President Carlsrud called the meeting to order at 4:00 PM.

Members present: President Carlsrud, Commissioner Erickson, Commissioner Bishop, Commissioner Magnuson, and Commissioner Gulmon

Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, and Administrative Assistant Johnson.

President Carlsrud introduced Major Steckler

Sue Lloyd-The county is sitting good but we are focusing on the southern part of the county.  There are some townships that are keeping track of their damages.  The main concern is with the Hi Soaring Eagle Ranch.  If the river gets to 17.4 the first bridge will be closed off and just a little bit higher the second one will and then they will be landlocked. We’ll be notifying those households about what may be coming their way.

Rich- Levees are at 78% complete. The majority will be complete by around noon tomorrow.  Strata will stop work around 8 p.m. The pool elevation is at 1266.  We opened this afternoon because the elevation in Valley City was dropping. We’re releasing approximately 3800 cfs which should bring us up to about 16ft. We will hold at 16 ft until the temporary levees are surveyed and then we plan to increase to an elevation of 17ft.  We hope to draw down the reservoir to try to get 1.5-2ft of additional storage. We sent a team member to do some recon in the upper basin.  In the Warwick area there is 80% snow cover which is estimated to be about 1-1.25 inches of snow water equivalent in it.  There is precipitation forecasted for this weekend and the Warwick water takes about 5-7 days to get here so that is why we are doing what we are.

Neil Skarloken questioned why we weren’t using the 5 foot of storage that is there.

Rich responding due to the snow cover in Warwick and the forecasted precipitation we will be going into the storage space.  The City of Valley City has been doing and awesome job getting ready for this and preparing.

Gwen-The cold weather has helped slow some things so we’re grateful for that.  Public Works will continue to monitor 24 hours.  Communication has a chain of command.  We have set up a call center to help with questions.

Carl – Stated the daily meetings are at 4 on CSI, BEK and Zoom.  The recordings will be available the following day on our webpage.  The hotline is ready to go and the number is 701-890-7848. Updates will continue to be posted on Facebook and Instagram.

Gwen – the stoplogs have been installed except for the half wall at the college which is protected at 20.5 ft. We are grateful that the three phases of flood protection had been completed which is the only way we could be as prepared as we are.  While Fire Chief Magnuson was doing some rounds, he saw some erosion which was turned over to Rich and they will riprap the area. The garbage hook truck went down so there will be a collaboration with Jamestown.  We really want to thank the surrounding communities for their help.  Also, a reminder to conserve water when possible and sandbags are available to the city and county residents if needed.

Clint- We are catching up in a lot of the areas where we had standing water.  The lift stations are keeping up but if you can conserve water it would be a great help.  As the river raises and groundwater rises, we get some infiltration so to help alleviate pressure on the lift stations, conserving water would be appreciated.  10^th St SW is down to one lane which is to be used for the schools.

Neil Skarloken requested road closed signs on 5^th.  Clint will have road closed to through traffic signs set there.

Josh Johnson-Brian Yanish of Dietrich’s has made some modifications for the students currently affected by the changes. Washington Elementary has moved the drop off and pick up locations for the safety of the students as well as to not create added congestion on 8^th Ave.  The high school and tech center routes have been changed to 12^th and asked the students to ride the bus to and from the center. Softball practices have been moved up to Hi Line Park and will postpone or alternated our schedule for the next couple of weeks.

Al Lafave-There is only one way to access campus right now so we are running shuttles to help keep the traffic minimal in that area right now.

Gwen-VCSU’s food trucks will be coming down Soenboss Hill to deliver which trucks aren’t supposed to but they will be allowed.

Dave – The organization and operation of all of this, I’m proud to be part of this all.

Dick-Thanks to Rich and the Core for all the direction they are providing and Gwen and our team. Decisions are made strategically with planning and utilizing all the information to give us direction.

Dave-Meeting tomorrow at 4 p.m.

Adjourn

Meeting was adjourned at 4:38 PM.

President Carlsrud called the meeting to order at 4:00 PM.

