President Carlsrud called the meeting to order at 3:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon

Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

New Business

Approve Request for Concurrence of Award of Project No. NHU-2-094(158)928 & SU-2-990(058), Main St. W. & Frontage Road Mill & Overlay.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Adjourn

Meeting was adjourned at 3:02 PM.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson via Zoom, Commissioner Gulmon and Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Award Presentation

Mayor Carlsrud presented the Tree City USA award.

Approval of Agenda

No Changes

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the September 20th, 2022 Commission Meeting seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Application for Sheyenne Valley Friends of Animals on December 16, 2022 at the Eagles.

Approve Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor Licenses for the following:

East & West Excavating LLC

Landscape Elements ND, LLC

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Public Hearing

Public Hearing for Meadow View Estates.

Declare Public Hearing Open.

There were no public comments.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1117, an Ordinance to Amend Zoning Map and Rezone Meadow View Estates from R-1 Single Family Residential to R-4 Multi-Family Residential.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Roll Call: Gulmon-aye        Erickson-nay    Bishop-aye       Magnuson-aye  Carlsrud-aye

Motion passed.

Public Hearing Regarding Parking

Declare Public Hearing Open.

Commissioner Erickson expressed concern with the way the ordinance addressed parking in back yards.

City Attorney Martineck requested that section be brought up with Planning and Zoning as it was not one of the previously discussed changes and Planning and Zoning needs to bring the recommendations to the commission.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve First Reading of Ordinance 1118, an Ordinance to Amend and Reenact Sections 8-07-02, 11-06-16, 14-10-49 and 14-35-04, and Repeal Section 11-06-03, of the Valley City Municipal Code Related to Parking.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Roll Call:    Magnuson-aye  Gulmon-aye     Erickson-nay    Bishop-aye       Carlsrud-aye

Motion passed.

Ordinance

Approve First Reading of Ordinance 1115, an Ordinance to Amend and Reenact Section 7-05-04 of the Valley City Municipal Code Related to Obstruction in a Public Right of Way.

City Attorney Martineck stated we have an ordinance that says citizens can’t place obstructions in the right of way.  This will give the city the ability to remove the obstruction, if the owner cannot be contacted, and store it for 30 days. After the 30 days, if the owner has still not been reached, the city can dispose of the property.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve First Reading of Ordinance 1120, an Ordinance to Create and Enact Section 7-01-06.1 and Amend and Reenact Section 7-01-07 of the Valley City Municipal Code Related to the International Property Maintenance Code and Unsafe Buildings.

City Attorney Martineck stated this ordinance is to adopt the most current definitions of dangerous building and adopt the International Property Maintenance Code which appears to be the standard for enforcing property maintenance issues.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Resolution

Approve Resolution 2375, a Resolution Amending the Master Fee Schedule.

City Attorney Martineck stated this is to include the fees for fire extinguisher services.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Resolution 2376, a Resolution Establishing Electric Utility Rates.

Public Works Manager Jacobson requested an increase in rates by 5% for all consumption rates, leaving base rates as is.  This is due to our rates increasing. 

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Resolution 2377, a Resolution Establishing Rates and Fees for Solid Waste Service.

Public Works Manager Jacobson requested an increase in residential rates from $14 to $15/month and commercial from $24 to $26/month and dumpster collection fees $3 for each 2 yards. This is due to our rates increasing. 

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Resolution 2378, a Resolution Establishing Fees for Water Service.

Public Works Manager Jacobson requested an increase in rates by about 10% for all consumption rates, leaving base rates as is.  This is due to our rates increasing, mainly our water treatment chemicals. 

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

2022 Forester Report.

City Forester, Bob Anderson, provided the annual Forestry Report.

Approve Renewal of City Administrator Contract.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve City’s Selection to Purchase Garbage Receptacles from Rehrig Pacific Company with a low bid quote of $168,593.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve City’s Selection to Purchase the Dodge Police Vehicle for $40,385 from Stoudt-Miller. 

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated we need consensus on what to do.  There is a project on I94 business loop near 3^rd Street SW that bids were put out.  Border States had the low bid but we received the concurrence of award request from the State since all bids were 35% over.  They would like a concurrence tonight but we would like to do some more research before we make that decision.  Commission approved to hold off.

David Wick did not get his delivery last week but we will stay on them.

Nextera was supposed to begin tomorrow and the LDs started on the 14^th.

City Updates & Commission Reports

Fire Chief Magnuson thanked those that came out to the open house and blood drive. New truck came in and we ended up saving a little over $660,000 going this route.

Commissioner Gulmon thanked the FD for saving the city that money.  Shout out to Carl for all the work he’s been doing on the ordinances.

Mayor Carlsrud thanked Forester Bob for all the work he does and the Image and Beautification committee for the work they do. Cost increases are crazy and we are not immune to inflation.  We try to minimize the increases and you can help to by recycling.

Adjourn

Meeting was adjourned at 6:06 P.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon and Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Proclamation for Domestic Violence Awareness Month

Award Presentation

Matt Gardner, NDLC Executive Director presented Finance Director the Appointed Official of the Year Award.

Approval of Agenda

No Changes

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the September 20th, 2022 Commission Meeting seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector, Finance Director and Municipal Judge.

