU-2-990(056)060, 7^th St SE Mill & Overlay (Paving Improvement District No. 114)
Chad Petersen from KLJ reported the mill and overlay near the North Dakota Winter Show was constructed by Border States. Inspection was competed by KLJ, NDDOT and City Administrator in December.

Commissioner Magnuson moved to approve the closeout letter for NDDOT Project No. SU-2-990(056)060, seconded by Commissioner Erickson. The motion passed unanimously.

Consider approving closeout letter to NDDOT for Project No. UGP-SU-2-990(055)059, 3^rd Ave SE Reconstruction (Paving Improvement District No. 115)

Chad Petersen from KLJ reported the Urban Grant Program project was completed in October 2018 with lighting installed on December 20. Inspection has been completed. Petersen stated landscaping to be re-evaluated in Spring 2019 if re-seeding required under warranty work.

Commissioner Magnuson moved to approve the closeout letter for NDDOT Project No. SU-2-990(056)060, seconded by Commissioner Bishop. The motion passed unanimously.

Approve increasing Public Works AMI meter Opt-Out Fee
Gary Jacobson asked for policy update to increase opt-out fee for those properties that do not have AMI meters from $5 per account per month to $20 per account per month.

Opt Out Fee:

The fee for customers who opt out of having the AMI installed will be $20 per account per billing cycle effective January 1, 2019. This fee will cover the extra cost of manually reading the meters (personnel and vehicle expense) and then reviewing, verifying and entering this information into the billing system.

Commissioner Powell asked for higher fee as staff times is directed to these efforts instead of other efforts. City Administrator Schelkoph stated the recommended fee is based on costs incurred.

City Administrator Schelkoph stated AMI allows the city to help customers identify running water, to identify if a service issues lies inside or outside of a home.

Commissioner Bishop stated the Commission may revisit the fees if needed to raise the fee if needed.

City Administrator Schelkoph stated the policy also includes access to meters.

Access to Residence:

If a meter is not outside, accessible to Public Works employees, and the customer refuses entry or repeatedly cancels/no shows on appointments to gain access to read/verify the meter, Service will be disconnected at the owner’s expense (disconnect and reconnect fees charged) until access is granted.

Commissioner Bishop moved to include access to residence in the policy update and to set the AMI Opt Out Fee at $20 with the discretion to revisit the fee amount in the future, seconded by Commissioner Erickson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph stated 24.8% of the property taxes paid by citizens of the City go to the City. There was no mill levy increase for 2018.

Schelkoph provided an overview of the 2019 construction projects including Streetscape I, Permanent Flood Protection Phase II, Permanent Flood Protection Phase IIA, Permanent Flood Protection Phase III, 7^th Avenue NW, 2^nd Ave NE, Erosion projects, New Service Center, and a New Garage at Transfer Station.

Schelkoph reported HB 1066 Prairie Dog Bill as written would provide $3.4 million per biennium for infrastructure projects and SB 2020 as written for the State Water Commission Budget includes Phase IV PFP funding in the amount of $10.9 million to connect floodwall from downtown substation to old Hub Mac building.

City Updates & Commission Reports

Chad Petersen from KLJ reported the wall pours along Main Street continue for Permanent Flood Protection and the crew will finish behind the Elks building. The public input meeting for 5^th Avenue NW Reconstruction is tentatively scheduled for February 21. Petersen will present materials that will be used at the public input meeting to the Commission at the February finance meeting.

President Carlsrud clarified that HB 1066 is written for new infrastructure. Carlsrud thanked public employees for their work.

Adjourn

Meeting was adjourned at 5:34 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City