Members present: President Carlsrud, Commissioner Erickson, Commissioner Bishop via Telephone, Commissioner Magnuson, and Commissioner Gulmon

Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, and Deputy Auditor Klein.

President Carlsrud Introduced Rich Schueneman, Corps of Engineers; General Alan Dorman, Adjutant General ND National Guard; Colonel Karl Jansen, St. Paul District Corps of Engineers.

Colonel Karl Jansen – Purpose for him being there is to make sure the City has what we need from the Corp of Engineers and vice versa.

General Alan Dorman– Been driving around so can see for himself what’s happened compared to prior floods. Will have a liaison on the local level if needed. Help with communication from State, County and City. They are here to assist when needed.

Rich- Pool elevation is at 1265.78, approaching full pool, have 5 feet storage available, releasing 3,200 cfs. River stage is at 15.7. National Weather Service is putting out forecasted crest of 18.5 feet by this next weekend. We have inflows of 5,000 cfs or more right now. Preparing for possible precipitation event this weekend. Awarded a contract to Strata last night and put a plan together for Valley City. Strata is bringing people from all over the State. Protection in place by Wednesday/Thursday. Have 8,500 lineal ft of levies to raise in 5 major areas. Public stay away from those areas, yield to all flood emergency vehicles.

Mike strom – Trucks are moving with a smaller amount of dirt to abide by load restrictions. Trucks are using designated haul routes.

Gwen- Have 3 phases of the flood protection finished. All flood walls sections will be in place today. Sandbags have been installed by VCSU footbridge. Filled sandbags came from Fargo. 15,000 filled sandbags came to VC. Sandbags are available, come to Firehall if needed. US Corp has been contracted out to do the clay levies, our PW crews are working alongside them to fill in where needed. Following Flood Emergency Plan and Chain of Command. Plan for next 24 hours will be posted on Social Media and dedicated flood page on website. Will have designated phone line setup. There will be daily meetings in Commission Chambers. Street closure maps will be on website after this meeting. Thank you to VCSU Athletic Departments for their volunteers.

Clint- Staff is on rotating shifts, lots of help from Valley City Fire Department, in pretty good spot.

Dewey- Keep away from the river. Thank you to VCFD, City staff, and all volunteers.

Dick- Gwen has done a magnificent job and thank you Rich for being here. KLJ has lots of knowledge and doing a great job.

Dave – Fortunate for staff, FD, volunteers from VCSU and community. Kudos to citizens who voted to use City Sales Tax to fund Permanent Flood Protection. Appreciate assistance from Legislature and DWR and their cost shares making this possible.

Adjourn

Meeting was adjourned at 4:28 PM.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson (5:08), Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Others: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Klein, Administrative Assistant Johnson

Call to Order

Meeting was called to order at 5:00 p.m.

Roll Call

Pledge of Allegiance

National Small Business week proclamation

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the April 5^th Finance and Commission Meetings and April 12 Board of Commission meetings, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Permit for the following:

Bridge City Cruisers on June 18, 2022 at NP Park.

Barnes County Wildlife Federation on October 28, 2022, November 21, 2022 and April 1, 2023 at the Eagles.

Fraternal Order of Police James/Valley Lodge #4 on August 17, 2022 at the VCPD.

Approve Application to Block off 4^th St NW from 2^nd Ave to Central on April 30^th, 2022 from 6-9 PM for VCHS Prom.

Approve 2022-2023 Contractor Renewal License for Home Heating, Plumbing & A/C Inc.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1101, an Ordinance to Amend &Reenact Section 11-07-08 of the VCMC relating to Planning and Zoning Administration Fees. 

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Commissioner Gulmon motioned to add Resolution 2361 to the agenda, seconded by Commissioner Bishop.  Motion passed unanimously.

Resolution

Approve Resolution 2360, a Resolution to Annex a Portion of NDDOT Right of Way Contiguous to City Limits at I-94 Interchange 294.