Approve Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor Licenses for the following:

• ACB Construction
• HSS & PT2-Sun and Pool Corp.
• Travis Kunze Construction
• Your Home Improvement Company
• Hi-Line Construction, Inc.
• Morton Buildings, Inc.
• Olaf Anderson Construction, Inc.
• Rick Bredeson Construction
• Northland Sheds Inc.
• Valley Realty, Inc.
• Ground Works Minn, LLC
• Six D Construction & Development
• Mike’s Construction & Repair
• Bridgetown Builders Inc.
• Hobart’s Handymen
• Lavelle Flooring Inc.
• C&D Home Renovation, LLC
• Thrifty Services Inc,
• TNT Plumbing

Approve Application to Block off Street from the Valley City Parks & Recreation on October 29^th, 2022 from 5:30 PM to 7:15 PM for Halloween Drive thru Trunk or Treat.

Approve Raffle Application for the following:

• St. Catherine’s School on November 4, 2022 at the Eagles.
• ND Hereford Association on December 3, 2022 at the ND Winter Show Building. 
• Trinity Lutheran Church Women of the ELCA on November 5, 2022 at Trinity Lutheran Church.

Approve Application for Tree Trimming and Removal Service License for Kieffer Tree.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1116, an Ordinance Adopting the 2023 City Budget. 

Finance Director Richter stated there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve First Reading of Ordinance 1117, an Ordinance to Amend Zoning Map and Rezone Meadow View Estates Addition from R-1 Single-Family Residential to R-4 Multi-Family Residential.

City Attorney Martineck stated this was previously went through PZ as an R1 to an R2.  In order to obtain financing for the project it was resubmitted from and R1 to and R4.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call:          Gulmon-aye     Bishop-aye       Magnuson-aye              Erickson-nay    Carlsrud-aye

Motion Passed.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,844,866.31.        

Finance Director Richter provided the breakdown on the expenses.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Consider Valley City-Barnes County Development Corporation request for funds in the amount of $137,500.

Jennifer Feist stated these funds will be used to assist Malach USA with the purchase and installation of a powder coating system and accessing the PACE program.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Recommended Changes to the Stilling Well. 

City Administrator Crawford stated this is referring to the concrete fixture by the Little Dam.  With the corrections that have to be made it will no longer be needed.  Due to the age there has been talk about making some sort of commemorative plaque. The cost to maintain it for no use and the safety are high.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Final Review and Acceptance for 7th Ave. NW & 2^nd Ave NE Reconstruction Project (Paving 119/119B, Storm Sewer 52, Sanitary Sewer 64 and Water Main 100). 

Chad Petersen recommended approval to close out the projects.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated the Swankey addition is being finished today. There is a sprinkler that needs to be fixed by Riverview Drive and after that just some small odds and ends. Nextera has not gone well.  The substantial completion date is October 14^th so it will be an interesting week to see how it all gets done.City Updates & Commission Reports

Fire Chief Magnuson reported it is Fire Prevention time so lots will be going on along with the 15^th will be an open house.  11^th and 12^th will be the blood drive at the AmericInn and Friday is first responder night at the VCHS football game.

Police Chief Hatcher encouraged everyone to come out to the football game and to vote Team Law for the blood drive.

Commissioner Gulmon reported on finances.

Commissioner Erickson reminded people the grass site is for branches and leaves only.  Due to several requests there will be a trial run of having the landfill open November 19^th and December 17 from 8-noon.  If it’s not cost effective, we will not continue.

Commissioner Magnuson encouraged everyone to get out and walk the community.

Mayor Carlsrud added that the not every community has the branch and grass site.  It’s free of charge and if you can’t “play by the rules” we will have to discontinue it.  Also, we are facing some cost increases.  The more recycling, we can do will help with that as there will be less to haul to Fargo.

Adjourn

Meeting was adjourned at 5:36 P.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Deputy Auditor Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

Add NB3

Approval of Minutes

Commissioner Gulmon moved to approve the minutes from the September 6th, 2022 Finance and Commission Meetings seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Special Alcohol Beverage Event Application for The Captains Pub on October 1^st, 2022 from 6 PM to 1 AM for a Wedding Reception held at Economy Storage located at 960 15^th Ave SW.

Approve Block off the Street Application for the following

 VCPD for a VCSU Training Exercise on October 11, 2022 at 2 PM.

Connect Church Trunk or Treat on October 31, 2022 from 3 PM-6 PM.

Approve New Tobacco License Application for The Clubhouse Lounge.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Public Hearing

Public Hearing for 2023 City Budget.

President Carlsrud declared the public hearing open.

There were no public comments.

Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Gulmon. Motion passed unanimously. 

Approve First Reading of Ordinance No. 1116. an Ordinance Adopting the 2023 City Budget.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.

Public Hearing regarding Special Assessments Projects: Paving Improvement District No. 119, Paving Improvement District No. 119B, Paving Improvement District No. 120, Storm Sewer Improvement District No. 52, Sanitary Sewer Improvement District No. 64, and Water Main Improvement District No. 100.

President Carlsrud declared the public hearing open.

There were no public comments.

Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 119, Paving Improvement District No. 119B, Paving Improvement District No. 120, Storm Sewer Improvement District No. 52, Sanitary Sewer Improvement District No. 64, and Water Main Improvement District No. 100

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1112, an Ordinance to Amend and Reenact Subsection 4 of Section 8-06-06, Subsection 5 of Section 8-06-16, and Sections 11-02-08, 11-06-07, and 11-06-20 of the Valley City Municipal Code Related to Location of Plantings and Fences in Yards.

City Attorney Martineck stated the purpose of this ordinance is to clarify where plantings and fences can be placed on a lot. The reference point for the corner triangle where you wouldn’t be able to plant or build a fence is 30 feet from the corner of the property line rather than 30 feet from the corner of the street.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1108, an Ordinance to Amend and Reenact sections 8-07-02, 11-06-16, 14, 10-49, and 14-35-04 of the Valley City Municipal Code Related to Parking.

City Attorney Martineck stated the one change since the first reading is in section 8-07-02 subsection c is recreational vehicles can be parked in private garages but only one outside of the private garage subject to the conditions in the section.

Al Schuldt commented as he allows his neighbor to park their RV in front of his house to avoid causing a bottle neck and requested a permit or some type of approval in certain circumstances.

Tammy Kleinmann also provided comments.

Commissioner Magnuson moved to table, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1114, an Ordinance to Amend and Reenact Section 14-06.1-06 of the Valley City Municipal Code related to Fees for Noncriminal Traffic Violations.

City Attorney Martineck stated no changes from the first reading.  This is an administrative change clarifying that speeding violations are also doubled in city limits.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call:          Magnuson-aye  Erickson-nay    Gulmon-aye     Carlsrud-aye

Motion passed.

Resolution

Approve Resolution 2373, a Resolution Approving Plat of Industrial Park Addition.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.  

New Business

Approve Conditional Letter of Map Revision (CLOMR) Application for Valley City Permanent Flood Protection and Authorize Payment.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Consider Offer to Purchase Parcel 63-3440047.

City Administrator Crawford explained that Dave Zubrod has put in an offer to buy both 63-3440047 and 63-3450012 together for $55,000.

City Administrator Crawford clarified that the abstract will be at Dave Zubrod’s expense.

Commissioner Gulmon moved to approve with the signed date of the purchase agreement being completed by September 30^th and closed by October 30th, seconded by Commissioner Gulmon.  Motion passed unanimously.

Consider Purchasing a 2013 E-One Pumper Truck to replace the 1992 E-One Pumper Truck.

Fire Chief Magnuson stated this truck is on the list to be replaced. We were offered a grant for $80,000 to purchase a new truck but we declined as that amount on a new truck doesn’t really do much.  This truck became available due to them consolidating with another department so are getting rid of some.

Commissioner Gulmon motioned to approve the purchase up to $250,000, seconded by Commissioner Erickson.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford requested City Attorney Martineck do an amendment on the agenda for the land purchase on NB2.

City Attorney Martineck stated we will need the land purchase as a Resolution.

Commissioner Magnuson motioned to amend the agenda approving the sale of 63-3440047 and 63-3450012 as resolution 2374, seconded by Commissioner Gulmon.  Motion passed unanimously.

City Administrator Crawford reported that we received the bids for the Police Department and are hoping to have the bids on the October 4^th meeting.

We are out trying to work through the issues with the properties that had damage.

City Updates & Commission Reports

Chad Petersen from KLJ reported that everything on the clay removal cleanup has pretty much been taken care of other than some properties with some damage. 6^th St NW is scheduled to be seeded this week. 8^thAve/12^th St is being wrapped up. Pavement marking is scheduled Thursday and Friday of this week. There is a Public Input meeting for the 2^nd Ave/3^rd Street Reconstruction project.

Mayor Carlsrud thanked city staff and commissioners for serving.

Adjourn

Meeting was adjourned at 6:18 P.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Deputy Auditor Klein, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

Changed ORD 1 to a Public Hearing

Add N8

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the August 16, 2022 Commission seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector, Finance Director and Municipal Judge.

Approve Application for Raffle for the following:

• Barnes County Senior Citizens Council from the dates of September 9, 2022 to June 30, 2023 at the Barnes County Senior Center.
• Valley City Lions Club on September 20, 2022 at the Eagles Club.
• Valley City USBC Association from the dates of November 13, 2022 to May 7, 2023

Approve Application to Block off Central Ave from 3^rd St. SW to 4^th St. SW for a 100^th Anniversary Celebration at Connect Church on October 8, 2022 12:00 PM to 8:00 PM.

Approve Application for Parade for VCSU Homecoming on September 17, 2022 at 10:30 am.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Public Hearing

Public Hearing for Meadow View Estates

President Carlsrud declared the public hearing open.

There were no public comments.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Magnuson. Motion passed unanimously. 

Approve First Reading of Ordinance 1113, an Ordinance to Rezone and Amend Zoning Map (Meadow View Estates).

This will change this from R1 to R2 which was recommended by Planning and Zoning.

Commissioner Gulmon moved to approve seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1112, an Ordinance to Amend and Reenact Subsection 4 of Section 8-06-06, Subsection 5 of Section 8-06-16, and Sections 11-02-08, 11-06-07, and 11-06-20 of the Valley City Municipal Code Related to Location of Plantings and Fences in Yards.

City Attorney Martineck stated the originally came before the PZ Commission as a variance when someone wanted to put a fence on a corner lot in a front yard.  The issue is the definition of what is considered a front yard on a corner lot.  PZ is recommending instead of having two front yards, you have a front lot line where your residential address is and you have secondary lot line where it is facing the street.  There would be restrictions on placement.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Frist Reading of Ordinance 1108, an Ordinance to Amend and Reenact sections 8-07-02, 11-06-16, 14, 10-49, and 14-35-04 of the Valley City Municipal Code Related to Parking.