City Attorney Martineck stated the city has made an arrangement with the DOT to maintain some of the right of way by exit 294.  The purpose is to allow the city to put in water and sewer lines to the Nextera addition.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Resolution 2361, a Resolution to Amend the Master Fee Schedule. 

City Attorney Martineck stated we are requesting that a late application fee of $300 be approved for Planning and Zoning and a $500 fee to request a special meeting of the PZ commission.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

New Business

Approve Gaming Site Authorization Renewal for the Valley City Baseball Association.       

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Application for Property Tax Exemption for Improvements to 1251 14^th St SW.

Assessor Hansen reported that this is for 845 Holdings at the Woodland Steakhouse property, they have started the remodel but were okay with using the estimated market value of property before starting improvements.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Projects for 2023 North Dakota Water Development Plan.

Chad Petersen from KLJ stated every 2 years the State Water Commission asks for projects to be included in the state water plan for projects to be considered for cost share requests.  Projects discussed were PFP, water main replacement, Mill Dam Rehabilitation, Northwest Standpipe and Water Main Expansion and here just making sure those are still in the plan.  

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Construction Engineering Task Order for 6^th Street NW Reconstruction Project (NDDOT Project No. SU-2-990(060), PCN 23154).

This is for the construction engineering for 6^th Street. This was bid through the DOT on March 11^th and recently awarded.  The contractor is looking at starting early May.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Roll Call: Gulmon-aye  Bishop-aye      Magnuson-aye  Erickson-nay   Carlsrud-aye

Consider Valley City-Barnes County development Corporation Request for Funds for EKG-CAN Position.

Jennifer Feist stated this is requesting $25,000 per year for two years to support workforce development. This would be for an EKG-CNA instructor position to be located at VCSU.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Special Alcohol Beverage Permit for the City Lights Supper Club Lounge on May 12, 2022 from 5 p.m.-7 p.m.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported flows are being increased from Bald Hill Dam.  Sheyenne Valley Area Career and Tech Center’s Graphics Communications class has helped brighten the chambers with their pictures and will continue to give us new ones every 6 months.

City Updates & Commission Reports

Commissioner Gulmon thanked the employees for all they do in the community.

Mayor Carlsrud thanked the employees and also the commissioners for serving.

Adjourn

Meeting was adjourned at 5:31 P.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Call to Order

Meeting was called to order at 5:00 p.m.

Roll Call

Pledge of Allegiance

recognition for mayor for a day-sullivan Peterson

city government week proclamation

Approval of Agenda

Add Ord. 3

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the March 15^th, 2022 Commission meetings, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Raffle Permit for

1. VCHS DECA on April 28^th, 2022 at the VCHS.
   • St. Catherine’s Knights of Columbus on May 25^th, 2022 at the Eagles.
   • Kiwanis Valley City on April 25, 2022 at VCHS.
   • Valley City Chamber of Commerce on June 18, 2022.
   • VCPS Music Boosters on May 12, 2022.
   • Valley City Education Association on May 20, 2022.

2. Approve 2022-2023 Contractor License Renewals for:

• Hope Electric
• ASAP Electric
• Ace Plumbing
• Tim’s Plumbing

3. Approve Relocation of Valley City Twisters Gymnastics Site Authorization from Bridges Bar and Grill to Brockopp Brewing through June 30, 2022.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1099, an Ordinance Combining the Variance Board and P&Z Committee.

City Attorney Martineck stated there were some administrative changes after speaking with Joel Quanbeck since the first reading and are highlighted in the second.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1100, an Ordinance to Amend and Reenact Section 5-03-06.2 for the VCMC Related to Animal Impoundment Fees.

City Attorney Martineck stated no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve First Reading of Ordinance 1101, an Ord to Amend & Reenact Section 110-07-08 of the VCMC Relating to Planning and Zoning Fees.

City Attorney Martineck stated this will allow the city to set a late application fee for zoning applications and also allow the city to set a fee to request a special meeting of the PZ Commission.  The fees will be established at the last meeting.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Resolution

Approve Resolution 2358, a Resolution Amending the Master Fee Schedule.