City Attorney Martineck stated we will do more work on 11-06-16 prior to the second reading. At this time the most changes that took place were changes to the RV parking section and setting the parking at 72 hours to make it more consistent with our other parking ordinances.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve First Reading of Ordinance 1114, an Ordinance to Amend and Reenact Section 14-06.1-06 of the Valley City Municipal Code related to Fees for Noncriminal Traffic Violations.

City Attorney Martineck stated this is to separate speeding violations from the definition of moving violation which is consistent with state code.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Roll Call:          Magnuson-aye  Erickson-nay    Gulmon-aye     Bishop-aye       Carlsrud-aye

Motion passed.

Resolution

Approve Resolution 2372, a Resolution Approving the Sale of GE Transformer No. F961679.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously. 

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $2,355,850.48.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Appointing Brenda Klein as Finance Director for Valley City as of August 11, 2023.

City Administrator Crawford explained that Finance Director Richter has set her retirement date as August 11, 2023.  Appointing Brenda Klein as the Finance Director is the plan of succession to help with a smooth transition.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Appointing Brandy Johnson as Deputy Auditor for Valley City as of August 11, 2023.\

City Administrator Crawford stated this is another step in the succession plan.  We are doing this now to allow for proper training and hire on a replacement for Brandy in the spring and allow some training for that too.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Site Authorization for ND Wildlife Federation at the at the Valley City Eagles Club on April 1, 2023.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Consider Valley City-Barnes County Development Corporation Request for Funds in the Amount of $20,000 for Small Projects Funding.

Jennifer Feist stated this is an annual request for paying some of the property taxes on the industrial and technology park.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Consider Valley City-Barnes County Development Request for Funds in the Amount of $60,000 per year for 3 years from October 1, 2022-Septmeber 30, 2025.

Jennifer Feist stated this is to support the recruiting and retention position.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve 2021 Eide Bailly Audit Report.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Authorize City Staff to Negotiate and enter into Agreement with KLJ for the Purchase of Equipment for the Elks Building.

City Administrator Crawford stated this is to correct the issue by the Elks building.  This is so we will purchase the materials for warranty purposes and get reimbursed by KLJ.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported that our flood wall was hit last week. KLJ will have a structural engineer do an assessment and will determine at that time if anything further is needed.

Viking Court is supposed to have a resolution of how we are going to do the first stage by fall. Interstate Engineering is working on some design adjustments due to delivery and price concerns however they believe the complete storm drainage will be done this year.

City Updates & Commission Reports

Deputy Auditor Klein stated on September 14^th there will be a special assessment hearing for 7^th Ave N and 2^nd Ave NE and also Central Ave South that was in conjunction with Streetscape II.

Police Chief Hatcher stated there will be a parade on Thursday heading northbound for the Summer Vikes on Central and encouraged participation.

Chad Petersen from KLJ provided an update on construction projects. 12^th St N pavement marking is being wrapped up and one last driveway that is being worked on.  Petro south half is complete and will switched to the north half next week. Marking will be complete the end of September.  The clay removal is complete, top soil is complete and the seeding will be taken care of in the next few weeks. 6^th Street seeding will be taken care of soon; the contractor did spray for weeds so in the next week or so they will take care of the seeding.

Commissioner Gulmon reported the cashflows are strong and reserves are within policy. The city received the final disbursement of the American Rescue Plan funds which are limited to infrastructure projects.  Sales Tax revenue was down about 4.5% and the Food and Beverage Tax was up about 6%, the Hotel Occupancy Tax was up about 14% and the highway tax was up about 2%.

Commissioner Erickson reported that Dustin in Public Works received his CDL.

Mayor Carlsrud thanked Jennifer for all she does and the team that helped with the audit. Brenda and Brandy, thank you for stepping up in the succession plan.  School is back in session and traffic patterns change so please be careful and safe and encouraged attendance at Summer Nights on Central.

Adjourn

Meeting was adjourned at 5:37 P.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Deputy Auditor Klein, Administrative Assistant Johnson

Pledge of Allegiance

Oath of Office for City Assessor Tina Current

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the August 2nd, 2022 Finance, Commission and Budget Meetings, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Application for Raffle Permit for Barnes County Ducks Unlimited on September 29^th, 2022 at the VC Eagles club.

Approve Application for Parade for VCHS Homecoming on Central Ave. on September 30^th.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Public Hearing

Public Hearing for Application for Property Tax Incentives (PILOT) for H&G Holdings, LLC.

President Carlsrud declared the public hearing open.

Deputy Auditor Klein stated this was published and we received two letters in support and no other written comments.

George Gaukler gave an overview.

Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Bishop. Motion passed unanimously. 

Approve Resolution 2369, a resolution approving Property Tax Incentives (PILOT) for H&G Holdings, LLC.

Commissioner Gulmon moved to approve seconded by Commissioner Bishop. Motion passed unanimously.

Receive Tax Increment Financing Development Plan and Review the Timeline.

George Gaukler stated there is a need for additional housing in the area and single-family housing was too expensive so they decided to go with twin homes.

Jennifer Feist commented that she spoke with the BND and they believe that TIF would be a suitable use of funds and they could finance, pending the documentation being submitted, through the city.

No action was taken at this time.

Consider 12^th St NW Expansion Proposal.

City Administrator Crawford stated there would be 10-12 lots and there is discussion for more growth. They are requesting we extend the roadway, watermain and sanitary sewer to this section. The area is in our utilities in electric but we have to check on water.

Commissioner Magnuson motioned to use Prairie Dog funds with the balance remaining coming from federal funds with a developer’s agreement between H&G Holdings and the City, seconded by Commissioner Bishop.  Motion passed unanimously.   

Public Hearing on Dangerous Building Located at 925 2^nd St SE.

President Carlsrud declared the public hearing open.

City Attorney Martineck stated Fire Chief Magnuson has been working with the owner of the property and there was an agreement to have it cleaned up and it is still not.  Pursuant to the code it comes before the commission.

Fire Chief Magnuson stated we have been watching this since spring has gotten here and nothing has been done. Neighbors are questioning why nothing is getting done.  We need to move forward and get it cleaned up and recommending no longer than 30 days to give them time to get it cleaned up.  If it’s not done at that time we go out for bids and assess the cost to the property.

Property owner Gary Staudacher stated he doesn’t have the funds or energy to clean it.  Requested the city take it but they want it cleaned up.

City Administrator Crawford asked City Attorney Martineck if they could give it to the city if there was an owner on there that had passed away?

City Attorney Martineck stated they would look into the process of the sale of the property since there is more than one owner.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Order on Dangerous Building Located at 925 2^nd St. SE.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1110, an Ordinance for Contractor Licenses.

City Attorney Martineck stated the paragraph that defines public contract and adding language as far as the dollar limitation as to when a license is required which will match state law.

Commissioner Magnuson commented he doesn’t feel the need for contractor license when they are already licensed and bonded by the state.  Is it better to request the information on the permits?

Commissioner Bishop moved to approve following state ordinance, seconded by Commissioner Gulmon.

Roll Call:  Magnuson-nay         Erickson-nay    Bishop-aye       Gulmon-aye     Carlsrud-aye

Motion passed.

Approve Second and Final Reading of Ordinance 1111, an Ordinance to Amend and Reenact Subsection 17 of Section 14-10-49 of the Valley City Municipal Code Related to Parking in Public Parking Lots.

City Attorney Martineck stated no changes from the first reading.

Commissioner moved to approve, seconded by Commissioner Bishop.  Motion passed.

Resolution

Approve Resolution 2370, a Resolution Amending the Master Fee Schedule (Contractor License). 

City Attorney Martineck stated based on the approval of ORD 1110 we need to add the contractor fees to the schedule.  It will be $100 for initial and $50 for the renewal and anyone that is currently doing work in Valley City it will be $50.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll Call: Magnuson-nay          Erickson-nay    Bishop-aye       Gulmon-aye     Carlsrud-aye

Motion carried.

Approve Resolution 2371, a Resolution to Approve the Replat of Meadow View Estates. 

City Attorney Martineck stated this was submitted to the PZ Commission and was approved with the conditions listed on the resolution. 

Mayor Carlsrud asked about sidewalks.

City Attorney Martineck recommended that we can move forward with this authorizing the City Administrator to take care of it as part of the developer’s agreement.

Commissioner Bishop moved to approve authorizing the City Administrator to make the decision on the sidewalks as part of the developer’s agreement, seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

Approve Agreement with Engineering to Evaluate Road Quality. 

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Application for Property Tax Exemption at 460 6^th Ave SW.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Agreement between the City of Valley City and Barnes County Development Corporation.

Jennifer Feist stated there were no changes other than the new expiration of the date and ORD number. Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously. 

City Administrator’s Report

City Administrator Crawford reported that the levees have started to be removed.  They are working to get the VCSU area cleaned up with college moving in this Friday. Everything should be done no later than September 21^st.  If you have any damage, let us know and that will be addressed in the next step.

City Updates & Commission Reports

PW Manager Jacobson reported the 3^rd year of the recycling contract just ended in July.  The contract called for a base limit of 900 tons and Valley Recycling hit 1,230 tons. A couple of months ago we received a letter from the City of Fargo and the rates for hauling our waste to them is going up $5 and they may be adding a surcharge for anybody out of the county. 

Chad Petersen from KLJ provided an update on construction projects. 6th St. is pretty much wrapped up, sod will take place when temperatures cool down. 12^th St N mill and overlay will begin tomorrow and paving is scheduled for Thursday.  Temporary striping will be in place prior to school starting.

President Carlsrud stated we are into the fall season where timing is critical. Thanks to all of our city employees and commissioners for serving.

Adjourn

Meeting was adjourned at 6:24 P.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson via Zoom, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Making COnnections through Block Parties Proclamation

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from July 19th, 2022 Commission Meeting, seconded by Commissioner Erickson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Application for New Contractor License for J-Tech Mechanical, LLC for the period of June 1, 2022 through May 31, 2023.

Approve Application for Raffle Permit for VCSU from August 15, 2022- June 30, 2023.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1110, an Ordinance for Contractor Licenses.

Commissioner Bishop moved to approve following state ordinance, seconded by Commissioner Gulmon.

Roll Call:  Magnuson-nay         Erickson-aye    Bishop-aye       Gulmon-aye     Carlsrud-aye

Motion passed.