City Attorney Martineck stated this resolution will establish an animal impound administration fee of $10, an appellate fee to appeal the zoning decision to the city commission of $100, expedited PZ commission for a variance or appeal of $300, establishes a Class I alcoholic beverages annual fee of $2250.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Resolution 2359, a Resolution Approving Definitive Improvement Warrant, Series 2022 for Consolidated Sanitary Sewer & Water Main Improvement District No. 59.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,376,081.55.

Finance Director Richter provided the breakdown of expenditures for March.     

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Reclassification of Administrative Assistant for Public Works.

City Attorney Martineck stated the recommendation is to make the position at the front desk which is an Administrative Assistant for Public Works be reclassified as and Administrative Assistant I to and Administrative Assistant II.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve the City’s Selection to Purchase an Automated Garbage Truck from Sanitation Products Inc. with quote in the amount of $355,853.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve the City’s selection to purchase a crew cab pickup from Stoudt Ross Ford bid proposal in the amount of $30,426.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported due to the new fees being added on the MFS for things like expedited PZ meetings, Joel Quanbeck will be making a chart of when things are due so people are aware. The 6^th St project received final approval.

City Updates & Commission Reports

Finance Director Richter stated last week Eide Bailly was on site for our audit.  It seems to be going well and we should have the final report in June for commission approval.

Tina Current reported the Equalization Meeting is April 12^th at 4 p.m.  The appeal process needs to start at the city level.

Police Chief Hatcher reminded everyone about the first Coffee with the Cops taking place at Alley Beans.

Commissioner Gulmon congratulated Mayor for the Day Peterson.  Cash reserves are strong. Sales tax through January is down a little bit from 2021 but well ahead of 2019 and 2020.  Food and Beverage and Occupancy taxes increased. 

Commissioner Bishop encouraged everyone to come out to meet with the officers tomorrow.  All questions will be appreciated and it’s an informal way to get together.

Mayor for a Day Peterson thanked everyone for the fire truck ride.

Mayor Carlsrud asked residents to clean up around their garbage areas and to not set out bags of garbage to early allowing critters to get in them. Our crew is not responsible to pick up that mess.  Clean up week is June 6^th.

Adjourn

Meeting was adjourned at 5:33 P.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson,

Others: City Administrator Crawford, City Attorney Martineck via Zoom, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the March 1^st, 2022 Finance and Commission meetings, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Electrician, Plumber and/or Mechanical Contractor License(s) for the following businesses:

FMJ Electric LLC

PEC Solutions of the Dakotas LLC

Sheyenne River Repair

Approve Block Off Street Request for VCSU Ribbon Cutting/Grand Opening for the Center of the Arts on April 21, 2022 from 12pm-3pm.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1099, an Ordinance Combining the Variance Board and P&Z Committee.

City Administrator Crawford added in the case of someone needing a meeting sooner than the regularly scheduled meeting would be assessed a fee which is set by what we pay the current board for meeting.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve First Reading of Ordinance 1100, an Ordinance to Amend and Reenact Section 5-03-06.2 for the VCMC Related to Animal Impoundment Fees.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1092, an Ordinance to Amend and Reenact Certain Sections, Create and Enact New Sections, and Repeal Certain Sections of the Valley City Municipal Code to Conform to Biennial Legal Review of State Legislation.

No changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Second Reading of Ordinance 1097, an Ordinance to Amend and Reenact Subsection 1 of Section4-01-03 of the Valley City Municipal Code Creating of a New Class of Alcoholic Beverage License for Private Event or Entertainment Centers.

No changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1098, an Ordinance to Amend and Reenact Sections 7-01-07, 7-01-08, and 7-01-09; and Create and Enact Sections 7-01-09.1 to 7-01-09.5, Relating to Dangerous Buildings.

No changes from the first reading.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Resolution

Approve Resolution 2351, a Resolution accepting the USDA Grant Award in a Sum not to Exceed $217,000.

Commissioner Bishop moved to approve seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Resolution 2352, a Resolution accepting the USDA Grant Award in a Sum not to Exceed $105,000. 

Commissioner Magnuson moved to approve seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Resolution 2353, a Resolution accepting the USDA Grant Award in a Sum not to Exceed $34,000. 

Commissioner Bishop moved to approve seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Resolution No. 2354, a Resolution accepting Bid and Awarding Contract to Sellin Brothers Inc. for Project No. SU-2-990(060), PCN 23154-Paving Imp. District No. 123, Watermain Imp. District No. 102 and Sanitary Sewer Imp. District No. 66 (6^th St NW-5^th Ave NW to Central Ave N.)

Chad Petersen stated 5 bids were received by the DOT.  The engineers estimate for the project was $1,617,587.50, Sellin bid $1,870,998. Do to the low bidder being about 15.7% over the engineers estimate we are required to do a bid analysis.   

Commissioner Bishop moved to approve awarding the bid for the Project No SU-2-990 (061) contingent upon DOT approving the low bid and approving the contract to Sellin Brothers, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Resolution No. 2355, a Resolution accepting Bids and Awarding Contract to Border States Paving Inc. for Project No. SU-CVD-2-990(061), PCN 23233-Paving Imp. District No. 124 (12^th St N-9^th Ave NW to 5thAve NE and 8^th Ave SE/Winter Show Rd).

Commissioner Bishop moved to approve seconded by Commissioner Erickson.  Motion passed unanimously.

New Business

Approve the Cost Share Items that were Negotiated with Valley Plains Equipment for Consolidated Sewer & Water District No. 59 Costs that Exceeds $500,000. 

City Administrator Crawford the bids that came in were above what was estimated.  In the agreement it is stated that anything over $500,000 they want to renegotiate.  We came to the agreement that costs that exceed $500,000 be split in half.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve City Engineer to draft a preliminary Cost Estimate for New Services/Road to New Subdivision.

City Administrator Crawford stated we talked about some of the new subdivision areas coming in and it was talked about doing a cost estimate for what it would take to get new services and roads to this new subdivision.

Chad Petersen figured the estimate would run around $800-$1000.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford presented videos of water runoff on the Love’s hill.  Public Works was out digging to divert the run off but wanted to mention it as it is being worked on.

Austin Fritz’s last day is today and Katie Henderson’s last day will be the end of May.  It’s not that they are unhappy here, they are both going back home.

The engineers had a 10-year project list, we had Clint and Kevin prioritize what they thought was important. The biggest reason for doing this is so we can look ahead at the finances.

City Updates & Commission Reports

Public Works Manager Jacobson stated he had just watched a webinar that WAPA had and they had completed a rate study and in the last few years. Our rates from WAPA have gone down but they said for sure they’ll be going back up.  It will have about a $300,000 impact on us and will start January 2023.

Police Chief Hatcher stated the patches they ordered for the autism fundraiser are in.  They have FD and PD patches and are $10 each and proceeds will go to the ND Autism Center in West Fargo.  They also have a program that they have over there that we are hoping to bring to Valley City.

President Carlsrud thanked all the employees for the work they do.

Adjourn

Meeting was adjourned at 5:48 P.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the February 15^th, 2022 Commission meetings, seconded by Commissioner Erickson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Electrician, Plumber and/or Mechanical Contractor License(s) for the following businesses:

1. Bakkegard & Schell, Inc.
   1. BDT Mechanical, LLC
   1. Differding Electric, LLC
   1. Enterprise Electric, Inc.
   1. Grotberg Electric, Inc
   1. Grotberg Electric Inc, dba Triton Mechanical
   1. John’s Refrigeration & Electric, Inc.
   1. Hi-Line Electric, Inc.
   1. Kohn Electric, LLC
   1. Peterson Mechanical Inc.
   1. RJ’s Plumbing & Heating Inc.
   1. Scott’s Electric, Inc.
   1. Wrigley Mechanical, Inc.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1092, an Ordinance to Amend and Reenact Certain Sections, Create and Enact New Sections, and Repeal Certain Sections of the Valley City Municipal Code to Conform to Biennial Legal Review of State Legislation.