Approve First Reading of Ordinance 1111, an Ordinance to Amend and Reenact Subsection 17 of Section 14-10-49 of the Valley City Municipal Code Related to Parking in Public Parking Lots.

Commissioner moved to approve, seconded by Commissioner Bishop.  Motion passed.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,295,553.85.

Finance Director provided breakdown of July expenses.

Approve Extraterritorial Jurisdiction Agreement with Barnes County.

City Attorney Martineck stated this is generally updating the previous agreement that was approved in 2014 with a couple of minor changes including the extraterritorial jurisdiction automatically extending if city limits are extended, providing a map to the county to keep them updated of the changes and providing language regarding subdivisions that are on the outskirts of the extraterritorial zone.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Review Petition for Vacation of Four Bottle Drive and Approve for Further Consideration of Planning and Zoning Commissioner.

City Attorney Martineck stated there is currently a verbal agreement between the businesses on Four Bottle Drive and City Staff to vacate the length of that and turn if over to private ownership.  Details are being worked out but we wanted this approved so we can send it to PZ.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve and Award Bid for Temporary Levee Removal.

Chad Petersen stated the bid opening was held on August 2^nd and 2 bids were received with the low bid coming in at $827,079.97 by Scherbenske out of Jamestown.  Strata had the other bid at $991,811.60. Recommendation is to award the contract to Scherbenske.  Once that is awarded the contractor has to start work within 14 days and the clay removal has to be completed within 3 weeks and 2 weeks after that the topsoil, seeding and restoration has to be complete.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve the City’s Selection to Purchase the DEF Tank Equipment from Dakota Plains Ag/CHS for the total of $1,872.24.

City Administrator Crawford stated this is in conjunction with another piece of the USDA grant but it took a while to get the bids in.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported after the work they did on Crestwood the supplies were $42,000 and the cost of the dig was $22,000 so we will work on getting that study done through our emergency manager.

City Updates & Commission Reports

City Assessor Hanson reported that next week is the State Equalization meeting in Bismarck and the annual conference and she and Tina will be attending.  There were no protests at the city or county meeting so we are expecting no issues.  Assessor Hansen stated that August 12^th will be her official last day before retirement.

Chad Petersen from KLJ provided an update on 6^th St. NW opened Thursday.  The seeding will take place when weather conditions are a little cooler. They did spray it with hydro mulch on there as an erosion measure.

12^th St NW they are working on ADA ramps.  The concrete, mill and overlay will be done before August 20^th. Once they are done with that concrete, they will move over to Petro to start on that portion of the project.

Commissioner Gulmon reported that the preliminary budget had been approved.  Thank you to all department heads and portfolio holders.  A lot of work has taken place to get to this point.  Special thanks to Avis, Brenda, Gwen and Mayor Carlsrud for sitting through all the workshop budget meetings that have taken place.

Commissioner Erickson reminded everyone to have their garbage out by 7:00 AM.  The Master Lift Station will be cleaned on the night of August 11 when water usage is already down but if possible, try to minimize usage beginning around 9:00 PM.

President Carlsrud mentioned that this has been the best budget process that he has experienced so than you to all that made that happen. Sunday the Fire Department had a day of activities for their families.  Thanks to the volunteers for all they do.  Thank you to Sandy for all of the years you’ve invested in the City of Valley City.

Adjourn

Meeting was adjourned at 5:29 P.M.

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson via Zoom, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Members absent: None

Others Present: City Administrator Crawford, Finance Director Richter, Deputy Auditor Klein, City Attorney Martineck, Police Chief Hatcher, Fire Chief Magnuson, Municipal Court Clerk Westerhausen, City Assessor Hansen and Tina Current.

 

New Business

Discuss First Draft of 2023 Budget

Deputy Auditor Klein reported that the value of a mill increased by an estimated $1,508 from last year to an estimated value of $21,500. The County Auditor will determine the actual value of a mill later in Dec 2022. The increase in mill value generates $114,000 which is a 7% increase in tax dollars. The first draft of the budget came in with a need for a 13.3 mill increase, which is equivalent to $285,950. During our meetings we were able to reduce the levy by the same with some adjustments to expenditures, lowering cash reserves from 30% to 27%, increasing state revenues to the State’s projections, and increasing the utility transfer to the general fund by $26,000. Cash reserves of $973,900 is 27% of expenditures This is a $56,100 reduction in reserves from 2022, which is within the guidelines set in the City’s Fund Balance policy (30% to no lower than 21%, with 20% needing corrective action by the Commission).

The City completed a salary study and has updated salary schedules based on the findings. The proposed salaries in the 2023 budget includes a 5% cost of living allowance (COLA) increase and a step increase in the 25-year salary schedule. Cost of Living Adjustment (COLA) is calculated using the Consumer Price Index, in the U.S. Department of Labor, Bureau of Labor Statistics report for the Midwest Region from June 2021 to June 2022. The CPI’s COLA was listed at a 9.5% increase. Finance Director Richter explained that the increase in expenses for salaries would be covered by transfers from Fund 105- City Financed Special Assessment Projects and Fund 241- Property Tax Relief. The increase in the transfer from the utility fund is $51,000: $26,000 to Fund 100-General and $25,000 to Fund 231-Street Renew & Replacement.