City Attorney Martineck stated these are changes to conform to the state level.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve First Reading of Ordinance 1097, an Ordinance to Amend and Reenact Subsection 1 of Section 4-01-03 of the Valley City Municipal Code Creating of a New Class of Alcoholic Beverage License for Private Event or Entertainment Centers.

City Attorney Martineck stated this is to create a new class of alcohol license along with specific restrictions.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve First Reading of Ordinance 1098, an Ordinance to Amend and Reenact Sections 7-01-07, 7-01-08, and 7-01-09; and Create and Enact Sections 7-01-09.1 to 07-01-09.5, Relating to Dangerous Buildings.

City Attorney Martineck stated this ordinance is revising the current ordinance to add language defining what a dangerous building is and adding additional language that needs to be in place in order to enforce the ordinance.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Resolution

Approve Resolution 2348, a Resolution Declaring Sufficiency of Protest for Paving Improvement District No.123.

Finance Director Richter stated no protests were received.

Commissioner Magnuson moved to approve seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Resolution 2349, a Resolution Declaring Sufficiency of Protest for Paving Improvement District No. 124.

Finance Director Richter stated no protests were received.

Commissioner Gulmon moved to approve seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Resolution 2350, a Resolution Accepting Bids and Awarding Contract for Consolidated Sewer & Water District No. 59 (Nextera). 

Tracy Eslinger stated based off the bids received they recommend awarding to KPH.

Commissioner Bishop moved to approve seconded by Commissioner Erickson.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,287,284.10. 

Finance Director Richter reported the bills include construction projects of $42,900; debt service at $10,660; fire hall addition $132,800; MRES $435,900; the occupancy tax was transferred to the Park District in the amount of $51,210; payroll and benefits $393,373; PFP $41,267; prepaid insurance $16,500; property taxes $47,537 and VCBCDC $5,000 leaving $110,091 for operations.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Discuss Viking Drive Estates.

City Administrator Crawford stated she feels they are going ahead with what we are asking.  The only concern is a discharge to the adjacent property.

Commissioner Erickson moved to approve that segment one is completed by fall of 2022 and reevaluate the project for the next step after that, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Gaming Site Authorization for the Thundering Saints, Inc. through June 30, 2022 at Bridges Bar and Grill.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Consider Amending the Claw back Requirements for Food & Beverage Funds from 5 Years to 3 Years Including Recent Funding Approval for TBD Inc. for Sky Lanes Bowling Center.

Jennifer Feist requested the claw back requirement be changed as the Development Corp. feels 3 years is a sufficient timeframe and provides accountability. 

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously

Consider Request from VCBCDC for $25,000 for a Primary Sector Relocation Fund.

Jennifer Feist stated these funds will be a dollar to dollar up to $1,000 match with the company and would be required to live in Barnes county.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve De-Obligation of Funds of $260,800 for the Permanent Flood Protection Acquisitions 1-4.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Task Order for Construction Engineering for Master Lift Station Improvements. 

Chad Petersen stated NPC was awarded the bid.  We do not have a start date but we need to get the contract in place so materials can be ordered.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call:  Magnuson-aye         Erickson-nay                Bishop- aye      Gulmon-aye     Carlsrud-aye

Motion carried.

City Administrator’s Report

City Administrator Crawford reported as of right now the city is not interested in contributing any money to the Little Dam but we are willing to take over the maintenance after the project is completed. There’s another subdivision looking to go to the west and if that’s the case water pressure could become an issue. There has been discussion about a new water tower and with that in mind we’d like to do a study on water pressure to help with the decision on what needs to be done.

City Updates & Commission Reports

Chad Petersen reported the preliminary traffic signal inspection for the signals at Main Street and Central and Main and 2^nd Ave. was completed.  Signals are running the way they are supposed to as far as the video detection.  There were issues with one of the ped heads so they did take that offline and will fix that within the next week or two and then come back and test again.

Commissioner Gulmon stated the budget is reflecting strong reserves in both the general fund and Public Works.  Sales tax for 2021 was a record year in Valley City.

Commissioner Erickson stated tv’s will no longer be accepted at the landfill, you have to take them to Fargo. Going forward we will also not be able to take cardboard either.

President Carlsrud thanked our employees.

Adjourn

Meeting was adjourned at 5:48 P.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the February 1st, 2022 Finance and Commission meetings, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Application for Raffle Permit for the Following:

Sheyenne Valley Area Career & Technology Center on April 1, 2022 at the Technology Center.

Dakota Plains Ag on March 14^th at Dakota Plains Ag.

ND Appaloosa Horse Club on August 21, 2022 at the North Dakota Winter Show.

Valley City Fire Department on April 9, 2022 at the Eagles Club.

Approve Application for Electrical Contractor License for Skeels Electric.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1096, an Ordinance to Rezone and Amend Zoning Map, Lots 1 and 6 of Hidden Ponds Estates PUD. 

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Resolution

Approve Resolution 2347, a Resolution Approving Plat of Tvedt’s Subdivision in the Extraterritorial Jurisdiction of the City of Valley City.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Consider Variance from V.C.M.C section 16-01-06(4), Sanitary Sewer Requirement for New Subdivisions.

City Attorney Martineck stated essentially it was Joel Quanbeck’s finding that there was not a hardship that would qualify under municipal code that would grant the variance however based ion this being a single family lot and the distance from the house to the sewer line being 650 feet the PZ Commission voted to recommend granting the variance as long as the Tvedts entered into a developers agreement so if there is any further development closer to their residence they would have to hook up to the sewer at that time.

Commissioner Bishop moved to approve with the following stipulations:

If the sewer moves closer, they have to hook up

If there’s further development of that area they have to hook up and

If their system fails, they have to hook up

seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

Approve Change in Members of Planning and Zoning Commission.

Jeff Erickson will replace Mike Bishop on the PZ Commission.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Discuss Creation of New Class of License for Sale of Alcoholic Beverages at Event Centers and/or Recreational Facilities.

City Attorney Martineck stated he was approached by Kayla Cash and discussion took place around our current alcohol licenses due to interest in purchasing Woodland Lodge as a venue.

Presentation by Kayla Cash of 845 Holdings.

Lauren Nelson and Kayla Cash gave a presentation on their plans for Woodland Lodge if purchased.

City Attorney Martineck stated it was added to the agenda more so to decide how the city would proceed.  If you wanted to move forward, we would work on an ordinance for a new class of license with the conditions that the commissioners are looking for so we are looking about a month away from final approval.

Consensus was to move forward with a first reading.

Approve Special Alcohol Beverage Event Permits for the FOE Arie 2192 at the North Dakota Winter Show on:

March 5, 2022 for the Concert from 5-10pm.

March 9-13, 2022 for the Golden Buckle Bar from 11am-10pm.

March 31, 2022 for the Tour of Bands from 4-11pm.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Applying for USDA Grant Funds.

City Administrator Crawford stated she was at a meeting and heard about a first come first serve grant so she spoke with Gary, Avis and Brenda and had them come up with anything for capital improvement. The first one was for the automated garbage truck, cans, hardware and software.  The second is for the digger truck and the last one would be the police and street vehicles that were in the budget.  If this goes through, we would get a grant for around $348,000.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Concur with Awarding the West Main Slide Repair Project (No. NHU-2-094(175)928, PCN 22934) to Gladen Construction Inc. in the amount of $896,136.75.  

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford had nothing to report.

City Updates & Commission Reports

Finance Director Richter commended Gwen for spearheading the grant.

Assessor Hansen stated her and Tina will be attending the NDAAO Winter Workshop.

Police Chief Hatcher stated they will be ordering 200 autism patches for the PD and FD.  April is autism awareness month and we are working with the ND Autism Center in West Fargo to make it into a fundraiser.

President Carlsrud thanked everybody for their efforts.

Adjourn

Meeting was adjourned at 5:23 P.M.