NDPHIT has not released any information regarding health insurance premium increases for 2023. A 5% increase to be picked up by the City is currently budgeted. There was not an increase to premiums in 2022.  If the premium increase is more than the estimated 5%, the Commission will re-evaluate. The City’s contribution to the employee’s HSA accounts would remain the same, with the employees matching a portion of the contribution in order to receive the full amount.

Commissioner Gulmon moved to approve the 2023 Preliminary Budget as presented which includes the proposed salary structure and 5% COLA, seconded by Commissioner Bishop. Motion carried.

ADJOURN

Meeting Adjourned at 8:00 A.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

Remove N2.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from July 7th, 2022 Finance and Commission Meetings, seconded by Commissioner Gulmon.  Motion passed unanimously.

Public Hearing

Open Public Hearing Regarding Plat of Drake’s Second Addition.

President Carlsrud declared the public hearing open.

City Attorney Martineck stated there are two variances that are being requested and those are both recommended for approval along with the replat along with the condition that the existing easements must be shown on the plat and extended to the edge of the replatted lots.

There were no public comments.

Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Bishop.  Motion passed unanimously.

Consider Resolution 2368, a Resolution Approving Plat of Drake’s Second Addition.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1102, an Ordinance Approving the Extension of Sales, Use and Gross Receipts Taxes dedicated to City Infrastructure Renewal and Replacement Projects. 

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1104, an Ordinance Approving the Extension of Sales, Use and Gross Receipts Taxes Dedicated to Economic Development, Basic Industry, Job Development, Tax Relief Infrastructure, other Special Request, Service and Retail Business Development.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1107, an Ordinance to Create and Enact Section 7-05-06 of the Valley City Municipal Code Relating to Use of Sidewalk for Outdoor Patio Area.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1109, an Ordinance to Amend and Reenact Section 11-01-04 and Subsection 4 of Section 16-01-01 of the Valley City Municipal Code Related to the City’s Extraterritorial Zoning and Subdivision Jurisdiction.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Resolution

Approve Resolution 2367, a resolution Amending the Master Fee Schedule (Sidewalk Permits)

City Attorney Martineck stated, with the passage of ORD 1107 there is a need to set the fees.  City Administrator Crawford recommended $50 annually and $100 for encroachment.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously. 

New Business

Presentation from NDDOT on Proposed I-94 Drainage.

Brandon Barnes presented.

Shawn Cole shared his concerns.

Approve City Utility Disposition Document for NDDOT Project IM-NHU-2-094(159)290.

Consider Site Authorization for the ND Winter Show at the ND Winter Show Event Center.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

 

City Administrator’s Report

City Administrator Crawford reported there have been some changes to our event applications.  We have added maps for the applicants to indicate where they will want barricades, electrical, garages and other things.  This will help our public works employees know what will be needed and where.

The President did declare a federal emergency.  August 2^nd is when bids are due and it will be added to that night’s meeting to accept and award bid.  After that we will be able to have a timeline of events.

Any one that cuts into the streets for any reason needs to have a street cut permit.

There was a meeting with David Wick and they have a good plan and continue to work on the improvements.

We are talking with Dietrich’s about the process of getting a certified training for our sanitation department to get their CDLs.

City Updates & Commission Reports

Police Chief Hatcher stated next Thursday the VCPR is hosting a Safety Night in the Park for anyone that would like to participate.

Chad Petersen from KLJ provided an update on 6^th St. NW. Road should be open next week sometime with seeding and trees in early Sept.

12^th St NW they are working on ADA ramps which will take 3-4 weeks and then they move on to the mill and overlay portion.

Petro Serve/8^th Ave Wintershow Road is tentatively scheduled to start around August 15^th.

President Carlsrud thanked everyone for their work.

Adjourn

Meeting was adjourned at 5:52 P.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Approval of Agenda

Move Consent Agenda F to New Business 1.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from June 22^nd, 2022 Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Application for Contractor renewal for Maple River Electric for the Period Ending May 31, 2023.

Approve VC Chamber Block off Street Application for Crazy Daze on July 27^th from 7:00 AM to 6:00 PM.

Approve Application for Retail Tobacco License Renewal for the Dollar General Store.

Approve Special Alcohol Event Applications for the Eagles on July 14^th, 21^st and September 8 from 5:00 PM-10:00 PM for the Summer Nights on Central and Summer Vikes on Central Events.

Approve Special Alcohol Event Application for Brockopp Brewing on July 12^th, 2022 for North Country Trail Event from 6:00 PM-7:30 PM.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1102, an Ordinance Approving the Extension of Sales, Use and Gross Receipts Taxes dedicated to City Infrastructure Renewal and Replacement Projects.

City Attorney Martineck stated this is just an extension of the current tax already in place and was approved by the voters at the last election.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve First Reading of Ordinance 1104, an Ordinance Approving the Extension of Sales, Use and Gross Receipts Taxes Dedicated to Economic Development, Basic Industry, Job Development, Tax Relief Infrastructure, other Special Request, Service and Retail Business Development.

City Attorney Martineck stated this is just an extension of the current tax that is already in place and was approved by the voters at the last election.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve First Reading of Ordinance 1107, an Ordinance to Create and Enact Section 7-05-06 of the Valley City Municipal Code Relating to Use of Sidewalk for Outdoor Patio Area.

City Attorney Martineck stated this will allow business owners to set up an outdoor patio area on the sidewalk outside of their business. There will be several restrictions that are required and will require a permit process through the city.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve First Reading of Ordinance 1109, an Ordinance to Amend and Reenact Section 11-01-04 and Subsection 4 of Section 16-01-01 of the Valley City Municipal Code Related to the City’s Extraterritorial Zoning and Subdivision Jurisdiction.

City Attorney Martineck stated after the last Planning and Zoning Meeting it was recommended the city continue to follow state law with respect to our extraterritorial zoning and subdivision jurisdiction and these two changes put that into code.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1106, an Ordinance to Amend and Reenact Chapter 12-05 of the Valley City Municipal Code Regarding Cutting and Removal of Weeds and Grass.

City Attorney Martineck stated there are no changes from the first reading with the exception of under section 12-05-02 it will say the City Administrator or designated officer will be authorized.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $2,600,650.21.        

Finance Director Richter reported on the monthly expenses.

Appoint Vice President of the Valley City Commission.

Commissioner Gulmon made a motion to nominate Commissioner Magnuson.

Commissioner Erickson made a motion to nominate Commissioner Bishop, seconded by Commissioner Magnuson.  Motion passed unanimously.

 Appoint and Approve Reorganization of Commissioners’ Portfolios:

Portfolio	Board Member
Finance	Commissioner Gulmon
Public Works: Streets, Sanitation, Sewer, Water Distribution	Commissioner Erickson
Public Works: Electric & Water Treatment Plant	President Carlsrud
Police/Fire	Commissioner Bishop
Buildings/Grounds	Commissioner Magnuson

Commissioner Magnuson motioned to keep portfolios as they are, seconded by Commissioner Bishop.  Motion passed unanimously.

Appoint and Approve Commissioner Assignments to Additional Committees and Boards.

Committee/Board	Number of Commissioners Assigned	Board Member
Valley City Planning & Zoning Commission	2 commissioners	President Carlsrud Commissioner Erickson
Valley City Library Board	1 commissioner	Commissioner Magnuson
City County Health Board	1 commissioner	Commissioner Gulmon
Barnes County Planning & Zoning Commission	2 commissioners	President Carlsrud Commissioner Bishop
Valley City-Barnes County Development Corporation	2 commissioners	Commissioner Bishop Commissioner Gulmon
Board for Community Service	1 commissioner	Commissioner Magnuson

Commissioner Gulmon motioned to keep committees and boards as they are, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve City Holiday Schedule.

City Attorney Martineck stated after recommendation we are voting on whether or not to follow the State holiday schedule.

Commissioner Bishop motioned to follow the State approved holiday schedule, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Recommendation from Renaissance Zone Authority Board to Approve the Application from Legacy Developments, LLC for a New Single-Family Residential Home and Designate it as VC-135. 

Finance Director Richter stated the Renaissance Zone board met on June 24^th and unanimously approved the 5-year property tax and 5-year income tax exemption with a property value up to $300,000.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Task Order for NW Storm Sewer Phase 2-4^th St NW/6^th Ave NW & Secarse Drive. 

Chad Petersen from KLJ stated this is to complete the design engineering for these areas. The plan is for this to be bid this this winter and construction in 2023.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call:          Gulmon-aye     Erickson-nay    Bishop-aye       Magnuson-aye              Carlsrud-aye

Motion passed.

Receive Payment in Lieu of Taxes request for H & G Holdings, LLC and Schedule Date for a Public Hearing.

Finance Director Richter stated this is for the 36-plex on the NW part of town.  We still need the list of competitors but after that is received if this is approved, we will publish on July 14 and 21 and schedule the public hearing for August 16th.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Roll Call:          Magnuson-aye  Gulmon-aye     Erickson-nay    Bishop-aye       Carlsrud-aye   

Motion passed.

Approve Final Review and Acceptance for the West End Lift Station.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

 

City Administrator’s Report

City Administrator Crawford reported the Love’s intersection now has the aprons added which are helping but this will not fix the issues that happen in the winter due to the grade of the hill. There are still some drainage issues that need to be finished up in some spots. If you are in an area that had a project and has been reseeded, please continue to mow the weeds. Nextera was able to bore underneath and now there will be a 3-4-week lull until they are back to finish. 12th Street ADA areas will be worked on first and then they will continue on with the mill and overlay.

Congratulations to Marshall Senf for being with the City for 25 years.

City Updates & Commission Reports

Chad Petersen from KLJ provided an update on 6^th St. The concrete is done and replacing top soil this week.  Paving is scheduled next week.  Main Street contractors are grooving to get below the surface and using epoxy to mark the lines which will help with longevity and keep the lines below things like snow plow blades.

Commissioner Gulmon reported on finances and sales and occupancy tax.

Commissioner Bishop welcomed Anthony Erickson as our newest Police Officer.

Commissioner Erickson reminded everyone to have their garbage out by 7 am, the trucks have cameras and if was not out by that time they will not be coming back.  There is a culvert that will be fixed at the main entrance of the Transfer Station on Tuesday which will cause congestion.

President Carlsrud thanked everyone for their work. We had a weather change in June with very little precipitation.  Congratulations to Chad Petersen for 25 years with KLJ and Marshall Senf for 25 years with the City

Adjourn

Meeting was adjourned at 5:42 P.M.